<p><strong>Workplace Coordinator – Job Description</strong></p><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Oversee daily office operations, ensuring a clean, safe, and organized workplace.</li><li>Manage office supply inventory and place orders as needed.</li><li>Coordinate with vendors and building management for facility maintenance and repairs.</li><li>Greet and assist visitors, serving as the primary point of contact for facility-related questions.</li><li>Support meeting and event logistics, including conference room scheduling and setup.</li><li>Respond to employee requests regarding workspace, access, or maintenance issues.</li><li>Ensure compliance with company policies and safety standards.</li></ul><p><br></p>
<p>We are looking for a Workplace Experience Coordinator to join our team on a contract, on-call basis in San Francisco, CA. This role is ideal for individuals with a strong presence, a passion for delivering exceptional service, and the ability to adapt to dynamic situations. As a key point of contact, you will provide detail-oriented support and ensure seamless operations in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide front desk and receptionist services, including greeting visitors and managing inbound calls.</p><p>• Set up and break down food and beverage arrangements for meetings, ensuring all items are presented appropriately.</p><p>• Operate and maintain coffee machines, including cleaning cycles and replenishing supplies.</p><p>• Utilize software tools such as Slack and Microsoft Office to coordinate tasks and communicate effectively.</p><p>• Maintain a calm and confident presence while managing multiple responsibilities and addressing inquiries.</p><p>• Maintain a neat appearance and adhere to a business dress code, preferably navy blue suit with white button-up.</p><p>• Respond to on-call requests with flexibility, including same-day assignments as needed.</p><p>• Collaborate with the team to ensure smooth operations and a high-quality workplace experience.</p><p>• Complete necessary background checks and drug tests as part of the onboarding process.</p>
<p>We are looking for a Workplace Experience Coordinator to join our team in San Jose, CA Coverage for 2 weeks</p><p>Responsibilities:</p><p>• Greet and assist employees and visitors with attention to detail, issuing visitor and parking passes while adhering to security protocols.</p><p>• Coordinate workplace services such as mail distribution, office supply management, and onboarding processes.</p><p>• Plan and manage on-site events, including reserving space, setting up and breaking down rooms, and ensuring the timely delivery of supplies.</p><p>• Handle janitorial and maintenance work orders, collaborating with vendors to ensure services are completed efficiently.</p><p>• Respond to employee and guest inquiries or complaints, providing solutions with a customer-focused approach.</p><p>• Manage calendars and reservations, ensuring schedules are organized and up-to-date.</p><p>• Deliver presentations and communicate effectively with groups of varying sizes.</p><p>• Follow property-specific safety and emergency procedures, notifying appropriate parties to maintain a safe environment.</p><p>• Facilitate vendor relationships to ensure timely delivery of goods and services.</p><p>• Utilize existing procedures to solve straightforward problems, ensuring duties are carried out with precision and a high standard of quality.</p>
We are looking for an experienced Human Resources Coordinator to join our team in San Rafael, California. In this pivotal role, you will oversee essential HR functions, including onboarding, employee lifecycle management, and compliance with California labor laws. This is a Contract to long-term position, offering the opportunity for ongoing growth and collaboration within a dynamic organization.<br><br>Responsibilities:<br>• Manage the full onboarding and offboarding process, ensuring accurate documentation for new team members and terminations.<br>• Maintain and update employee records to ensure compliance with company policies and state labor laws.<br>• Oversee HR operations across multiple locations, ensuring consistency and adherence to California employment regulations.<br>• Collaborate with the payroll team to guarantee accurate and timely processing of employee payments.<br>• Support employee relations initiatives by addressing concerns and fostering a positive workplace environment.<br>• Conduct background checks and ensure all pre-employment requirements are met.<br>• Utilize HRIS systems to streamline administrative tasks and improve data management.<br>• Provide guidance and support on HR policies and procedures to employees and managers.<br>• Assist in training and cross-functional support to enhance team effectiveness.<br>• Ensure adherence to legal standards and best practices in all HR functions.
<p><strong>Be the Heart of Our Mission—Drive Impactful Work in Community Health!</strong></p><p>Are you a detail-driven professional who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Santa Cruz County-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations (Capitola).</p><p><strong>Why This Opportunity Stands Out:</strong></p><ul><li>You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment.</li><li>Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately.</li><li>You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building.</li><li>You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork.</li></ul><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient.</li><li>Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included).</li><li>Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections.</li><li>Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track.</li><li>Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready.</li><li>Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most.</li><li>Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners.</li><li>Adapt to high-volume work with composure and a solutions-focused approach.</li></ul><p>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)</p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Berkeley, California. This long-term contract position offers an exciting opportunity to support fundraising, donor engagement, and administrative operations within a mission-driven organization. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a passion for contributing to impactful initiatives.<br><br>Responsibilities:<br>• Conduct research to identify potential foundation and institutional funders to support grant opportunities.<br>• Draft, edit, and compile materials for grant proposals, reports, and submissions.<br>• Assist with donor communications, including writing appeals, acknowledgments, and stewardship materials.<br>• Support donor engagement initiatives such as campaigns, mailings, and digital outreach efforts.<br>• Maintain and update donor and gift records in the organization's database, ensuring accuracy and completeness.<br>• Generate detailed reports to track fundraising activities and analyze donation trends.<br>• Provide logistical and communication support for fundraising events and donor-facing experiences.<br>• Assist with the coordination of fundraising campaigns and donor engagement activities.<br>• Collaborate with various teams to collect program information for use in fundraising materials.<br>• Contribute to maintaining data hygiene, segmentation, and accurate list management in the donor database.
We are looking for an organized and detail-oriented Administrative Coordinator to join our team in San Jose, California. In this long-term contract role, you will play a key part in ensuring smooth administrative operations for various projects. This position requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Prepare, distribute, and maintain records of subcontractor documents, including subcontracts, change orders, and purchase orders.<br>• Verify and update project data to ensure accuracy and timely processing of information.<br>• Coordinate the ordering and distribution of project drawings to relevant stakeholders.<br>• Request, review, and log subcontractor certificates of insurance for compliance.<br>• Compile and distribute comprehensive project closeout packages for clients.<br>• Collaborate with the accounting team to maintain accurate records within Sage systems.<br>• Handle additional administrative tasks as required, adapting to evolving office needs.
<p><strong>What You’ll Do </strong></p><p><strong>Benefits Administration</strong> </p><p>● Administer day-to-day operations of health and welfare, retirement, and ancillary benefit programs (medical, dental, vision, life, disability, 401(k), FSA/HSA) </p><p>● Support new hire enrollments, qualifying life events, terminations, and annual open enrollment processes </p><p>● Ensure accurate and timely processing of benefit changes in HRIS, carrier systems, and payroll </p><p> </p><p><strong>Employee Support & Experience</strong> </p><p>● Serve as a point of contact for employee benefits inquiries, providing high-quality, timely support </p><p>● Develop and maintain clear employee-facing communications, guides, and FAQ resources </p><p> </p><p><strong>Systems Coordination</strong> </p><p>● Monitor file feeds and integrations between HRIS, payroll, and benefits vendors; partner with internal People Tech team to identify and escalate issues </p><p>● Maintain employee and enrollment data accuracy between HRIS, payroll, and benefits vendors </p><p><strong> </strong></p><p><strong>Compliance & Reporting</strong> </p><p>● Assist with annual filings, nondiscrimination testing, and distribution of required notices </p><p>● Conduct monthly audits and reconciliations of benefits data and invoices to ensure compliance and accuracy </p>
<p>The <strong>Benefits Coordinator</strong> supports the administration, communication, and day‑to‑day operations of the organization’s employee benefits programs. This role ensures employees understand and can access their benefits, maintains accurate records, and partners with HR, payroll, and external vendors to deliver a smooth and compliant benefits experience.</p><p><strong>Key Responsibilities</strong></p><p><strong>Benefits Administration</strong></p><ul><li>Administer health, dental, vision, life, disability, and retirement plans.</li><li>Process enrollments, changes, and terminations in HRIS and vendor systems.</li><li>Coordinate annual open enrollment, including materials, employee support, and system updates.</li><li>Audit benefits data regularly to ensure accuracy and compliance.</li></ul><p><strong>Employee Support</strong></p><ul><li>Serve as the primary point of contact for employee benefits questions.</li><li>Provide guidance on plan options, eligibility, and enrollment processes.</li><li>Assist employees with claims issues by liaising with carriers and vendors.</li><li>Conduct benefits orientations for new hires.</li></ul><p><strong>Compliance & Reporting</strong></p><ul><li>Maintain compliance with federal and state regulations (e.g., ACA, COBRA, ERISA, FMLA).</li><li>Prepare required documentation, notices, and reports.</li><li>Support audits and ensure proper recordkeeping.</li></ul><p><strong>Vendor & Payroll Coordination</strong></p><ul><li>Work with benefits providers to resolve issues and maintain service quality.</li><li>Reconcile monthly invoices and ensure timely payment.</li><li>Coordinate with payroll to ensure accurate deductions and adjustments.</li></ul><p><strong>Process Improvement</strong></p><ul><li>Recommend enhancements to benefits processes, communication, and employee experience.</li><li>Assist with benefits-related projects, surveys, and program evaluations.</li></ul><p><br></p>
<p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Coordinate repairs, maintenance, and upgrades of office premises</li><li>Act as the primary point of contact for facility-related inquiries and service vendors</li><li>Monitor and track facility work orders and ensure timely completion</li><li>Manage office supply inventory and handle orders for maintenance supplies</li><li>Assist with space planning, office moves, and setup of new workstations</li><li>Conduct regular inspections to ensure facilities meet safety and cleanliness standards</li><li>Maintain records, reports, and documentation related to facilities operations</li></ul><p><br></p>
<p>The Facilities Coordinator is responsible for managing and supporting the daily operations and maintenance of office facilities. This role ensures a safe, clean, and efficient work environment by coordinating repairs, organizing facility services, and providing administrative support to the facilities team.</p>
We are looking for a dedicated Logistics Coordinator to join our team in Santa Clara, California. This is a contract position, ideal for someone who thrives in a dynamic and fast-paced environment. The role involves managing shipping and receiving operations, maintaining inventory, and ensuring timely deliveries while adhering to safety and accuracy standards.<br><br>Responsibilities:<br>• Receive, inspect, and document incoming shipments to ensure accuracy and quality.<br>• Prepare and package outgoing orders for timely delivery to customers and partners.<br>• Organize and manage warehouse inventory to maintain accurate stock levels.<br>• Operate material handling equipment and safely lift packages weighing up to 50 lbs.<br>• Utilize C-tec software to maintain accurate records of shipments and inventory (training provided).<br>• Support materials management processes and ensure on-time fulfillment of orders.<br>• Conduct routine inventory counts and maintain a clean, organized warehouse environment.<br>• Operate company vehicles safely for deliveries when required.
<p><strong>Logistics Coordinator</strong></p><p><strong>About the Role:</strong></p><p>We are looking for a Logistics Coordinator to oversee inventory, shipments, and supply chain efficiency.</p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate and monitor supply chain operations</li><li>Communicate with vendors, suppliers, and customers</li><li>Track shipments and address delays</li><li>Maintain accurate shipping and inventory records</li></ul>
We are looking for a detail-oriented Logistics Coordinator to join our team on a contract basis in Santa Clara, California. In this role, you will play a key part in managing shipments, preparing shipping documents, and ensuring smooth coordination between customers, suppliers, and internal teams. This is a three-month contract position, offering an excellent opportunity to contribute to a dynamic environment within the metals and minerals industry.<br><br>Responsibilities:<br>• Coordinate and oversee shipments to meet customer requirements, ensuring all necessary documents such as packing lists and invoices are prepared accurately.<br>• Monitor shipment progress, communicate updates to customers and suppliers, and address any logistical challenges.<br>• Prepare purchase orders, track delivery schedules, and provide timely status reports to stakeholders.<br>• Ensure compliance with import and export regulations by verifying documentation and validating duty rates.<br>• Collaborate with team members to support customs clearance and order fulfillment processes.<br>• Issue invoices to customers and process payments to suppliers in a timely manner.<br>• Resolve any billing or fulfillment issues in coordination with the sales team and other departments.<br>• Manage accounts receivable and payable, ensuring accurate record-keeping.<br>• Generate monthly reports on sales, purchasing, and inventory levels, and monitor product inventories.<br>• Provide operational assistance and contribute to special projects as needed.
<p><strong>Legal Recruiting & HR Coordinator</strong></p><p><strong>Palo Alto or San Francisco, CA | Hybrid | Contract-to-Hire</strong></p><p><br></p><p>A well-regarded law firm is looking for a Legal Recruiting & HR Coordinator to support its growing team in Palo Alto or San Francisco. This role offers hands-on exposure to legal recruiting and HR operations in a fast-paced, collaborative environment. This position supports attorney and staff hiring while assisting with core HR functions. You’ll work closely with hiring managers, candidates, and internal teams to ensure smooth recruiting and onboarding processes.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support full-cycle recruiting for attorneys and professional staff</li><li>Coordinate interviews and communicate with candidates throughout the process</li><li>Partner with hiring managers to understand staffing needs</li><li>Assist with onboarding and new hire setup</li><li>Help with HR tasks such as employee records, compliance, and internal processes</li><li>Maintain recruiting data and applicant tracking systems</li><li>Provide general support to HR and recruiting leadership as needed</li></ul><p><br></p>
<p>· Works with hiring manager to fill vacant positions. Prepares recruitment plans and announcements, develops and implements recruitment strategies, examination components and other related material for vacant positions.</p><p><br></p><p>· Responsible for full cycle of recruitment including reviewing applications for examinations; conducting job analyses for the validation of examinations; developing and conducting examinations; analyzing and interpreting exam results.</p><p><br></p><p>· Reviews and revises job descriptions to ensure they are current and accurate.</p><p><br></p><p>· Prepares written and oral reports including recommendations for actions.</p><p><br></p><p>· Interprets and applies relevant laws, rules, policies, procedures, MOU’s and ordinances for managers, supervisors, employees.</p><p><br></p><p>· Organizes and maintains automated and manual personnel record systems.</p><p><br></p><p>· Develops and maintains forms as needed.</p><p><br></p><p>· Performs onboarding and off boarding duties as needed.</p><p><br></p><p>· Composes letters, reports, memoranda and other written material as directed or on own initiative.</p><p><br></p>
<p><strong>Summary:</strong></p><p>The HR Coordinator provides administrative support to the HR department, assisting with recruitment, onboarding, compliance, and employee relations. This role ensures accurate documentation and helps maintain smooth HR operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Schedule interviews, coordinate calendars, and communicate with candidates.</li><li>Prepare and process new-hire paperwork, onboarding materials, and I-9/E-Verify.</li><li>Maintain employee records, HRIS updates, and compliance files.</li><li>Assist with benefits enrollment, trainings, and HR programs.</li><li>Support employee inquiries and provide general HR administrative support.</li><li>Track HR metrics, prepare reports, and assist with audits as needed.</li></ul><p><strong>Qualifications:</strong></p><ul><li>1–2 years of HR or administrative support experience.</li><li>Knowledge of HR processes, documentation, and compliance preferred.</li><li>Strong organizational and communication skills.</li><li>Proficiency with MS Office and HRIS systems (preferred).</li></ul><p><br></p>
<p><strong>HR Administrative Coordinator</strong></p><p>Support the HR department with administrative tasks, from onboarding to records management.</p><p>Job Responsibilities:</p><ul><li>Assist with scheduling interviews and new hire orientations.</li><li>Maintain employee files and HRIS data.</li><li>Process documentation for benefits, payroll, and compliance.</li><li>Support HR programs and communications.</li></ul>
<p>We are looking for a detail-oriented Accounting and Compliance Coordinator to join our team in Oakland, California. In this role, you will manage essential accounting tasks, ensuring accuracy in financial transactions and compliance with organizational policies. The ideal candidate will have strong organizational skills and experience in accounts payable, accounts receivable, and data entry.</p><p><br></p><p>Responsibilities:</p><ul><li>Process invoices by collecting PODs/receipts, obtaining field approvals, verifying contract compliance and project completion, coding invoices, and routing for final approval and payment.</li><li>Maintain vendor records, including credit status, authorized purchasers, contacts, and required shipping documentation.</li><li>Prepare and manage contract packages, ensure required compliance documents are current, coordinate with consultants, track pre-liens, and prepare and execute change orders.</li><li>Enter and review all construction transactions in the CCR database with Construction staff.</li><li>Track, value, and record construction-related Gifts in Kind and warehouse inventory, and prepare annual inventory and valuation reports for Finance.</li></ul>
<p>Robert Half is looking for an entry level Front Desk Coordinator to for a long term - 26 weeks contract with a large, reputable company. In this role, you will serve as the first point of contact for visitors and employees, ensuring smooth daily operations and providing exceptional administrative support. This is a long-term contract position ideal for someone who thrives in a dynamic environment and is passionate about making a positive impact.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, employees, and senior executives, ensuring a welcoming and detail-oriented environment.</li><li>Oversee workplace security by issuing and collecting badges and maintaining accurate visitor logs.</li><li>Manage incoming and outgoing mail, including sorting, distributing, and coordinating shipments through FedEx and other carriers.</li><li>Answer and direct incoming calls to the appropriate individuals with efficiency and a high standard of service.</li><li>Maintain and order office supplies, ensuring stock levels meet the needs of the office.</li><li>Assist with creating purchase orders and reconciling procurement processes.</li><li>Provide administrative support to the Office Manager and other departments as needed.</li><li>Take ownership of assigned tasks and ensure timely and accurate completion.</li><li>Coordinate and organize office functions, including scheduling and planning as required.</li></ul>
We are looking for a Front Desk Coordinator to join our team on a long-term contract basis in San Francisco, California. In this role, you will serve as the welcoming face of our office, ensuring smooth daily operations and creating a detail-oriented and inviting environment. This is an excellent opportunity for someone who thrives in a fast-paced setting and enjoys being at the center of office activities.<br><br>Responsibilities:<br>• Greet and assist visitors, clients, and vendors with attention to detail and warmth.<br>• Oversee front desk operations, including managing calendars and coordinating meetings.<br>• Handle office logistics such as mail distribution, deliveries, and maintaining supplies.<br>• Provide administrative support, including scheduling, data entry, and basic clerical tasks.<br>• Collaborate with internal teams to facilitate efficient daily workflows and communication.<br>• Maintain the front office area to ensure it is clean, organized, and presentable at all times.<br>• Answer and direct incoming calls using a multi-line phone system, ensuring accurate routing.<br>• Serve as the first point of contact for inquiries and provide concierge-level support as needed.
<p>5 days onsite in Menlo Park, CA</p><p>8 Month Contract</p><p><br></p><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Support Joy with office management and administrative tasks</li><li>Calendar management for 4–6 leaders; currently supporting 4</li><li>Front desk coverage (visitor check-ins, deliveries, onsite schedules)</li><li>Maintain office organization and cleanliness (snacks, kitchen, meeting spaces)</li><li>Set up and reset spaces for meetings and large internal gatherings</li><li>Order office lunches on Mondays and Wednesdays</li><li>Coordinate across teams in different time zones (Pacific Time)</li><li>Additional ordering responsibilities pending confirmation</li></ul>
<p><strong>Front Desk Coordinator</strong></p><p>Be the first point of contact for visitors, delivering a professional and welcoming front office experience.</p><p>Job Responsibilities:</p><ul><li>Greet guests and manage check-in/check-out processes.</li><li>Answer and direct phone calls.</li><li>Maintain reception area and schedule appointments.</li><li>Perform basic clerical tasks as needed.</li></ul>
<p>We are looking for a detail-oriented Front Desk Coordinator to join our team in Menlo Park, California. In this contract position, you will play a key role in delivering exceptional guest services while managing reservations and administrative tasks and supporting the Senior Reservation Specialist,. This role requires strong organizational skills, excellent communication abilities, and a commitment to providing outstanding customer experiences.</p><p><br></p><p>Responsibilities:</p><p>• Process reservations, modifications, and cancellations with accuracy and efficiency.</p><p>• Maintain detailed guest records and profiles using Opera Cloud and other organizational systems.</p><p>• Assist with group bookings, including managing room blocks, confirmations, deposits, and billing.</p><p>• Provide high-quality guest service at the front desk and ensure thorough follow-up.</p><p>• Facilitate seamless communication between guests and internal teams to address inquiries and resolve issues.</p><p>• Support training initiatives led by the Senior Reservation Specialist to enhance team capabilities.</p><p>• Utilize tools such as Opera Cloud and Salesforce/Delphi to manage workflows and ensure operational excellence.</p><p>• Maintain a positive work environment, including adhering to business attire standards and utilizing on-site amenities.</p><p>• Participate in virtual interviews and collaborate with the Director of Sales & Marketing as needed.</p>
<p>We are looking for a dynamic Events Coordinator to manage and execute a variety of corporate events in a fast-paced environment. This long-term contract position requires strong organizational skills, creativity, and the ability to juggle multiple events simultaneously while maintaining high standards of quality. Based in Sunnyvale, CA, this role offers an exciting opportunity to collaborate with stakeholders and deliver impactful event experiences.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee the planning, scheduling, and execution of corporate events, ensuring all logistics are managed seamlessly.</p><p>• Manage event spaces, including reservation systems and calendar updates, to optimize utilization.</p><p>• Create detailed event plans and presentations using Microsoft PowerPoint to communicate ideas effectively.</p><p>• Collaborate with internal teams and external partners to tailor events to specific needs and ensure successful outcomes.</p><p>• Provide white-glove service for high-profile events, adapting plans as necessary to meet evolving requirements.</p><p>• Monitor and manage budgets for each event, ensuring cost efficiency without compromising quality.</p><p>• Handle multiple events concurrently, maintaining attention to detail and prioritizing tasks effectively.</p><p>• Assist with outdoor and large-scale event setups, including specialized venues and unique structures.</p><p>• Participate in meetings to present ideas and offer innovative solutions for event challenges.</p><p>• Maintain communication with stakeholders to ensure alignment and satisfaction throughout the event process.</p>