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22 results for Workplace Coordinator in Hayward, CA

Workplace Coordinator
  • Redwood City, CA
  • onsite
  • Temporary / Contract
  • 25.3365 - 29.337 USD / Hourly
  • Exciting AI Startup Opportunity in Redwood City! Robert Half is partnering with a rapidly growing AI startup that is redefining the future of technology. Join a highly diverse, collaborative team of professionals who are passionate about innovation, growth, and making a meaningful impact in the AI space. We are seeking a Workplace Coordinator who enjoys creating exceptional employee experiences while ensuring office operations run seamlessly behind the scenes. This role is perfect for someone who is proactive, resourceful, and takes pride in anticipating needs before they arise. You&#39;ll play a critical role in supporting a fast-paced office environment where employees are continuously learning, growing, and building the future of AI together. <br> &#128204; Position Description As the Workplace Coordinator, you&#39;ll be the go-to person for workplace operations, facilities coordination, employee experience initiatives, and office support. You&#39;ll help create a welcoming, productive, and well-organized environment while supporting employees, leadership, visitors, and vendors. Responsibilities: Manage day-to-day workplace operations for the Redwood City office. Coordinate office space requests, workstation setups, seating arrangements, and workplace moves. Serve as the primary point of contact for facilities, janitorial, maintenance, security, and workplace-related requests. Manage office supplies, inventory, equipment, and vendor relationships. Support employee onboarding and offboarding, including access, badging, and workstation setup. Help coordinate team lunches, employee events, celebrations, and company-wide gatherings. Welcome candidates, visitors, and vendors with professionalism and exceptional customer service. Manage incoming mail, deliveries, and office logistics. Maintain conference rooms, kitchens, common areas, and shared workspaces. Partner with leadership, HR, recruiting, and workplace teams to support employee experience initiatives. Continuously identify opportunities to improve workplace processes and enhance the office environment. &#127881; Perks &amp; Benefits: Opportunity to join a cutting-edge AI company experiencing significant growth. Work alongside a diverse team of talented professionals building careers in the rapidly expanding AI industry. Collaborative, innovative, and highly motivated startup culture. Long-term growth potential and career development opportunities. Competitive compensation and comprehensive benefits package. Fully stocked kitchen loaded with premium snacks, beverages, and refreshments. Frequent catered breakfasts, lunches, team celebrations, and office events. Modern office environment with a strong focus on employee experience. Opportunity to make a direct impact on workplace culture and employee engagement.
  • 2026-08-28T00:00:00Z
Workplace Coordinator
  • Mountain View, CA
  • onsite
  • Temporary to Hire
  • 22.9615 - 26.587 USD / Hourly
  • We are looking for a Workplace Coordinator to help create an organized, welcoming, and efficient office environment in Mountain View, California. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-of-house support, workplace logistics, and day-to-day operational coordination. The person in this role will serve as a key point of contact for employees, guests, and service partners while helping the office run smoothly each day.<br><br>Responsibilities:<br>• Welcome employees, candidates, and visitors at the front desk while creating a welcoming and friendly onsite experience.<br>• Facilitate visitor readiness by coordinating confidentiality documentation and ensuring appropriate access procedures are completed before arrival.<br>• Arrange team meals and refreshments, including recurring lunch support early in the week and occasional evening food orders as needed.<br>• Monitor and replenish office materials, pantry items, beverages, and branded merchandise to maintain appropriate inventory levels.<br>• Keep shared spaces presentable and fully stocked, including kitchen areas, refrigerators, coffee stations, and other common-use environments.<br>• Receive incoming packages, sort deliveries, and distribute shipments to the appropriate recipients in a timely manner.<br>• Place and manage external orders with vendors and delivery platforms while tracking fulfillment for office needs.<br>• Provide administrative support for recruiting efforts by helping coordinate onsite interviews, events, and career fair logistics.<br>• Prepare meeting and conference rooms for daily use and work closely with facilities partners, property management, and service providers to address workplace needs, including submitting and following up on maintenance requests.<br>• Oversee workplace access items such as badges and key fobs and assist with general office operations coordination as needed.
  • 2026-08-28T00:00:00Z
Workplace Coordinator
  • San Jose, CA
  • onsite
  • Temporary / Contract
  • 20.9 - 24.2 USD / Hourly
  • We are looking for a Workplace Coordinator to support daily office operations in San Jose, California. This Contract position is ideal for someone who can keep schedules organized, respond professionally to inbound calls, and help maintain smooth coordination across workplace activities. The role also involves handling payroll-related tasks and providing day-to-day support that keeps teams informed and operations running efficiently.<br><br>Responsibilities:<br>• Manage daily dispatch activities and ensure requests are assigned promptly and accurately.<br>• Organize and adjust team schedules to support coverage needs, changing priorities, and operational timelines.<br>• Serve as a point of contact for incoming calls, providing clear information and routing inquiries appropriately.<br>• Process full-cycle payroll activities with attention to accuracy, timing, and compliance with established procedures.<br>• Support workplace operations by coordinating administrative tasks and helping teams stay aligned on priorities.<br>• Provide day-to-day leadership support by assisting with communication, follow-up, and coordination across functions.
  • 2026-08-27T00:00:00Z
Workplace Coordinator (Entry Level)
  • Palo Alto, CA
  • onsite
  • Temporary / Contract
  • 22 - 31 USD / Hourly
  • <p><br></p><ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
  • 2026-08-28T00:00:00Z
Administrative Coordinator
  • Alameda, CA
  • onsite
  • Temporary / Contract
  • 31.35 - 36.3 USD / Hourly
  • We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements.<br><br>Responsibilities:<br>• Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities.<br>• Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding.<br>• Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules.<br>• Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines.<br>• Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements.<br>• Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies.<br>• Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
  • 2026-08-21T00:00:00Z
Benefits Coordinator
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 30 - 35 USD / Hourly
  • <p>We are seeking a Benefits Coordinator to assist with employee benefits administration, enrollment, and benefits-related inquiries.</p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate benefits enrollment, changes, and terminations</li><li>Respond to employee questions regarding medical, dental, vision, and retirement plans</li><li>Maintain accurate employee benefits records</li><li>Work with benefits vendors and HR team members</li><li>Assist with open enrollment and compliance documentation</li></ul>
  • 2026-08-28T00:00:00Z
Benefits Coordinator
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 25 - 30 USD / Hourly
  • <p>Benefits Coordinator</p><p><strong>Job Description:</strong></p><p>The Benefits Coordinator will assist with employee benefits administration and ensure a positive employee experience.</p><p><strong>Responsibilities:</strong></p><ul><li>Process benefit enrollments and changes</li><li>Assist employees with benefit-related questions</li><li>Coordinate open enrollment activities</li><li>Maintain employee benefit records</li><li>Partner with benefit vendors and HR team members</li></ul>
  • 2026-08-19T00:00:00Z
Front Office Coordinator
  • Mountain View, CA
  • onsite
  • Temporary / Contract
  • 22 - 28 USD / Hourly
  • <p><br></p><p><br></p><ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
  • 2026-08-14T00:00:00Z
Front Office Coordinator
  • Menlo Park, CA
  • onsite
  • Temporary / Contract
  • 23 - 30 USD / Hourly
  • <p><br></p><ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
  • 2026-08-14T00:00:00Z
Logistics Coordinator
  • San Jose, CA
  • onsite
  • Permanent / Full Time
  • 80000 - 90000 USD / Yearly
  • <p>We are looking for an Administrative Logistics coordinator to support daily logistics coordination and help keep recurring service routes organized and efficient in San Jose, California. This position plays a key role in communicating with customers and drivers, monitoring delivery activity, and making scheduling adjustments as business needs change. The ideal candidate brings strong administrative skills, sound judgment, and a detail-oriented approach to transportation and service operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate recurring service schedules and refine route plans to improve efficiency and on-time execution.</p><p>• Communicate with customers, drivers, and internal service teams to confirm appointments, resolve scheduling issues, and share important updates.</p><p>• Monitor delivery and service activity throughout the day and respond quickly to changes that affect timelines or route coverage.</p><p>• Enter route details, service updates, and operational data accurately into company systems and maintain current records.</p><p>• Support dispatch and transportation-related administrative tasks to help ensure smooth daily operations.</p><p>• Work closely with drivers to provide route information, address issues in the field, and help maintain service quality.</p><p>• Handle inbound calls and general office coordination duties while assisting with logistics-related requests.</p><p>• Review schedules and service records carefully to identify discrepancies and ensure accurate planning and follow-through.</p>
  • 2026-08-27T00:00:00Z
Accounting Coordinator
  • San Leandro, CA
  • onsite
  • Permanent / Full Time
  • 68000 - 70000 USD / Yearly
  • <p>We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment.</p><p><br></p><ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
  • 2026-08-28T00:00:00Z
HR Coordinator
  • Union City, CA
  • onsite
  • Temporary / Contract
  • 26.9135 - 31.163 USD / Hourly
  • <p>We are looking for an HR Coordinator to support core human resources operations and maintain accurate employee information while helping deliver a consistent, compliant HR experience. This 3–4-month Contract position is based in Union, California, and is ideal for someone who combines strong HR knowledge with hands-on experience in HR systems and day-to-day employee support. The role will contribute across talent administration, onboarding, benefits coordination, policy adherence in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage employee lifecycle activities, including recruitment administration, retention support, and separation processing, while keeping records accurate and current.</p><p>• Coordinate onboarding and training logistics to help employees transition smoothly into the organization.</p><p>• Maintain and update HRIS data, monitor record quality, and support reporting and analysis tied to workforce information.</p><p>• Assist with benefits administration by handling enrollments, changes, and employee questions in a timely manner.</p><p>• Help ensure HR practices align with applicable employment laws, internal policies, and required documentation standards.</p><p>• Support the development, communication, and consistent application of HR policies and procedures across the workforce.</p><p>• Contribute to workplace safety initiatives by helping track requirements, documentation, and related HR support activities.</p><p>• Provide assistance with HRIS implementation efforts and system-related process improvements, including work connected to UltiPro HRIS.</p><p>• Partner with internal stakeholders to address employee matters, organize information, and support ongoing HR operations.</p><p><br></p><p>If you are interested in this role, please apply today and call us at (510)421-6563</p>
  • 2026-08-26T00:00:00Z
Project Coordinator
  • Palo Alto, CA
  • onsite
  • Temporary / Contract
  • 50 - 60 USD / Hourly
  • We are looking for a Project Coordinator to support departmental initiatives and help drive organized, efficient project execution in Palo Alto, California. This Long-term Contract position works closely with leadership to coordinate schedules, reporting, administrative workflows, and cross-functional communication while helping keep operations running smoothly. The role is well suited for someone who is highly organized, comfortable managing multiple priorities, and confident working with internal teams, vendors, and stakeholders in a fast-paced healthcare-related environment.<br><br>Responsibilities:<br>• Coordinate project plans, timelines, and status reporting to help ensure milestones are tracked and resources are used effectively.<br>• Maintain clear documentation for project phases, departmental activities, and administrative processes to support accurate records and smooth execution.<br>• Partner with managers and internal teams to organize meetings, workshops, and committees, including preparing materials and communicating outcomes.<br>• Provide day-to-day administrative guidance by improving workflow organization, managing paperwork, and supporting efficient department operations.<br>• Assist with human resources coordination by supporting recruitment activities, onboarding logistics, orientation tasks, and timely completion of personnel-related documentation.<br>• Monitor compliance-related tracking such as required training, evaluations, and policy-based administrative requirements within the department.<br>• Oversee supply and equipment coordination, participate in inventory reviews, and prepare reports that support cost awareness and resource planning.<br>• Serve as a key point of contact between the department, support teams, customers, and external vendors to promote responsive communication and strong working relationships.<br>• Help plan and coordinate department events and complete additional assignments within established deadlines as business needs evolve.
  • 2026-08-26T00:00:00Z
Accounting and Compliance Coordinator
  • Oakland, CA
  • onsite
  • Permanent / Full Time
  • 53000 - 57000 USD / Yearly
  • <p>We are looking for an Accounting and Compliance Coordinator to support day-to-day financial operations and help maintain accurate records for a team based in Oakland, California. This position focuses on payment processing, receivables tracking, and detailed financial data management while ensuring documentation is complete and organized. The ideal candidate is comfortable working with accounting systems, handling multiple priorities, and contributing to reliable, timely reporting.</p><p><br></p><p>Responsibilities:</p><ul><li>Handle bills, reimbursements, and payments quickly and with precision</li><li>Validate and record vendor invoices following company guidelines</li><li>Reconcile accounts (vendors and credit cards) on a monthly basis</li><li>Keep vendor data up to date and audit-ready</li><li>Troubleshoot and fix billing or payment issues</li><li>Communicate with vendors to address questions or concerns</li><li>Gather and provide support materials for audits</li><li>Pitch in on additional finance or accounting duties as needed</li></ul>
  • 2026-08-10T00:00:00Z
Front Desk Coordinator
  • Union City, CA
  • onsite
  • Temporary / Contract
  • 23 - 26 USD / Hourly
  • <p>Position Overview</p><p>A growing East Bay organization is seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, clients, vendors, and employees. This role is responsible for creating a welcoming office environment while supporting the day-to-day administrative operations that keep the office running efficiently.</p><p>The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills, professionalism, and a service-minded approach are essential to success in this position.</p><p><br></p><p>Day-to-Day Responsibilities</p><ul><li>Greet and assist visitors, clients, vendors, and employees with professionalism and enthusiasm.</li><li>Answer, screen, and direct incoming calls using a multi-line phone system.</li><li>Respond to general inquiries and provide exceptional customer service.</li><li>Maintain visitor logs and ensure guests are properly checked in and directed.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Prepare meeting spaces and assist with internal events as needed.</li><li>Ensure the reception area, conference rooms, and common areas remain organized and professional.</li><li>Perform data entry, filing, document scanning, and record maintenance.</li><li>Assist with preparing correspondence, reports, and presentations.</li><li>Support various departments with administrative projects and special assignments.</li><li>Monitor and maintain office supply inventory.</li></ul><p><br></p>
  • 2026-08-28T00:00:00Z
Front Desk Coordinator
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 22 - 22 USD / Hourly
  • We are looking for a Front Desk Coordinator to support a busy workplace environment. This long-term contract position is ideal for someone who enjoys creating a welcoming experience, keeping daily office activity organized, and handling a variety of administrative needs with confidence. The role requires strong communication, sound judgment, and the ability to stay composed while managing multiple priorities in a fast-moving setting.<br><br>Responsibilities:<br>• Oversee entry to the office by monitoring access points, coordinating visitor arrival procedures, and facilitating approvals through communication platforms and internal tools.<br>• Welcome guests, employees, and vendors at the front desk while maintaining a detail-oriented and organized reception area.<br>• Provide day-to-day administrative support, including assisting with calendars, handling routine office requests, and helping teams with operational needs.<br>• Answer and direct incoming calls through a multi-line phone system, ensuring messages and inquiries reach the appropriate contacts promptly.<br>• Help maintain smooth office operations by tracking front desk activity, responding to changing priorities, and supporting a positive onsite experience.<br>• Partner with internal teams to address workplace needs quickly and effectively in a fast-paced environment.
  • 2026-08-28T00:00:00Z
Front Desk Coordinator
  • Vallejo, CA
  • onsite
  • Temporary to Hire
  • 24 - 26 USD / Hourly
  • <p>We are looking for an experienced Front Desk Coordinator to support daily office operations for a property management company in Vallejo, California. This contract-to-permanent opportunity is ideal for someone who enjoys being the first point of contact for visitors, residents, and callers while keeping the front office organized and responsive. The role combines customer-facing reception work with administrative support, requiring strong communication skills, attention to detail, and the ability to manage multiple tasks throughout the day.</p><p><br></p><p>Front Desk Coordinator Responsibilities:</p><p>• Welcome guests, tenants, and vendors professionally while maintaining an organized and efficient front desk presence.</p><p>• Handle incoming phone calls promptly, direct inquiries to the appropriate team members, and provide helpful information when appropriate.</p><p>• Monitor voicemail inboxes, retrieve messages in a timely manner, and ensure follow-up items are routed correctly.</p><p>• Support day-to-day administrative activities such as scheduling, filing, data entry, and general office coordination.</p><p>• Assist with property management-related communication by relaying resident concerns, service requests, and routine updates to internal teams.</p><p>• Maintain accurate records and correspondence to help the office run smoothly and support operational workflows.</p><p>• Coordinate with staff and external contacts to ensure visitors, deliveries, and appointments are managed efficiently.</p><p><br></p><p>If you are interested in this Front Desk Coordinator position, please apply today!</p>
  • 2026-08-27T00:00:00Z
Events Coordinator
  • Portola Valley, CA
  • onsite
  • Temporary / Contract
  • 22 - 28 USD / Hourly
  • <p><br></p><p><br></p><ul><li>Plan and coordinate corporate, client, and internal events from start to finish.</li><li>Develop event timelines, budgets, and logistics plans.</li><li>Source and manage venues, vendors, and suppliers.</li><li>Coordinate event registration, invitations, and attendee communications.</li><li>Ensure all event materials and equipment are prepared and delivered on time.</li><li>Oversee event setup, execution, and breakdown.</li><li>Monitor event budgets and track expenses.</li><li>Resolve issues that arise before or during events.</li><li>Gather attendee feedback and prepare post-event reports.</li><li>Maintain relationships with vendors and negotiate contracts when needed.</li></ul>
  • 2026-08-28T00:00:00Z
Insurance Coordinator
  • San Jose, CA
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • We are looking for an Insurance Coordinator to support insurance-related workflows for a service-focused team in San Jose, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and experienced in reviewing coverage information to help ensure efficient coordination of services. The person in this role will work closely with patients, providers, and payers to confirm benefits, secure approvals, and maintain accurate documentation.<br><br>Responsibilities:<br>• Confirm active medical coverage and benefit details with insurance carriers before services are scheduled or delivered.<br>• Obtain required prior authorizations and referrals to prevent delays in service and support timely care coordination.<br>• Review payer guidelines and plan rules to determine eligibility, coverage limits, and out-of-pocket responsibilities.<br>• Communicate with internal teams, patients, and insurance representatives to resolve verification issues and missing information.<br>• Maintain complete and accurate records of insurance activity, authorization status, and follow-up actions in appropriate systems.<br>• Track pending approvals and proactively follow up with payers to ensure decisions are received within expected timeframes.<br>• Escalate complex coverage or authorization concerns when additional review or intervention is needed.
  • 2026-08-27T00:00:00Z
Marketing/Communications Coordinator
  • Concord, CA
  • onsite
  • Temporary / Contract
  • 25 - 35 USD / Hourly
  • <p>We are looking for a skilled Marketing/Communications Coordinator to support a government organization in California. This long-term contract position will focus on strengthening public awareness of related programs, policies, and services through clear, effective communication across print, digital, and social channels. The role is ideal for a communications specialist who can balance content development, brand consistency, vendor coordination, and audience engagement in a highly structured environment.</p><p><br></p><p>Responsibilities:</p><p>• Lead the development and execution of communication initiatives that improve understanding of benefits, procedures, and policy information.</p><p>• Maintain a consistent organizational voice and visual identity across publications, outreach materials, reports, and public-facing messaging.</p><p>• Produce, revise, and manage written and visual content such as forms, brochures, newsletters, flyers, and other marketing collateral.</p><p>• Update and maintain website content to ensure information remains accurate, current, and accessible to target audiences.</p><p>• Plan, create, and publish social media content for platforms such as LinkedIn and Facebook in alignment with communication goals.</p><p>• Coordinate the creation of video and multimedia assets by working closely with graphic design and audio-visual resources.</p><p>• Oversee external vendor engagements, including contract administration, request-for-proposal activities, deliverable review, and budget compliance.</p><p>• Build productive relationships with internal and external stakeholders to identify opportunities for stronger outreach and more effective communications.</p>
  • 2026-08-27T00:00:00Z
Deal Coordinator
  • Menlo Park, CA
  • onsite
  • Temporary / Contract
  • 37 - 40 USD / Hourly
  • <p>We are seeking a highly organized and detail-oriented <strong>Transaction/Deal Coordinator</strong> to support a high-performing Commercial Real Estate brokerage team. This role serves as a key liaison between Brokerage, Operations, and Finance, ensuring transactions are accurately documented, billed, tracked, recognized as revenue, and collected.</p><p><br></p><p>The ideal candidate thrives in a fast-paced environment, enjoys working with contracts and financial data, and can effectively manage multiple deadlines while providing exceptional internal and external customer service.</p><p><br></p><p><br></p><p>Key Responsibilities</p><ul><li>Review leases, contracts, and transaction documents for accuracy and completeness.</li><li>Process commercial real estate transactions and support revenue recognition activities.</li><li>Generate invoices and ensure timely billing and payment tracking.</li><li>Manage accounts receivable, collections, and deal-related financial reporting.</li><li>Maintain lease databases, transaction records, and brokerage pipeline reports.</li><li>Prepare reporting for brokerage teams, leadership, and finance partners.</li><li>Validate contracts and oversee project tracking for marketing reimbursements.</li><li>Partner with brokerage, operations, finance, marketing, research, and leadership teams.</li><li>Ensure all transaction and historical data is maintained with a high level of accuracy.</li></ul>
  • 2026-08-28T00:00:00Z
Event Marketing Coordinator
  • San Francisco, CA
  • remote
  • Temporary / Contract
  • 25 - 35 USD / Hourly
  • We are looking for an organized Event Marketing Coordinator to help deliver a successful portfolio of B2B trade shows and field marketing programs in San Francisco, California. This Long-term Contract opportunity is well suited for an early-career marketing specialist who enjoys managing details, coordinating moving parts, and supporting high-visibility events from planning through follow-up. The role offers hands-on involvement across event logistics, vendor coordination, internal communication, and administrative execution while partnering with cross-functional teams to keep programs running smoothly.<br><br>Responsibilities:<br>• Coordinate day-to-day support for trade show and field marketing initiatives, helping the team keep timelines, materials, and event plans on track.<br>• Manage smaller ticket-only events from initial planning through completion, ensuring each stage is organized and delivered accurately.<br>• Arrange operational event details such as exhibitor requirements, booth services, shipment schedules, attendee badges, promotional item orders, and lodging blocks.<br>• Serve as a point of contact for outside partners, including exhibit vendors, freight providers, merchandise suppliers, and audiovisual teams, to confirm deliverables and deadlines.<br>• Organize internal event participation by assisting with travel needs, staffing coordination, registration management, and pre-event communications.<br>• Monitor inventory for booth assets, signage, handouts, and branded giveaways, and coordinate replenishment and fulfillment as needed.<br>• Keep the internal event schedule current and accessible so stakeholders remain informed on upcoming programs and milestones.<br>• Support lead retrieval preparation and assist with post-event data cleanup, tracking, and follow-up coordination.<br>• Provide administrative event support by helping with expense reporting, budget updates, and invoice processing.
  • 2026-08-14T00:00:00Z