Add your latest resume to match with open positions.

64 results for Office Receptionist in Hoboken, NJ

Receptionist

Wallington, NJ
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in a contract-to-permanent capacity near Wood-Ridge, NJ. This position serves as the first point of contact for visitors and callers while supporting daily front desk and administrative operations. The ideal candidate is organized, courteous, and comfortable managing appointments, customer records, and office coordination in a fast-paced service environment. Responsibilities:• Welcome guests and customers with a friendly approach that creates a positive first impression.• Manage a multi-line phone system by answering incoming calls, assessing needs, and routing inquiries to the appropriate team members.• Coordinate service appointments, confirm scheduling details, and work closely with technicians to support efficient daily coverage.• Keep the front office neat and orderly while handling incoming mail, outgoing packages, and routine deliveries.• Enter, review, and maintain accurate customer information within the company’s service management platform.• Provide administrative support through invoice preparation, payment handling, and general clerical assistance.• Partner with the operations team on special assignments and seasonal outreach efforts to support business needs.
2026-07-16T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are seeking a professional, customer-focused Front Desk / Office Services Coordinator to support daily office operations and provide a welcoming experience for clients, applicants, and visitors. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is comfortable working on a computer for most of the day, enjoys helping others, and is eager to learn new systems and tools. Based on general knowledge.Key Responsibilities<ul><li>Answer and direct incoming calls to the appropriate personnel or voicemail.</li><li>Greet clients, applicants, and visitors in a professional and friendly manner.</li><li>Issue visitor passes and parking validations while following security procedures.</li><li>Schedule and prepare meeting and conference rooms, including setup, catering coordination, and arranging technology needs.</li><li>Request building maintenance and housekeeping services as needed.</li><li>Perform general clerical duties, including distributing faxes, sorting packages, and ordering office supplies.</li><li>Track incoming and outgoing mail, packages, and freight, and arrange messenger services when necessary.</li><li>Coordinate hospitality services for guests, including transportation, tickets, and reservations.</li><li>Follow established procedures to resolve routine issues and support office operations.</li><li>Complete assigned tasks accurately by following defined processes under supervision and guidance.</li></ul>
2026-07-27T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front desk operations. This Contract position is ideal for someone who enjoys creating a positive first impression, managing incoming communications, and keeping the reception area organized. The person in this role will help ensure visitors and callers receive prompt, courteous assistance while supporting general administrative needs. Responsibilities: • Greet visitors and provide a friendly, detail-oriented front desk experience upon arrival. • Manage a multi-line phone system by answering, screening, and directing incoming calls to the appropriate contacts. • Handle inbound inquiries efficiently and relay accurate messages when team members are unavailable. • Maintain an orderly reception area and help present a welcoming office environment. • Provide part-time front desk coverage while supporting routine administrative and clerical tasks. • Coordinate visitor check-in procedures and assist with basic office communications as needed.
2026-07-17T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are seeking a professional, customer-focused Front Desk / Office Services Coordinator to support daily office operations and provide a welcoming experience for clients, applicants, and visitors. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is comfortable working on a computer for most of the day, enjoys helping others, and is eager to learn new systems and tools. Based on general knowledge.Key Responsibilities<ul><li>Answer and direct incoming calls to the appropriate personnel or voicemail.</li><li>Greet clients, applicants, and visitors in a professional and friendly manner.</li><li>Issue visitor passes and parking validations while following security procedures.</li><li>Schedule and prepare meeting and conference rooms, including setup, catering coordination, and arranging technology needs.</li><li>Request building maintenance and housekeeping services as needed.</li><li>Perform general clerical duties, including distributing faxes, sorting packages, and ordering office supplies.</li><li>Track incoming and outgoing mail, packages, and freight, and arrange messenger services when necessary.</li><li>Coordinate hospitality services for guests, including transportation, tickets, and reservations.</li><li>Follow established procedures to resolve routine issues and support office operations.</li><li>Complete assigned tasks accurately by following defined processes under supervision and guidance.</li></ul>
2026-07-27T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a client site in New York, NY This Long-term Contract position is ideal for someone who can manage communications, protect confidential information, and provide dependable administrative support in a fast-paced office setting. The right candidate will bring strong customer service skills, sound judgment, and the ability to coordinate multiple priorities while maintaining an organized presence. Responsibilities:• Welcome visitors and serve as the first point of contact, ensuring a courteous and welcoming experience for guests, clients, and staff.• Operate a multi-line phone system, direct incoming calls accurately, and relay messages promptly to the appropriate contacts.• Receive, sort, and distribute mail, packages, and deliveries while keeping front-desk and office support activities running smoothly.• Prepare, handle, and safeguard sensitive records and confidential materials with a high level of discretion.• Coordinate with managers and client contacts to address scheduling questions, service requests, and deadline-related concerns.• Provide administrative and office support as needed, including assistance with routine branch or site tasks and special assignments.• Maintain an orderly reception area and support efficient day-to-day office operations in a well-organized environment
2026-07-27T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Receptionist to support front desk operations in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, helping visitors and staff, and keeping daily office tasks organized. The role includes reception coverage, light kitchen upkeep, mail handling, and general front office support during standard business hours. Responsibilities: • Welcome guests courteously, manage front desk traffic, and provide helpful guidance for routine office inquiries. • Answer and direct incoming calls through a multi-line phone system with accuracy and a courteous demeanor. • Maintain daily reception desk coverage from 8:00 AM to 5:00 PM and ensure the front office remains organized and presentable. • Sort and distribute incoming mail and assist with outgoing deliveries as needed. • Prepare coffee service for the office, clean the coffee machine, and handle related kitchen tasks at the end of the day. • Lift and refill a larger coffee container when needed to keep beverage service available for staff and visitors. • Support badge-related requests and assist with visitor access procedures in alignment with office protocols. • Uphold a business-appropriate appearance and represent the office effectively at all times.
2026-08-03T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
Location: New York, NY (On-Site)Pay: $23–25/hourDuration: 3-Month Contract (Potential for Permanent Conversion) Robert Half is seeking a polished and professional Receptionist to join one of our top clients in New York City. This is an excellent opportunity for someone who enjoys being the face of the office, delivering exceptional customer service, and supporting daily office operations in a fast-paced corporate environment. There is potential for this role to convert to a permanent position based on performance and business needs. What You'll Do<ul><li>Greet visitors and create a welcoming, professional first impression.</li><li>Answer and transfer incoming calls using a multi-line phone system.</li><li>Accept deliveries, sort and distribute incoming mail, and maintain office phone directories.</li><li>Handle confidential documents and sensitive information with discretion.</li><li>Assist with administrative tasks and special projects as assigned.</li><li>Communicate effectively with management and internal teams regarding priorities and deadlines.</li></ul>
2026-07-21T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support day-to-day front desk and facility coordination activities in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming experience for employees, guests, and vendors while keeping administrative operations organized and running smoothly. The role works across multiple teams and helps ensure visitors, meetings, deliveries, and workplace requests are handled efficiently. Responsibilities: • Welcome guests, employees, and service providers at the front desk while creating a detail-oriented and service-focused first impression. • Oversee visitor check-in procedures through the designated system, issue visitor credentials, and notify internal contacts when guests arrive. • Respond to questions from employees and visitors, provide accurate guidance, and serve as a helpful point of contact for workplace-related needs. • Support daily office coordination by handling special requests, routing inquiries, and maintaining organized front desk operations. • Assist with onsite meetings and events by preparing rooms, supporting setup and cleanup, printing materials, and helping with lunch gatherings, town halls, and similar activities. • Manage incoming mail, packages, and shipments, including preparing carrier labels, arranging pickups, and keeping mailroom and storage areas orderly. • Submit or coordinate property-related service requests and help track workplace issues that require follow-up. • Maintain privacy and discretion when handling calls, visitors, and sensitive information in accordance with company practices. • Keep reception and common areas neat, presentable, and appropriately arranged for seasonal or office occasions.
2026-08-04T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support front-desk operations for a marketing and public relations organization. This contract position is ideal for someone who communicates clearly, creates a welcoming first impression, and stays organized while managing a busy reception area. The role includes handling incoming calls, directing inquiries efficiently, and providing dependable administrative support in a part-time capacity. Responsibilities: • Welcome visitors, maintain a well-kept reception area, and serve as the first point of contact for guests and callers. • Manage a multi-line phone system by answering incoming calls promptly, screening inquiries, and routing each call to the appropriate contact. • Take accurate messages and ensure important information is delivered quickly and effectively to team members. • Support daily front-desk operations by monitoring visitor flow and assisting with basic administrative tasks as needed. • Coordinate communication between internal staff and external contacts to help keep office activities running smoothly. • Provide dependable part-time reception coverage while maintaining discretion and strong attention to detail.
2026-08-03T00:00:00Z

Receptionist

Parsippany, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a highly organized Receptionist to support daily front-desk operations and administrative coordination in Parsippany, New Jersey. This Long-term Contract position is ideal for someone who communicates professionally, manages multiple priorities with accuracy, and enjoys supporting teams across several business functions. The role will serve as a central point of contact for visitors, callers, mail flow, supply coordination, and a range of office projects while maintaining strong attention to detail. Responsibilities: • Greet incoming visitors and manage a busy multi-line phone system, directing calls promptly to the appropriate executives and departments. • Coordinate meeting support tasks, including arranging food service for office events and maintaining shared scheduling through Outlook calendars with administrative team members. • Purchase, organize, and distribute office materials for the Parsippany office and multiple related properties, while also overseeing weekly kitchen and pantry restocking. • Receive, sort, and route incoming mail, overnight packages, and outbound shipments for several departments, ensuring timely delivery and proper tracking. • Process utility bill documentation by scanning, printing, filing, and organizing records by service type and property for ongoing reporting needs. • Submit submetering information to external vendors, distribute resulting tenant invoice documents, and maintain related tracking spreadsheets for internal teams. • Review historical utility and invoice data, identify inconsistencies, and communicate findings to Accounting and Property Management stakeholders. • Prepare and update Excel-based budget worksheets for assigned properties, including entering financial data, maintaining file links, and recording monthly actuals by account. • Provide administrative support for special assignments such as broker list updates, proposal assistance, check distribution, file labeling, records maintenance, contract comparisons, and data entry into internal purchasing or risk management systems.
2026-08-03T00:00:00Z

Office Assistant

Neptune, NJ
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable PART TIME Office Assistant to support daily administrative operations for a manufacturing company in Neptune, New Jersey. This Long-term Contract opportunity is expected to run approximately 4 to 6 months and is ideal for someone who brings strong organizational habits and a steady approach to managing a busy office environment. The person in this role will help reduce a backlog of administrative work while serving as a welcoming and responsive point of contact for visitors and callers. Responsibilities:• Greet visitors and provide front-desk support to ensure the office operates in an organized and detail-oriented manner.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately.• Scan, file, and organize business documents so records remain accessible and up to date.• Assist with general clerical tasks such as data entry, document preparation, and routine administrative follow-up.• Help address accumulated office work by prioritizing assignments and completing time-sensitive tasks efficiently.• Maintain orderly office records and support smooth day-to-day communication across the team.
2026-08-04T00:00:00Z

Office Assistant

Clark, NJ
onsite
Temporary / Contract
15.2 - 16 USD / Hourly
The role would be full-time, with a schedule approximately from 7:00 a.m. to 6:00 p.m., Monday through Saturday. I would like to begin with a three-month contract assignment and then evaluate next steps based on business needs and performance. Day-to-day responsibilities: • Greet examinees and verify identification • Perform required security checks including the use of security wands • Assisting with any troubleshooting of devices for test takers • Proactive approach to perform tasks outside of peak testing periods • Continuously perform walkthroughs to monitor candidates as they complete exams • Report and/or resolve candidate issues with urgency • Maintain secure environment and materials in the test center at all times • Ensure every candidate receives a fair and comfortable testing experience • Report any occurrences outside company guidelines • Safeguard the test center from misconduct • If applicable, digitally scan and record candidate fingerprint identification Additional Responsibilities: • Maintain and apply expert knowledge of test center policies, practices and procedures • Ability to be flexible with scheduling based on Prometric days of operations • Represent Prometric's vision, mission and values QUALIFICATIONS: EDUCATION: High school diploma or equivalent required College experience a plus EXPERIENCE: Minimum of one year of customer service experience required, in person (call center, retail, restaurant, etc.) Must be 18 years of age to qualify SKILLS: Ability to work in high-pressure, high-volume environment Ability to communicate professionally and effectively with candidates and coworkers Ability to write detailed and accurate reports and correspondence Ability to multi-task and handle small tools, pack equipment for shipping or unpack for installation Familiar with Microsoft Windows-based computer programs and applications (including but not limited to MS Office, Outlook, Explorer-web browsing) PHYSICAL JOB REQUIREMENTS Must be able to bend, stoop, and lift up to 40 pounds Ability to remain in a stationary position for extended periods of time while administering exams Ability to physically move through test room every 8-10 minutes and escort candidates to and from testing room Visual requirements include the ability to adjust or focus computer screens and view testing room through camera monitors while proctoring the exam Ability to maintain computers in the lab and office setting, by physically maneuvering in tight spaces, while maintaining safety protocols
2026-08-04T00:00:00Z

General Office Clerk

Linden, NJ
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a dependable General Office Clerk to support daily warehouse and administrative operations in New Jersey. This contract opportunity is ideal for someone who is detail-oriented, organized, and comfortable handling both material flow and document management in a fast-paced manufacturing setting. The person in this role will help keep inventory, shipping records, and production support activities accurate and on schedule. Responsibilities: • Manage incoming and outgoing materials by checking shipments for accuracy, confirming quantities, and ensuring items align with order documentation. • Coordinate the flow of parts and supplies across purchasing, inspection, warehouse, and production functions to keep operations moving efficiently. • Keep warehouse and storeroom spaces orderly and easy to navigate so inventory can be located, stored, and tracked without delay. • Pull, stage, and organize components for production kits based on manufacturing timelines and changing operational needs. • Review production kits before release to verify all required parts are present and ready for manufacturing use. • Maintain shipping, receiving, and related records through scanning, filing, and general document control activities. • Support inventory accuracy by assisting with counts, stock verification, and other control procedures. • Prepare and complete spare parts orders using established pick, pack, and shipment processes. • Provide backup coverage for warehouse coordination duties in both primary storage and storeroom areas while following company safety and quality standards.
2026-08-03T00:00:00Z

Medical Receptionist

Lawrenceville, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting. Responsibilities: • Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect. • Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner. • Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation. • Confirm demographic and insurance details, updating records accurately within the office system. • Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows. • Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed. • Gather required insurance and billing documentation to help facilitate timely claims processing. • Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions. • Monitor front-office inventory and place orders for essential supplies to maintain daily operations. • Perform additional administrative support duties as needed to assist the practice.
2026-07-31T00:00:00Z

Office Manager

Bridgewater, NJ
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Office Manager to support daily operations and lead essential administrative and human resources functions for a growing organization in Somerset/Hunterdon County area. This position blends office leadership, benefits administration, payroll coordination, and employee support to help maintain an efficient and compliant workplace. The ideal candidate brings strong organizational skills, confidence managing multiple priorities, and a practical approach to improving processes through technology. Responsibilities:• Lead day-to-day office operations while providing guidance and oversight to an on-site administrative team.• Coordinate the full employee lifecycle, including new employee setup, departures, and related documentation.• Develop and maintain workplace policies, employee handbook materials, and HR procedures that align with company standards and regulatory requirements.• Support recruitment efforts by assisting with candidate screening, interview coordination, and related activities.• Administer employee benefits programs and serve as a point of contact for benefit-related questions and enrollment needs.• Provide payroll support by reviewing and entering employee time records for processing and submitting information to the appropriate team for final approval.• Manage expense reporting activities and help ensure timely, accurate recordkeeping.• Monitor office and operational inventory levels, placing orders and maintaining adequate supplies as needed.• Identify and implement technology-driven improvements that streamline administrative workflows and increase efficiency.
2026-07-31T00:00:00Z

Office Manager

New York, NY
onsite
Temporary to Hire
26.6 - 28 USD / Hourly
We are looking for an organized and resourceful Part time Office Manager to support daily operations in our office. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming workplace, keeping administrative processes running smoothly, and providing hands-on support across office services, employee experience, and technology coordination. The role calls for someone who can balance front-of-house responsibilities with operational oversight while adapting to evolving business needs. Responsibilities:• Welcome guests and employees, manage front desk activity, and ensure the office presents a welcoming and well-maintained environment each day.• Oversee day-to-day workplace operations, including inventory of supplies, incoming and outgoing mail, kitchen stocking, and coordination with external service providers.• Provide onsite technical assistance by setting up equipment, connecting devices to office networks, troubleshooting hardware issues, and preparing computers for employee use.• Partner with building management and maintenance contacts to address repairs, office access, safety matters, and general facility needs.• Support onboarding logistics by coordinating workspace readiness, submitting technology-related requests, and preparing materials for new hires.• Organize meetings and internal events by arranging rooms, coordinating food service, and helping manage onsite team gatherings.• Handle administrative tasks such as calendar support, travel arrangements, expense submission, and preparation of business documents.• Contribute to a positive employee experience by assisting with desk setup, welcome materials, and office initiatives that promote an engaging workplace.• Maintain accurate tracking of office equipment and liaise with remote IT support resources when additional technical escalation is needed.
2026-07-23T00:00:00Z

Office Manager

New Rochelle, NY
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an experienced Office Manager to lead daily operations and provide dependable administrative support to a fast-paced sales environment. This role requires a detail-oriented candidate with relevant experience who can balance team oversight, client communication, financial coordination, and office administration with accuracy and sound judgment. The ideal candidate brings strong writing skills, excellent organization, and the ability to keep multiple priorities moving efficiently while maintaining a high standard of service. Responsibilities: • Direct the day-to-day workflow of the office and guide administrative team members to ensure smooth, efficient operations. • Partner with sales personnel to develop tailored client proposals, prepare supporting documents, and keep active opportunities organized. • Monitor outstanding balances, support collection efforts, and lead recurring reviews of receivables to help maintain healthy account status. • Manage calendars, coordinate appointments, issue work orders, and oversee daily follow-up activities to keep client service on track. • Maintain accurate customer records, process payments, and ensure office files and databases remain current and well organized. • Facilitate regular team meetings, evaluate workload distribution, and provide performance feedback to administrative staff. • Compile payroll-related information for submission to accounting and assist with invoicing, billing summaries, and selected budget tracking activities. • Support executive leadership with daily operational updates, customer issue escalation, proposal tracking, and end-of-day billing review. • Oversee office supply inventory, handle purchasing needs, assist with license renewals, and provide broad administrative support across office functions. • Serve as a backup resource for scheduling, reporting, contract processing, and other essential service department activities as needed.
2026-08-04T00:00:00Z

Office Manager

Piscataway, NJ
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Office Manager to support daily operations for a non-profit organization in New Jersey. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office functions organized, ensuring smooth coordination across teams, and delivering a high level of service to staff and visitors. The role combines administrative oversight, scheduling, recordkeeping, and financial support responsibilities in a collaborative and mission-driven environment. Responsibilities: • Oversee routine office activities to help maintain an efficient and well-organized workplace environment. • Manage document storage, databases, and administrative records to ensure information remains accurate and accessible. • Create reports and assist with tracking operational data to support day-to-day decision-making and follow-up. • Coordinate appointments, service schedules, and related logistics while keeping calendars and arrangements up to date. • Support payment processing and maintain organized financial documentation, including assistance with outstanding account follow-up. • Work closely with internal teams to promote clear communication and dependable service across departments. • Respond to questions and requests with professionalism, sound judgment, and a customer-focused approach. • Assist leadership with special assignments and provide additional administrative support as business needs evolve. • Help monitor office supply levels and arrange replenishment to keep the workplace running smoothly. • Provide front-desk and reception support, including greeting visitors and directing inquiries appropriately.
2026-07-31T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Role OverviewWe are seeking a detail-oriented, professional Housekeeping Manager with Opera Cloud experience to oversee all housekeeping operations, ensuring guest rooms, public areas, and grounds meet or exceed brand cleanliness and service standards. This role requires strong leadership, operational expertise, and proficiency in digital housekeeping management systems.Key Responsibilities<ul><li>Operational Leadership: Oversee daily housekeeping services, including room cleaning, linen management, and public area maintenance, using Opera Cloud for scheduling, reporting, and performance tracking interviewguy.com.</li><li>Team Management: Recruit, train, supervise, and evaluate housekeeping staff; provide feedback and conduct appraisals interviewguy.com.</li><li>Quality Control: Conduct daily and periodic inspections of rooms, public areas, and grounds; ensure compliance with safety, sanitation, and brand standards interviewguy.com.</li><li>Budget & Resource Management: Prepare and manage the housekeeping budget; monitor and maintain inventory of supplies, linens, and equipment interviewguy.com.</li><li>Coordination: Liaise with maintenance, front office, and other departments to ensure seamless operations interviewguy.com.</li><li>Event & Special Needs Support: Coordinate housekeeping for events, meetings, and special requests Velvet Jobs.</li><li>Reporting & Compliance: Generate reports for management; maintain accurate employee and operational records interviewguy.com.</li><li>Vendor Management: Build and maintain relationships with local vendors for supplies and services Velvet Jobs.</li></ul> Preferred Attributes<ul><li>Experience in branded hotels, resorts, or large-scale hospitality operations.</li><li>Familiarity with GSS cleanliness score systems and performance-based bonuses JobDescription.org.</li><li>Ability to adapt to evolving operational needs and leverage digital tools for efficiency JobDescription.org.</li></ul>
2026-07-22T00:00:00Z

Office Manager

White Plains, NY
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an organized and proactive Office Manager to support daily operations in White Plains, New York. This position plays a central role in keeping administrative workflows efficient, supporting client service activities, and ensuring strong coordination across scheduling, billing, and staff oversight. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage multiple priorities in a fast-paced office environment. Responsibilities: • Lead, coach, and monitor the administrative team to maintain efficient office operations and consistent service quality. • Partner with sales staff to develop tailored client proposals and ensure supporting documentation is accurate and complete. • Manage incoming requests, email communications, meeting logistics, and conference call scheduling for day-to-day business activities. • Oversee account follow-up activities, including receivables tracking, collection outreach, and regular review of outstanding balances. • Facilitate recurring meetings focused on accounts receivable and administrative planning to align priorities and distribute workload effectively. • Maintain sales calendars, prepare work orders, support daily operational recaps, and coordinate client scheduling and appointment notifications. • Administer customer records, office files, and payment processing while keeping information current and well organized. • Support payroll reporting, monthly invoicing, budget preparation for selected clients, office purchasing, license renewals, and month-end close activities as needed. • Provide operational support for the Plant Health Care function, including report review, work order preparation, contract approvals, prepayment handling, and client communication backup. • Participate in daily leadership updates to address customer concerns, review billing completion, and monitor proposals awaiting approval.
2026-07-29T00:00:00Z

Office Administrator

New York, NY
onsite
Permanent / Full Time
131000 - 220000 USD / Yearly
We are looking for an experienced Office Administrator to oversee daily business operations for a legal office. This role combines people management, financial coordination, and facilities oversight to support a productive and well-organized workplace. The ideal candidate brings strong leadership, sound judgment, and the ability to manage multiple administrative priorities in a fast-paced services environment. Responsibilities: • Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities. • Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration. • Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources. • Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations. • Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data. • Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements. • Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations. • Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment. • Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness.
2026-08-03T00:00:00Z

Front Desk Coordinator

Mountainville, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily office operations for an engineering-focused environment in New York. This Contract position will serve as the first point of contact for visitors, callers, and internal staff, helping maintain an organized and detail-oriented front office. The ideal candidate brings strong customer service skills, accuracy with administrative tasks, and confidence handling a busy phone system. Responsibilities: • Welcome guests and employees with a detail-oriented approach while managing the front desk throughout the workday. • Handle incoming calls through a multi-line phone system, direct inquiries appropriately, and take clear messages when needed. • Perform data entry and maintain accurate administrative records, logs, and office documentation. • Coordinate routine front office activities to keep the reception area organized, efficient, and visitor-ready. • Respond to general questions from callers and visitors, providing helpful service and escalating issues when appropriate. • Support administrative workflows such as distributing information, updating internal lists, and assisting with basic office coordination.
2026-08-04T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations. This role is ideal for a dependable, detail-oriented individual who can manage multiple priorities, communicate effectively, and provide attentive front-office and administrative support. The position requires sound judgment, strong organizational ability, and a high level of discretion when handling sensitive information. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently and in an organized manner. • Welcome visitors, answer incoming calls, and respond to routine inquiries with a service-oriented approach. • Prepare, format, and distribute correspondence, reports, and other business documents using Microsoft Office applications. • Maintain accurate records, update data entries, and organize files to support smooth access to information. • Coordinate calendars, meetings, and general scheduling needs for the team as required. • Assist with reception and front-desk coverage while ensuring a positive experience for clients and internal stakeholders. • Handle confidential documents and information with discretion and appropriate care. • Provide general clerical and operational support across administrative functions as business needs evolve.
2026-07-28T00:00:00Z

Administrative Assistant

Greenwich, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established hedge fund based in Greenwich, Connecticut is seeking a highly organized, proactive, and polished Administrative Coordinator to oversee the day-to-day operations of their office. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs before they arise. This individual will serve as the face of the office while ensuring the workplace runs efficiently and seamlessly. Job Duties:<ul><li>Serve as the primary front desk contact, greeting visitors and managing incoming correspondence. </li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li><li>Handle general correspondence and administrative support.</li><li>Oversee the daily operations of the office.</li><li>Order and maintain office and kitchen supplies.</li><li>Coordinate with building management and outside vendors.</li><li>Manage office equipment, maintenance requests, and service providers.</li><li>Organize office events, team lunches, and employee celebrations.</li><li>Ensure conference rooms, common areas, and kitchens remain well-stocked and presentable.</li><li>Provide administrative support to senior leadership and investment professionals as needed.</li><li>Coordinate calendars, meetings, and travel arrangements.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Assist with expense reports and invoice processing.</li><li>Maintain confidential files and records.</li><li>Lead and coordinate special projects across departments.</li><li>Track project timelines, action items, and deliverables.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li><li>Support office moves, technology rollouts, and operational initiatives as needed.</li><li>Assist with onboarding new employees and office setup.</li><li>Coordinate company gifts, holiday initiatives, and employee recognition programs.</li><li>Manage vendor relationships and service contracts.</li><li>Handle ad hoc administrative requests with professionalism and urgency.</li><li>Take ownership of miscellaneous projects that contribute to the smooth operation of the firm.</li></ul>If you have at least one year of office related experience and are interested in being part of a growing financial services team, please email your resume to anthony.riccio@roberthalf(.com) ASAP.
2026-07-02T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-28T00:00:00Z