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17 results for Property Administrator in Hayward, CA

Property Administrator

Redwood City, California
onsite
Temporary to Hire
24 - 25 USD / Hourly
Our client, a mission-driven nonprofit housing organization, is seeking a Property Administrator to support the daily operations of a residential housing community. This role is ideal for an organized administrative professional who enjoys balancing resident support with behind-the-scenes operational responsibilities. The Property Administrator will partner closely with the Property Management and Resident Services teams to ensure accurate rent processing, leasing administration, invoice management, and resident record maintenance. This position plays a critical role in helping residents maintain housing stability while ensuring property operations run efficiently.Key Responsibilities<ul><li>Process monthly rent payments and maintain resident account records.</li><li>Support leasing administration, including move-in and move-out documentation.</li><li>Prepare, review, and maintain resident files and housing-related records.</li><li>Process invoices and assist with administrative accounting functions.</li><li>Enter and update information within Yardi and other internal systems.</li><li>Assist with resident communications, notices, and documentation requests.</li><li>Coordinate with property management, resident services, and maintenance teams regarding resident and operational matters.</li><li>Ensure resident files and documentation remain organized, accurate, and compliant.</li><li>Provide general administrative support to the property operations team.</li><li>Assist with special projects and day-to-day office responsibilities as needed.</li></ul>
2026-09-23T00:00:00Z

Property Manager

San Francisco, California
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are looking for a Property Manager to oversee daily operations for residential and commercial assets. This Long-term Contract position is ideal for a detail-oriented candidate who can balance tenant service, financial oversight, and building performance while protecting property value. The role requires strong judgment, attention to detail, and the ability to coordinate leasing, maintenance, and compliance activities in a fast-paced real estate environment. Responsibilities:• Direct the day-to-day management of assigned properties, ensuring smooth building operations across residential and commercial spaces.• Prepare and monitor operating budgets, review financial performance, track variances, and take corrective steps to keep expenses aligned with plans.• Support rent collection, payment processing, account reconciliation, and month-end financial activities with accuracy and timeliness.• Address tenant concerns promptly, enforce occupancy standards, and maintain positive client relationships through responsive service.• Coordinate repairs, preventive maintenance, and vendor work to keep building systems functioning effectively and properties well maintained.• Oversee leasing activity by assisting with lease documentation, renewals, and negotiations for new or existing tenants.• Maintain site safety and security measures by working with service providers, upholding building procedures, and responding to urgent issues when needed.• Ensure compliance with applicable federal, state, and local regulations, including property-related documentation and operational requirements. ** If you're interested in this position, please apply to this position and contact Anabel Lopez-Horta at anabel.lopez-horta - at - roberthalf - .com with your word resume and reference job ID# 00410-0013513544**
2026-09-24T00:00:00Z

Property Accountant

San Francisco, California
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Jennifer Fukumae is a direct-hire recruiter specializing in Financial Services, partnering with firms and professionals to connect top talent with the right opportunities. Reach out via LinkedIn or email to start a conversation. Real Estate Investment, Development & Management CompanySan Francisco Financial District | 100% OnsiteUp to $100,000 + BonusLooking for more than just another accounting job?If you’re a Property or GL Accountant who values stability, work-life balance, and being part of a close-knit team, this could be a great next step.This growing real estate investment, development, and management company has built its accounting team from 2 to 12 employees in just six years. Despite that growth, the culture remains personal, collaborative, and family-oriented. Employees have direct access to the owner, giving you the opportunity to have your work seen, make an impact, and work closely with leadership.And perhaps best of all: this is a true 9-to-5 environment. You can build a career without sacrificing your life outside of work. Why You’ll Want to Work Here<ul><li>True 9-to-5 schedule with a strong emphasis on work-life balance</li><li>Stable, growing company with a family-like culture</li><li>Direct access to ownership — your work and ideas have visibility</li><li>Rapid growth — the accounting team has grown from 2 to 12 employees in six years</li><li>100% company-paid Kaiser Silver HMO 70 Plan for employee-only coverage</li><li>3% 401(k) match</li><li>2 weeks of PTO</li><li>9 paid sick days</li><li>National holidays off</li><li>Opportunity to build your career within an established and growing real estate organization</li></ul>About the OpportunityThe Property Accountant will play an important role in supporting the accounting and financial operations of the company's real estate portfolio. This is an excellent opportunity for someone who enjoys a hands-on accounting role and wants to work closely with property managers and other stakeholders outside of the accounting team.
2026-09-25T00:00:00Z

Property Accountant

San Francisco Bay Area, California
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION ACCOUNTANT - PROPERTY ACCOUNTANT Well established full service real estate company is seeking a strong Accountant to join their property accounting department. This company offers stability, growth and great company culture.Responsibilities:-General ledger, month-end close of multiple entities/portfolios-Prepare and review complex account reconciliation and journal entries-Perform analytical review in support of the monthly close process.-Prepare monthly analysis of account variances -Prepare annual audit schedules
2026-09-15T00:00:00Z

Property Accountant

San Francisco, California
onsite
Permanent / Full Time
90000 - 97000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS STAFF ACCOUNTANT/PROPERTY ACCOUNTANT We are looking for an experienced Property Accountant to join a large well established real estate investment company in downtown San Francisco. In this role, you will manage financial operations for multiple properties, ensuring accuracy, compliance, and efficiency across various accounting processes. This position offers an opportunity to work collaboratively with property managers and other stakeholders while contributing to the organization's financial success. Responsibilities:• Prepare and analyze financial statements and accounting reports, ensuring data accuracy and completeness.• Record journal entries in the general ledger, verifying calculations and reconciling discrepancies.• Conduct bank reconciliations, process wire transfers, and monitor mortgage payments and distributions.• Review budgets, expenses, payroll, and invoices, resolving inconsistencies and maintaining financial control.• Evaluate financial trends and recommend budget adjustments to optimize resource allocation.• Support property transactions, including acquisitions and dispositions, by assessing financial resources and aligning them with organizational goals.• Collaborate with auditors, providing documentation and explanations to facilitate internal and external audits.• Ensure compliance with regulatory standards, internal policies, and industry best practices.• Partner with property managers to assist with financial close activities and address inquiries.• Identify and implement process improvements to enhance efficiency and accuracy in accounting operations.
2026-09-15T00:00:00Z

Commercial Property Manager

Palo Alto, California
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
Commercial Property Manager Real estate investment, development, and ownership company focused on high-quality, value-add commercial properties in supply-constrained downtown markets. Company own and operate a portfolio of office, retail, mixed-use, and residential assets across markets including Palo Alto, Menlo Park, Mountain View, Redwood City, and San Francisco. We are looking for a highly organized, detail-oriented, and proactive Commercial Property Manager who can help keep our portfolio running smoothly and make day-to-day execution more predictable, professional, and efficient.Position OverviewThe Commercial Property Manager / Portfolio Operations Manager will oversee the day-to-day operations of a portfolio of Bay Area commercial properties, with a focus on tenant communication, vendor coordination, maintenance follow-up, property inspections, lease administration support, small project management, and overall tenant experience.This person should be comfortable managing multiple small-to-mid-sized properties, working directly with tenants, vendors, brokers, contractors, architects, and internal team members. The right candidate will be proactive, organized, responsive, and able to identify issues before they become larger problems.This is an important role for a boutique real estate owner-operator where people wear multiple hats. The ideal candidate is not just collecting work orders, but actively thinking about how each property should feel, operate, lease, and improve over time. Qualifications• 5+ years of property management, commercial real estate operations, asset management support, facilities management, or related real estate experience.• Experience with commercial office, retail, mixed-use, or downtown properties preferred.• Strong vendor management and tenant communication skills.• Ability to manage multiple properties, projects, vendors, and deadlines at the same time.• Strong written and verbal communication skills.• Comfortable reviewing leases, vendor proposals, invoices, budgets, and operating expenses.• Strong attention to detail and follow-through.• Ability to visit properties regularly across the Bay Area.• Experience with Yardi, AppFolio, MRI, Building Engines, Angus, Excel, Google Workspace, Microsoft Office, or similar tools preferred.
2026-09-02T00:00:00Z

Property Coordinator

Daly City, California
onsite
Temporary / Contract
55000 - 65000 USD / Yearly
DIRECT HIRE OPPORTUNITY!!! Robert Half is seeking an experienced Property Coordinator to provide administrative and operational support to a Property Manager overseeing a portfolio of commercial properties. This role is ideal for a highly organized professional with retail commercial real estate experience who enjoys working with tenants, vendors, and internal teams in a fast-paced environment. The Property Coordinator will play a key role in keeping property operations running smoothly, with responsibilities spanning vendor coordination, invoicing, tenant communication, maintenance, inspections, and administrative support. Key Responsibilities<ul><li>Support the Property Manager with the day-to-day administration and management of a commercial property portfolio.</li><li>Coordinate vendor bids and assist with contracts related to repairs, maintenance, and capital improvement projects.</li><li>Review, code, and process vendor invoices, job-cost documentation, and expense reclassifications.</li><li>Coordinate vendor work orders and follow up to ensure projects and maintenance requests are completed on time.</li><li>Coordinate annual property inspections, including fire systems, alarm systems, backflows, and other required inspections.</li><li>Open and close utility accounts as needed.</li><li>Coordinate vacancy cleanouts and maintain vacancy profiles.</li><li>Assist with maintaining Emergency Response Plans, including current contact information for first responders, tenants, utilities, and other key contacts.</li><li>Assist the Property Manager with annual budget preparation and related administrative tasks.</li><li>Coordinate travel arrangements and process expense reports.</li><li>Monitor and respond to daily cases submitted through the customer service platform.</li><li>Maintain strong, professional relationships with tenants through timely and effective verbal and written communication.</li><li>Leverage technology and emerging tools, including AI, to identify opportunities to improve efficiency, communication, and property operations.</li></ul>
2026-09-23T00:00:00Z

Senior Property Manager

Palo Alto, California
onsite
Temporary / Contract
35 - 40 USD / Hourly
Senior Property ManagerPosition OverviewWe are seeking an experienced Senior Property Manager to oversee the day-to-day operations, financial performance, maintenance, and tenant relations for a portfolio of residential and/or commercial properties. The ideal candidate will possess strong property management expertise, financial acumen, and exceptional organizational skills. This role is responsible for protecting and enhancing property value while ensuring operational efficiency, regulatory compliance, and a positive tenant experience.Key ResponsibilitiesProperty Operations & Tenant Relations<ul><li>Oversee the daily operations, administration, maintenance, and improvement of assigned properties.</li><li>Serve as the primary point of contact for tenants and resolve complaints, concerns, and service requests in a timely and professional manner.</li><li>Conduct regular property inspections and oversee vacant unit readiness.</li><li>Ensure tenant satisfaction while maintaining compliance with property policies and lease terms.</li><li>Respond to emergencies and coordinate timely resolution of property-related issues.</li></ul>Financial Management<ul><li>Develop, manage, and monitor annual property operating budgets.</li><li>Analyze financial performance, identify variances, and implement corrective actions as needed.</li><li>Oversee rent collection, accounts receivable, and delinquency management.</li><li>Review and approve invoices, payables, and operating expenses.</li><li>Prepare and present monthly, quarterly, and annual financial reports.</li><li>Perform account reconciliations and support month-end close activities.</li><li>Assist with forecasting, expense management, and long-term asset planning.</li></ul>Leasing & Asset Management<ul><li>Manage lease administration, renewals, amendments, and tenant communications.</li><li>Support leasing efforts by preparing lease agreements and negotiating lease terms when necessary.</li><li>Maximize occupancy levels and optimize property performance.</li><li>Monitor market trends and provide recommendations to enhance asset value and competitiveness.</li></ul>Maintenance & Vendor Management<ul><li>Oversee building maintenance programs and capital improvement projects.</li><li>Manage vendor relationships and negotiate service contracts.</li><li>Ensure preventative maintenance programs are executed effectively.</li><li>Supervise third-party contractors and maintenance providers to ensure quality service delivery.</li></ul>Compliance & Risk Management<ul><li>Ensure compliance with federal, state, and local regulations governing property operations.</li><li>Enforce property policies, procedures, and occupancy requirements.</li><li>Coordinate security measures, safety programs, and emergency response procedures.</li><li>Identify and mitigate operational and financial risks.</li></ul>
2026-09-25T00:00:00Z

Property Assistant – HUD / Tax Credit

Oakland, California
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are hiring a Property Assistant with HUD and Tax Credit experience to support property operations, leasing administration, and compliance activities.Responsibilities:<ul><li>Assist with tenant applications, move-ins, and recertifications</li><li>Maintain leasing files and compliance documentation</li><li>Answer resident inquiries and provide administrative support</li><li>Coordinate with property managers on occupancy and compliance tasks</li><li>Help prepare reports and maintain accurate property records</li></ul>
2026-09-19T00:00:00Z

Office Specialist – Property Management

Oakland, California
onsite
Temporary / Contract
25 - 26 USD / Hourly
Office Specialist – Property ManagementBrief Job Description:The Office Specialist in Property Management provides administrative and office support for property operations, tenant communication, vendor coordination, and document management.Responsibilities:<ul><li>Answer phones, emails, and office inquiries from tenants and vendors</li><li>Maintain lease files, notices, and property documentation</li><li>Process work orders and assist with maintenance scheduling</li><li>Support accounts payable, invoices, and rent records</li><li>Prepare correspondence, reports, and office materials</li><li>Assist the property management team with daily office operations</li></ul>
2026-09-25T00:00:00Z

Assistant Property Manager

Oakland, California
onsite
Temporary / Contract
27 - 29 USD / Hourly
Assistant Property ManagerBrief Job Description:The Assistant Property Manager supports property operations by assisting with tenant relations, leasing administration, rent collection, maintenance coordination, and property records.Responsibilities:<ul><li>Assist with daily management of residential or commercial properties</li><li>Respond to tenant questions and service requests</li><li>Support leasing, renewals, and move-in/move-out processes</li><li>Coordinate maintenance requests with vendors and internal teams</li><li>Help track rent payments, delinquencies, and lease files</li><li>Prepare reports and maintain accurate property records</li></ul>
2026-09-25T00:00:00Z

Assistant Property Manager

Oakland, California
onsite
Temporary to Hire
26 - 28 USD / Hourly
Our nonprofit housing client is seeking an Assistant Property Manager to support two affordable housing communities in Oakland: . This role will assist with daily property operations, resident relations, leasing, rent collection, compliance, and maintenance coordination while supporting the Property Manager across both sites.Key Responsibilities<ul><li>Provide administrative and operational support for two affordable housing communities</li><li>Assist with leasing activities, applications, move-ins, move-outs, and lease renewals</li><li>Collect and track rent payments and maintain accurate resident records</li><li>Coordinate maintenance requests, work orders, vendor services, and unit inspections</li><li>Support affordable housing compliance, recertifications, and resident documentation</li><li>Respond to resident inquiries and help resolve tenant concerns</li><li>Maintain property files, reports, and general office administration</li><li>Assist with marketing vacancies and scheduling property tours</li></ul>
2026-09-10T00:00:00Z

Unclaimed Property Specialist

San Ramon, California
remote
Temporary / Contract
50 - 60 USD / Hourly
We are looking for an Unclaimed Property Specialist to support a healthcare organization in California on a Long-term Contract basis. This position focuses on managing unclaimed property compliance across multiple entities and jurisdictions, helping the organization meet reporting obligations while reducing financial and regulatory exposure. The role works closely with finance, revenue cycle, payroll, accounts payable, legal, and compliance partners to research outstanding items, maintain accurate records, and strengthen operational controls. Responsibilities:• Review outstanding financial items such as patient-related credits, vendor payments, payroll checks, refunds, and overpayments to determine potential unclaimed property exposure.• Research aged balances, stale-dated payments, unapplied amounts, and account variances to support proper resolution and state compliance.• Prepare required filings and coordinate remittances to state agencies in line with applicable deadlines and jurisdictional rules.• Maintain organized supporting documentation and audit-ready records that align with internal retention standards and regulatory expectations.• Partner with accounting, patient financial services, payroll, accounts payable, treasury, legal, compliance, and IT teams to validate data and resolve ownership questions.• Establish and refine procedures, controls, and workflow standards that improve the consistency and accuracy of unclaimed property administration.• Analyze trends and root causes behind refund activity, overdue payments, and credit balances to help reduce future escheatment volume.• Respond to internal and external audit requests by compiling schedules, records, reconciliations, and clear explanations of account activity.• Serve as a resource for internal teams by clarifying unclaimed property requirements and promoting compliant handling of related transactions.
2026-09-24T00:00:00Z

School Administrator

Oakland, California
onsite
Temporary / Contract
25 - 27 USD / Hourly
<ul><li>Manage daily front office and administrative operations to ensure the school runs efficiently.</li><li>Maintain student records, attendance, enrollment documentation, and other confidential files with accuracy and discretion.</li><li>Serve as a primary point of contact for students, parents, staff, and visitors, providing professional and courteous support.</li><li>Coordinate calendars, meetings, events, and school communications.</li><li>Assist with registration, onboarding, reporting, and general office administration.</li><li>Support school leadership and faculty with operational and administrative needs.</li><li>Communicate effectively with Spanish-speaking families and assist with translation or interpretation of routine school-related information as needed.</li><li>Help ensure compliance with school policies, procedures, and administrative requirements.</li></ul>
2026-09-25T00:00:00Z

Patent Agent

San Francisco, California
onsite
Permanent / Full Time
110000 - 180000 USD / Yearly
We are in search of a skilled Patent Agent to become a part of our team. The role will be based in our San Francisco office, and will involve working with a range of patent prosecution activities within the biotech and pharmaceutical industries. Responsibilities • Handle patent prosecution tasks with a focus on maintaining accurate records and processing applications• Utilize technical knowledge in cellular biology, molecular biology, biochemistry, genetics, immunology, virology, chemistry, organic chemistry, and pharmacy to enhance job functions• Conduct detailed prior art searches for patentability and freedom to operate analyses• Analyze patents and scientific papers to support patent preparation, prosecution, and counseling • Ensure excellent written and verbal communication in English during all interactions• Monitor customer accounts and take appropriate action when necessary• Maintain a broad technical knowledge to aid in job functions• Maintain a focus on customer inquiries, resolving them efficiently and effectively• Ensure all customer credit applications are processed accurately and efficiently• Uphold a high standard of service, maintaining accurate customer credit records.
2026-09-10T00:00:00Z

Lease Associate

Concord, California
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Essential Duties and Responsibilities: This person will support the Lease Administrator, and property management functions by coordinating lease documentation, tracking key dates, and ensuring compliance with lease terms. This role acts as a liaison between property managers, brokers, tenants, legal teams, and accounting to ensure accurate and timely lease execution and administration. Key Responsibilities• Integrate AI into the Key Responsibilities and duties of lease management and reporting• Interface with tenants, brokers, legal counsel, and internal teams to resolve lease-related issues • Negotiate with tenants on renewals as designated by Management• Work with the Lease Administrator to prepare, review, and process lease documents, including new leases, amendments, renewals, and terminations • Track critical lease dates (e.g., expirations, rent escalations, options) and ensure timely action • Maintain accurate lease data in lease management systems and digital files • Assist with rent commencement, billing setup, and communication with accounting teams • Monitor compliance with lease terms and flag discrepancies or issues • Generate reports related to lease status, expirations, and financial obligations • Assist with special projects, including portfolio transitions or system implementations· Qualifications: • Detail-oriented with strong data accuracy focus • Ability to manage multiple deadlines and priorities • Problem-solving and analytical thinking • Strong coordination and follow-up skills • Team-oriented with ability to work cross-functionally• Ability to integrate AI into Documents review and abstracts, redlines• Familiarity with lease terminology and commercial real estate practices • Experience with lease management software (e.g., Yardi) is a plus • Strong organizational skills and attention to detail • Proficiency in Microsoft Excel and document management systems • Excellent written and verbal communication skills Standards: High standards of quality and accuracy; strong work ethic.
2026-09-22T00:00:00Z

Housing Specialist – HUD / Tax Credit

Oakland, California
onsite
Temporary / Contract
26 - 28 USD / Hourly
Housing Specialist – HUD / Tax CreditJob Description:We are seeking a Housing Specialist with HUD and Tax Credit experience to support compliance, resident certifications, and affordable housing program administration.Responsibilities:<ul><li>Process resident files, recertifications, and lease documentation</li><li>Ensure compliance with HUD and Low-Income Housing Tax Credit regulations</li><li>Review income verification and supporting documentation</li><li>Maintain accurate resident and compliance records</li><li>Assist with audits, reporting, and agency requests</li></ul>
2026-09-19T00:00:00Z