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35 results for Front Desk Assistant in Hoboken, NJ

Receptionist

New York, NY
onsite
Temporary to Hire
19.95 - 21 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations. This contract position with potential for permanent placement is ideal for someone who enjoys being the first point of contact for visitors, brings strong communication skills, and thrives in an office environment. The role offers an ongoing opportunity with the potential for long-term placement while contributing to guest services, mail support, and general workplace coordination. Responsibilities: • Welcome guests and employees at the front desk, creating a welcoming and friendly first impression. • Manage visitor check-in procedures and accurately enter guest information into the visitor tracking system. • Respond to incoming calls and direct inquiries to the appropriate contacts with clarity. • Coordinate domestic and international shipping activities, including mail handling and package support. • Assist with mailroom-related tasks and provide additional office support when needed. • Keep the coffee station and nearby shared areas neat, stocked, and presentable throughout the day. • Monitor and replenish pantry, restroom, and other commonly used office supplies. • Support front office coverage during quieter periods by helping with light administrative and workplace tasks.
2026-09-03T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations. This Contract position is ideal for someone who enjoys creating a welcoming office environment, helping visitors and staff, and keeping shared areas organized throughout the day. The role follows an 8:00 AM to 5:00 PM schedule and requires a detail-oriented approach, strong communication skills, and comfort handling light physical tasks related to beverage and kitchen setup. Responsibilities: • Welcome guests and employees at the front desk, create a positive first impression, and respond to routine office inquiries. • Manage incoming calls through a multi-line phone system, direct callers to the appropriate contacts, and take accurate messages when needed. • Receive, sort, and distribute mail and deliveries to ensure timely handling of incoming items. • Prepare coffee service for the office, including setting up the machine, replenishing supplies, and lifting the larger coffee container as part of daily preparation. • Clean and maintain the coffee machine and small kitchen areas at the end of the day to keep shared spaces neat and ready for use. • Assist with visitor and employee badge support while following office procedures for access and front desk coordination. • Monitor the reception area to maintain an organized, business-focused environment throughout the workday.
2026-09-02T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position in New York, New York. This role will help ensure consistent onsite coverage while creating a welcoming experience for guests and maintaining smooth office flow. The ideal candidate brings prior reception experience, strong communication skills, and the ability to manage administrative tasks with accuracy and consistency. Responsibilities: • Welcome visitors, clients, and service providers with a courteous and attentive approach while directing them appropriately upon arrival. • Oversee guest registration procedures and follow office access guidelines to help maintain a secure workplace environment. • Answer and route incoming calls across a multi-line phone system, taking messages and responding to routine inquiries efficiently. • Organize conference room bookings and provide support for meeting setup to keep schedules running smoothly. • Sort incoming mail, coordinate outgoing packages, and manage courier requests in a timely manner. • Keep the reception area and shared office spaces neat, presentable, and ready for daily business activities. • Provide administrative assistance such as data entry, document formatting, file maintenance, and calendar support. • Partner with executive support staff and other internal teams on additional office and administrative assignments as needed.
2026-09-02T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a contract position. This role serves as the first point of contact for visitors and callers, helping create an organized, welcoming, and efficient office environment. The ideal candidate is comfortable handling administrative tasks, using common office software, and communicating clearly with employees, guests, and external contacts. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate departments in a courteous and efficient manner. • Maintain front desk coverage while managing schedules, messages, and general office communications throughout the day. • Perform routine administrative support such as data entry, document preparation, filing, photocopying, and record organization. • Use Microsoft Word and Excel to create, update, and maintain reports, logs, spreadsheets, and other office documents. • Support visitor management procedures by monitoring guest access and following established office security practices. • Research basic information as needed to assist staff, respond to questions, and help resolve routine administrative requests. • Keep reception and common office areas orderly, stocked, and prepared for employees, clients, and guests. • Handle clerical duties with accuracy, including typing correspondence, processing paperwork, and maintaining organized documentation.
2026-09-02T00:00:00Z

Receptionist

Baldwin, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front desk operations for a non-profit organization in Baldwin, New York. This Long-term Contract position is ideal for someone who enjoys being the first point of contact for visitors, handling incoming calls, and keeping mail and package distribution running smoothly. The role offers a consistent weekday schedule and an opportunity to contribute to a detail-focused, service-focused office environment. Responsibilities: • Greet guests as they arrive and manage front desk traffic in a courteous and detail-focused manner. • Control visitor entry by confirming arrivals and granting access through the front entrance system. • Answer incoming calls promptly, direct inquiries to the appropriate team members, and take clear messages when needed. • Operate a multi-line phone system to support daily communication across the office. • Receive mail and delivered packages each day and ensure items are sorted and distributed accurately. • Maintain an orderly reception area that reflects a positive and detail-focused image for the organization. • Provide general administrative support related to front desk activities and routine office coordination.
2026-09-01T00:00:00Z

Receptionist

Carle Place, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a welcoming and organized Receptionist to support event operations in New York. This Contract position is ideal for someone who enjoys assisting guests, communicating clearly, and creating a positive first impression. In this role, you will help manage attendee arrivals and provide front-of-house support to keep the check-in process smooth and efficient. Responsibilities: • Welcome attendees upon arrival and provide courteous assistance throughout the check-in process • Register guests accurately using the Eventbrite application and confirm entry details • Address basic visitor questions and direct individuals to the appropriate event areas • Maintain an orderly reception or registration area to support a detail-oriented guest experience • Communicate promptly with event staff regarding attendance updates or guest-related issues • Help resolve minor check-in concerns with a calm and service-focused approach
2026-09-03T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations. This Contract position is ideal for someone who enjoys creating a welcoming office environment while balancing administrative tasks and facility coordination. The role will serve as a key point of contact for visitors, employees, and leadership, helping the office run smoothly each day. Responsibilities: • Manage the front desk by handling incoming calls, directing inquiries appropriately, and ensuring visitors are welcomed and assisted promptly. • Coordinate guest check-in procedures with building security, maintain visitor records, and arrange access credentials for new employees. • Sort and distribute incoming mail, oversee routine office support tasks, and keep shared areas organized and well-maintained in appearance. • Monitor and replenish workplace supplies across office, kitchen, and restroom areas while maintaining clean, stocked common spaces and caring for office plants. • Assist with onboarding activities for new hires, helping prepare the office for a smooth first-day experience. • Provide administrative support to directors and office staff, including travel coordination, expense submission, meeting scheduling, and conference room reservations. • Organize catering and refreshments for meetings and company gatherings, while tracking inventory for beverages and other event-related supplies. • Support internal events and special projects, and contribute practical ideas to improve office procedures and day-to-day efficiency.
2026-09-03T00:00:00Z

Reception & Administrative Assistant

Mamaroneck, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced and organized Reception & Administrative Assistant to support daily operations in our office. This role is ideal for someone who enjoys creating a welcoming first impression while keeping administrative processes accurate, efficient, and well coordinated. You will serve as a central point of contact for guests, vendors, and internal team members, helping maintain a well-organized environment within a construction-focused business. Responsibilities: • Welcome visitors, manage front-desk activity, and ensure each guest and caller receives prompt, courteous assistance. • Coordinate calendars, schedule meetings, and organize vendor visits, team gatherings, and other office events. • Oversee day-to-day office needs by handling supplies, incoming deliveries, parking arrangements, maintenance requests, and communication with building management. • Prepare, track, and organize client-facing and internal documents such as proposals, agreements, retainers, change orders, and electronic signature packages. • Maintain accurate digital records and filing systems so project and administrative documentation remains accessible and up to date. • Provide administrative support for accounting-related tasks, team scheduling, and workflow coordination across the office. • Assist with operational improvement initiatives by helping streamline administrative processes and support evolving office needs.
2026-08-31T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-08-31T00:00:00Z

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-08-14T00:00:00Z

Medical Receptionist

Lawrenceville, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support daily front-desk operations in New Jersey. This Long-term Contract position is ideal for someone who enjoys creating a welcoming experience for patients while keeping appointments, records, and administrative tasks organized. The role requires strong communication skills, attention to detail, and the ability to manage patient intake, insurance verification, and payment processing in a detail-focused healthcare setting. Responsibilities: • Welcome patients and visitors warmly, ensuring each interaction reflects courtesy and respect. • Manage incoming phone calls and direct inquiries to the appropriate staff members in a timely manner. • Coordinate appointment scheduling and provide patients with clear instructions regarding forms and visit preparation. • Confirm demographic and insurance details, updating records accurately within the office system. • Organize patient charts and documentation ahead of scheduled visits to support efficient clinical workflows. • Collect copays and other payments, document transactions accurately, and assist patients with payment plan arrangements when needed. • Gather required insurance and billing documentation to help facilitate timely claims processing. • Communicate with patients, providers, and external contacts to obtain missing information and resolve administrative questions. • Monitor front-office inventory and place orders for essential supplies to maintain daily operations. • Perform additional administrative support duties as needed to assist the practice.
2026-09-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Role: Administrative Assistant Location: Brooklyn, NY Schedule: In officeSalary: $50K - $65K Position OverviewWe are seeking a highly organized, proactive, and diligent Administrative Assistant to oversee daily office operations for the Brooklyn Bar Association. Job duties include processing incoming mail, answering and directing phone calls, and other administrative duties. Other job duties include preparing marketing emails and assisting with coordinating in-person and virtual meetings for members. Role includes talking to attorneys, judges, and other members of the legal community. *medical benefits are not offered at this time* position DOES have generous paid time off policy
2026-08-06T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support. Responsibilities: • Enter large volumes of information accurately and maintain well-organized client records for ongoing office use. • Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently. • File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained. • Monitor client files closely to help prevent duplicate requests for information that has already been provided. • Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks. • Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up. • Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
2026-09-03T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and help coordinate key event activities for a nonprofit organization in New York, New York. This Long-term Contract position will play an important role in administrative support, donor-related coordination, and preparation for a major gala event. The ideal candidate is organized, detail-oriented, comfortable working with a diverse stakeholder group, and able to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate administrative support activities, including organizing information, handling data entry, and assisting with general office tasks. • Provide event preparation support by assembling materials, preparing attendee packets, and helping organize supplies for the upcoming gala. • Assist with registration-related processes by tracking incoming details and ensuring records are entered accurately. • Prepare donation and event-related materials, including counting cards, organizing packages, and arranging gift bags for distribution. • Pack, sort, and maintain event supplies within the office to ensure materials are ready for scheduled programs and functions. • Support front office and communication needs, including receptionist-style duties and answering inbound calls when needed. • Handle sensitive donor and organizational information with a high level of confidentiality and attention to detail. • Work closely with team members to keep administrative and event activities on schedule and completed efficiently.
2026-08-28T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a motivated Administrative Assistant to join a busy team in New York. This contract opportunity with permanent potential is well suited for someone early in their career who enjoys staying organized, supporting daily office operations, and learning new processes in a fast-moving environment. The role will work closely with the administrative lead to help keep paperwork, client communication, and project coordination on track. Candidates who are dependable, discreet, and comfortable managing multiple priorities will thrive in this position. Responsibilities: • Coordinate communication with clients regarding pricing requests, project updates, and general administrative follow-up. • Create and maintain work order documentation for pickups, deliveries, and related operational activities. • Gather vendor pricing and confirm product availability, lead times, and other details needed to support project planning. • Assist with sourcing fabrics, requesting samples, and organizing information for ongoing client needs. • Prepare quotations and distribute them accurately using company systems and standard documentation. • Complete required vendor paperwork, facility forms, and other administrative records in a timely manner. • Organize files, maintain folders, and ensure important documents are easy to retrieve and properly distributed internally. • Provide general office support, including data entry, front-desk assistance, and handling inbound inquiries as needed.
2026-08-28T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-08-11T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in New York, New York. This is a Contract position suited for someone who can manage front-desk activities, handle incoming calls professionally, and keep administrative records accurate and up to date. The ideal candidate brings strong attention to detail, a service-focused approach, and the ability to keep tasks moving efficiently in a busy office environment. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and directing incoming calls with professionalism. • Maintain accurate records by entering, updating, and reviewing information in office systems and documents. • Provide front-desk and reception support, including handling routine inquiries and routing messages appropriately. • Organize files, correspondence, and general office documentation to ensure easy access and accuracy. • Support internal teams with scheduling, clerical tasks, and other administrative coordination as needed.
2026-08-28T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20.9 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our catering sales team on a short-term contract basis in New York, New York. This role is ideal for someone with a passion for events and hospitality, who is eager to gain insight into the planning and coordination of private events. The position is fully onsite and requires a strong background in administrative support and customer service. Responsibilities: • Provide administrative support to the Private Events Sales department, ensuring smooth operations. • Manage inbound calls and respond promptly to inquiries related to event coordination. • Perform data entry tasks with accuracy and maintain organized records. • Assist the sales team with scheduling, documentation, and other administrative tasks. • Act as the first point of contact for clients, offering attentive and courteous service. • Support event planning activities by coordinating logistics and tracking progress. • Collaborate with team members to ensure seamless communication and workflow. • Handle receptionist duties, including greeting visitors and managing correspondence. • Utilize Microsoft Office Suite for documentation, reporting, and communication purposes.
2026-09-03T00:00:00Z

Administrative Assistant

Port Washington, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a team on a Long-term Contract position. This role supports daily office operations through strong organization, communication, and follow-through while helping staff, leadership, and prospective program participants stay informed and on schedule. The ideal candidate is comfortable managing administrative priorities, preparing documents and reports, and contributing to a well-run office environment. Responsibilities:• Review and track inquiries and applications from prospective participants, ensuring records remain organized and up to date.• Coordinate calendars, schedule meetings, and maintain appointment details to support efficient daily operations.• Prepare forms, spreadsheets, reports, and other business documents using office and cloud-based tools.• Provide administrative support to supervisors, employees, and senior leaders by responding to requests and handling routine office needs.• Assist the HR team with onboarding activities and related administrative tasks for new hires.• Maintain filing systems and office records so information can be accessed accurately and efficiently.• Order office materials, compare vendor options, and support billing or finance-related administrative requests as needed.• Conduct online research and compile findings to assist with internal projects, planning, or operational needs.• Help organize recurring reports and provide occasional support for special events or department initiatives.
2026-09-03T00:00:00Z

Administrative Assistant

Melville, NY
onsite
Temporary to Hire
25.65 - 27 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a real estate property and facilities management team in Melville, New York. This contract-to-permanent position is ideal for someone who enjoys keeping workflows on track, providing a welcoming front-office presence, and handling a variety of administrative tasks with accuracy. The role offers the opportunity to contribute to a busy, detail-focused environment by coordinating communications, maintaining records, and assisting with essential office support functions. Responsibilities: • Manage front-desk and general office support activities to help maintain smooth day-to-day operations. • Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay accurate messages when needed. • Enter, update, and maintain business information in office records and databases with strong attention to detail. • Provide administrative support to team members by preparing documents, organizing files, and assisting with routine clerical tasks. • Welcome visitors and serve as a welcoming first point of contact for the office. • Coordinate correspondence, distribute information, and help keep internal administrative processes organized. • Support office efficiency by monitoring administrative needs and assisting with general operational tasks as assigned.
2026-09-03T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for an education-focused organization in Newark, New Jersey. This Long-term Contract position is fully onsite and offers an opportunity to create a positive first impression while keeping administrative activities organized and running smoothly. The role is ideal for someone who communicates clearly, manages details carefully, and enjoys assisting students, staff, and visitors in a fast-paced environment. Responsibilities: • Welcome students, employees, and guests with a courteous and attentive front-desk presence. • Respond to questions, handle incoming calls, and connect individuals with the appropriate department or team member. • Coordinate calendars, arrange appointments, and support meeting logistics to ensure efficient scheduling. • Enter information accurately into office systems and maintain both digital and paper files in an organized manner. • Draft and format letters, reports, and other administrative documents as needed by the department. • Safeguard sensitive records by exercising sound judgment and maintaining confidentiality at all times. • Provide day-to-day clerical and administrative assistance to staff across the office. • Contribute to a clean, welcoming, and well-organized onsite office environment. • Assist with semester-based projects and provide additional support as priorities shift.
2026-08-27T00:00:00Z

Administrative Assistant

Orangeburg, NY
onsite
Temporary / Contract
18.4395 - 21.351 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Orangeburg, New York. This Long-term Contract position is ideal for someone who is comfortable handling a high volume of digital tasks, maintaining accurate records, and keeping multiple administrative processes moving efficiently. The right candidate will bring strong technical confidence, sound judgment, and the ability to stay organized in a fast-paced, growth-focused environment. Responsibilities: • Manage incoming mail, sort deliveries, and direct correspondence and small packages to the appropriate recipients. • Record checks, enter billing details, and support accounts payable activities by reviewing and processing vendor invoices accurately. • Reconcile customer and vendor billing information to ensure documentation aligns with internal records and payment requirements. • Monitor order activity and maintain up-to-date tracking information to support timely follow-up and resolution. • Work across multiple customer and compliance portals to upload invoices, submit required documentation, and track payment progress. • Maintain vendor records related to insurance, safety, and compliance within platforms such as Avetta, RESq, Corrigo, Ariba, and Paymode. • Process incoming payments through various channels, including credit card transactions, and enter payment information with a high level of accuracy. • Support general administrative operations through data entry, email communication, scheduling coordination, and day-to-day office assistance.
2026-08-27T00:00:00Z