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54 results for Office Manager in Hayward, CA

Office Manager
  • Portola Valley, CA
  • onsite
  • Temporary
  • 22 - 35 USD / Hourly
  • <p>Looking for a proactive Office Manager/Workplace Coordinator to keep a fast‑moving office running smoothly. This role owns the front‑of‑house experience, supports day‑to‑day operations, and ensures the workspace stays organized, efficient, and welcoming.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Be the go‑to point for office operations and employee support</li><li>Oversee facilities, vendors, supplies, and workplace logistics</li><li>Coordinate visitor check‑ins, meetings, and general office flow</li><li>Assist with onboarding, events, and cross‑team administrative needs</li><li>Keep the workspace running like a well‑oiled machine</li></ul><p><br></p>
  • 2026-03-09T00:00:00Z
Office Manager
  • San Francisco, CA
  • onsite
  • Permanent
  • 80000 - 100000 USD / Yearly
  • <p><strong>Office Manager / Assistant – FiDi (Professional Services)</strong></p><p>Robert Half is partnering with a fast‑paced professional services firm in San Francisco’s FiDi to hire an Office Manager/Assistant. The role supports daily operations, AP/AR, billing, vendor management, and admin tasks. MS Office proficiency required. Hybrid: onsite 4 days/week. Ideal for someone organized, proactive, and ready to grow as the company scales.</p><p><strong>Apply now—interviews are being scheduled.</strong></p>
  • 2026-03-27T00:00:00Z
Office Manager
  • Oakland, CA
  • onsite
  • Temporary
  • 23.75 - 27.5 USD / Hourly
  • We are looking for an experienced Office Manager to join a small trucking company in Oakland, California, on a contract basis. This flexible, part-time position involves working approximately 18 hours per week across three 6-hour days, with the potential for future conversion to a permanent role. The Office Manager will play a key role in ensuring smooth administrative and accounting operations while supporting a small team of office and warehouse staff.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an efficient and organized work environment.<br>• Handle incoming mail, correspondence, and general communication tasks.<br>• Manage basic accounting duties such as entering transactions into QuickBooks, processing checks, and recording payments.<br>• Maintain accurate and accessible filing systems for administrative and financial documents.<br>• Provide support to office staff and coordinate with warehouse personnel as needed.<br>• Monitor and replenish office supplies to ensure uninterrupted operations.<br>• Assist with accounts payable activities, including invoice processing and payment tracking.<br>• Perform receptionist duties, such as answering calls and greeting visitors.<br>• Address miscellaneous tasks to ensure operational efficiency and team collaboration.
  • 2026-03-07T00:00:00Z
Office Manager
  • Mountain View, CA
  • onsite
  • Temporary
  • 22 - 35 USD / Hourly
  • <p>Looking for a proactive Office Manager/Workplace Coordinator to keep a fast‑moving office running smoothly. This role owns the front‑of‑house experience, supports day‑to‑day operations, and ensures the workspace stays organized, efficient, and welcoming.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Be the go‑to point for office operations and employee support</li><li>Oversee facilities, vendors, supplies, and workplace logistics</li><li>Coordinate visitor check‑ins, meetings, and general office flow</li><li>Assist with onboarding, events, and cross‑team administrative needs</li><li>Keep the workspace running like a well‑oiled machine</li></ul><p><br></p>
  • 2026-03-09T00:00:00Z
Office Assistant
  • San Ramon, CA
  • onsite
  • Contract / Temporary to Hire
  • 25 - 26 USD / Hourly
  • <p>Robert Half client is looking for a proactive and detail-oriented Office Assistant to join our team in San Ramon, California. This contract to permanent position requires a candidate who can efficiently manage administrative duties, support accounting tasks, and ensure smooth daily operations. The ideal candidate will demonstrate strong organizational skills and a commitment to maintaining professionalism in a fast-paced environment.</p><p><br></p><p>Office Assistant Responsibilities:</p><p>• Greet and assist visitors with professionalism and courtesy at the front desk.</p><p>• Manage incoming and outgoing mail and coordinate package handling.</p><p>• Respond promptly to vendor, Portfolio Manager, and Resident Manager inquiries.</p><p>• Process deposit accounting in compliance with legal timelines.</p><p>• Assist in preparing 1099 Miscellaneous tax forms for vendors.</p><p>• Track and maintain certificates of insurance for tenants, owners, and vendors.</p><p>• Support accounts payable tasks, ensuring documents are filed neatly and accurately.</p><p>• Monitor and replenish office supplies as necessary to maintain inventory.</p><p>• Perform clerical tasks such as filing, scanning, photocopying, faxing, and mailing documents.</p><p>• Handle sensitive and confidential information with discretion and integrity.</p><p><br></p><p>If you are interested in this Office Assistant position, please apply today!</p>
  • 2026-03-26T00:00:00Z
Office Assistant
  • Walnut Creek, CA
  • onsite
  • Temporary
  • 23 - 24 USD / Hourly
  • <p>Robert Half client is looking for a detail-oriented Office Assistant to join our team in Walnut Creek, California. This is a short-term contract position that requires a dependable individual to support administrative and clerical tasks, including tax return preparation. The ideal candidate will possess strong organizational skills and the ability to follow instructions accurately. </p><p><br></p><p>Office Assistant Responsibilities:</p><p>• Assemble and organize tax returns with precision and attention to detail.</p><p>• Perform filing tasks to maintain accurate and accessible records.</p><p>• Scan and copy documents to ensure proper documentation and workflow.</p><p>• Handle receptionist duties, including greeting visitors and answering inbound calls.</p><p>• Assist with clerical tasks to support daily office operations.</p><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today!</p>
  • 2026-03-26T00:00:00Z
Operations Manager
  • Fremont, CA
  • onsite
  • Permanent
  • 90000 - 120000 USD / Yearly
  • <p>We are looking for a dedicated Health &amp; Safety Manager to lead and enhance our Environmental Health &amp; Safety initiatives in Milpitas, California. This role requires a proactive leader who is committed to ensuring regulatory compliance and implementing effective safety policies and procedures across all facilities. The ideal candidate will bring their expertise in manufacturing operations and safety management to drive organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the implementation of Environmental Health &amp; Safety programs, ensuring adherence to federal, state, and local regulations.</p><p>• Develop and refine organizational policies and procedures to foster a safe and efficient work environment.</p><p>• Conduct regular audits and inspections to assess compliance with Occupational Safety and Health Administration (OSHA) standards.</p><p>• Lead initiatives to enhance safety culture and minimize risks across manufacturing operations.</p><p>• Collaborate with cross-functional teams to ensure environmental and safety goals align with overall business objectives.</p><p>• Manage and mentor staff to promote growth and operational excellence.</p><p>• Analyze operational processes and recommend improvements for efficiency and compliance.</p><p>• Stay updated on industry trends and regulatory changes to maintain best practices.</p><p>• Prepare detailed reports and documentation related to safety programs and compliance efforts.</p><p>• Respond to incidents promptly and implement corrective actions to prevent future occurrences</p>
  • 2026-03-11T00:00:00Z
Office ./ Events Administrator
  • San Francisco, CA
  • onsite
  • Temporary
  • 35 - 40 USD / Hourly
  • <p>Our client, a fast-growing and innovative technology company, is seeking a proactive and detail-oriented Events / Office Assistant to join their team. This is an exciting opportunity for a professional who thrives in a dynamic, fast-paced environment and enjoys balancing administrative execution and multi tasking,</p><p><br></p><p>The ideal candidate is organized, solutions-driven, and comfortable wearing multiple hats in a scaling organization. This role will support the HR Manager while partnering closely with leadership to help build and maintain a highly efficient operation.</p><p><br></p><p><strong>Office Administration:</strong></p><ul><li> Coordinate office maintenance, IT support requests, and overall workplace logistics</li><li>Provide administrative support to team members, including HR-related tasks</li><li>Assist with onboarding logistics for new hires (ADP onboarding, benefits setup, and coordination with HR)</li><li>Support recruiting efforts, including job postings, coordinating and scheduling remote and onsite interviews, and drafting offer letters</li><li>Manage general office operations and ensure a smooth day-to-day work environment</li></ul><p><strong> </strong></p><p><strong>Event Coordination:</strong></p><ul><li><strong> </strong>Assist with planning, organizing, and executing company events (team meetings, conferences, and team-building activities)</li><li>Coordinate with vendors and manage event communications</li><li>Manage event logistics, including venue sourcing, catering, travel, and accommodations</li><li> Ensure a high-quality experience for employees and attendees</li></ul>
  • 2026-03-25T00:00:00Z
Bookkeeper
  • Sunnyvale, CA
  • onsite
  • Permanent
  • 55000 - 60000 USD / Yearly
  • <p>Colleen McAuliffe at Robert Half is looking for a detail-oriented Bookkeeper to manage daily financial transactions and ensure accuracy in accounting records for our valued long-term client. In this role, you will collaborate with store managers and vendors to maintain seamless financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Record invoices and daily bookkeeping entries using accounting software </p><p>• Maintain clear communication with store managers to address financial inquiries and updates.</p><p>• Follow up with vendors regarding invoices, pricing, and promotional details to ensure accurate records.</p><p>• Reconcile accounts regularly to identify and resolve discrepancies.</p><p>• Prepare financial reports to assist in decision-making and budgeting processes.</p><p>• Monitor and manage accounts payable and accounts receivable.</p><p>• Ensure compliance with company policies and regulatory standards in all financial practices.</p><p>• Support audits by organizing and providing accurate financial documentation.</p><p>• Identify opportunities to improve bookkeeping processes for greater efficiency.</p><p>• Assist in managing payroll and employee expense tracking.</p>
  • 2026-03-23T00:00:00Z
Bookkeeper
  • San Carlos, CA
  • onsite
  • Permanent
  • 85000 - 100000 USD / Yearly
  • <p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions.  </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
  • 2026-03-16T00:00:00Z
Bookkeeper
  • San Leandro, CA
  • onsite
  • Permanent
  • 52000 - 62400 USD / Yearly
  • <p>We are looking for a skilled Bookkeeper to join our team in San Leandro, California. In this role, you will oversee financial transactions and ensure the accuracy of accounting records. The ideal candidate will have a strong background in bookkeeping and familiarity with QuickBooks, as well as experience in managing accounts payable, accounts receivable, and bank reconciliations.</p><p><br></p><p>Responsibilities:</p><p>Oversee full-cycle accounting, including A/P and A/R</p><ul><li>Perform regular bank, credit card, and vendor reconciliations</li><li>Process bi-weekly payroll and manage employee time tracking</li><li>Prepare and file sales tax reports; assist with year-end close</li><li>Generate financial statements, including balance sheets and P&amp;L reports</li><li>Maintain accurate records in QuickBooks Online</li><li>Resolve billing issues with vendors, customers, and management</li><li>Support budgeting, forecasting, and cash flow planning</li></ul>
  • 2026-03-20T00:00:00Z
Bookkeeper
  • Orinda, CA
  • onsite
  • Temporary
  • 30.4 - 35.2 USD / Hourly
  • We are looking for a skilled Bookkeeper to join our team in Orinda, California. In this long-term contract position, you will play a vital role in maintaining the financial operations of a non-profit organization. This role involves handling day-to-day bookkeeping tasks, ensuring accurate financial records, and supporting payroll and billing processes.<br><br>Responsibilities:<br>• Process accounts payable transactions, ensuring timely and accurate payment of bills.<br>• Manage tuition billing and payment collection using the organization’s billing system.<br>• Deposit checks electronically and maintain organized records of paper receipts.<br>• Record financial transactions and reconcile credit card charges using QuickBooks.<br>• Perform monthly bank reconciliations to ensure balanced accounts.<br>• Assist with payroll tasks, including gathering employee timecards and managing spreadsheet data.<br>• Support tax-related activities such as 990 returns and tracking 1099 forms.<br>• Set up and maintain tuition payment schedules for the upcoming fiscal year.<br>• Provide manual bookkeeping assistance as needed to ensure smooth financial operations.
  • 2026-03-26T00:00:00Z
Bookkeeper
  • Walnut Creek, CA
  • onsite
  • Temporary
  • 30 - 35 USD / Hourly
  • Job Posting: Bookkeeper Employment Type: Contract Pay Rate: $30 - $35   About the Role: Are you detail-oriented, organized, and skilled in managing financial records? Robert Half is actively seeking experienced Bookkeepers to support the operations of various businesses. Working with our clients, you’ll play a key role in maintaining accurate and up-to-date financial systems while contributing to their success.   Key Responsibilities: Record day-to-day financial transactions, ensuring accurate and timely entry. Process accounts payable and accounts receivable, including invoices, payments, and reconciliations. Balance and maintain general ledgers; reconcile bank and credit card statements regularly. Generate and prepare financial statements, including profit-and-loss reports and balance sheets. Resolve discrepancies in financial records and inquiries from vendors or clients. Assist with month-end and year-end financial processes.
  • 2026-03-14T00:00:00Z
Bookkeeper
  • San Francisco, CA
  • onsite
  • Permanent
  • 28.5 - 35 USD / Hourly
  • <p><strong>Natalie Lue with Robert Half San Francisco is partnering with a growing small business to hire a full-time Bookkeeper. </strong></p><p><br></p><p><em>About the Role</em></p><p>The Bookkeeper will manage client records, reconciliations, financial statements, and year-end packages. The position is five days a week onsite in San Francisco!</p><p><br></p><p>Responsibilities</p><ul><li>Manage client records</li><li>Perform reconciliations</li><li>Prepare financial statements</li><li>Compile year-end packages</li></ul><p>Required Skills</p><ul><li>Proficiency with QuickBooks</li><li>Proficiency with Excel</li><li>Experience with payroll software (e.g., Gusto, ADP, or Paychex)</li></ul><p><strong>This is a great opportunity for career growth and to work in a collaborative and fast-paced client focused environment. Apply today!</strong></p>
  • 2026-03-26T00:00:00Z
Bookkeeper
  • San Francisco, CA
  • onsite
  • Permanent
  • 80000 - 110000 USD / Yearly
  • <p>We are looking for a detail-oriented Bookkeeper to join our team in San Francisco, California. The ideal candidate will manage financial records, oversee accounts, and ensure accurate reporting. This role requires strong organizational skills and proficiency in bookkeeping tools to support the company’s financial operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Handle vendor invoices, employee expense claims, and payment processing in line with company procedures.</li><li>Confirm all payables are properly coded, approved, and entered into QuickBooks.</li><li>Track payment timelines and manage schedules to support strong vendor relationships.</li><li>Reconcile supplier accounts and address discrepancies early.</li><li>Process payroll information submitted by external providers and ensure it meets regulatory standards.</li><li>Keep payroll documents and compliance files organized and up to date.</li><li>Create and send client invoices accurately and on schedule.</li><li>Monitor unpaid balances and follow up on overdue amounts to support cash flow.</li><li>Reconcile customer accounts and resolve any billing issues.</li><li>Coordinate with teams in other offices to manage inter‑office charges and settlements.</li><li>Assist with tracking project costs and preparing profitability summaries.</li><li>Support monthly reporting activities, including cash flow updates, and contribute updates during internal meetings.</li><li>Complete monthly bank reconciliations and maintain accurate financial records.</li><li>Organize documentation for audits, compliance checks, and statutory reporting.</li><li>Support external accountants with tax filings and related requirements.</li><li>Provide administrative and financial support across projects as needed.</li><li>Build and maintain professional relationships with vendors, clients, and service partners.</li><li>Manage confidential financial information responsibly and with discretion.</li></ul>
  • 2026-03-05T00:00:00Z
Bookkeeper
  • Oakland, CA
  • onsite
  • Temporary
  • 25 - 30 USD / Hourly
  • <p>The Bookkeeper is responsible for: </p><p> </p><ul><li>Managing daily transactions, oversight of accounts and answers questions for the client.  </li><li>This includes data input, vendor payments and ensuring accuracy of invoices or credits, client -family misc. payments of bills and expenses </li><li>Review of bank accounts and transactions/postings/credits/deposits and transfers, GL review, entries, reconciling accounts, credit card reconciliations, property taxes, review and oversight of budgets and monthly reports for client.  </li><li>Providing information to client on transactions, transferring funds, communication with vendors and providing information as requested or to resolve discrepancies.  </li><li>Proficiency with and use of QuickBooks and Excel is Required.  </li></ul><p>  </p><p>This position is ideal for a candidate that has worked in public accounting or has exposure to multiple entities and transactions; with a Degree in Accounting or Related studies, QuickBooks proficiency and Bilingual in both English and Spanish, This is a great work environment and offers excellent employee benefits.</p>
  • 2026-03-20T00:00:00Z
Payroll Manager
  • Sunnyvale, CA
  • onsite
  • Permanent
  • 130000 - 150000 USD / Yearly
  • We are looking for an experienced Payroll Manager to oversee and streamline payroll operations for a multi-state organization based in Sunnyvale, California. This role requires a strategic leader who can ensure accurate payroll processing, compliance with regulations, and effective management of benefits and leave of absence programs. If you have a proven track record in payroll management and are passionate about driving operational excellence, we encourage you to apply.<br><br>Responsibilities:<br>• Manage and process full-cycle payroll for over 500 employees across multiple states and Canada.<br>• Utilize ADP Workforce Now to ensure timely and accurate bi-monthly payroll processing.<br>• Oversee compliance with federal, state, and local payroll regulations, including multi-state payroll laws.<br>• Administer leave of absence payments and ensure proper tracking and reconciliation.<br>• Handle benefits payroll operations, including 401(k) contributions and benefits reconciliations.<br>• Collaborate with HR and finance teams to address payroll-related inquiries and resolve discrepancies.<br>• Lead efforts to improve payroll systems and processes, ensuring efficiency and accuracy.<br>• Monitor and implement changes in payroll regulations to maintain compliance.<br>• Prepare detailed payroll reports and analyses for management review.<br>• Provide guidance and training to payroll staff to enhance team performance.
  • 2026-03-24T00:00:00Z
Law Office Administrator
  • Oakland, CA
  • onsite
  • Permanent
  • 130000 - 200000 USD / Yearly
  • <p>Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit.</p><p><br></p><p>Responsibilities:</p><p>• Manage office operations, including supervising staff and coordinating vendor relationships.</p><p>• Handle insurance renewals and ensure compliance with necessary policies.</p><p>• Organize marketing events and initiatives to support the firm&#39;s partners.</p><p>• Oversee website updates and ensure an accurate and well-maintained online presence.</p><p>• Coordinate facility maintenance and address operational needs.</p><p>• Maintain accurate and organized documentation for legal and administrative purposes.</p><p>• Support the firm&#39;s partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.</p><p>• Implement procedures to improve office efficiency and communication.</p><p>• Ensure the office adheres to legal and regulatory requirements.</p>
  • 2026-03-25T00:00:00Z
Administrative Assistant
  • San Francisco, CA
  • onsite
  • Temporary
  • 25 - 27 USD / Hourly
  • We are looking for a proactive and organized Administrative Assistant to join our team in San Francisco, California. This long-term contract position involves engaging with the local community, coordinating events, and ensuring smooth administrative operations. The role is ideal for someone who thrives in dynamic environments and values meaningful connections.<br><br>Responsibilities:<br>• Coordinate and organize monthly neighborhood block parties to foster community engagement.<br>• Conduct wellness checks in partnership with a buddy system to ensure safety and support.<br>• Manage inbound calls and provide thorough and attentive responses to inquiries.<br>• Perform accurate data entry tasks to maintain records and documentation.<br>• Handle receptionist duties, including greeting visitors and managing front desk operations.<br>• Assist with administrative office tasks to ensure efficient day-to-day operations.<br>• Collaborate with team members to address community needs and provide solutions.<br>• Develop and maintain schedules for events and community activities.<br>• Ensure compliance with organizational policies while addressing community concerns.<br>• Support the team in planning and executing outreach initiatives.
  • 2026-03-27T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Temporary
  • 25 - 35 USD / Hourly
  • We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service.<br><br>Responsibilities:<br>• Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements.<br>• Collect and document co-payments, deductibles, and other patient payments during registration.<br>• Obtain and process patient signatures on required legal and registration documents.<br>• Maintain and secure patient valuables in accordance with department policies.<br>• Scan and upload registration-related documentation into the system by the end of each shift.<br>• Access and utilize online tools to verify insurance and patient demographic information.<br>• Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner.<br>• Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction.<br>• Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience.<br>• Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
  • 2026-03-28T00:00:00Z
Administrative Assistant
  • Santa Clara, CA
  • onsite
  • Permanent
  • 48000 - 50000 USD / Yearly
  • We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
  • 2026-03-20T00:00:00Z
Administrative Assistant
  • Half Moon Bay, CA
  • onsite
  • Temporary
  • 26.6 - 30.8 USD / Hourly
  • <p>Robert Half has an exciting long term contract opportunity with a local government entity in Half Moon Bay. We are seeking a highly organized and service-oriented Municipal Administrative Assistant to support Community Development including both the Building &amp; Permits Department and the Public Works team. This role serves as a key point of contact for residents, contractors, and internal staff, ensuring efficient administrative operations and exceptional customer service across departments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide front-line administrative support for Building &amp; Permits and Public Works operations, including answering phones, responding to emails, and assisting walk-in inquiries</li><li>Assist with the intake, processing, and tracking of building permit applications, ensuring accuracy and completeness of documentation</li><li>Coordinate inspections, maintain scheduling calendars, and communicate updates with inspectors, contractors, and residents</li><li>Maintain and update records, databases, and filing systems in compliance with municipal regulations and retention policies</li><li>Prepare correspondence, reports, and public notices related to permits, projects, and public works activities</li><li>Support Public Works functions such as work order tracking, service requests, and project documentation</li><li>Process payments, fees, and invoices related to permits and municipal services</li><li>Liaise with internal departments to facilitate cross-functional communication and project coordination</li><li>Assist with public information requests and ensure transparency and responsiveness to community needs</li><li>Ensure compliance with local ordinances, policies, and procedures</li></ul><p><br></p>
  • 2026-03-27T00:00:00Z
Administrative Assistant
  • Stockton, CA
  • onsite
  • Temporary
  • 18.2115 - 21.087 USD / Hourly
  • <p>We are looking for a dedicated Administrative Assistant to join our Service department on a short-term contract basis in Stockton, California. This part-time position will last approximately two months and will provide essential support while a team member is on leave. The role requires a proactive individual who can handle a variety of administrative tasks and fieldwork responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Independently complete assigned tasks while collaborating effectively in a team setting.</p><p>• Enter data to ensure precise and timely reporting.</p><p>• Manage records and create specialized reports to support departmental processes.</p><p>• Provide general administrative support, including reception duties, data entry, and maintaining office files.</p><p>• Utilize Microsoft Office tools, including Excel spreadsheets, to perform daily tasks efficiently.</p><p>• Maintain strong organizational skills to prioritize workloads and meet deadlines.</p><p>• Communicate effectively with team members and customers to resolve administrative and technical inquiries.</p><p>• Analyze data and information to support departmental objectives.</p>
  • 2026-03-13T00:00:00Z
Administrative Assistant
  • Mountain View, CA
  • onsite
  • Temporary
  • 25 - 35 USD / Hourly
  • <p>Looking for a sharp, organized Administrative Assistant to keep daily operations running smoothly. This role supports the team with scheduling, coordination, and administrative tasks that keep everything moving.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Manage calendars, meetings, and travel coordination</li><li>Handle email correspondence, document prep, and data entry</li><li>Support office operations and assist with special projects</li><li>Serve as a reliable, resourceful point of contact for the team</li></ul><p><br></p>
  • 2026-03-09T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary
  • 25 - 27 USD / Hourly
  • <p>We are seeking a detail‑oriented <strong>Administrative Assistant</strong> to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul><p><br></p>
  • 2026-03-11T00:00:00Z
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