<p>Front desk coordinator (reception area coordinator) opening</p><p>We currently have an open position for a well-organized and motivated front desk coordinator who is looking to grow their career. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.</p>
<p>Part time- 1 day/week. We are looking for a dedicated Receptionist to join our team in New York, New York. This is a long-term contract position, ideal for someone who is detail oriented, organized, and has exceptional communication skills. The role requires a strong ability to manage front desk operations and ensure a welcoming environment for clients and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and clients, ensuring a detail oriented and friendly reception area.</p><p>• Manage incoming calls using a multi-line phone system, directing them to the appropriate departments or individuals.</p><p>• Maintain an organized and efficient switchboard for handling calls across multiple lines.</p><p>• Provide support in answering inbound calls promptly and courteously.</p><p>• Assist with part-time receptionist duties as needed, including covering for other team members during their time off.</p><p>• Coordinate front desk activities such as scheduling appointments and managing visitor logs.</p><p>• Ensure the reception area is clean, organized, and representative of the company’s brand.</p><p>• Handle administrative tasks such as data entry and correspondence using Microsoft Office tools.</p><p>• Collaborate with other departments to support smooth daily operations.</p><p>• Participate in training sessions to stay updated on company processes and protocols.</p>
<p><strong><em><u>This is a PART-TIME ROLE!!</u></em></strong></p><p><br></p><p><strong>Shift Schedule:</strong></p><ul><li>Part-time: Tuesday, Wednesday, and Thursday</li><li>Hours: 7:30 AM – 4:30 PM</li><li>Schedule based on busy office days</li></ul><p><strong>Job Summary:</strong></p><p>The Workplace Experience Coordinator provides exceptional front-of-house services to employees and guests. This role ensures a welcoming and professional environment by managing reception services, wayfinding, lobby appearance, visitor tracking and reporting, refreshments, campus tours, meeting support, and various workplace services as needed.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly greet all employees and visitors entering the facility.</li><li>Answer phone calls in a professional and friendly manner.</li><li>Manage and maintain accurate records and logs of service requests.</li><li>Provide timely and thorough responses to employee and visitor inquiries.</li><li>Coordinate and confirm recreational, dining, and business activities.</li><li>Represent the Workplace Concierge team as the point-of-contact for the facilities team.</li><li>Follow and support property-specific security and emergency procedures.</li><li>Respond calmly and efficiently to emergency situations and make appropriate notifications.</li><li>Assist with mail and package handling, including shipping and cleaning support.</li><li>Provide support with event coordination including setup, breakdown, and delivery of supplies.</li><li>Assist with onboarding and workplace services such as office supplies and maintenance work orders.</li></ul><p><br></p>
<p><strong>We are hiring a Bilingual Receptionist (Spanish/English)</strong></p><p> We’re looking for a friendly and professional <strong>Receptionist</strong> who is fluent in <strong>Spanish and English</strong>. You’ll be the first point of contact for our clients—answering phones, greeting visitors, and providing excellent customer service.</p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is based in Brooklyn, New York, and offers an excellent opportunity to support daily office operations while enhancing efficiency and organization. The ideal candidate will excel at multitasking and delivering high-quality administrative services.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative tasks to ensure smooth office operations.</p><p>• Answer and direct inbound calls with accuracy and a focus on excellent communication.</p><p>• Perform data entry tasks to maintain and update company records.</p><p>• Provide receptionist support, including greeting visitors and managing front desk activities.</p><p>• Coordinate meetings, appointments, and schedules for team members.</p><p>• Assist in preparing documents, reports, and presentations as needed.</p><p>• Maintain organized filing systems for easy access to records and information.</p><p>• Handle incoming and outgoing correspondence in a timely manner.</p><p>• Support various office projects and ensure deadlines are met.</p>
<p>Receptionist opportunities</p><p>We currently have an opening for an articulate, highly-skilled receptionist. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you.</p>
We are seeking a Help Desk Manager to join our team. This role involves managing IT support services, ensuring the smooth operation of our Microsoft 365 system, and troubleshooting hardware and software issues. The Help Desk Manager will also be responsible for managing network configurations, enhancing email security, and supporting hardware installations.<br><br>Responsibilities:<br><br>• Manage the delivery of Level 2/3 helpdesk support for Windows, macOS, and mobile devices to ensure timely resolution of issues.<br>• Administer and configure Exchange Online, SharePoint, Teams, and security policies within Microsoft 365.<br>• Oversee network settings including DNS, DHCP, VLANs, VPNs, and firewall configurations.<br>• Implement and manage email security measures such as SPF, DKIM, and DMARC for reliable email delivery.<br>• Utilize Microsoft Intune for device provisioning and policy enforcement.<br>• Troubleshoot hardware and software issues involving PCs, laptops, printers, and software installations.<br>• Foster client relationships by providing detail oriented, friendly support and training.<br>• Maintain detailed service tickets and IT documentation using ITSM tools.<br>• Assist with IT projects, including hardware installations, network setups, software migrations, and cloud deployments.<br>• Proactively identify and resolve potential IT problems before they escalate.
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis. In this role, you will support daily operations by handling administrative tasks and ensuring efficient workflow within the office. This position offers an opportunity to contribute to a dynamic non-profit organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls, directing them to the appropriate departments and providing clear and effective communication support.</p><p>• Perform data entry tasks with a high level of accuracy to maintain organized records.</p><p>• Assist with receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Utilize Microsoft Excel to create, update, and manage spreadsheets as needed.</p><p>• Coordinate office operations, ensuring supplies are stocked and daily activities run smoothly.</p><p>• Support administrative office tasks such as filing, scheduling meetings, and preparing reports.</p><p>• Collaborate with team members to ensure timely completion of projects and assignments.</p><p>• Maintain confidentiality and professionalism in handling sensitive information.</p>
We are looking for a detail-oriented and friendly Receptionist to join our team in Uniondale, New York. This contract position requires someone with excellent communication skills and the ability to manage multi-line phone systems effectively. As the first point of contact for our organization, you will play a vital role in ensuring smooth operations and providing exceptional service to guests and callers.<br><br>Responsibilities:<br>• Greet visitors and guests warmly, ensuring a welcoming environment.<br>• Manage a multi-line phone system, including answering, transferring, and directing calls efficiently.<br>• Handle inbound calls with care, addressing inquiries or directing them to the appropriate departments.<br>• Maintain a clean and organized reception area to provide a positive first impression.<br>• Assist in administrative tasks such as scheduling and record-keeping.<br>• Monitor and respond to emails or messages related to reception duties.<br>• Support team members with various front-desk operations as needed.<br>• Ensure confidentiality and discretion when handling sensitive information.<br>• Coordinate with other departments to manage visitor appointments and meeting schedules.
<p>We are looking for a meticulous <strong>PART TIME (20 hours a week) </strong>Administrative Assistant to join our team in Belle Mead, New Jersey. As part of this Contract position, you will play a vital role in supporting daily operations and ensuring smooth administrative processes. This role requires excellent organizational skills and the ability to handle multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure seamless daily operations.</p><p>• Answer inbound calls and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Manage receptionist duties, including greeting visitors and addressing inquiries.</p><p>• Coordinate mail distribution, ensuring timely delivery and organization.</p><p>• Assist in organizing and maintaining office files and documentation.</p><p>• Support team members with scheduling and calendar management.</p><p>• Prepare reports and correspondence as needed for internal and external communication.</p><p>• Maintain an organized and welcoming office environment.</p>
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Stamford, Connecticut. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent organizational skills and the ability to manage multiple tasks simultaneously.<br><br>Responsibilities:<br>• Greet visitors and clients in a friendly and welcoming manner, ensuring a positive environment.<br>• Manage and operate a multi-line phone system, directing calls to the appropriate departments.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Organize and maintain files, ensuring easy access to important documents.<br>• Coordinate schedules and set appointments efficiently.<br>• Handle email correspondence promptly and professionally.<br>• Provide exceptional customer service by addressing inquiries and resolving issues.<br>• Utilize Microsoft Excel, Word, and Outlook for various administrative tasks.<br>• Collaborate with team members to ensure smooth daily operations.<br>• Maintain a clean and organized reception area.
<p>We are looking for a dedicated and organized Receptionist to join our team! The ideal candidate will excel in multitasking, maintaining a welcoming environment, and ensuring smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>•Welcome and greet visitors.</p><p>•Answer incoming phone calls, answer inquiries and take messages as needed. </p><p>•Receive and distribute incoming packages and daily mail, ensuring accurate logging and delivery.</p><p>• Sort accounts payable tickets, organize them, and return them to the accounting department for processing.</p><p>• File documents once they have been processed to maintain organized records.</p><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
We are looking for an organized and detail-oriented Receptionist to join our team on a long-term contract basis in Morristown, New Jersey. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and efficient experience. If you excel in multitasking and communication, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Answer and manage calls on a multi-line phone system, including transferring calls and taking messages.<br>• Communicate effectively with staff and attorneys, ensuring accurate message delivery.<br>• Welcome and assist clients arriving for scheduled appointments, maintaining a warm and attentive demeanor.<br>• Ensure the reception area is clean, organized, and presentable at all times.<br>• Schedule and manage appointments with attention to accuracy and timeliness.<br>• Perform data entry tasks, ensuring information is correctly recorded and updated.<br>• Handle email correspondence promptly and professionally.<br>• Organize and maintain physical and electronic files for seamless accessibility.
The Service Desk Analyst is responsible to provide courteous, accurate and prompt support to our internal customers. This positions day-to-day activities include utilizing technical troubleshooting skills to solve technical incidents, requests and problems in addition to systematically answering phone calls, voicemail, responding to email, conducting online chat and face-to-face desk-side support. The Service Desk Analyst provides clear documentation of each customer interaction while working within various computer applications and supports a work environment focused on continuously improving the overall success of the department. <br><br>Responding to requests for help from customers.<br>Troubleshooting and resolving difficult technical issues effectively and efficiently.<br>Prioritizing, evaluating, resolving and escalating calls as required.<br>Providing appropriately detailed and timely follow-up support with customers.<br>Submitting accurate and well-documented solutions consistently for inclusion in the knowledge base.<br>Recording every interaction with a customer into the service management system.<br>Instructing customers in the use of hardware, software and manuals.<br>Configuring and distributing hardware and software to customers in a timely manner.<br>Installing hardware and peripheral components such as monitors, keyboards, printers and disk drives on customers’ machines.<br>Loading specified software packages such as operating systems, word processing and all proprietary software programs into personal computers.<br>Configuring and troubleshooting network hardware and communication equipment, operating systems and personal computers.<br>Interacting with Active Directory for Moves, Adds, and Changes.<br>Configuring and maintaining VDI pools and troubleshooting issues with VDI.<br>Entering commands and observing system functions to verify correct system operation.<br>Recommending or performing minor remedial actions to correct problems identified.<br>Providing updates, status and completion information to the Service Desk Manager through voicemail, e-mail, or in-person communication<br>Monitoring new technologies and/or updates required to support the various systems currently in operation.<br>Self-assigning and monitoring progress of work, reporting progress to the Service Desk Manager on a regular basis.<br>Be on call for after-hours coverage as listed on a rotation schedule or as needed.<br>Maintaining medical confidentiality.<br>Performing miscellaneous duties as assigned as assigned by management.<br><br>QUALIFICATIONS<br><br>Ability to follow instructions and respond to managements’ directions accurately.<br>Proven skills in advanced computer troubleshooting, analysis, critical thinking and problem solving skills.<br>Ability to manage multiple tasks with frequent interruptions, occasionally in urgent situations.<br>Demonstrated skills in accuracy and thoroughness paying close attention to detail. Looks for ways to improve and promote quality and monitors own work to ensure quality...
We are looking for a detail-oriented Administrative Assistant to support our team in Morristown, New Jersey. This is a contract position ideal for individuals who enjoy organizing, streamlining processes, and contributing to an efficient environment. The role involves handling a variety of administrative tasks to ensure smooth operations within the organization.<br><br>Responsibilities:<br>• Organize and maintain files, ensuring all documents are properly logged and tracked.<br>• Scan and digitize physical documents to create efficient and accessible electronic records.<br>• Review and revise policies to align them with current practices and organizational standards.<br>• Assist in reducing the size of policy handbooks by consolidating information while maintaining accuracy.<br>• Perform general office duties such as answering inbound calls and responding to inquiries.<br>• Support data entry tasks, ensuring information is accurately recorded and updated.<br>• Provide receptionist duties, including greeting visitors and directing them appropriately.<br>• Conduct cleanup efforts to refresh and streamline existing files and policies.
<p>Office / facilities manager</p><p>We currently have an excellent opportunity for a highly-skilled and motivated office manager to lead operations. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you.</p>
We are looking for a motivated and detail-oriented Administrative Assistant to join a leading real estate management firm in Fairfield, New Jersey. This Contract-to-permanent position offers an excellent opportunity to contribute to the efficient operations of residential property management while supporting the team in delivering outstanding tenant experiences. If you thrive in a dynamic environment and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Process and code invoices from vendors and contractors with precision and attention to detail.<br>• Input tenant, vendor, and maintenance service request data into property management software systems.<br>• Reconcile monthly vendor statements against invoices within the accounting system.<br>• Organize and maintain property management records, including contracts, insurance certificates, invoices, permits, and operating budgets.<br>• Prepare and update daily, weekly, and monthly property reports such as leasing activity and stacking plans.<br>• Support monthly and quarterly financial close activities and reporting processes.<br>• Assist in the development and preparation of financial reports for management review.<br>• Perform clerical tasks such as scanning, copying, drafting correspondence, and arranging meetings.<br>• Manage general office duties, including retrieving mail and answering inbound calls.<br>• Take on additional responsibilities to support the office and commercial property management team as needed.
<p>Start working as an office assistant today!</p><p>We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. </p>
We are looking for a motivated Office Services Clerk to join our team in New York, New York. In this role, you will manage office operations and provide seamless support to various departments, ensuring a well-organized and efficient work environment. This position offers a dynamic range of responsibilities, including administrative tasks, event coordination, and vendor management.<br><br>Responsibilities:<br>• Welcome and assist guests while ensuring the front office area is organized and inviting.<br>• Monitor and replenish supplies across multiple floors to maintain a well-stocked and organized workspace.<br>• Restock kitchen essentials regularly to support employee needs.<br>• Handle day-to-day ordering requests and approve purchases, including Amazon orders, as per management guidelines.<br>• Coordinate catering arrangements for company events held throughout the year.<br>• Collaborate with external vendors to ensure smooth operations and timely delivery of services.<br>• Provide logistical support for events, ensuring all details are managed effectively.<br>• Assist HR and Accounting departments with filing and organizational tasks.<br>• Manage the distribution of employee and corporate gifts to enhance workplace engagement and client relations.<br>• Act as a reliable point of contact for miscellaneous office-related tasks and responsibilities.
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
We are looking for a Contract Administrative Assistant to join our team in a fully remote capacity. This contract position offers an exciting opportunity to support program operations and event coordination for a mission-driven organization. If you are organized, tech-savvy, and passionate about delivering excellence in administrative support, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate program schedules, meetings, and events, ensuring seamless execution.<br>• Develop and manage workflows and organizational systems to optimize program efficiency.<br>• Serve as the main point of contact for communications with program participants and partners, maintaining professionalism and timely responses.<br>• Provide technical support for virtual events, including Zoom setup, troubleshooting, and live assistance.<br>• Collaborate with the Communications Manager to enhance program outreach and marketing efforts.<br>• Collect and analyze feedback and evaluation data to improve program outcomes.<br>• Participate in weekly virtual meetings to stay aligned with team goals and program updates.<br>• Schedule and organize guest appearances, instructor sessions, and other program-related activities.<br>• Ensure smooth coordination with external parties to support program objectives.
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position within the non-profit sector, offering an opportunity to contribute to meaningful work while supporting daily operations. The ideal candidate will bring strong organizational skills and a commitment to delivering excellent administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls professionally, ensuring clear communication and prompt responses.<br>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Schedule and coordinate appointments, meetings, and events to optimize workflow.<br>• Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint to create and manage documents, spreadsheets, and presentations.<br>• Maintain organized filing systems to ensure easy access to important information.<br>• Assist with general administrative tasks to support team operations and objectives.<br>• Collaborate with team members to ensure smooth execution of projects and tasks.
We are looking for an organized and proactive Administrative Assistant to join our team in Brooklyn, New York. In this long-term contract position, you will play a key role in ensuring efficient daily operations by providing administrative support and maintaining effective communication across teams. This is a great opportunity to contribute to a non-profit organization and grow your administrative skill set.<br><br>Responsibilities:<br>• Handle inbound and outbound calls with professionalism, addressing inquiries and resolving issues efficiently.<br>• Provide exceptional customer service by responding to emails and ensuring clear communication.<br>• Perform accurate data entry tasks to maintain records and databases.<br>• Coordinate scheduling and manage appointments to ensure smooth operations.<br>• Draft, review, and edit documents using Microsoft Word and PowerPoint.<br>• Utilize Microsoft Excel to organize and analyze data for reporting purposes.<br>• Maintain and update calendars using Microsoft Outlook to track meetings and deadlines.<br>• Support team members in administrative tasks and assist in project coordination.
