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18 results for Office Manager in Hialeah Gardens, FL

Office Manager

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking an experienced and highly organized Office Manager to support daily operations for a growing construction company. This role requires someone who can operate in a fast-paced, deadline-driven environment while maintaining structure, accuracy, and strong communication across teams. The ideal candidate will have prior experience in the construction industry and be comfortable managing administrative operations, supporting project teams, and acting as a key point of contact between the office and field staff. Key Responsibilities<ul><li>Oversee daily office operations and ensure efficient workflow across departments</li><li>Serve as the primary administrative point of contact for internal teams, vendors, and clients</li><li>Coordinate communication between office staff, project managers, and field teams</li><li>Manage scheduling, calendars, and meetings for leadership</li><li>Assist with project documentation, contracts, permits, and compliance tracking</li><li>Maintain accurate records, filing systems, and job-related documentation</li><li>Support invoicing, billing coordination, and basic accounting functions</li><li>Monitor office supplies, vendor relationships, and operational needs</li><li>Ensure deadlines are met across multiple active projects </li></ul>
2026-04-16T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a reliable and detail-oriented Office Assistant to support daily administrative operations in a fast-paced office environment. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience and grow within a professional setting. The ideal candidate is organized, proactive, and comfortable handling a variety of tasks while maintaining a positive and professional attitude. Key Responsibilities<ul><li>Provide general administrative support to the office and team members</li><li>Answer phones, respond to emails, and assist with basic customer inquiries</li><li>Perform data entry, filing, and document management</li><li>Assist with scheduling appointments and coordinating meetings</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain office organization, including supplies and common areas</li><li>Support additional administrative tasks as needed </li></ul>
2026-04-16T00:00:00Z

Office Facilities Administrative Manager (10% Bonus)

Pinecrest, FL
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Opening for an Office Facilities Administrative Manager ! Location: Blue Lagoon/MiamiSchedule: In office, 8:30-5:30 Salary: $75,000-$80,000 (small possible stretch)Bonus: around 10%Benefits: generous percentage of Medical paid for employee, 15 days PTO, paid Holidays, 401k with generous match, other insurance and other benefits! Job & Company Overview: Reputable organization under a corporate umbrella to a nationwide chain. Offers a great work culture where employees have stable careers and the ability to cultivate skills, excellent benefits and other perks! This opportunity manages the office facilities day-to-day operations interacting closely with leadership ! The Office Facilities Administrative Manager oversees all needs of the office Facility, and is the liaison between employees, executive leadership, building property management and external vendors. The ideal candidate has experience developing and improving day-to-day office operations, procedures and processes. And a proactive approach to accomplishing tasks and finding resolution to enhance a great workplace. Prior experience with at least 5 years within Administration, creating workflow processes or documentation of procedures, dealing with building operations and use of MS Office Suite products - is required.<ul><li>Ensures guests and employees a seamless experience and within day-to-day office operations.</li><li>Routes incoming calls to the appropriate parties. Distributes mail and coordinates packages.</li><li>Acts as the main point of contact and "go-to" for various questions and information.</li><li>Prepares internal office communications such as notices, events and on procedures.</li><li>Creates and improves upon handbook of processes through instructional documents.</li><li>Manages compliance on fire drills to evacuations and other scenarios.</li><li>Issues entry badges and parking including replacements.</li><li>Stocks and replenishes kitchen supplies, keeping orderly lay out of inventory.</li><li>Schedules reminders to perform and complete various facility routine tasks, weekly, monthly or yearly special tasks and/or new initiatives.</li><li>Tracks and updates various spreadsheets, check-lists priorities and special projects.</li><li>Corresponds with vendors or building property management and coordinates repairs or maintenance.</li><li>Communicates with external vendors for various services, purchases, or repairs.</li><li>Maintains all updated office certificates and business licenses.</li><li>Plans special internal and external company events and seasonal holiday or birthday celebrations.</li><li>Directly reports to Human Resources and supports on special projects and initiatives.</li></ul>
2026-04-19T00:00:00Z

Bookkeeper

Pinecrest, FL
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are looking for an experienced OFFICE MANAGER to join our team in Miami, Florida FOR AN IN PERSON ROLE IN THE DADELAND AREA. The ideal candidate will have a strong grasp of financial operations and possess advanced skills in SALESFORCE and bookkeeping practices. This role requires attention to detail and the ability to manage various human resource and accounting tasks efficiently on small, but mighty team. IDEAL CANDIDATE HAS WORKED IN THE WEALTH MANAGEMENT /FINANCIAL SERVICES industry. Responsibilities:• Handle daily administrative tasks, ensuring smooth set up for daily operations• Manage accounts payable and accounts receivable processes promptly and accurately.• Perform bank reconciliations to ensure all transactions are properly accounted for.• Utilize Salesforce to organize and track customer information.• Generate and analyze financial reports to support business operations.• Collaborate with team members to streamline accounting procedures.• Ensure compliance with financial regulations and company policies.• Address and resolve discrepancies in financial records.• Assist in the development and implementation of accounting systems, including Salesforce integrations if applicable. QUALIFIED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS AT 786-897-7903
2026-04-16T00:00:00Z

Bookkeeper

Miami, FL
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
Job Summary: We are seeking a detail-oriented Junior Bookkeeper to support daily accounting operations. This role is ideal for someone early in their accounting career who is eager to learn and grow in a fast-paced environment.Responsibilities:<ul><li>Assist with accounts payable and accounts receivable processes</li><li>Enter and maintain accurate financial records and transactions</li><li>Reconcile bank and credit card statements</li><li>Support month-end and year-end closing activities</li><li>Maintain organized financial files and documentation</li><li>Assist with invoicing, billing, and collections follow-up</li><li>Prepare basic financial reports as needed</li><li>Communicate with vendors and internal teams regarding discrepancies</li></ul>
2026-04-21T00:00:00Z

Bookkeeper

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Bookkeeper – Brickell (On-Site) A growing company in Brickell is seeking a Bookkeeper with strong Excel skills to support day-to-day accounting operations. <ul><li>Manage full-cycle bookkeeping (A/P, A/R, reconciliations)</li><li>Maintain accurate financial records and general ledger</li><li>Prepare reports and assist with month-end close</li><li>Analyze data and create reports using advanced Excel</li><li>Support the accounting team with ad hoc projects</li></ul>
2026-04-10T00:00:00Z

Bookkeeper

Fort Lauderdale, FL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Bookkeeper to join our team on a contract basis in Fort Lauderdale, Florida. In this role, you will play a key part in maintaining accurate financial records for a high-end yacht uniform business. This is a great opportunity for someone who is proficient in QuickBooks Desktop and has experience in bookkeeping processes, including accounts payable, accounts receivable, and bank reconciliations. Responsibilities: • Maintain accurate financial records and ensure timely processing of accounts payable and receivable. • Use QuickBooks Desktop to manage daily bookkeeping tasks and financial entries. • Reconcile bank statements and identify discrepancies promptly. • Follow established accounting processes without altering the existing system. • Communicate effectively with team members across multiple locations. • Provide consistent financial support to ensure smooth operations during the contract period. • Work collaboratively with the team to address any financial or bookkeeping concerns. • Ensure compliance with all company financial policies and procedures. • Support financial reporting by preparing necessary documents and summaries as needed.
2026-04-24T00:00:00Z

Document Management Clerk

Delray Beach, FL
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented administrative clerk to join our team in Delray Beach, Florida for a contract position. In this role, you will review paperwork for accuracy, compare records against system data, and help resolve discrepancies through careful follow-up. This opportunity is ideal for someone who works well with high-volume documentation, is comfortable using computer systems, and can maintain strong accuracy in a fast-paced environment. Responsibilities:• Review title and registration documents against system records to confirm all information is correct and complete.• Identify discrepancies in documentation and take appropriate steps to support timely corrections.• Scan, sort, and file documents in precise sequential numeric order while maintaining strong attention to detail.• Enter and update data in computer systems accurately to support document tracking and processing.• Handle incoming and outgoing paperwork promptly while following established procedures and productivity expectations.• Protect sensitive information by maintaining confidentiality and preserving document accuracy throughout the workflow.• Work closely with team members to meet daily processing goals and support efficient document operations.
2026-04-30T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Miami, Florida. In this role, you will provide essential support to daily operations, ensuring smooth office management and effective communication. This position requires a proactive individual with strong organizational and multitasking abilities. Responsibilities: • Respond to incoming phone calls and emails, ensuring inquiries are addressed promptly and professionally. • Manage daily office tasks, including scheduling meetings and maintaining organized records. • Perform accurate data entry to update and maintain critical business information. • Assist with receptionist duties, such as greeting visitors and managing front desk activities. • Support administrative projects and coordinate with team members to meet deadlines. • Prepare reports, presentations, and documents as required by management. • Maintain a well-organized workspace and oversee inventory of office supplies. • Handle confidential information with discretion and professionalism. • Collaborate with colleagues to improve workflow and optimize office procedures.
2026-04-11T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. In this role, you will provide essential support to the leasing team, ensuring smooth operations and effective coordination. This position requires strong organizational skills, attention to detail, and the ability to thrive in a collaborative, family-oriented workplace. Responsibilities:• Provide administrative support to the leasing team, including managing daily tasks and ensuring all operations run efficiently.• Process and code invoices accurately, maintaining proper documentation and records.• Track deals and expenses, ensuring all financial data is up-to-date and organized.• Answer inbound calls with care and attention, addressing inquiries and redirecting as necessary.• Perform data entry tasks with precision, ensuring information is accurately recorded.• Assist with receptionist duties, such as greeting visitors and maintaining a welcoming office environment.• Utilize Microsoft Excel for data analysis, reporting, and other administrative tasks.• Maintain a highly organized workspace and ensure all files and records are easily accessible.
2026-04-21T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced architecture firm. This role is ideal for someone who thrives in a structured, deadline-driven environment and is comfortable managing multiple priorities while maintaining a high level of professionalism. This position requires a proactive individual who can anticipate needs, communicate effectively with internal teams and external partners, and operate with a strong sense of accountability. Key Responsibilities<ul><li>Provide day-to-day administrative support to project teams and leadership</li><li>Manage calendars, schedule meetings, and coordinate internal and external communications</li><li>Prepare, format, and maintain project documentation and reports</li><li>Assist with contract documentation, proposals, and project tracking</li><li>Coordinate with vendors, clients, and internal departments to ensure smooth operations</li><li>Maintain organized filing systems (digital and physical)</li><li>Support office operations and ensure deadlines are consistently met </li></ul>
2026-04-16T00:00:00Z

Administrative Assistant

Bal Harbour, FL
onsite
Temporary / Contract
18 - 18 USD / Hourly
WWe are looking for a dependable Administrative Assistant / General Office Clerk to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment. eResponsibilities:<ul><li>Greet visitors, answer general questions, and provide friendly, professional assistance</li><li>Perform data entry and update records with a high level of accuracy</li><li>Handle general office duties such as filing, scanning, and maintaining organized records</li><li>Provide front desk support by directing inquiries to the appropriate department</li><li>Use Microsoft Excel and other office tools to track information and maintain logs</li><li>Review documents for completeness and follow standard procedures when processing information</li><li>Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly</li></ul>
2026-04-30T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are currently hiring for a Bilingual Spanish Administrative Assistant to support a fast-paced office environment. This role is ideal for someone who is organized, detail-oriented, and comfortable handling a variety of administrative tasks. This is a great opportunity for someone with a background in property management, as the role will be working within a property management office. Key Responsibilities:<ul><li>Provide general administrative support to the team</li><li>Answer and route incoming calls and emails</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems (both digital and physical)</li><li>Assist with data entry and record keeping</li><li>Coordinate office operations, including supplies and vendor communication</li><li>Support internal teams with day-to-day administrative tasks</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
27.55 - 29 USD / Hourly
We are looking for an Administrative Assistant to support a busy non-profit team in Florida. This contract position offers the potential to become permanent and is ideal for someone who enjoys keeping information organized, managing high-volume administrative work, and ensuring time-sensitive donor communications are handled accurately. The role requires strong proficiency in Word and Excel, along with the ability to work onsite and collaborate closely with a team. Success in this position comes from staying organized, working efficiently with data, and providing dependable day-to-day office support. Responsibilities:• Maintain accurate records through consistent data entry and careful updates to administrative files and tracking documents.• Prepare, organize, and sort spreadsheet data, including pulling lists and refining information in Excel for team use.• Support the timely processing of requests, ensuring materials are completed and sent within established deadlines.• Create and format documents, letters, and administrative materials using Word and Excel for routine departmental needs.• Monitor and manage tracking tools used by the team to keep reporting and follow-up activity current.• Provide general office and administrative support to a six-member team, helping daily operations run smoothly.• Handle receptionist-style duties and inbound inquiries as needed while maintaining a helpful presence onsite.
2026-04-30T00:00:00Z

Accounting Manager

Miami, FL
onsite
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Accounting Manager to join our team in Miami, Florida. This role is ideal for someone with strong expertise in general ledger management, account reconciliation, and financial statement audits. As this is a long-term contract position, you’ll have the opportunity to make a significant impact in overseeing key accounting processes. Responsibilities: • Manage month-end close processes to ensure timely and accurate reporting. • Oversee general ledger activities, including reconciliations and adjustments. • Conduct thorough financial statement audits and ensure compliance with applicable standards. • Reconcile accounts to maintain accuracy and integrity of financial records. • Prepare and review journal entries to support the accounting cycle. • Handle joint venture accounting for large corporate entities. • Collaborate with cross-functional teams to streamline accounting workflows. • Ensure adherence to internal controls and regulatory requirements. • Assist in preparing financial reports and analyses for management review.
2026-04-30T00:00:00Z

Executive Assistant

Fort Lauderdale, FL
onsite
28.5 - 33 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced business environment in Fort Lauderdale, Florida. This position plays a central role in keeping priorities organized, coordinating complex schedules, and ensuring day-to-day operations run smoothly across multiple business interests. The ideal candidate brings sound judgment, strong organizational ability, and a proactive approach to managing executive needs with professionalism and urgency. Responsibilities: • Manage demanding executive calendars, prioritize appointments, and adjust schedules quickly to address changing business needs. • Coordinate domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries. • Organize meetings and special events by securing venues, confirming logistics, and preparing schedules for attendees. • Provide administrative support to senior executives, including the chairman and owner, while maintaining discretion and efficiency. • Help oversee administrative activities across multiple business entities to keep communication, scheduling, and follow-through aligned. • Anticipate time-sensitive requests and respond promptly to last-minute changes, including occasional evening or weekend support when required. • Support general office and business operations by tracking priorities, following up on action items, and helping leadership stay focused on key objectives.
2026-04-22T00:00:00Z

Receptionist

Weston, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a welcoming and dependable Receptionist to support daily front desk operations for a Contract position based in Weston, Florida. This role is ideal for someone who communicates clearly in both English and Spanish, is comfortable using computers, and enjoys assisting visitors and callers in an organized office setting. The position offers an opportunity to build administrative experience while learning additional scheduling and insurance-related support tasks over time. Responsibilities: • Greet visitors warmly, manage front desk activity, and create a positive first impression for the office. • Answer incoming phone calls promptly, direct inquiries to the appropriate team members, and relay messages accurately. • Perform day-to-day receptionist support, including handling basic administrative tasks and maintaining organized records. • Use office computer systems to enter information, update data, and assist with routine clerical work. • Support appointment coordination by learning scheduling procedures and helping maintain an accurate calendar. • Communicate effectively with English- and Spanish-speaking clients to ensure clear and courteous service. • Adapt to new processes and take on additional administrative or insurance-related support duties as training is provided.
2026-04-29T00:00:00Z

Weekend Office Clerk - Miami Beach

Miami Beach, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
A hotel in Miami Beach is seeking a Weekend Office Assistant to support front office and administrative operations. This role is ideal for someone organized, personable, and comfortable in a fast-paced hospitality environment. <ul><li>Provide administrative support to the office and front desk team</li><li>Answer phones, respond to emails, and assist with guest inquiries</li><li>Assist with data entry, filing, and document organization</li><li>Support scheduling and coordination of daily operations</li><li>Help ensure smooth day-to-day office and guest service functions</li></ul>
2026-04-11T00:00:00Z