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4 results for Event Assistant in Hayward, CA

Events & Meeting Supervisor

San Francisco, California
onsite
Temporary / Contract
45.6 - 52.8 USD / Hourly
We are looking for an experienced Events & Meeting Supervisor to oversee meeting and event delivery across multiple workplace locations in San Francisco, California. This Contract position is ideal for a hands-on leader who can guide a team, coordinate vendors and stakeholders, and ensure each event is executed with precision and professionalism. The role combines operational planning, onsite supervision, and continuous process improvement to support a wide range of internal and external programs. Responsibilities: • Oversee the planning and onsite delivery of meetings, workshops, executive gatherings, recurring programs, and workplace events for both internal and external audiences. • Coordinate full event logistics, including calendars, room configurations, catering, audiovisual support, security, signage, staffing coverage, guest experience, and day-of readiness. • Create and manage event documentation such as project schedules, production timelines, floor layouts, staffing plans, show flow materials, and post-event summaries. • Lead planning meetings with partners and stakeholders to confirm priorities, clarify ownership, and align teams on deadlines and expectations. • Supervise a team of event professionals by setting daily direction, assigning work, coaching performance, and helping remove operational obstacles. • Partner with vendors and internal groups to manage service delivery, budgets, contracts, and event-related resources while maintaining strong working relationships. • Monitor event spaces, storage areas, furnishings, and supplies to keep environments organized, functional, and prepared for recurring use. • Support activity across five nearby buildings, including regular movement between locations to ensure consistent execution and service standards. • Identify process gaps and introduce improved workflows, templates, staffing approaches, and service practices that strengthen the meetings and events function. • Step in during live events as needed to resolve issues quickly, maintain safety and accessibility expectations, and uphold brand and service quality standards.
2026-09-01T00:00:00Z

Deal Coordinator

Menlo Park, California
onsite
Temporary / Contract
37 - 40 USD / Hourly
We are seeking a highly organized and detail-oriented Transaction/Deal Coordinator to support a high-performing Commercial Real Estate brokerage team. This role serves as a key liaison between Brokerage, Operations, and Finance, ensuring transactions are accurately documented, billed, tracked, recognized as revenue, and collected. The ideal candidate thrives in a fast-paced environment, enjoys working with contracts and financial data, and can effectively manage multiple deadlines while providing exceptional internal and external customer service. Key Responsibilities<ul><li>Review leases, contracts, and transaction documents for accuracy and completeness.</li><li>Process commercial real estate transactions and support revenue recognition activities.</li><li>Generate invoices and ensure timely billing and payment tracking.</li><li>Manage accounts receivable, collections, and deal-related financial reporting.</li><li>Maintain lease databases, transaction records, and brokerage pipeline reports.</li><li>Prepare reporting for brokerage teams, leadership, and finance partners.</li><li>Validate contracts and oversee project tracking for marketing reimbursements.</li><li>Partner with brokerage, operations, finance, marketing, research, and leadership teams.</li><li>Ensure all transaction and historical data is maintained with a high level of accuracy.</li></ul>
2026-09-21T00:00:00Z

Program Assistant

Oakland, California
onsite
Temporary / Contract
25 - 30 USD / Hourly
Program AssistantJob DescriptionWe are seeking a Program Assistant to provide administrative support for program operations, communications, and scheduling.Responsibilities<ul><li>Schedule meetings and maintain calendars</li><li>Process documentation and maintain records</li><li>Assist with data entry and reporting</li><li>Respond to participant inquiries</li><li>Provide general administrative support</li></ul>
2026-09-04T00:00:00Z

Project Assistant

Mountain View, California
remote
Temporary / Contract
20.5865 - 23.837 USD / Hourly
Temporary Development Assistant100% Remote | ContractCreative Commons is seeking a detail-oriented Temporary Development Assistant to support the Fundraising Team during its busiest year-end giving season. This role will assist with donation processing, donor data management, acknowledgment letters, prospect research, and general administrative support while collaborating with a fully remote team.Key Responsibilities:<ul><li>Process and track donor gifts and contributions</li><li>Maintain accurate records in Salesforce and donor management databases</li><li>Prepare donor acknowledgment and thank-you correspondence</li><li>Conduct donor and prospect research</li><li>Support fundraising operations and administrative projects</li><li>Collaborate effectively with remote team members across time zones</li></ul>
2026-09-21T00:00:00Z