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55 results for Human Resources Hr Assistant in Hoboken, NJ

Human Resources (HR) Assistant

Parsippany, NJ
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
Key Responsibilities· Support relationship-building efforts with target universities, including career centers, faculty members, research labs, and student organizations—especially those aligned with AI, data science, and embodied intelligence.· Assist in maintaining regular touchpoints with target schools through events, meetings, and collaborative activities.· Track campus engagement activities and outcomes to support long-term partnership strategies. · Support early talent recruiting programs focused on AI-related roles, including internships and full-time hiring.· Arrange, coordinate, and conduct campus and early talent events, including information sessions, tech talks, hackathons, research showcases, and virtual events.· Support end-to-end event logistics such as scheduling, registration, materials preparation, speaker coordination, and on-site or virtual support.<ul><li>Represent the company at campus recruiting events, career fairs, and community networking events to connect with emerging talent and elevate brand awareness.</li></ul>· Serve as a point of contact for students and early career candidates, ensuring timely, professional, and engaging communication before, during, and after events. <ul><li>Assist recruiters with early career hiring activities, including resume screening, interview scheduling, candidate tracking, and offer coordination.</li><li>Deliver an exceptional, consistent candidate experience by ensuring timely, transparent communication at every stage of the recruitment process.</li></ul> <ul><li>Collaborate with AI Research Center HR Business Partner, hiring managers, and global teams to support seamless execution of early talent programs.</li><li>Maintain accurate and up-to-date candidate, event, and program data in the application tracking system.</li></ul>
2026-05-20T00:00:00Z

Human Resources (HR) Assistant

Bronx, NY
onsite
Temporary / Contract
25.65 - 27 USD / Hourly
We are looking for a Human Resources (HR) Assistant to join a busy HR team in New York on a Contract assignment. This fully onsite role will support day-to-day human resources operations with a focus on recruitment coordination, reporting, and high-volume administrative processing. The ideal candidate brings strong organizational skills, a service-minded approach, and the ability to work effectively with internal stakeholders in a fast-paced environment. Responsibilities: • Process a large volume of human resources transactions accurately and within established timelines. • Coordinate recruitment activities by supporting candidate movement, search-related documentation, and communication with internal hiring stakeholders. • Produce, update, and maintain HR reports, with regular use of data tracking and spreadsheet analysis. • Work closely with search committee members and other departments to provide timely updates and ensure smooth hiring workflows. • Review applicable state hiring guidelines and supporting clarifications to help maintain compliance throughout recruitment activities. • Assist with summer-session hiring by entering and managing manual employment data and related records. • Support compensation-related administrative tasks, including manual rate review and additional salary factor processing. • Provide guidance and process training to team members or stakeholders when needed. • Deliver attentive customer service while helping maintain a collaborative and responsive HR environment.
2026-05-08T00:00:00Z

HR Assistant

Stamford, CT
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We’re seeking a motivated and people-focused HR Assistant to join our client's growing team. This is an excellent opportunity for someone early in their HR career who’s eager to learn, gain hands-on experience across multiple HR functions, and make a meaningful impact on employee experience.You may be coming from an internship, campus role, or your first professional position — what matters most is your organizational skills, curiosity, and genuine interest in supporting employees and solving problems.You’ll partner closely with the HR team to support day-to-day operations, recruitment coordination, onboarding, and employee documentation while helping ensure a smooth experience throughout the employee lifecycle. What You’ll Do HR Operations & Administration<ul><li>Maintain accurate employee files and HR documentation (digital and physical)</li><li>Assist with onboarding paperwork and system setup for new hires</li><li>Support offboarding processes, including terminations and exit documentation</li><li>Help ensure HR records remain compliant and up to date</li></ul>Recruiting Support<ul><li>Coordinate first-round interviews and communicate with candidates</li><li>Assist with job postings and applicant tracking</li><li>Help provide a positive candidate experience from initial contact through onboarding</li></ul>Employee Support<ul><li>Serve as a friendly first point of contact for basic HR questions</li><li>Assist employees with benefits enrollment, paperwork, and general inquiries</li><li>Help resolve routine employee issues by partnering with HR leadership</li></ul>General HR Support<ul><li>Assist with HR projects and initiatives as needed</li><li>Support internal communications related to HR programs or updates</li><li>Help maintain calendars, schedules, and reporting</li></ul>
2026-05-04T00:00:00Z

HR Assistant

Garden City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
Our client is seeking a detail-oriented HR Assistant to support the human resources team with daily administrative tasks and employee-related processes. This role is ideal for someone who is organized, proactive, and interested in building a career in human resources.Key Responsibilities:<ul><li>Assist with onboarding new hires and employee documentation</li><li>Maintain accurate employee records and HR files</li><li>Support benefits administration and payroll coordination</li><li>Schedule interviews, meetings, and training sessions</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Help prepare reports and update HR systems</li><li>Provide general administrative support to the HR department</li></ul>
2026-05-08T00:00:00Z

Human Resources (HR) Manager

Newark, NJ
onsite
Permanent / Full Time
85000 - 117000 USD / Yearly
Job SummaryWe are seeking an experienced Human Resources Business Partner (HRBP) to support a dynamic hospital environment in Newark, NJ. This role serves as a trusted advisor to department leaders and employees, providing hands‑on HR support across employee relations, compliance, retention, and workforce development. The HRBP acts as a key liaison between assigned departments and Human Resources, Employee Health, and leadership, ensuring a positive, compliant, and engaged workplace. Key Responsibilities<ul><li>Counsel employees on interdepartmental transfers, promotional opportunities, and continuing education programs.</li><li>Support employee retention initiatives and conduct follow‑up related to employee satisfaction and engagement.</li><li>Conduct exit interviews and analyze trends to identify opportunities for improvement.</li><li>Build and maintain effective working relationships with department leadership and staff, serving as the primary HR point of contact for assigned departments.</li><li>Manage active employee relations issues and provide guidance to both employees and leadership.</li><li>Serve as liaison between assigned departments and Employee Health Services.</li><li>Maintain up‑to‑date knowledge of employment laws and regulatory requirements; counsel managers and recommend actions to ensure compliance.</li><li>Prepare required corporate and facility HR reports.</li><li>Prepare documentation for peer reviews, grievances, legal matters, and unemployment claims.</li><li>Act as a consultant and mediator on policy interpretation and, where applicable, union contract matters; actively support resolution of employee relations concerns.</li><li>Demonstrate professional office etiquette, including greeting employees and visitors, handling inquiries, maintaining a professional workspace, and managing office needs.</li><li>Perform other duties as assigned to support departmental and organizational goals.</li></ul>
2026-04-28T00:00:00Z

Sr. Human Resources Manager

Jamesburg, NJ
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
benefits:<ul><li>hybrid</li><li>Medical, Dental, Vision</li><li>401(k)</li><li>PTO</li><li>Holidays</li></ul>Our client in the Monroe area is looking for a Sr. HR Manager for their team. This role will be supporting North America (2000+ employees) and managing an HR team. This role is a key partner to leadership, responsible for driving employee relations, managing complex HR matters, and leading a high-performing HR team. Depending on experience, the range of this role is between $130-150k base. Key Responsibilities<ul><li>Lead and manage employee relations matters, including handling complaints involving supervisors and peer conflicts across branch locations</li><li>Conduct and oversee workplace investigations, ensuring fair and consistent resolution</li><li>Drive performance management processes, including coaching leaders on disciplinary actions and employee development</li><li>Provide oversight and guidance on benefits and payroll, with exposure to Canadian processes considered a plus</li><li>Partner with leadership to support organizational effectiveness and promote a positive workplace culture </li></ul>
2026-04-21T00:00:00Z

Human Resources & Payroll Administrator

New York, NY
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Robert Half is working with a luxury retailer to hire a Payroll & Human Resources Associate to support their U.S. operations. This role reports directly to senior human resources leadership and serves as the primary owner of payroll processing for approximately 100 employees across boutique locations, while also supporting HR operations, onboarding, benefits administration, and compliance initiatives. Primary Duties: <ul><li>Own payroll preparation and processing support across U.S. retail boutiques using ADP Workforce Now (required)</li><li>Review and validate weekly timecards for non-exempt employees, including PTO usage and overtime tracking</li><li>Manage commission calculations, monthly bonuses, and compensation adjustments</li><li>Process new hire entries, terminations, and final pay calculations</li><li>Support off-cycle payroll processing as needed</li><li>Audit payroll registers prior to submission and ensure data accuracy</li><li>Monitor overtime trends and flag inconsistencies aligned with operational needs</li><li>Ensure compliance with internal commission structures and payroll policies</li><li>Coordinate onboarding administration and employee documentation</li><li>Prepare offer letters and onboarding communications</li><li>Maintain accurate employee files and HRIS records</li><li>Support benefits enrollment communications and timelines</li><li>Assist employees with benefits-related questions and escalations</li><li>Coordinate background and reference checks</li><li>Maintain organizational charts and internal HR reporting tools</li><li>Liaise with third-party benefits providers and insurance partners</li><li>Assist with new hire setup coordination (equipment access, system setup support)</li><li>Respond to employee inquiries related to PTO, payroll, and benefits</li><li>Support performance review cycles and annual HR initiatives</li><li>Assist with annual benefits renewals</li><li>Support compliance reporting (EEO, OSHA, state requirements)</li><li>Assist with 401(k) testing and Form 5500 audit preparation</li><li>Track workers’ compensation incidents and reporting requirements</li><li>Provide administrative recruiting support when needed</li></ul>
2026-04-21T00:00:00Z

Director of HR

New York, NY
onsite
Permanent / Full Time
160000 - 200000 USD / Yearly
We are looking for an experienced Director of HR to guide and oversee human resources operations within our organization. This leadership role involves managing employee relations, compliance, and HR strategies to support organizational growth and success. Responsibilities:• Develop and implement HR strategies that align with organizational goals and objectives.• Oversee employee relations, ensuring workplace harmony and resolution of conflicts.• Manage benefits administration, including enrollment, compliance, and communication.• Utilize HRIS systems to streamline processes and maintain accurate personnel records.• Lead onboarding initiatives to ensure a positive experience for new hires.• Create and analyze reports using Excel to support decision-making and track HR metrics.• Ensure compliance with California labor laws and regulations.• Collaborate with leadership to support workforce planning and succession strategies.• Provide guidance and training to managers on HR policies and best practices.• Foster a culture of engagement and inclusion across the organization.
2026-05-12T00:00:00Z

HR Recruiter

Dayton, NJ
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are looking for an experienced HR Recruiter to support hiring efforts in Edison, New Jersey. This Long-term Contract position is ideal for someone who excels at guiding candidates through the full recruiting lifecycle while maintaining a high standard of organization, communication, and professionalism. The role focuses on identifying talent with relevant experience, managing candidate engagement, and ensuring hiring activities move forward efficiently across multiple openings and locations. Responsibilities: • Evaluate prospective candidates through initial outreach and screening conversations to assess fit, interest, and overall alignment with hiring needs. • Present clear and compelling information about the opportunity and organization so candidates can make informed decisions throughout the process. • Oversee candidate documentation and ensure required forms, records, and recruiting materials are completed accurately and on time. • Coordinate ongoing communication with applicants during each phase of recruitment, selection, and onboarding preparation. • Partner with hiring stakeholders to manage full-cycle recruiting activity from sourcing through offer stage for a variety of roles. • Build and maintain talent pipelines by leveraging online research, networking channels, and sourcing tools to identify professionals with relevant experience. • Track candidate progress within the applicant tracking system and maintain organized, up-to-date recruitment records. • Support hiring across multiple regions and position types while balancing timelines, priorities, and confidentiality requirements.
2026-05-19T00:00:00Z

HR Recruiter

Melville, NY
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for an experienced HR Recruiter to join a retail food organization in Melville, New York on a Contract basis. This role will support hiring activity tied to multiple upcoming store openings and a growing volume of requisitions, while partnering from the corporate office to identify, engage, and secure talent with relevant experience. The ideal candidate brings strong full-cycle recruiting experience, confidence speaking with candidates, and the ability to manage hiring processes with speed and professionalism. Responsibilities: • Manage end-to-end recruitment for a range of open positions, from initial intake through offer stage and onboarding coordination. • Review incoming applications, evaluate resumes, and identify candidates with relevant experience aligned with hiring needs. • Proactively source talent through job boards, direct outreach, and other recruiting channels to build strong candidate pipelines. • Conduct candidate conversations and interviews to assess experience, fit, and availability for current openings. • Collaborate with hiring stakeholders to prioritize requisitions and maintain progress across an expanding workload. • Present and discuss compensation details with selected candidates, including pay negotiation when appropriate. • Support hiring efforts for new store launches by helping maintain a steady flow of applicants with relevant experience. • Track recruiting activity within applicant tracking systems and keep candidate records current and organized.
2026-05-20T00:00:00Z

HR Coordinator

New York, NY
onsite
Temporary to Hire
22.5055 - 23.69 USD / Hourly
We are looking for an HR Coordinator to join an Equity & Inclusion team on a contract basis. This position supports member-facing programs and day-to-day coordination for sensitive workplace matters, while helping keep operations organized, responsive, and compliant. The role is well suited to someone who communicates with empathy, handles confidential information with care, and can balance administrative detail with strong service-oriented support. Responsibilities: • Manage the intake, documentation, and follow-up process for complaints involving discrimination and harassment, ensuring accuracy and professionalism throughout each case. • Maintain organized records and tracking tools for complaints, metrics, and status updates, and prepare routine reports for department use. • Coordinate logistics and administrative support for Equity & Inclusion initiatives, including meetings, events, committee activities, and special projects. • Draft, format, and distribute educational resources and member communications that support departmental outreach and engagement. • Conduct research and compile information to assist with program planning, policy-related topics, and department priorities. • Provide administrative assistance related to vendor or contract coordination, including gathering documents and supporting review processes. • Partner with internal stakeholders to keep projects moving forward, manage timelines, and address requests in a timely manner. • Uphold discretion when working with confidential or sensitive matters and deliver a high level of customer service to members and colleagues.
2026-05-19T00:00:00Z

HR Coordinator

Jersey City, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for an organized HR Operations Coordinator to support daily human resources operations for a manufacturing company in Kearny, New Jersey. This role focuses on maintaining accurate employee records, assisting staff with HR processes, and helping ensure payroll and benefits information is handled correctly. The ideal candidate brings strong HR administration experience, comfort working in HRIS platforms, and the ability to turn workforce data into useful reports. Responsibilities:• Manage employee record updates in the HRIS, including hires, departures, and compensation adjustments, with a high level of accuracy and timeliness.• Keep position details, compensation data, and reporting structures up to date to reduce record inconsistencies and support clean workforce data.• Provide day-to-day assistance to employees using self-service HR tools, including support related to benefits, time entry, and policy questions.• Partner with HR team members to coordinate onboarding paperwork, employee setup, pay-related updates, and timekeeping changes.• Prepare and analyze HR reports using advanced Excel functions such as PivotTables and lookup formulas to identify trends and support decision-making.• Perform routine audits of HR information and documentation to help maintain compliance and respond to external review requests.• Support the administration of employee benefits and related HR processes to ensure a smooth employee experience.• Help address general employee relations and HR administration matters by providing accurate information and escalating issues when needed.
2026-05-08T00:00:00Z

HR Coordinator

Garden City, NY
onsite
Temporary / Contract
25 - 30 USD / Hourly
Our client is seeking an organized and detail-oriented HR Coordinator to support daily human resources operations and help ensure a positive employee experience. This role is ideal for a professional who enjoys balancing administrative responsibilities with employee support, onboarding, and coordination across HR functions.Key Responsibilities:<ul><li>Coordinate onboarding and offboarding processes for employees</li><li>Maintain employee records and ensure documentation is accurate and up to date</li><li>Assist with benefits administration and HR compliance tasks</li><li>Schedule interviews, meetings, and training sessions</li><li>Support recruitment activities, including posting jobs and coordinating candidate communications</li><li>Respond to employee questions regarding HR policies, procedures, and benefits</li><li>Help prepare HR reports and maintain data in HR systems</li></ul>
2026-05-08T00:00:00Z

Accounting Assistant

New York, NY
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support purchasing, project coordination, and departmental administration for a retail organization in New York, New York. This is a part-time Contract position scheduled for 24 hours per week, ideal for someone who can balance accounting tasks with project-related administrative support. The role requires strong organization, clear communication, and the ability to work effectively with internal teams and external vendors in a deadline-driven environment. Responsibilities: • Create purchase requisition documents for review and approval by project leadership. • Partner with Accounts Payable to help route invoices, confirm coding accuracy, and monitor payment status. • Address vendor questions related to payments by coordinating with the appropriate accounting contacts. • Compare invoice records with financial reports to verify accuracy and prevent duplicate processing. • Maintain and monitor active project coding details to support accurate tracking and reporting. • Prepare tenant allowance documentation and assist with collecting required signatures and notarization. • Provide administrative support for reconciliation activities tied to special projects. • Organize, maintain, and streamline departmental files and records for easy access and compliance. • Assist the Store Planning and Cost Control team with administrative and accounting-related tasks as needed.
2026-05-20T00:00:00Z

Accounting Assistant

Brooklyn, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounting Assistant to provide dependable day-to-day support for finance operations in Brooklyn, New York. This Long-term Contract position is well suited for someone early in their accounting career who is highly organized, accurate, and comfortable handling recurring financial tasks within established deadlines. The role will work closely with finance staff to keep records current, support payment processing activities, and help maintain orderly documentation for reporting and audit needs. Responsibilities: • Reconcile company credit card activity each month by matching statements to receipts and ledger entries, ensuring transactions are complete and accurate. • Review variances or unsupported charges, document findings, and refer unresolved items to the appropriate finance team member for follow-up. • Verify that expenses are assigned to the correct accounting categories and are backed by proper supporting records before entry or posting. • Organize invoices, receipts, agreements, and related financial files so records remain accurate, accessible, and ready for review. • Assist with assembling supporting materials needed for month-end close activities and annual audit preparation. • Apply general ledger, department, and project or grant coding to incoming invoices in the designated invoice processing system. • Route invoices through approval channels and monitor their progress to help maintain timely processing. • Flag invoices that are missing details or require clarification and coordinate with the finance team to resolve coding issues. • Provide transactional accounting support across accounts payable, accounts receivable, and reconciliation tasks as assigned.
2026-05-20T00:00:00Z

HR Business Partner

Dayton, NJ
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an HR Business Partner to support leaders and employees in Edison, New Jersey by advancing people strategies that strengthen engagement, performance, compliance, and retention. This Long-term Contract position is ideal for a detail-oriented individual who can combine sound HR judgment with strong relationship management and data-driven decision-making. The role will work closely with business stakeholders to deliver consistent HR programs, employee communications, and workforce insights that help the organization meet its talent goals. Responsibilities: • Partner with managers and business leaders to implement people initiatives that improve employee engagement, workforce stability, and policy adherence across the assigned unit. • Lead core talent processes such as performance reviews, career development planning, leadership growth efforts, and support programs for high-potential employees. • Coordinate employee-facing forums including town halls, open sessions, and team connect events in collaboration with leadership to encourage communication and alignment. • Communicate HR policies, business updates, and organizational announcements clearly and consistently to employees and leadership teams. • Participate in operational meetings and support HR representation during client discussions, reviews, and audit-related activities as needed. • Manage employee relations matters effectively, addressing concerns proactively and helping resolve workplace issues in a timely manner. • Oversee recognition-related activities and contribute to initiatives that reinforce a positive employee experience and strong workplace culture. • Maintain accurate workforce data, monitor skill and competency movement, and prepare reports that identify trends and support informed decision-making. • Contribute to HR effectiveness and strategic initiatives, including change management activities and other unit-specific responsibilities when required.
2026-05-04T00:00:00Z

HR Business Partner

Newark, NJ
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced HR Business Partner to support key clinical and operational teams in Newark, New Jersey. This Long-term Contract position will serve as a trusted advisor to department leaders, helping drive employee relations, performance management, and day-to-day HR guidance across a large, fast-paced healthcare environment. The role is well suited for a proactive, detail-oriented individual who can manage complex workplace matters with sound judgment, urgency, and a hands-on approach. Responsibilities: • Partner with assigned department leaders to provide practical HR guidance for employee relations, performance concerns, workforce issues, and policy interpretation. • Support a large employee population within designated business units, acting as the primary HR contact for leadership teams and helping address operational people matters effectively. • Lead and document workplace investigations involving employee concerns, conduct issues, and policy matters while maintaining confidentiality and fairness. • Advise managers on corrective action, coaching strategies, conflict resolution, and consistent application of organizational policies. • Collaborate with HR operations and internal stakeholders to help resolve staffing challenges, retention concerns, and high-turnover situations with a strong sense of urgency. • Build strong relationships across clinical and non-clinical teams, including high-priority departments such as nursing, to support workforce stability and leadership effectiveness. • Provide on-site HR support in a 24/7 environment, responding to issues that may arise across multiple shifts and business functions. • Use HR systems such as PeopleSoft to maintain records, review employee information, and support administrative HR processes accurately. • Work closely with HR associates and broader HR leadership to ensure timely follow-through on employee matters and departmental priorities.
2026-05-07T00:00:00Z

Administrative Assistant

Livingston, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a Managing Partner in Livingston, New Jersey. This Long-term Contract opportunity is ideal for someone who can manage shifting priorities, maintain accurate records, and keep daily operations running smoothly. The person in this role will help coordinate schedules, monitor important deadlines, and provide dependable administrative support in a fast-paced office environment. Responsibilities: • Coordinate the Managing Partner’s schedule by arranging meetings, appointments, and time-sensitive commitments with careful attention to changing priorities. • Keep track of key deadlines, open action items, and important deliverables to help ensure timely follow-through across daily activities. • Provide ongoing administrative support by preparing information, organizing correspondence, and keeping leadership updated on upcoming obligations. • Monitor the status of reports, assignments, and other requested materials, following up with the appropriate parties to support on-time completion. • Maintain oversight of case-related work by organizing documentation, tracking progress, and identifying outstanding tasks that require attention. • Support daily prioritization by helping structure workloads, manage competing demands, and promote an efficient office workflow. • Serve as a central coordination resource for administrative and case-related matters so that communication and next steps remain clear. • Assist with front office and phone coverage, data entry, and general clerical duties as needed to support business operations.
2026-05-20T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Brooklym, New York. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing both front-desk and clerical responsibilities in a busy environment. The successful candidate will help keep administrative workflows running smoothly by handling communication, records, and routine office support tasks. Responsibilities: • Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and provide accurate information to callers. • Perform a range of administrative support duties to maintain efficient day-to-day office operations. • Enter, update, and review data with a strong focus on accuracy and completeness. • Welcome visitors and assist with reception coverage to ensure a positive and organized front-office experience. • Organize files, records, and general documentation so information is easy to access when needed. • Support office coordination tasks such as scheduling, routing messages, and assisting with routine correspondence.
2026-05-01T00:00:00Z

Administrative Assistant

Roseland, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations. Responsibilities: • Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations. • Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication. • Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports. • Coordinate schedules, meetings, events, and logistics for property-related activities. • Maintain accurate records and support the preparation of compliance and audit documentation. • Respond to resident inquiries promptly and provide excellent customer service. • Facilitate communication between property teams and corporate staff to ensure efficient workflows. • Monitor office inventory and order supplies as needed to maintain a well-equipped workspace. • Assist with general administrative tasks, including answering inbound calls and data entry. • Support special projects and initiatives as assigned by management.
2026-04-30T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-05-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary to Hire
30.4 - 32 USD / Hourly
We are looking for an experienced Administrative Assistant to support attorneys in a fast-paced legal environment. This contract-to-permanent position is ideal for someone who brings strong administrative judgment, can shift priorities quickly, and is comfortable managing a wide range of day-to-day support tasks. The role focuses on executive-style legal administrative support, including document preparation, scheduling, travel coordination, and office operations, rather than paralegal work. Candidates who are organized, adaptable, and confident working fully onsite will be well suited for this opportunity. Responsibilities: • Provide day-to-day administrative support to corporate attorneys, ensuring priorities are handled efficiently and professionally. • Coordinate calendars, arrange Zoom meetings, and manage appointments, reservations, and other scheduling needs. • Prepare, edit, format, print, scan, and distribute documents with a high level of accuracy and attention to detail. • Handle outgoing shipments and mailings, including courier and FedEx packages, while tracking materials as needed. • Assist with travel planning, meal arrangements, and other logistics that support attorney schedules and client-facing activity. • Process expense submissions and time entry tasks in a timely and organized manner. • Maintain electronic files and documents using Microsoft Office 365 and document management tools such as Hummingbird or similar systems. • Respond to calls, emails, and routine requests with professionalism while helping keep daily office operations running smoothly.
2026-05-15T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support busy legal team in a fast-moving office environment in New Jersey. This contract position offers the potential for a permanent role and is ideal for someone who can stay organized, handle competing priorities, and contribute to daily administrative operations with accuracy and professionalism. The role offers the opportunity to work across high-volume workflows while supporting documentation, communication, and case-related processing. Responsibilities:• Manage a range of office support tasks, including document scanning, file indexing, photocopying, and preparing outgoing materials for delivery.• Enter and update information in internal systems with a strong focus on speed, accuracy, and completeness.• Assemble legal and case-related packets such as suit and judgment documentation for review and processing.• Support litigation and collections workflows by maintaining calendars, tracking deadlines, and organizing related records.• Prepare written responses and correspondence for clients and internal stakeholders based on established guidelines.• Perform basic spreadsheet work, including reviewing data, updating information, and assisting with simple calculations related to bank and wage matters.• Handle mailings and package preparation to ensure materials are completed and sent on time.• Assist with reporting, query-based information lookups, and audit preparation activities as needed in a high-volume setting.
2026-05-20T00:00:00Z

Administrative Assistant

Woodbridge, NJ
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an experienced Administrative Assistant to support daily business operations in New Jersey. This position is suited for someone with strong attention to detail who can keep the office organized, prepare high-quality documents, and provide dependable support to leadership. The ideal candidate brings strong administrative judgment, clear communication skills, and the ability to multi-task. ONSITE Mon-Fri 8AM -4:30PM Responsibilities:• Oversee day-to-day administrative operations to help maintain an organized and productive office setting.• Prepare, revise, and format reports, presentations, correspondence, and other business documents with accuracy and care.• Provide direct administrative support to executives, including handling routine tasks that improve efficiency and allow focus on strategic priorities.• Manage office files and records to ensure materials are current, accessible, and properly organized.• Coordinate the ordering and tracking of office supplies to support uninterrupted business operations.• Serve as a point of contact for incoming calls, visitors, and general office inquiries while maintaining a courteous presence.• Assist with back-office activities and document redlining as needed to support internal teams and business processes.
2026-05-05T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a textile manufacturing business in New York, New York. This Contract position will coordinate order activity, maintain accurate pricing and contract records, and serve as a key point of contact across customers and internal teams. The role is well suited to someone who is highly organized, comfortable working with spreadsheets, and able to manage multiple administrative priorities with care and accuracy. Responsibilities: • Coordinate purchase orders with mills and production facilities, ensuring requests are entered accurately and processed on time. • Track orders throughout manufacturing and delivery, providing timely updates on status, shipping milestones, and any changes that arise. • Communicate with customers regarding production schedules, shipment timing, and related order details to maintain strong service and follow-through. • Obtain fabric testing documentation and organize reports so records remain complete and accessible. • Review invoice pricing for accuracy and provide approval based on established rates and order details. • Prepare sales agreements and maintain supporting documentation for customer orders and pricing terms. • Partner with accounting to help manage credit clearances, shipment coordination, and additional administrative support when needed. • Collaborate with design teams to enter fabric and pattern information accurately into internal records and reporting tools. • Produce weekly open-order summaries and maintain current pricing, including increases, reductions, and fabric cost calculations.
2026-05-12T00:00:00Z