43 results for Human Resource Assistant in Hayward, CA

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-03-20T00:00:00Z

Human Resources (HR) Assistant

San Francisco, CA
remote
Temporary
30 - 30 USD / Hourly
We are looking for a highly organized and dependable part-time Human Resources (HR) Assistant to join our team in San Francisco, California. In this long-term contract position, you will play a vital role in supporting HR operations and collaborating with key stakeholders to ensure the seamless management of employee data and processes. This role requires a strong focus on accuracy, confidentiality, and proactive problem-solving. Responsibilities:• Perform employment verifications and maintain accurate employee records to ensure compliance.• Manage onboarding processes by entering and updating new employee information in HR systems.• Update and maintain employee data, including job titles and organizational changes, in a timely manner.• Provide support for benefits-related inquiries and offer guidance on HR policies.• Execute data uploads, such as merit increases, and perform manual data entry as needed.• Use internal documentation tools to ensure alignment with company policies and procedures.• Handle sensitive employee information with the utmost confidentiality and professionalism.• Follow established HR processes and instructions with a high level of attention to detail.• Collaborate with the VP of People and People Managers to support day-to-day HR operations.
2026-03-26T00:00:00Z

Human Resources (HR) Manager

San Francisco, CA
onsite
Permanent
125000 - 175000 USD / Yearly
Natalie Lue with Robert Half is recruiting for an HR Manager . This is a full-time permanent role based in San Francisco with a hybrid/onsite schedule. About the RoleThis role encompasses HR functions that are critical to the smooth operation of our firm, from maintaining compliance to employee relations and performance management. You'll thrive on building strong relationships with staff, ensuring their well-being, and supporting strategic HR functions tailored to a legal-services environment. Responsibilities Employee Relations and Well-Being<ul><li>Actively check in with staff, fostering a supportive environment to ensure team members feel heard and valued.</li><li>Maintain positive employee relationships and resolve issues promptly to support workplace satisfaction and retention</li></ul> Policy and Handbook Management<ul><li>Manage, update, and enforce the firm’s Employee Handbook to ensure alignment with best practices, current employment laws, and established firm policies.</li><li>Collaborate with the Management Committee and other stakeholders for policy updates and approvals.</li><li>Ensure accessibility and usability of the handbook for all employees.</li></ul> Performance Evaluation Program<ul><li>Maintain and actively manage performance evaluation processes tailored to attorneys, staff, and partners.</li><li>Manage systems like Microsoft Forms to ensure seamless execution of reviews.</li></ul> HR Administration and Compliance<ul><li>Oversee HR functions specific to legal firms, ensuring adherence to industry-standard policies and procedures.</li><li>Build and maintain strong collaborations with the firm’s Hiring Committees in talent acquisition processes.</li></ul> Benefits Administration<ul><li>Liaise with the Benefits Broker to ensure comprehensive employee benefits administration.</li></ul> *Contact Natalie Lue via LinkedIn or email for additional info and immediate consideration.
2026-03-20T00:00:00Z

Human Resources (HR) Manager

Stockton, CA
onsite
Contract / Temporary to Hire
38 - 50 USD / Hourly
We are looking for a dedicated Human Resources (HR) Manager to join a non-profit organization based in Stockton, California. This contract-to-permanent position offers an opportunity to lead and manage various HR functions, including employee relations, payroll administration, benefits coordination, and union contract management. The ideal candidate will bring expertise in HR practices and systems, along with a strong ability to handle complex tasks independently and collaboratively. Responsibilities: • Provide guidance to managers and supervisors on employee relations, policy interpretation, and performance management strategies. • Conduct investigations into complaints, prepare documentation, and recommend corrective or disciplinary actions. • Manage union contract implementation, address grievances, and participate in contract negotiations. • Oversee payroll reporting to the CalPERS Retirement System, ensuring accurate updates for salaries, benefits, and employee changes. • Analyze benefit programs, recommend improvements, and coordinate open enrollment processes. • Maintain and organize employee records, ensuring compliance with retention policies and standards. • Develop and implement HR systems for performance appraisals and attendance tracking, offering technical support when needed. • Lead recruitment, selection, and onboarding processes, including background checks and interviews. • Ensure compliance with personnel policies, labor laws, and union agreements. • Plan and facilitate training programs to support employee development and organizational goals.
2026-03-23T00:00:00Z

Human Resources (HR) Manager

Sunnyvale, CA
onsite
Permanent
130000 - 160000 USD / Yearly
We are looking for an experienced Human Resources (HR) Manager to oversee and refine HR operations for a manufacturing organization with multiple locations. This role involves implementing policies and procedures, ensuring compliance with labor laws, and managing employee relations to foster a positive workplace environment. The ideal candidate will bring strategic expertise in benefits, compensation, and compliance. Responsibilities: • Develop, implement, and maintain HR policies and procedures to align with organizational goals and legal requirements. • Oversee employee relations and provide guidance to resolve workplace conflicts effectively. • Conduct compensation benchmarking and analysis to ensure competitive and equitable pay practices. • Ensure compliance with labor laws and regulations, including overseeing audits and reporting. • Manage benefits administration, including onboarding, leave of absence programs, and workers' compensation. • Collaborate with leadership to support strategic planning and workforce development initiatives. • Lead performance review processes to enhance employee engagement and productivity. • Analyze HR metrics and utilize HRIS systems to inform decision-making. • Provide training and development programs to improve employee skills and retention. • Support organizational growth by driving HR strategies that align with business objectives.
2026-03-24T00:00:00Z

Human Resources (HR) Manager

Sunnyvale, CA
onsite
Permanent
119000 - 180000 USD / Yearly
We are looking for an experienced Human Resources (HR) Manager to lead our HR clients' operations in San Jose, California. This role requires a strategic thinker who can design and implement initiatives that foster employee engagement, ensure compliance with labor laws, and support career development. The ideal candidate will bring a strong background in HR management, a passion for organizational growth, and a collaborative approach to partnering with leadership. Responsibilities:• Develop and execute HR strategies that align with organizational goals and promote employee satisfaction.• Oversee payroll operations and ensure accurate reporting and compliance with federal and state regulations.• Manage benefits programs, including equitable compensation, competitive benefits packages, and related analyses.• Collaborate with leadership to support employee career development and initiatives focused on attention to detail and growth.• Update, communicate, and enforce HR policies and procedures to maintain a consistent and compliant workplace.• Provide guidance on employee relations, fostering a positive and inclusive work environment.• Ensure compliance with federal and state employment laws and regulations.• Utilize HRIS systems to streamline processes and improve data management.• Support onboarding efforts to ensure a seamless integration of new employees into the organization.• Monitor and analyze HR metrics to identify trends and recommend improvements
2026-03-10T00:00:00Z

HR Coordinator

Union City, CA
onsite
Temporary
25 - 27 USD / Hourly
· Works with hiring manager to fill vacant positions. Prepares recruitment plans and announcements, develops and implements recruitment strategies, examination components and other related material for vacant positions. · Responsible for full cycle of recruitment including reviewing applications for examinations; conducting job analyses for the validation of examinations; developing and conducting examinations; analyzing and interpreting exam results. · Reviews and revises job descriptions to ensure they are current and accurate. · Prepares written and oral reports including recommendations for actions. · Interprets and applies relevant laws, rules, policies, procedures, MOU’s and ordinances for managers, supervisors, employees. · Organizes and maintains automated and manual personnel record systems. · Develops and maintains forms as needed. · Performs onboarding and off boarding duties as needed. · Composes letters, reports, memoranda and other written material as directed or on own initiative.
2026-03-23T00:00:00Z

HR Coordinator

Palo Alto, CA
onsite
Temporary
35 - 50 USD / Hourly
We’re seeking an experienced HR Coordinator/Recruiter who brings a strong background in HR operations, full‑cycle recruiting, and Fleet/Department of Transportation (DOT) compliance. This role supports both people operations and driver‑related compliance, ensuring our workforce is fully staffed, compliant, and operating safely.You’ll partner closely with HR, Operations, and Fleet leadership to manage hiring, onboarding, records management, and ongoing DOT requirements. If you thrive in a fast‑paced environment and enjoy balancing compliance with candidate experience, this is a great fit. Key ResponsibilitiesRecruiting & Talent Acquisition<ul><li>Manage full‑cycle recruiting for drivers, warehouse staff, mechanics, and administrative roles.</li><li>Screen, interview, and assess candidates while maintaining a strong pipeline for high‑volume positions.</li><li>Coordinate pre‑employment requirements including background checks, MVRs, drug tests, physicals, and DOT-related screenings.</li><li>Schedule interviews, conduct reference checks, and ensure smooth, timely onboarding.</li></ul>HR Coordination & Employee Support<ul><li>Maintain employee records in HRIS, ensuring accuracy of certifications, licenses, medical cards, and training logs.</li><li>Support new‑hire onboarding, orientation, and documentation compliance.</li><li>Assist with benefits administration, payroll updates, and general HR inquiries.</li><li>Prepare and track HR documentation such as status changes, warnings, and training acknowledgments.</li></ul>Fleet & DOT Compliance<ul><li>Oversee and track DOT requirements including driver qualification files (DQFs), medical certificates, MVR monitoring, and annual reviews.</li><li>Maintain compliance logs for vehicle inspections, safety training, drug/alcohol testing, and incident reporting.</li><li>Coordinate with Safety and Fleet teams to ensure drivers and vehicles meet federal, state, and local standards.</li><li>Support audits and prepare documentation for DOT, CHP, and internal compliance reviews.</li></ul>HR Reporting & Administration<ul><li>Maintain trackers for licenses, certifications, expirations, and training requirements.</li><li>Prepare HR metrics and recruiting dashboards for leadership.</li><li>Support policy updates, safety communications, and internal HR projects as needed.</li></ul>
2026-03-12T00:00:00Z

Housing Assistant Rep I

Oakland, CA
onsite
Temporary
30 - 32 USD / Hourly
We are looking for a motivated Housing Assistant Rep I to join our team in Oakland, California. In this role, you will provide essential administrative and clerical support under the guidance of a department director or senior executive. This is a long-term contract position that offers an excellent opportunity to contribute to the efficiency and success of housing-related operations. Responsibilities: • Manage scheduling and coordinate appointments to ensure smooth daily operations. • Assist in preparing audit reports and other comprehensive documentation. • Create detailed reports and summaries based on data analysis. • Collaborate with various stakeholders, including government officials and police officers, to address administrative needs. • Utilize Yardi software to support housing-related tasks and maintain accurate records. • Conduct evaluations of existing procedures and recommend improvements for operational efficiency. • Support budget preparation and monitor expenditures as needed. • Handle correspondence and draft procedural memoranda to ensure clear communication. • Maintain confidential files and administrative records with precision. • Address payroll-related processes and monitor attendance records effectively.
2026-03-25T00:00:00Z

Facilities Assistant

San Francisco, CA
onsite
Temporary
27 - 27 USD / Hourly
We are looking for a dedicated Facilities Assistant to join our team in San Francisco, California. In this long-term contract role, you will ensure the smooth operation and maintenance of our facilities while supporting organizational events and projects. This position requires strong organizational skills and the ability to oversee compliance, logistics, and maintenance tasks effectively. Responsibilities:• Collaborate with staff to organize logistics for events and activities.• Coordinate with city partners, agencies, and teams to address facility repairs, maintenance, and compliance matters.• Monitor progress on multiple projects to ensure timely delivery and alignment with organizational goals.• Identify challenges and implement solutions to improve operational efficiency.• Manage project budgets and control expenses to prevent financial risks.• Prepare compliance reports and status updates for city agencies.• Ensure adherence to health and safety regulations across all facilities.• Communicate with contractors to oversee interior and exterior build-outs.• Maintain cleanliness, security, and organization of facilities at all times.• Schedule and supervise repair and maintenance tasks for equipment and facilities. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013395934 **
2026-03-26T00:00:00Z

Facilities Assistant

Alameda, CA
onsite
Contract / Temporary to Hire
32 - 37 USD / Hourly
We are looking for a Facilities Assistant to join our team in Alameda, California. In this role, you will play a key part in maintaining a safe, organized, and efficient workplace environment. Reporting to the Facilities Manager, you will work closely with other team members to ensure seamless daily operations. This is a contract-to-permanent position, offering an excellent opportunity for growth within our organization. Responsibilities: • Conduct regular inspections of the office to identify and address facility-related issues, such as lighting, temperature, and cleanliness. • Coordinate with external vendors for cleaning services, repairs, and scheduled maintenance tasks. • Monitor and manage office supply inventory, placing orders to ensure adequate stock levels. • Prepare meeting rooms by arranging furniture, setting up AV equipment, and providing refreshments as needed. • Assist with office relocations and workspace adjustments, including logistics and vendor coordination. • Ensure adherence to health, safety, and security procedures throughout the facility. • Handle incoming and outgoing mail and deliveries, ensuring timely distribution. • Provide support for special projects, office events, and reconfiguration efforts as required. • Maintain accurate facility records, including vendor contracts and maintenance logs.
2026-03-17T00:00:00Z

HR Business Partner

Dublin, CA
onsite
Temporary
45 - 48 USD / Hourly
We are looking for a skilled HR Business Partner in the SF Bay Area to assist our client on this long-term contract position. This role will require travel once a week around the Bay Area to various client locations. You will collaborate with business leaders and employees to drive organizational success while ensuring adherence to company policies, employment laws, and union agreements. This position offers an exciting opportunity to provide strategic HR guidance in a unionized environment while supporting performance management and employee relations. Responsibilities:• Collaborate with managers and leaders to align workforce planning and organizational development initiatives with business goals.• Offer expert advice on employee engagement, performance management, and organizational effectiveness.• Interpret and administer collective bargaining agreements to ensure compliance with union contract provisions.• Foster strong labor-management relationships by serving as a liaison between management and union representatives.• Investigate and support the resolution of employee grievances in accordance with company policies and union agreements.• Implement HR programs and policies that enhance employee relations and support compliance with employment laws.• Provide training and guidance to leaders on HR best practices and labor law requirements.• Assist in developing strategies to improve overall employee satisfaction and organizational culture.• Monitor and ensure adherence to HR compliance standards across all levels of the organization.
2026-03-24T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service. Responsibilities: • Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements. • Collect and document co-payments, deductibles, and other patient payments during registration. • Obtain and process patient signatures on required legal and registration documents. • Maintain and secure patient valuables in accordance with department policies. • Scan and upload registration-related documentation into the system by the end of each shift. • Access and utilize online tools to verify insurance and patient demographic information. • Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner. • Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction. • Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience. • Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
2026-03-26T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our Service department on a short-term contract basis in Stockton, California. This part-time position will last approximately two months and will provide essential support while a team member is on leave. The role requires a proactive individual who can handle a variety of administrative tasks and fieldwork responsibilities. Responsibilities:• Independently complete assigned tasks while collaborating effectively in a team setting.• Enter data to ensure precise and timely reporting.• Manage records and create specialized reports to support departmental processes.• Provide general administrative support, including reception duties, data entry, and maintaining office files.• Utilize Microsoft Office tools, including Excel spreadsheets, to perform daily tasks efficiently.• Maintain strong organizational skills to prioritize workloads and meet deadlines.• Communicate effectively with team members and customers to resolve administrative and technical inquiries.• Analyze data and information to support departmental objectives.
2026-03-13T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-03-20T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary
26.125 - 30.25 USD / Hourly
Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment. Position OverviewAs a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business. Key Responsibilities<ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul>
2026-03-26T00:00:00Z

Administrative Assistant

Half Moon Bay, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
Robert Half has an exciting long term contract opportunity with a local government entity in Half Moon Bay. We are seeking a highly organized and service-oriented Municipal Administrative Assistant to support Community Development including both the Building & Permits Department and the Public Works team. This role serves as a key point of contact for residents, contractors, and internal staff, ensuring efficient administrative operations and exceptional customer service across departments. Key Responsibilities<ul><li>Provide front-line administrative support for Building & Permits and Public Works operations, including answering phones, responding to emails, and assisting walk-in inquiries</li><li>Assist with the intake, processing, and tracking of building permit applications, ensuring accuracy and completeness of documentation</li><li>Coordinate inspections, maintain scheduling calendars, and communicate updates with inspectors, contractors, and residents</li><li>Maintain and update records, databases, and filing systems in compliance with municipal regulations and retention policies</li><li>Prepare correspondence, reports, and public notices related to permits, projects, and public works activities</li><li>Support Public Works functions such as work order tracking, service requests, and project documentation</li><li>Process payments, fees, and invoices related to permits and municipal services</li><li>Liaise with internal departments to facilitate cross-functional communication and project coordination</li><li>Assist with public information requests and ensure transparency and responsiveness to community needs</li><li>Ensure compliance with local ordinances, policies, and procedures</li></ul>
2026-03-26T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary
25 - 35 USD / Hourly
Looking for a sharp, organized Administrative Assistant to keep daily operations running smoothly. This role supports the team with scheduling, coordination, and administrative tasks that keep everything moving. What You’ll Do<ul><li>Manage calendars, meetings, and travel coordination</li><li>Handle email correspondence, document prep, and data entry</li><li>Support office operations and assist with special projects</li><li>Serve as a reliable, resourceful point of contact for the team</li></ul>
2026-03-09T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a detail‑oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.Key Responsibilities<ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul>
2026-03-11T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Francisco, California. This role requires a proactive individual who can manage administrative tasks efficiently while maintaining excellent customer service standards. The position involves both office-based responsibilities and fieldwork, making it ideal for someone comfortable with a dynamic work environment. Responsibilities: • Handle administrative tasks with precision, including document management, scheduling, and correspondence. • Conduct mail runs and other errands within the Tenderloin area, ensuring timely completion of tasks. • Maintain strong communication with clients and colleagues to support seamless operations. • Assist with tenant-related matters, including case management and housing retention strategies. • Conduct outreach visits and needs assessments to provide tailored support to tenants. • Coordinate community events and tenant engagement initiatives in collaboration with property management and case managers. • Ensure tenant files are accurately maintained, including file creation, updates, and archival processes. • Respond to tenant crises with effective de-escalation techniques and provide necessary support. • Refer tenants to appropriate services and programs based on individual needs and assist with follow-through. • Adhere to confidentiality protocols and report incidents of concern to the appropriate parties.
2026-03-26T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary
26.125 - 30.25 USD / Hourly
Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment. Position OverviewAs a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business. Key Responsibilities<ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul>
2026-03-26T00:00:00Z

Legal Administrative Assistant

San Jose, CA
onsite
Temporary
23 - 23 USD / Hourly
National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience. Responsibilities:• Perform high-volume data entry with precision and efficiency.• Organize, maintain, and update legal documents related to visa classifications.• Carry out clerical tasks such as copying, printing, and scanning to support office operations.• Create and manage both electronic and physical client files for easy access and retrieval.• Monitor and track case statuses, ensuring all deadlines and requirements are met.• Distribute incoming mail according to established procedures and guidelines.
2026-03-26T00:00:00Z

Legal Administrative Assistant

San Jose, CA
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support the daily operations of a dynamic legal office in San Jose, California. This role involves managing administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving. Responsibilities: • Handle incoming calls with professionalism, addressing inquiries and directing them appropriately. • Perform data entry tasks to maintain accurate and up-to-date records. • Manage receptionist duties, including greeting visitors and ensuring a welcoming office environment. • Process invoices and ensure timely payment of bills. • Organize and maintain office files, ensuring easy access to important documents. • Provide administrative support to legal staff, including scheduling meetings and appointments. • Coordinate office supplies and ensure inventory is adequately stocked. • Assist in drafting correspondence and reports as needed. • Maintain confidentiality while handling sensitive legal documents and information. • Collaborate with team members to streamline office procedures and workflows.
2026-03-19T00:00:00Z

Accounting Assistant

Richmond, CA
onsite
Temporary
25 - 30 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities: <ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable. </li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. </li><li>Perform data entry into accounting systems to ensure the accuracy of financial records. </li><li>Help resolve discrepancies, including research and communication with vendors and clients. </li><li>Prepare and review weekly reports related to AP and AR activities. </li><li>Maintain proper documentation of financial transactions in compliance with company policies. </li><li>Partner with team members to ensure timely month-end and year-end close processes. </li><li>Provide administrative support to accountants and finance staff as needed. </li><li>Learn and work within various accounting software systems. </li></ul>
2026-03-20T00:00:00Z

Accounting Assistant

San Francisco, CA
onsite
Permanent
70000 - 71000 USD / Yearly
We are looking for an organized and detail-oriented Accounting Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations such as accounts payable, accounts receivable, and invoice management. The ideal candidate will have a strong background in accounting processes and proficiency in QuickBooks. Responsibilities:• Apply GAAP standards across all accounting tasks and ensure accuracy.• Work closely with accounting leadership to resolve issues and meet deadlines.• Support timely and accurate month‑end close activities.• Assist with accounts receivable by preparing property invoices, posting payments, and maintaining records.• Support accounts payable by setting up vendors, reviewing requests, processing payments, responding to inquiries, managing petty cash, and handling employee reimbursements.• Prepare and issue internal chargebacks and maintain vendor documentation.• Manage corporate credit card activity, including reconciliations, monitoring submissions, resolving issues, and enforcing usage policies.• Perform bank-related tasks such as posting interest and fees and supporting monthly reconciliations.• Maintain organized financial records and assist with additional projects or duties as needed.
2026-03-25T00:00:00Z