11 results for Front Desk Coordinator in Hoboken, NJ

Receptionist

New Rochelle, NY
onsite
Contract / Temporary to Hire
19 - 21 USD / Hourly
We are looking for a detail-oriented and organized bilingual Spanish receptionist to join our team in New Rochelle, New York. This Contract to permanent position requires excellent communication skills, a friendly demeanor, and the ability to handle a multi-line phone system efficiently. If you thrive in a fast-paced environment and enjoy being the first point of contact for visitors and callers, this role is ideal for you. Responsibilities:• Greet visitors warmly and ensure they are directed to the appropriate staff or department.• Answer and manage a multi-line phone system, directing calls effectively and taking messages when required.• Maintain the reception area, ensuring it is tidy and presentable at all times.• Assist with scheduling appointments and managing calendars.• Provide administrative support, including data entry, filing, and handling correspondence.• Handle incoming and outgoing mail and deliveries.• Ensure all inquiries are addressed promptly and professionally.• Collaborate with other team members to ensure smooth day-to-day operations.
2026-04-07T00:00:00Z

Client Scheduling Coordinator

Somerville, NJ
onsite
Temporary
17 - 18 USD / Hourly
We are looking for a highly organized and service-oriented Scheduling Coordinator to join our team in Branchburg, New Jersey. In this long-term contract position, you will play a pivotal role in managing scheduling processes and ensuring seamless communication with clients and business partners. This role requires a strong attention to detail, effective communication skills, and the ability to adapt to shifting priorities. Responsibilities: Managed appointment scheduling to support client needs and business priorities. Executed tasks efficiently by utilizing internal systems and resources to meet deadlines. Maintained a high level of accuracy and attention to detail to improve overall scheduling quality. Communicated proactively with clients to resolve questions and address scheduling concerns. Responded to client inquiries within established service‑level expectations. Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership. Coordinated and maintained multiple calendars using Microsoft Outlook. Partnered with team members and leadership to streamline scheduling workflows and improve efficiency. Supported onboarding and training of new hires by aligning schedules with skill level and operational needs. Ensured compliance with company policies while delivering consistent, detail‑oriented service.
2026-04-07T00:00:00Z

Client Scheduling Coordinator

Basking Ridge, NJ
onsite
Temporary
17 - 18 USD / Hourly
We are looking for a highly organized and service-oriented Scheduling Coordinator to join our team in Bridgewater, New Jersey. In this long-term contract position, you will play a pivotal role in managing scheduling processes and ensuring seamless communication with clients and business partners. This role requires a strong attention to detail, effective communication skills, and the ability to adapt to shifting priorities. Responsibilities: Managed appointment scheduling to support client needs and business priorities. Executed tasks efficiently by utilizing internal systems and resources to meet deadlines. Maintained a high level of accuracy and attention to detail to improve overall scheduling quality. Communicated proactively with clients to resolve questions and address scheduling concerns. Responded to client inquiries within established service‑level expectations. Tracked scheduling capacity and availability issues and provided monthly trend reports to leadership. Coordinated and maintained multiple calendars using Microsoft Outlook. Partnered with team members and leadership to streamline scheduling workflows and improve efficiency. Supported onboarding and training of new hires by aligning schedules with skill level and operational needs. Ensured compliance with company policies while delivering consistent, detail‑oriented service.
2026-04-06T00:00:00Z

Facilities Coordinator

New York, NY
onsite
Temporary
24 - 26 USD / Hourly
Responsibilities:• Oversee and monitor work orders, ensuring timely dispatch and follow-up through completion.• Prepare and process purchase orders and maintain accurate records.• Draft and distribute daily notifications for after-hours work activities.• Verify that all vendor certificates of insurance are current and compliant.• Coordinate set-ups for conference centers and meeting spaces.• Provide general administrative support to the facilities management team.• Collaborate with vendors and contractors to ensure tasks are completed efficiently.• Maintain spreadsheets and organize documentation for facilities-related activities.• Address inquiries and resolve issues related to facilities operations.
2026-04-02T00:00:00Z

Meeting/Event Coordinator

Newark, NJ
onsite
Temporary
20 - 30 USD / Hourly
We are looking for a proactive and detail-oriented Meeting/Event Coordinator to join our team in Newark, New Jersey. In this long-term contract position, you will play a key role in supporting the planning and execution of events, including meetings, conferences, and client receptions. This is an excellent opportunity to gain hands-on experience in event coordination while contributing to impactful projects in a dynamic, fast-paced environment. Responsibilities: • Assist in organizing in-person, virtual, and hybrid events, such as conferences, investor meetings, and client receptions. • Coordinate event logistics, including venue selection, catering arrangements, AV setup, shipping, and transportation needs. • Manage event registration processes, attendee communications, and tracking systems to ensure smooth execution. • Oversee vendor relationships by handling invoices, contracts, payments, and compliance reviews. • Prepare event materials, including agendas, signage, name badges, presentations, and post-event surveys. • Support data-related tasks such as data collection, entry, formatting, and reporting for events. • Provide assistance with event websites, invitations, and marketing materials using platforms like Cvent and ExactTarget. • Offer on-site event support, including managing the registration desk, hosting attendees, and troubleshooting issues. • Contribute to budget tracking, reconciliation processes, and the preparation of team meeting agendas. • Generate reports and maintain event documentation, including post-program summaries and analysis.
2026-04-10T00:00:00Z

Workplace Coordinator

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Workplace Coordinator to join our team in New York, New York. This long-term contract position is ideal for someone who thrives in a fast-paced environment and enjoys ensuring the seamless operation of office activities. You will play a key role in supporting the office's daily functions, maintaining a welcoming atmosphere, and assisting with administrative tasks. Responsibilities: • Welcome visitors and clients at the front desk, manage appointment scheduling, and ensure a detail-oriented first impression. • Monitor and replenish office supplies, beverages, and pantry items, tracking inventory and placing orders as needed. • Oversee mail and package management, including sorting, distributing, and coordinating deliveries. • Maintain the cleanliness and organization of common areas, including the pantry, coffee bar, and kitchen spaces. • Set up video conferences and in-person meetings, including booking rooms, arranging supplies and refreshments, and cleaning up afterward. • Coordinate catering orders for meetings and events, typically serving groups of 20–40 people. • Track office visitors and manage entry flow by recording attendance and entering visitor details into the building security system. • Provide basic IT support, such as troubleshooting minor issues and transferring calls. • Assist attorneys with light administrative tasks, including faxing and document handling. • Collaborate with vendors for building maintenance, technology, food, and supply deliveries.
2026-04-10T00:00:00Z

Medical Receptionist

Bridgewater, NJ
onsite
Temporary
20 - 22 USD / Hourly
We are seeking a detail-oriented Receptionist to join our team on a contract basis. In this role, you will serve as the first point of contact, creating a welcoming and professional experience while supporting day-to-day administrative operations. This is an excellent opportunity for someone with strong organizational and communication skills and experience in a front office environment. Responsibilities:<ul><li>Greet visitors and clients in a friendly and professional manner, ensuring a positive first impression.</li><li>Manage check-in and check-out processes while maintaining accurate records.</li><li>Schedule and confirm appointments, coordinating as needed with internal team members.</li><li>Handle incoming calls and respond to inquiries promptly and courteously.</li><li>Maintain an organized front office, including managing files, paperwork, and supplies.</li><li>Verify and update information in internal systems to ensure accuracy.</li><li>Assist in maintaining compliance with company policies and procedures.</li><li>Provide general administrative support to ensure smooth daily operations.</li><li>Keep records up to date and ensure data integrity.</li></ul>
2026-04-10T00:00:00Z

Medical Receptionist

Brooklyn, NY
onsite
Permanent
38000 - 40000 USD / Yearly
We are looking for a dedicated Medical Receptionist to join our team in Brooklyn, New York. This role requires excellent customer service skills and the ability to handle benefits administration with accuracy and attention to detail. As the first point of contact for patients, you will play a vital role in creating a welcoming environment and ensuring administrative tasks are managed efficiently. Responsibilities: • Serve as the primary point of contact for patients, greeting them warmly and addressing inquiries. • Manage benefits administration tasks, including coordination and communication with patients regarding their coverage. • Facilitate COBRA administration and ensure compliance with relevant policies. • Handle leave of absence requests and maintain accurate records. • Assist with compensation and benefits-related matters, ensuring all documentation is completed properly. • Maintain patient confidentiality and adhere to healthcare regulations. • Coordinate schedules and appointments, ensuring seamless operations. • Provide support for half-day operations on Fridays while maintaining quality service. • Collaborate with team members to enhance client-facing experiences and address concerns effectively. • Ensure the reception area remains organized and detail oriented at all times.
2026-03-20T00:00:00Z

Medical Receptionist

Raritan, NJ
onsite
Permanent
40000 - 48000 USD / Yearly
40,000 - 48,000 benefits:<ul><li>medical</li><li>paid time off</li></ul> We are seeking an experienced Medical Receptionist to support our client’s healthcare office in the Raritan, NJ area. This is an on-site position with a pay rate of $21–$24/hr based on experience. Enjoy a consistent Monday–Friday work schedule with no nights, weekends, or holiday shifts required. This role is open for full-time or part-time depending on what you are looking for (Medical benefits are offered for full-time employees) Key Responsibilities:<ul><li>Patient Intake & Check-in: Welcome and check in patients, verify and update personal and financial information, and create a positive experience upon arrival.</li><li>Scheduling & Coordination: Manage appointment calendars, assist with rescheduling, and inform healthcare providers of patient arrivals.</li><li>Administrative Duties: Answer multi-line phones, manage email correspondence, sort incoming mail, and maintain office supplies inventory.</li><li>Financial & Insurance Management: Verify insurance eligibility, collect co-pays, and assist with patient billing and third-party payer coordination.</li><li>EHR Management: Maintain and update patient records within Electronic Health Records (EHR) systems, ensuring security and confidentiality.</li></ul>Position Details:<ul><li>Pay Rate: $21–$24/hr, depending on experience </li><li>Schedule: Monday–Friday, 8:30am–5:00/5:30pm</li><li>Location: On-site in the Raritan area</li></ul>
2026-04-08T00:00:00Z

Medical Receptionist

Pennington, NJ
onsite
Temporary
20 - 21 USD / Hourly
We are looking for a dedicated Medical Receptionist to join our team on a long-term contract basis in Pennington, New Jersey. This role is essential in providing exceptional front-office support, ensuring smooth daily operations in a healthcare setting. If you have excellent organizational skills and a passion for patient care, we encourage you to apply. Responsibilities: • Schedule patient appointments and manage calendar updates efficiently. • Handle front-office duties, including greeting patients and addressing inquiries. • Oversee patient check-in and verify necessary documentation for appointments. • Maintain organized and accurate electronic medical records (EMR) systems. • Operate and manage multi-line phone systems to handle incoming and outgoing calls. • Communicate effectively with patients, healthcare providers, and staff to coordinate services. • Ensure the reception area remains detail oriented, clean, and welcoming. • Use basic medical terminology to assist with administrative tasks and patient interactions.
2026-04-10T00:00:00Z

Payroll Coordinator

Stamford, CT
onsite
Permanent
80000 - 90000 USD / Yearly
A contracting firm in Stamford is seeking a Payroll Administrator to join their growing team. The Payroll Administrator will process timely and accurate multi-state payroll for 500+ employees, with an expectation and commitment to operational excellence, compliance, and employee support, as needed. Key Responsibilities<ul><li>Manage full-cycle, multi-state payroll processing for 500+ employees (bi-weekly cycle)</li><li>Ensure compliance with federal, state, and local payroll regulations, including tax filings and wage laws</li><li>Administer and optimize payroll systems, including ADP and Workday</li><li>Maintain payroll records, reports, and audits with a high level of accuracy and confidentiality</li><li>Coordinate with HR, Finance, and project management teams to ensure seamless payroll operations</li><li>Handle complex payroll scenarios including union payroll, prevailing wage, bonuses, and deductions</li><li>Lead payroll audits and support internal/external audit processes</li><li>Troubleshoot payroll discrepancies and resolve employee inquiries in a timely manner</li><li>Implement process improvements and best practices to enhance efficiency and accuracy</li></ul>If interested, please email your resume directly to anthony.riccio@roberthalf(.com)
2026-04-01T00:00:00Z