<p>We are looking for a detail-oriented and organized Part Time Receptionist to provide coverage for two weeks at our Houston, Texas office. This contract position requires excellent communication skills and the ability to handle a multi-line phone system efficiently. If you thrive in a fast-paced environment and enjoy interacting with people, we encourage you to apply. Working Hours, M-F 12PM-4PM. </p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors with a welcoming and attentive demeanor.</p><p>• Manage and operate a multi-line phone system, ensuring calls are answered promptly and directed appropriately.</p><p>• Handle inbound calls and provide accurate information or transfer to the correct department.</p><p>• Maintain a clean and organized reception area.</p><p>• Perform administrative tasks such as scheduling meetings, managing mail, and updating records.</p><p>• Communicate effectively with staff and external contacts to ensure smooth operations.</p><p>• Provide support for daily office activities as needed.</p><p>• Adhere to high standards in appearance and conduct.</p><p>• Ensure confidentiality and security of sensitive information.</p>
We are looking for a detail-oriented Front Desk Coordinator to join our team in Houston, Texas. As a vital part of the office environment, you will oversee front desk operations, ensuring smooth communication and guest experiences. This is a contract position within the automotive industry, offering an excellent opportunity to showcase your organizational and interpersonal skills.<br><br>Responsibilities:<br>• Greet visitors and coordinate their check-in process in collaboration with security and relevant departments.<br>• Ensure the front desk, lobby, and shared office spaces remain tidy and well-maintained.<br>• Manage conference room bookings, assist with meeting preparations, and provide hospitality support during onsite events.<br>• Handle incoming and outgoing mail, as well as packages and deliveries.<br>• Collaborate with facilities, security, and internal teams to maintain efficient daily office operations.<br>• Offer additional assistance during high-traffic periods, meetings, and corporate events.<br>• Safeguard sensitive information by maintaining confidentiality and exercising sound judgment.
We are looking for an organized and attentive Office Services Associate to join our team on a contract basis in Houston, Texas. In this role, you will provide essential administrative and operational support across various departments, ensuring smooth day-to-day office functions. This position offers an opportunity to work in a dynamic environment while contributing to the efficiency of office services.<br><br>Responsibilities:<br>• Manage daily mailroom operations, including mail pickup, sorting, and distribution.<br>• Perform scanning, reprographics, and other document-related tasks to support office activities.<br>• Set up and break down conference rooms for meetings, ensuring all equipment and materials are in place.<br>• Assist with hospitality services such as food setups for meetings and events.<br>• Restock office supplies, including paper, stationery, and other materials, to ensure availability.<br>• Provide general facilities support, including shipping and receiving packages.<br>• Respond to departmental requests for general services support in a timely manner.<br>• Facilitate the organization and upkeep of office spaces to maintain a high standard of quality.
We are looking for a skilled Administrative Assistant to join our team in Houston, Texas. This is a long-term contract position that offers the opportunity to support daily office operations and contribute to the smooth functioning of our organization. The ideal candidate will bring excellent organizational skills and a proactive approach to handling administrative tasks.<br><br>Responsibilities:<br>• Answer incoming calls and provide attentive assistance to callers.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Coordinate and maintain office supplies to ensure operational efficiency.<br>• Handle clerical duties such as filing, record keeping, and document management.<br>• Prepare, process, and submit expense reports in a timely manner.<br>• Assist with event planning, including organizing special events and meetings.<br>• Provide back-office support to ensure seamless operations.<br>• Manage basic bookkeeping tasks, including QuickBooks entries and expense tracking.<br>• Facilitate external filings and court-related documentation as required.<br>• Support reception duties, including welcoming visitors and maintaining a well-organized front desk environment.
<p>We’re seeking a reliable, detail-oriented Accounts Receivable Clerk to join our team. This position sits at our front desk and helps maintain a friendly, professional atmosphere while supporting key AR/AP functions.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Process accounts receivable (AR) and accounts payable (AP) transactions</li><li>Apply cash receipts and post payments to bank accounts</li><li>Enter vouchers accurately into our accounting system</li><li>Assist with front-desk responsibilities: greeting visitors and fielding calls</li><li>Support day-to-day accounting operations and maintain confidential records</li><li>Collaborate with a small, quiet team of 12–15 employees</li></ul><p><br></p>
We are looking for a dedicated and resourceful Senior Administrative Assistant to join our team in Houston, Texas. In this role, you will provide high-level administrative support, coordinate events, and contribute to organizational success with your problem-solving skills and attention to detail. This is a contract-to-permanent position that requires flexibility to accommodate varying schedules, including occasional early mornings and evening calls.<br><br>Responsibilities:<br>• Organize and manage event logistics, including negotiating hotel contracts and coordinating third-party vendors.<br>• Schedule meetings and maintain accurate calendar management to ensure effective time utilization.<br>• Create and analyze surveys and polls to gather insights and feedback.<br>• Arrange travel plans and prepare detailed expense reports for tracking and reimbursement.<br>• Collaborate with team members to address challenges and ensure smooth operations.<br>• Provide administrative support to the Director of Administration and other leadership personnel.<br>• Oversee conference call setups and ensure seamless communication during virtual meetings.<br>• Develop and maintain documentation related to events and administrative processes.<br>• Assist in handling import-export documents for organizational activities.<br>• Adapt working hours to accommodate meetings and calls as needed.
