Add your latest resume to match with open positions.

36 results for Executiveadmin Assistant in Hoboken, NJ

Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-07-17T00:00:00Z

Executive Assistant

Freehold, NJ
onsite
Permanent / Full Time
48000 - 52000 USD / Yearly
We are looking for an organized Executive Assistant to provide dependable support to senior leadership in New Jersey. This position focuses on keeping schedules on track, coordinating meetings, managing day-to-day administrative work, and serving as a detail-oriented point of contact for incoming communications. The ideal candidate is detail-oriented, responsive, and comfortable handling multiple priorities while maintaining a high level of discretion. Responsibilities: • Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Coordinate internal and external meetings, including arranging logistics, confirming attendance, and preparing supporting materials when needed. • Provide administrative support through document preparation, record maintenance, expense tracking, and general office coordination. • Screen and prioritize phone calls, emails, and other correspondence, directing inquiries appropriately and responding on behalf of leadership when appropriate. • Organize travel plans, itineraries, and related reservations to support executive schedules efficiently. • Monitor deadlines and follow up on action items to help leadership stay aligned on key priorities. • Maintain confidentiality while handling sensitive information, business communications, and executive documentation.
2026-07-29T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Office Manager/ Executive Assistant to support daily office operations and help maintain a high standard of service for clients in White Plains, New York. This position combines executive support, team coordination, client communication, and financial administration in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable managing multiple priorities while partnering with leadership, sales teams, and administrative staff. Responsibilities:• Lead and guide administrative team members, providing direction, oversight, and regular feedback on performance.• Develop customized client proposals in collaboration with sales arborists, ensuring accuracy and timely delivery.• Manage executive and team calendars, coordinate meetings and conference calls, and respond to incoming correspondence and information requests.• Monitor key customer accounts, support receivables follow-up, and participate in collection efforts to improve outstanding balances.• Facilitate recurring accounts receivable discussions and help drive next steps related to payment collection activities.• Maintain customer records, process payments, create work orders, and support daily sales activity tracking and debriefs.• Coordinate scheduling for client work, including appointment confirmations, notifications, and communication with internal teams.• Oversee office operations such as payroll data gathering, supply purchasing, license renewal support, invoicing, budgeting, billing closeout, and general administrative assistance across departments.
2026-07-24T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
80000 - 94000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in New York, New York. This role is ideal for someone who excels at managing priorities, keeping schedules organized, and ensuring day-to-day operations run smoothly. The successful candidate will partner with leaders and stakeholders to coordinate meetings, travel, documentation, and expense-related activities with accuracy and professionalism. Responsibilities: • Oversee complex executive calendars, anticipate scheduling conflicts, and adjust priorities to keep daily activities on track. • Prepare, submit, and monitor expense reports while maintaining accurate records and timely follow-up on approvals. • Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics. • Organize meetings from start to finish by handling scheduling, confirmations, materials, and follow-up actions. • Serve as a point of coordination between internal teams and external contacts to support efficient communication and planning. • Maintain organized digital and physical documents so information is current, accessible, and properly filed. • Support executive priorities by tracking deadlines, managing administrative tasks, and helping ensure commitments are met.
2026-08-06T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support. Responsibilities: • Enter large volumes of information accurately and maintain well-organized client records for ongoing office use. • Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently. • File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained. • Monitor client files closely to help prevent duplicate requests for information that has already been provided. • Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks. • Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up. • Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
2026-08-10T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in a university setting. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The role offers an opportunity to contribute to an academic setting by providing consistent front-office and clerical support. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents to support office operations and departmental needs. • Coordinate general clerical tasks such as scheduling, correspondence, and routine office support. • Monitor administrative workflows and assist with ongoing office processes as needed.
2026-08-10T00:00:00Z

Administrative Assistant

Suffern, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day. Responsibilities:• Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.• Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.• Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.• Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.• Enter, update, and verify data in company records and administrative files with a high level of accuracy.• Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.
2026-08-11T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Role: Administrative Assistant Location: Brooklyn, NY Schedule: In officeSalary: $50K - $65K Position OverviewWe are seeking a highly organized, proactive, and diligent Administrative Assistant to oversee daily office operations for the Brooklyn Bar Association. Job duties include processing incoming mail, answering and directing phone calls, and other administrative duties. Other job duties include preparing marketing emails and assisting with coordinating in-person and virtual meetings for members. Role includes talking to attorneys, judges, and other members of the legal community. *medical benefits are not offered at this time* position DOES have generous paid time off policy
2026-08-06T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Farmingdale, NY
remote
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Customer Support Specialist to support daily operations for a remote customer-focused team based in New York. This position is ideal for someone who is comfortable managing a high volume of inbound communication while keeping records accurate and administrative tasks organized. The right candidate brings strong e-commerce experience, sound judgment, and the ability to deliver detail-oriented support in a fast-paced environment. Responsibilities:• Manage a large volume of incoming calls and respond to customer inquiries with efficiency.• Provide day-to-day administrative support by organizing information, updating records, and maintaining accurate documentation.• Enter and verify data in internal systems to ensure customer and operational information remains current and reliable.• Handle front-line support duties by directing requests, resolving routine issues, and escalating more complex matters when needed.• Assist with office-related coordination tasks that help keep remote administrative processes running smoothly.• Support e-commerce customer interactions by addressing order-related questions and helping maintain a positive service experience.
2026-08-05T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
27.7115 - 34 USD / Hourly
Robert Half is seeking a detail-oriented and organized Construction Administrator to provide administrative support for construction projects from initiation through completion. The Construction Administrator will assist project managers, coordinate documentation, maintain project records, process contracts and invoices, and ensure effective communication between clients, subcontractors, suppliers, and internal teams. Key Responsibilities Provide administrative support to project managers and construction teams.Prepare, organize, and maintain project files, contracts, permits, and other documentation.Process purchase orders, subcontract agreements, change orders, and invoices.Track project schedules, budgets, and document deadlines.Coordinate meetings, prepare agendas, and record meeting minutes.Communicate with clients, subcontractors, vendors, and consultants regarding project documentation and updates.Maintain accurate records of correspondence, RFIs (Requests for Information), submittals, and project reports.Monitor insurance certificates, subcontractor compliance, and project documentation requirements.Prepare reports, spreadsheets, and other project-related documents.Support project closeout by organizing warranties, manuals, and final documentation.Ensure confidentiality and accuracy of company and project records.
2026-07-31T00:00:00Z

Administrative Assistant

Stamford, CT
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support recruiting operations, executive scheduling, and day-to-day office coordination for a hedge fund in Stamford, Connecticut. This Long-term Contract position requires someone who can keep priorities organized, communicate effectively with internal and external contacts, and ensure administrative processes run smoothly. The role offers a blend of recruiting support, general administrative duties, and office management responsibilities in a fast-paced, detail-focused environment. Responsibilities: • Oversee coordination of hiring activity across several open roles, helping move candidates efficiently through each stage of the process. • Publish and update job advertisements across recruiting channels while keeping postings accurate and current. • Act as the main point of contact for outside search partners and recruiting vendors, ensuring clear communication and timely follow-up. • Maintain candidate tracking records, interview notes, and status updates so leadership has clear visibility into recruiting progress. • Arrange interviews by aligning calendars for applicants, recruiters, and internal stakeholders, and support related assessments when needed. • Provide administrative support to firm leadership through calendar management, meeting coordination, and preparation of business documents and presentation materials. • Organize electronic and paper files, handle incoming correspondence and deliveries, and assist with a range of special projects as priorities arise. • Manage office supply levels, coordinate lunches and occasional team events, and address workplace and facility needs to maintain an efficient office setting.
2026-08-10T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support residential operations for a real estate and property management team in Brooklyn, New York. This Long-term Contract position is well suited for someone who brings prior administrative experience in affordable housing or property management and can manage resident-facing tasks with accuracy and professionalism. The role will help keep leasing and recertification activities on schedule through strong document handling, communication, and day-to-day office support. Responsibilities: • Coordinate annual and interim recertification activities by collecting paperwork, monitoring due dates, and helping move each file through completion. • Communicate with residents by phone and in person to provide updates, request missing information, and assist with appointment scheduling. • Prepare lease signing packages, support execution of leasing documents, and ensure completed records are properly organized. • Draft, assemble, and distribute resident notices while maintaining consistency and attention to required timelines. • Maintain resident files through accurate data entry, document review, and orderly record retention practices. • Track compliance-related deadlines and follow up on outstanding documentation to support timely submissions. • Provide front desk and general office support, including answering inbound calls and assisting with routine administrative requests. • Support leasing and occupancy projects by coordinating paperwork and helping staff keep resident processing on schedule.
2026-08-11T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-08-11T00:00:00Z

Administrative Assistant

Colts Neck, NJ
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a proactive Administrative Assistant to support a busy legal practice focused on real estate based in Monmouth County. This permanent, on-site role offers the opportunity to work closely with attorneys and staff while gaining practical experience across document coordination, client communication, and case file management. The ideal candidate brings strong organizational skills, sound judgment, and a meticulous approach to handling time-sensitive administrative work. Responsibilities:• Create and revise letters, forms, and legal paperwork to support attorneys and client matters.• Review incoming information for accuracy and completeness, preparing intake materials and identifying missing details when needed.• Partner with internal document support staff to keep files, deliverables, and deadlines moving efficiently.• Communicate with clients through initial outreach and follow-up messages, ensuring timely and thorough correspondence.• Assemble and distribute loan and closing documentation for client review, signature, and processing.• Maintain accurate records in spreadsheets and internal systems, including updates to case and transaction data.• Organize legal files from opening through closing, including scanning, uploading, and maintaining electronic records.• Examine signed documents, wire-related materials, and post-closing items to confirm completeness and track outstanding requirements.• Coordinate administrative logistics such as calendar scheduling, appointment management, shipping preparation, and general office support for legal staff.
2026-07-23T00:00:00Z

Administrative Assistant

Plainfield, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily business operations and Project Administration. This position plays a key role in coordinating project-related administration, maintaining accurate records, and ensuring smooth communication across internal teams and external partners. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities while delivering dependable office and client support. Responsibilities:• Coordinate administrative activities that keep managers, departments, and project teams operating efficiently on a day-to-day basis.• Support projects from early proposal stages through contract activation by handling data entry, preparing documents, maintaining files, and managing communications with internal and external stakeholders.• Update project information in financial and business systems, including structure details, fee-related records, and other essential administrative data.• Build and maintain responsive, service-oriented relationships with clients, vendors, and colleagues while helping direct inquiries to the appropriate contacts.• Manage vendor portal registrations and keep required information current to support ongoing business needs.• Maintain organized document control practices by drafting, revising, filing, and tracking reports and other business records in compliance with company standards.• Assist with event and trade show preparation, including logistics, materials coordination, and administrative follow-through.• Arrange executive and team travel by booking transportation, hotel accommodations, and related itinerary details.• Provide office support through visitor reception, new employee workspace coordination, orientation assistance, supplies management, and oversight of vendors, facilities, and equipment.• Contribute to accounts receivable administration by communicating with clients and internal teams, supporting account reviews, documenting analysis, and helping address outstanding balances and related follow-up
2026-08-10T00:00:00Z

Administrative Assistant

New Rochelle, NY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy team in New Rochelle, New York in a contract capacity with potential for a permanent role. This position supports day-to-day business operations by coordinating schedules, assisting with client-facing documents, and delivering responsive service to customers. The ideal candidate is comfortable managing multiple priorities, communicates professionally, and works efficiently in a fast-moving environment. Responsibilities: • Coordinate appointments and meetings by managing team calendars and confirming scheduling details. • Prepare accurate proposals, correspondence, and other administrative documents with a high degree of accuracy. • Respond to inbound customer calls and provide courteous, timely support while directing inquiries appropriately. • Enter, update, and maintain records and office information in spreadsheets and internal systems. • Support daily office operations by organizing workflow, tracking tasks, and ensuring follow-up items are completed. • Work closely with team members to help manage call volume of approximately 25 customer inquiries per day. • Assist with general customer service needs by answering questions and helping resolve routine issues. • Contribute to a productive office environment by handling multiple administrative priorities with strong attention to detail.
2026-08-11T00:00:00Z

Administrative Assistnat

Caldwell, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing team. This Administrative Assistant will get the chance to work with a great team that works well with each other, offers great work schedule flexibility, and career advancement. This Administrative Assistant will be handling day-to-day office operations, general administrative duties, and direct support for the sales department. The ideal Administrative Assistant will be local to West Caldwell and be able to juggle multiple projects at once. Other responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities<ul><li>Office Administration: Manage front-desk tasks, handle incoming calls, sort mail, and order office supplies.</li><li>Sales Support: Process sales orders, track shipments, and coordinate with billing to ensure timely delivery.</li><li>Calendar & Travel: Coordinate schedules, arrange company travel, book meetings, and manage executive calendars.</li><li>Customer Service: Act as a reliable point of contact for customer inquiries, orders, and standard business complaints.</li><li>Data & CRM Maintenance: Keep customer databases, sales pipelines, and general company filing systems accurate and organized.</li><li>Documentation & Meetings: Prepare sales presentations, draft business memos, take meeting minutes, and compile basic expense reports.</li></ul>This Administrative Assistant role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-07-21T00:00:00Z

Senior Administrative Assistant

White Plains, NY
remote
Temporary / Contract
32 - 35 USD / Hourly
Robert Half is seeking a detail-oriented Benefits Administrator for a remote contract opportunity supporting an organization based in White Plains, NY. This role is ideal for an HR professional with experience administering employee benefit programs, maintaining accurate records, and providing exceptional employee support. The Benefits Administrator will serve as a key resource for benefits-related inquiries and ensure the smooth execution of benefits enrollment, changes, and compliance activities. Position OverviewThe Benefits Administrator will be responsible for the day-to-day administration of employee benefits programs, including health, dental, vision, retirement, and leave of absence plans. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage sensitive employee information with confidentiality. Responsibilities<ul><li>Administer employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans.</li><li>Coordinate new hire enrollments, qualifying life event changes, and annual open enrollment processes.</li><li>Serve as the primary point of contact for employees regarding benefits questions and eligibility requirements.</li><li>Maintain and update employee benefits records within HRIS and benefits administration systems.</li><li>Process employee benefit elections, terminations, and status changes accurately and in a timely manner.</li><li>Partner with benefits vendors and insurance carriers to resolve employee issues and ensure effective service delivery.</li><li>Assist with leave administration, including FMLA, disability, and other employee leave programs.</li><li>Audit benefits data and records to ensure accuracy and compliance with company policies and applicable regulations.</li><li>Generate reports related to benefits enrollment, participation, and compliance requirements.</li><li>Support HR team initiatives and participate in process improvement efforts related to benefits administration.</li><li>Maintain confidentiality of employee information and sensitive records.</li></ul>
2026-08-13T00:00:00Z

Sr. Executive Assistant

Roseland, NJ
onsite
Permanent / Full Time
120000 - 160000 USD / Yearly
A well-established and highly respected organization is seeking an experienced Sr. Executive Assistant to provide strategic administrative support to members of its senior leadership team. This is a high-visibility role requiring exceptional professionalism, discretion, and the ability to thrive in a fast-paced corporate environment.The ideal candidate will serve as a trusted partner to executive leadership, managing complex priorities while ensuring day-to-day operations run smoothly and efficiently.Responsibilities<ul><li>Manage demanding executive calendars, scheduling, and meeting coordination.</li><li>Arrange domestic and international travel, prepare itineraries, and process expense reports.</li><li>Prepare presentations, reports, correspondence, and other executive-level documentation.</li><li>Coordinate leadership meetings, board-related materials, and company-wide initiatives.</li><li>Act as a key liaison between executives, internal departments, and external stakeholders.</li><li>Screen and prioritize communications, ensuring timely follow-up on critical matters.</li><li>Maintain highly confidential information with professionalism and discretion.</li><li>Organize briefing materials and provide executives with the information needed to effectively prepare for meetings and strategic discussions.</li><li>Support special projects and contribute to operational efficiency across leadership teams.</li></ul>
2026-07-31T00:00:00Z

Human Resources Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a detail-oriented and professional HR Administrator / Office Administrator to support our Human Resources department and Human Resources Director with a variety of administrative and operational responsibilities. This is an excellent opportunity for a highly organized individual who enjoys working in a fast-paced environment and serving as a key support resource for both HR and office operations.Responsibilities<ul><li>Provide administrative support to the Human Resources Director and HR team.</li><li>Coordinate interviews, schedule meetings, and assist with onboarding activities.</li><li>Maintain employee files and HR records, ensuring confidentiality and accuracy.</li><li>Prepare HR-related documents, reports, correspondence, and presentations.</li><li>Assist with benefits administration, employee communications, and payroll-related paperwork.</li><li>Manage office operations, including supplies, vendor coordination, and general office administration.</li><li>Serve as a point of contact for employees regarding HR and administrative inquiries.</li><li>Support special projects and company initiatives as needed.</li><li>Assist with event planning, employee engagement activities, and training coordination.</li></ul>
2026-08-11T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for a Front Office Manager to support front desk and administrative operations for a hospitality organization in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing day-to-day office tasks, and keeping information organized. The role requires strong communication skills and the ability to handle multiple priorities in a fast-paced setting. The Front Office Manager is responsible for leading the front desk operations of the hotel, ensuring a seamless guest experience from arrival to departure. This role involves supervising front office staff, managing reservations, and coordinating with other departments to uphold the highest standards of hospitality and service. Key Responsibilities: <ul><li>Assist in the management and supervision of the Front Office department (Bellmen, Doormen, Bell Captains, Concierge, Guest Service Agents, Towers Page, Towers Maitre D'Etage, Mail Desk Agents, and Package Room Attendants) </li><li>Assist with blocking rooms and running daily reports </li><li>Motivate, supervise, coach, develop, empower, and discipline the Front Office team as needed </li><li>Handle guest inquiries, complaints, and special requests promptly and professionally. </li><li>Collaborate with housekeeping, maintenance, and other departments to ensure seamless operations. </li><li>Accommodate groups to ensure optimal levels of guest satisfaction and repeat business </li><li>Ensure that Standard Operating Procedures are being adhered to </li><li>Ability to stand for extended periods of time as required by the role. </li></ul>Perform other tasks as assigned by the Director of Front of the House
2026-08-13T00:00:00Z

Office Administrator

New York, NY
onsite
Permanent / Full Time
131000 - 220000 USD / Yearly
We are looking for an experienced Office Administrator to oversee daily business operations for a legal office. This role combines people management, financial coordination, and facilities oversight to support a productive and well-organized workplace. The ideal candidate brings strong leadership, sound judgment, and the ability to manage multiple administrative priorities in a fast-paced services environment. Responsibilities: • Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities. • Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration. • Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources. • Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations. • Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data. • Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements. • Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations. • Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment. • Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness.
2026-08-03T00:00:00Z

Office Administrator

Larchmont, NY
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for an organized Office Administrator to support day-to-day operations for a real estate sales and leasing office in Larchmont, New York. This Long-term Contract position will play a key role in keeping transaction records accurate, coordinating listing documentation, and ensuring administrative workflows move smoothly from listing through closing. The ideal candidate brings strong attention to detail, solid Excel and data entry skills, and the ability to manage multiple priorities in a fast-paced office environment. Responsibilities:• Manage property and transaction files by preparing listing documents, collecting required signatures, and maintaining accurate electronic and physical records.• Review new listings and completed sales for completeness, enter information into internal systems, and help ensure all documentation is processed on time.• Prepare and track purchase-related paperwork, maintain closed-sale records, and compile recurring reports for office activity and performance.• Coordinate marketing support for listings by calculating advertising details, proofreading content, and submitting materials to local publications and industry bulletin channels.• Arrange listing-related materials such as disclosures, lockboxes, and signage to support timely property launches.• Assign administrative tasks across office support staff and help maintain efficient daily workflow within the branch.• Provide general office support by handling correspondence, sorting mail, and assisting with appointment scheduling as needed.• Monitor transaction progress for accuracy and compliance, including following up on escrow-related items, title materials, mortgage documentation, and other required closing information.
2026-08-13T00:00:00Z

Administrative Assistant II

Norwalk, CT
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an organized BILINGUAL SPANISH SPEAKING Administrative Assistant II to provide day-to-day support for the Health Department in Connecticut. This long-term contract position is ideal for someone who communicates clearly, manages details accurately, and enjoys assisting both internal teams and the public in a fast-paced government environment. The role includes administrative coordination, records management, payment tracking, and front-office support while working closely with inspectors, department staff, and other administrative team members. Responsibilities:• Provide administrative support to the Health Department by handling correspondence, preparing mailings, and maintaining organized office records.• Process housing registration documents, manage renewal-related paperwork, and distribute licenses and official notices in a timely manner.• Receive, record, and track fees, payments, and tax-related information while ensuring documentation is accurate and complete.• Prepare certified mailings, create copies of violation notices, and coordinate the delivery of information to other city departments as needed.• Enter and update data in department systems with a high level of accuracy to support compliance and operational reporting.• Assist residents, visitors, and internal staff by answering questions, responding to inbound calls, and delivering attentive customer service at the front desk.• Work collaboratively with other administrative personnel and health inspectors to support daily department operations and ongoing training activities.• Anticipate administrative needs, follow up on outstanding items, and help resolve routine office challenges in a proactive manner.
2026-08-11T00:00:00Z