We are looking for a detail-oriented Legal Assistant/Paralegal to join our team in San Mateo, California. This role involves supporting attorneys with litigation tasks, discovery processes, and trial preparation. The ideal candidate will have a strong understanding of California Discovery Statutes, excellent organizational skills, and a proactive approach to managing deadlines.<br><br>Responsibilities:<br>• Manage billing of time and ensure accurate tracking of case-related activities.<br>• Prepare and file Case Management Statements and other required legal documentation.<br>• Draft and serve discovery documents, including Requests for Admissions, Form Interrogatories, Special Interrogatories, and Demands for Inspection.<br>• Coordinate depositions by scheduling court reporters, interpreters, and other necessary resources.<br>• Subpoena records such as medical, employment, and financial documents, and conduct thorough reviews and analyses of received discovery.<br>• Assist with expert witness discovery, including locating experts, retaining witnesses, and preparing necessary disclosures.<br>• Draft motions and monitor tentative rulings while adhering to strict filing deadlines.<br>• Support trial preparation by organizing trial binders, witness lists, subpoenas, and coordinating third-party vendors.<br>• Facilitate post-trial activities, including preparing Memorandums of Costs.<br>• Meet with clients to gather information, finalize discovery responses, and ensure proper service of legal documents.
<p>Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Work with paralegal to prepare and serve discovery;</p><p>• Process and handle incoming subpoenas and obtain medical records;</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Create and maintain digital case files for each client;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail.</p><p><br></p><p>Desired qualifications:</p><p>• 5+ year litigation legal assistant experience;</p><p>• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good written (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;</p><p>• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and</p><p>• Solid office software, word processing, database maintenance, and internet research skills.</p><p><br></p><p>This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>A reputable Bay Area law firm is in search of Litigation Legal Assistant based in our San Jose office. The role primarily involves providing comprehensive administrative and secretarial support to attorneys and paralegals. The industry involved is legal, and the successful candidate will be expected to handle multiple functions such as document preparation, scheduling, client communication, and file management.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Drafting, formatting, and editing various legal documents and administrative correspondence.</p><p>• Organizing and maintaining attorney calendars; scheduling conferences, meetings, court appearance dates, and discovery deadlines.</p><p>• Communicating effectively with clients, courts, opposing counsel, and other parties through phone, electronic communication, and written correspondence.</p><p>• Handling the creation, formatting, and filing of legal documents including Table of Contents and Table of Authorities in State, Federal, and Appellate Courts.</p><p>• Processing and reviewing invoices.</p><p>• Assisting in the organization of exhibits, documents, evidence, briefs, and appendices.</p><p>• Promptly opening and closing matters in accordance with firm policies and procedures.</p><p>• Maintaining client and administrative files in line with firm policies and procedures.</p><p>• Providing backup support to assigned team members and performing other duties as assigned.</p><p>• Utilizing strong skills in Microsoft Word, Outlook, and Excel, as well as proficiency in e-filing in State, Federal, and Appellate Courts.</p>
<p>Robert Half Legal is recruiting a Litigation Secretary for our international law firm client in the Silicon Valley (hybrid telecommute) with a leading intellectual property (IP) and commercial litigation practice. </p><p><br></p><p>To qualify, candidates should have at least 2 years of experience formatting and finalizing pleadings for e-filing (or manual) in Federal & state courts, tables of contents (TOC's) and tables of authorities (TOA's), case management, trial preparation and procedure, discovery and large document productions, and calendaring. Experience supporting IP litigators in patent infringement lawsuits is preferred. Technically, candidates should ideally be proficient in MS Office Suite (Word, Outlook, and Excel), PC Docs, and PDF/Adobe. Soft skills required include detail-oriented, very organized, excellent verbal/written communication, dependable, timely, efficient, and team player.</p><p><br></p><p>This is a direct-hire opportunity and hours are 37.5 per week (sometimes overtime). Our prestigious client is offering a base salary of $85,000 - 125,000+/yr, DOE, employment benefits (including 401k Plan with Firm contributions), and 20 days PTO and 10 firm holidays. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>A polished and growing insurance defense law firm in Walnut Creek is seeking a Legal Secretary to join their team. This is an exciting opportunity to become part of a family-oriented, collaborative office culture with a strong reputation in the Bay Area legal community.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, proofread, and format motions, pleadings, discovery, and correspondence</li><li>Manage E-filing in state and federal courts</li><li>Handle trial preparation, including exhibits, witness coordination, and case files</li><li>Maintain attorney calendars, deadlines, and case schedules</li><li>Provide administrative and litigation support to attorneys and paralegals</li></ul>
<p>We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. </p><p><br></p><p>Responsibilities:</p><p>• Utilize various legal software to manage client information and legal procedures.</p><p>• Manage the e-Filing of documents in state and federal courts.</p><p>• Maintain a clear understanding and application of civil procedures and litigation.</p><p>• Prepare legal documents, pleadings, and discovery.</p><p>• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.</p><p>• Maintain high attention to detail when dealing with client relations and claim administration.</p><p>• Exhibit effective communication skills in liaising with clients and team members.</p><p>• Handle billing functions and calendar management efficiently.</p><p>• Foster a positive environment through good interpersonal skills.</p>
<p>Established San Francisco law firm is seeking an Intellectual Property Litigation Secretary to support their growing practice. This role requires an experienced individual with a deep understanding of litigation processes and filing procedures across multiple patent venues. Join a dynamic team that values precision, efficiency, and collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and legal support to attorneys specializing in Intellectual Property litigation.</p><p>• Prepare, edit, and proofread legal documents, including correspondence, pleadings, and patent filings.</p><p>• File legal documents in various patent venues, such as NDCal, CDCal, WDTex, EDTex, and DDel, ensuring accuracy and compliance.</p><p>• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.</p><p>• Maintain organized case files and track deadlines to ensure timely submissions.</p><p>• Handle time entries and billing processes with attention to detail.</p><p>• Liaise with clients and external parties to facilitate communication and case progress.</p><p>• Conduct research and gather information relevant to ongoing cases.</p><p>• Assist with administrative tasks, including notary public services and document management.</p><p>• Support partners in building and expanding their Intellectual Property practice.</p>
We are looking for a skilled Legal Secretary to join our team in Menlo Park, California. This long-term contract position offers the opportunity to work closely with attorneys and paralegals, providing essential support in managing IP and patent litigation cases. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to thrive in a fast-paced legal environment.<br><br>Responsibilities:<br>• Provide administrative and litigation support to multiple attorneys and paralegals specializing in IP and patent cases.<br>• Prepare, edit, and format legal documents including correspondence, briefs, pleadings, and discovery motions.<br>• Manage electronic filing of documents with Federal and State courts, ensuring compliance with court rules.<br>• Coordinate calendars, maintain case files, and schedule depositions to support case progress.<br>• Draft and organize caption pages and shells for motions and discovery.<br>• Monitor court websites to stay updated on Local Court Rules.<br>• Process expense reports, check requests, and attorney timesheets with accuracy.<br>• Arrange catering and travel logistics for trials as needed.<br>• Utilize document processing software and tools to ensure efficient handling of legal materials.
<p>Robert Half is partnering with a boutique law firm in Benicia specializing in real estate, landlord/tenant, and unlawful detainer (UD) matters. This team is seeking a detail-oriented Legal Assistant to provide critical case and client support. This is a fantastic opportunity for someone who thrives in a fast-paced legal environment and enjoys working closely with attorneys and clients.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Handle incoming and outgoing client phone calls, providing timely status updates and answering questions.</li><li>Communicate with courts to track filings, hearings, and case progress from start to finish.</li><li>Maintain and update the firm’s case management system to ensure accurate, up-to-date case information.</li><li>Assist in drafting unlawful detainer (UD) and related real estate documents.</li><li>Support attorneys with case tracking, scheduling, and file organization.</li></ul><p><br></p>
<p>Reputable firm is seeking a legal admin assistant for their office in San Rafael, California. As a legal admin assistant, you will assist attorneys with a variety of secretarial tasks, manage client files, answer phones, and maintain the Confidentiality Agreement program. </p><p><br></p><p>Responsibilities:</p><p>• Assist in document revisions, formatting, and finalizing</p><p>• Prepare and manage engagement letters</p><p>• Manage and organize client files efficiently</p><p>• Answer phone calls professionally and promptly</p><p>• Circulate letters and other legal documents via email and physical mail</p><p>• Circulate documents for execution via DocuSign</p><p>• Handle the administrative management of the Confidentiality Agreement program</p><p>• Utilize management systems and Microsoft Office Suites effectively</p><p>• Perform billing functions and calendar management</p><p>• Format documents using ProLaw and PDF</p><p>• Proofread and draft legal documents as required.</p>
<p>Immigration law firm has is looking for a dedicated Legal Assistant t to join our team in San Jose, California. In this Legal Assistant role, you will play a crucial part in supporting attorneys and foreign nationals through the immigration application process. This position offers an excellent opportunity to contribute to a fast-paced legal environment while honing your organizational and analytical skills. You must be able to work on-site in San Jose, CA Monday - Friday during standard business hours. The ideal candidate will hold a Bachelors degree OR have 1-2+ years of legal or administrative experience. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit immigration applications with precision and attention to detail.</p><p>• Communicate effectively with foreign nationals to gather necessary documentation and provide updates.</p><p>• Assist attorneys by managing case files and ensuring accurate data entry.</p><p>• Organize and maintain filing systems to ensure easy access to critical information.</p><p>• Handle administrative tasks to support day-to-day operations within the legal team.</p><p>• Monitor application deadlines and ensure timely submissions.</p><p>• Maintain compliance with regulations and legal standards throughout the application process.</p><p>• Collaborate with team members to streamline workflows and optimize efficiency.</p>
<p>A well-respected civil litigation firm in Petaluma is seeking a Legal Assistant to perform a hybrid mix of legal secretary and paralegal duties supporting its personal injury and employment litigation practice. This is an excellent opportunity for an experienced litigation professional seeking a flexible, family-friendly schedule with a firm that values work-life balance. The team offers adjustable start and end times to accommodate personal commitments such as school drop-offs, pick-ups, or other scheduling needs—while maintaining a consistent, full-time onsite presence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Provide hands-on litigation support for personal injury and employment matters, including drafting and formatting pleadings, discovery requests/responses, and trial documents.</p><p>• Manage case calendars and deadlines using Clio and integrated court rules, ensuring accuracy and timeliness in filings.</p><p>• Organize and maintain electronic case files, correspondence, and discovery materials.</p><p>• Coordinate with clients for document collection, follow-ups, and updates.</p><p>• Assist with trial preparation, including organizing exhibits, witness lists, and binders.</p><p>• Conduct light legal research and cite-checking for employment cases as needed.</p><p>• Support attorneys with general administrative and secretarial tasks, such as filing, e-filing, and preparing correspondence.</p>
We are looking for a skilled Paralegal to join our team in San Jose, California. This role offers the flexibility of a hybrid schedule and is open to remote candidates with exceptional qualifications. The ideal candidate will bring expertise in civil litigation, trial preparation, and case management while contributing to a dynamic legal environment.<br><br>Responsibilities:<br>• Assist with discovery processes, including gathering and organizing relevant documents.<br>• Provide comprehensive support in civil litigation cases, ensuring deadlines and filings are met.<br>• Prepare trial materials and documentation, collaborating with attorneys for effective case presentation.<br>• Manage case files using specialized software, maintaining accuracy and organization.<br>• Conduct legal research and draft correspondence to support attorneys in various matters.<br>• Monitor billable hours to meet monthly and annual targets efficiently.<br>• Handle family law cases with attention to detail and client confidentiality.<br>• Coordinate with clients and legal teams to ensure effective communication and case progress.<br>• Support hybrid legal assistant and paralegal responsibilities as required.<br>• Maintain compliance with legal standards and procedures throughout all casework.
<p>Our client, a reputable law firm based in San Ramon, is seeking a <strong>Legal Assistant</strong> to join their team on a part-time contract basis. This is an excellent opportunity for someone with foundational litigation experience who enjoys supporting attorneys in a fast-paced, collaborative environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide litigation support to attorneys, including document preparation and filing in state courts</li><li>Manage and maintain case calendars using both manual methods and Outlook</li><li>Track and calculate deadlines and due dates in accordance with the California Code of Civil Procedure</li><li>Prepare, proofread, and finalize legal documents, correspondence, and discovery materials</li><li>Coordinate filings, service of process, and court submissions</li><li>Maintain organized case files, both electronic and hard copy</li><li>Communicate with court staff, clients, and opposing counsel as needed</li></ul>
<p>We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service</p><p>• Drafting various legal documents such as pleadings and discovery responses</p><p>• Ensuring all legal deadlines and dates are accurately calendared and met</p><p>• Conducting comprehensive legal research and assisting with document review</p><p>• Communicating effectively with clients, court personnel, and vendors</p><p>• Organizing and maintaining both electronic and hard-copy case files</p><p>• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations</p><p>• Managing hearing, deposition, and trial binders for attorneys</p><p>• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco</p><p>• Assisting with additional administrative tasks and special projects as required</p><p>• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.</p>
<p>We are looking for a highly skilled Legal Assistant to join our team in San Jose, California. This role involves providing vital administrative support to attorneys and paralegals, primarily within the Intellectual Property litigation practice group. The ideal candidate will possess extensive litigation experience, particularly in Federal Court, and excel in managing case deadlines, preparing legal documents, and maintaining organized workflows.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize client and administrative files, ensuring timely opening and closing of matters in compliance with firm policies.</p><p>• Prepare, format, proofread, and edit litigation documents, including administrative correspondence and court filings, with precision and attention to detail.</p><p>• Schedule and monitor court appearances, depositions, and discovery deadlines, ensuring all associated dates are accurately recorded in attorney calendars.</p><p>• Coordinate the preparation of exhibits, evidence, briefs, and trial binders for hearings, trials, and meetings.</p><p>• Manage incoming mail by scanning, filing, and calendaring important dates, while determining appropriate next steps.</p><p>• Provide administrative support such as arranging attorney travel, booking accommodations, and organizing development events.</p><p>• Oversee document profiling and management in compliance with practice group guidelines throughout the course of engagements.</p><p>• Assist attorneys with timekeeping, invoice processing, and monitoring receivables to ensure financial tasks are handled efficiently.</p><p>• Coordinate with court reporters and handle scheduling for hearings and depositions.</p><p>• Greet and assist clients and visitors, manage conference room reservations, and ensure technical needs are met.</p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>We are on the lookout for a diligent and high energy Litigation Secretary to join a growing law firm in San Francisco, California. As a Legal Secretary, your role will involve providing comprehensive administrative and clerical support to litigation attorneys, facilitating meetings, managing attorneys' calendars and handling court filings. This role operates within the legal industry and offers an exciting opportunity to engage with various aspects of the legal process.</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Traveling to and attending trials with the Partner.</p><p>• Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients</p><p>• Drafting and editing correspondence, memos, and other legal documents</p><p>• Handling court filings and e-filings</p><p>• Facilitating meetings, depositions, and client calls</p><p>• Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters</p><p>• Entering and editing attorney time as necessary</p><p>• Utilizing strong organizational skills to manage various tasks and deadlines</p><p>• Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts</p><p>• Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities</p><p>• Independently e-filing in accordance with court rules</p><p>• Leveraging civil litigation experience and knowledge of state and federal court rules, procedures, and calendaring requirements.</p><p><br></p><p>Skills required for this role include Civil Litigation, Civil Litigation Experience, e-Filing, Court Filing, Courts - Federal, Courts - State, and Managing Calendar.</p>
We are looking for a skilled and detail-oriented Receptionist to join our team on a long-term contract basis in Sunnyvale, California. This role is essential in providing top-notch administrative support, ensuring smooth day-to-day operations, and serving as the first point of contact for visitors. The ideal candidate will bring excellent organizational abilities, strong communication skills, and a proactive approach to handling responsibilities.<br><br>Responsibilities:<br>• Welcome and guide visitors, ensuring they are directed to the appropriate person or location.<br>• Manage incoming and outgoing packages, coordinating courier services efficiently.<br>• Maintain accurate records of visitors and calls, including issuing security badges or passes.<br>• Organize and oversee the scheduling and equipment usage of boardrooms.<br>• Provide comprehensive administrative support, such as document preparation, filing, photocopying, and mail distribution.<br>• Assist with the binding of materials and the creation of well-prepared mailers as needed.<br>• Ensure confidentiality and organization in handling sensitive information.<br>• Utilize computer applications like Microsoft Word, Excel, and PowerPoint for efficient task completion.<br>• Deliver exceptional customer service while multitasking in a dynamic environment.<br>• Support additional clerical duties to uphold seamless office operations.
<p>A City government client in Vacaville seeking a skilled <b>Legal Administrative Assistant </b>to provide essential legal support to the City Attorney’s Office. This is an excellent opportunity to leverage your administrative experience in a public sector setting, while contributing to meaningful work that impacts the local community.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><p>In this role, you’ll serve as a key resource to attorneys and city staff by:</p><ul><li>Conducting research and analyzing statutes, case law, ordinances, and administrative rulings.</li><li>Drafting, editing, and reviewing documents including contracts, ordinances, resolutions, and correspondence.</li><li>Supporting public records requests, including reviewing and redacting documents in coordination with the City Clerk.</li><li>Assisting with liability claims, subpoenas, and case management.</li><li>Managing calendars, deadlines, and filings for court hearings, depositions, and other legal proceedings.</li><li>Serving as a liaison between attorneys, city staff, claims adjusters, and external stakeholders.</li><li>Maintaining organized, confidential records and case files.</li></ul>
We are looking for a motivated Office Assistant to support operations during a financial services event in Palo Alto, California. This contract position requires someone with strong sales experience, excellent communication abilities, and a general understanding of financial services. You will play a key role in ensuring a smooth event experience, engaging with attendees, and promoting business opportunities.<br><br>Responsibilities:<br>• Represent the organization at the event, building meaningful connections with attendees and promoting services effectively.<br>• Assist with event logistics such as managing registration and providing attendees with detailed information about the organization.<br>• Leverage sales skills to identify potential leads and initiate discussions about financial services solutions.<br>• Offer knowledgeable support on financial services topics, addressing attendee inquiries with professionalism.<br>• Collaborate with the event team to ensure seamless operations and an exceptional experience for all participants.<br>• Handle receptionist duties during the event, including greeting attendees and directing them to the appropriate resources.<br>• Perform clerical tasks such as scanning documents and maintaining accurate records.<br>• Respond to inbound calls and inquiries, providing excellent customer service.<br>• Support networking activities and foster business development opportunities.<br>• Ensure all event-related tasks are completed efficiently and professionally.
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
<p><strong>Position Overview:</strong></p><p>The Assistant Property Manager works collaboratively with the Property Manager to oversee and coordinate daily operations of residential, commercial, or mixed-use properties. This position focuses on ensuring exceptional tenant satisfaction, efficient property management, and maintaining the financial and operational performance of the property.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Support the Property Manager in managing all aspects of property leasing, operations, and maintenance. (Source: 2026 RH Salary Guide.xlsx)</li><li>Facilitate communication with tenants to address inquiries, resolve complaints, and maintain positive relationships.</li><li>Ensure compliance with property-specific lease agreements and legal requirements.</li><li>Monitor property budgets, including rent collection, expense tracking, and preparing financial reports.</li><li>Coordinate property inspections to ensure compliance with maintenance and safety standards.</li><li>Manage vendor relationships, monitor the progress of contracted jobs, and oversee repairs and maintenance projects.</li><li>Assist in property leasing activities, including marketing units, showing properties to prospective tenants, and processing lease applications.</li><li>Maintain organized records of lease agreements, invoices, and other property-related documentation.</li></ul><p><br></p>
We are looking for an Administrative Assistant with experience in HR recruiting to join our team in San Francisco, California. This is a Contract to permanent position that offers an exciting opportunity to contribute to talent acquisition efforts and administrative support. The ideal candidate will demonstrate strong organizational abilities, excellent communication skills, and a proactive approach to sourcing and recruiting top talent.<br><br>Responsibilities:<br>• Manage administrative tasks such as scheduling meetings, maintaining records, and handling correspondence.<br>• Answer incoming calls and provide attentive support to clients and candidates.<br>• Conduct data entry tasks with precision and ensure accurate documentation of recruitment activities.<br>• Support full-cycle recruiting processes, including sourcing, screening, and onboarding candidates.<br>• Utilize e-recruitment tools and platforms to identify and engage potential candidates.<br>• Research and analyze market trends to provide insights into hiring practices and salary benchmarks.<br>• Coordinate and assist with interviews, ensuring smooth communication between candidates and hiring teams.<br>• Act as a candidate advocate, promoting their skills and qualifications to potential employers.<br>• Provide guidance to candidates on interview preparation and salary negotiation.<br>• Perform receptionist duties, including greeting visitors and managing the front desk operations.
<p>We are currently building a pipeline of experienced <strong>Weekend Receptionists</strong> for upcoming openings with our clients. These positions will involve supporting front desk and administrative operations on weekends in professional office environments.</p><p>Please note: This is not an active job opening at this time, but we are seeking qualified candidates to consider for future opportunities.</p><p><strong>Typical Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, or patients in a professional and welcoming manner</li><li>Answer multi-line phones and route calls appropriately</li><li>Schedule appointments and manage calendars</li><li>Handle data entry, filing, and front desk organization</li><li>Maintain a clean and organized reception area</li><li>Process basic payments or paperwork as needed</li><li>Provide administrative support to management or office staff</li></ul><p><br></p>
