<p>Our client, a respected public agency in the San Francisco Bay Area, is seeking an experienced Contract Specialist to support its Procurement Office on a long-term contract basis. This position is responsible for administering government procurement contracts throughout the contract lifecycle, including preparing competitive solicitations, contract documents, reviewing procurement requests against agency policies, coordinating legal and stakeholder approvals, facilitating contract execution, and monitoring ongoing compliance, spending, reporting, and recordkeeping. The ideal candidate has demonstrated experience supporting procurement and contract administration within a government agency and understands the policies, approval structures, documentation requirements, and compliance standards applicable to public procurement.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Administer the full lifecycle of government procurement contracts, including preparation, review, negotiation support, execution, amendments, renewals, compliance monitoring, and closeout. </li><li>Prepare and coordinate Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Requests for Quotations (RFQs), solicitations, contracts, amendments, and related procurement documentation. </li><li>Review and analyze requests for goods and services, scopes of work, contract terms, and supporting documentation for compliance with current agency procurement policies and procedures. </li><li>Coordinate contract review, negotiation, approval, and execution with legal counsel, vendors, internal stakeholders, and authorized signatories. </li><li>Facilitate contract signatures, distribute executed agreements, and maintain complete procurement records and contract files. </li><li>Monitor contract spending, expenditures, deliverables, reporting requirements, renewal dates, amendments, and other key milestones throughout the contract term. </li><li>Interpret contract terms, procurement policies, and agency procedures for internal stakeholders. </li><li>Support vendor management and contract compliance activities, including insurance, labor, documentation, and performance requirements. </li><li>Assist with internal and external audits, inspections, compliance reviews, and quality assurance initiatives. </li><li>Conduct procurement research, analyze contract and program data, prepare reports, and recommend process or policy improvements. </li><li>Prepare correspondence, staff reports, fiscal status reports, cost analyses, and other materials for management, governing boards, committees, and external agencies. </li><li>Coordinate meetings, workshops, and trainings related to procurement procedures, contract requirements, and agency policies. </li><li>Perform additional procurement, contract administration, and program support duties as assigned. </li></ul>
<p><strong>Position Summary</strong></p><p>Provide administrative support for contract and procurement activities while ensuring accurate documentation and record maintenance.</p><p><strong>Responsibilities</strong></p><ul><li>Maintain contract and procurement files.</li><li>Track agreements and renewals.</li><li>Route documents through DocuSign.</li><li>Update contract tracking systems.</li><li>Follow up on signatures and approvals.</li></ul>
<p>A San Francisco–based personal injury law firm is seeking an experienced Contracts Manager to oversee the review, negotiation, and administration of contracts supporting firm operations. This is a contract-to-hire opportunity for a detail-oriented professional who enjoys working closely with legal, finance, and leadership teams in a fast-paced environment. The Contracts Manager will be responsible for managing the full contract lifecycle for vendor, service provider, and business agreements. This role serves as a key liaison between internal stakeholders and external parties, ensuring contracts are accurate, compliant, and aligned with firm policies and risk standards.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage the full lifecycle of contracts, from intake and review through execution and renewal</li><li>Review, draft, revise, and negotiate a wide range of agreements, including vendor, consulting, technology, and professional services contracts</li><li>Partner with attorneys, leadership, finance, and operations teams to assess contractual risk and business terms</li><li>Ensure contracts comply with applicable laws, firm policies, and risk management standards</li><li>Maintain contract records, databases, and tracking systems</li><li>Monitor renewal dates, obligations, and performance requirements</li><li>Assist with developing and standardizing contract templates and internal processes</li><li>Serve as a point of contact for contract-related inquiries and issues</li></ul>
We are looking for a Property Administrator to support the daily management of a residential community in Oakland, California. This is a Long-term Contract position focused on maintaining organized operations, supporting residents, and helping ensure the property runs efficiently, safely, and within established compliance standards. The ideal candidate brings strong administrative and financial coordination skills, sound judgment, and the ability to work effectively with staff, residents, vendors, and leadership.<br><br>Responsibilities:<br>• Oversee daily property operations to help maintain a safe, clean, and well-managed residential environment for residents and staff.<br>• Guide and support onsite team members through hiring coordination, onboarding, training, scheduling, and day-to-day performance oversight.<br>• Administer resident waitlists, leasing documentation, move-ins, and recertifications in alignment with applicable housing regulations and fair housing standards.<br>• Coordinate maintenance activity by assigning work, tracking completion timelines, and partnering with vendors and internal teams on repairs, improvements, and preventative service.<br>• Prepare the property for inspections and audits by organizing required records, reviewing compliance materials, and ensuring documentation is readily available.<br>• Monitor site finances by maintaining records, supporting budget planning, tracking expenses, and helping keep operations within approved financial targets.<br>• Supervise rent collection, deposit tracking, occupancy reporting, and follow-up on delinquent balances in collaboration with management.<br>• Support unit marketing and leasing efforts in accordance with approved plans and relevant federal, state, and local requirements.<br>• Conduct unit and property inspections, issue follow-up notices when needed, and coordinate related work orders or resident chargebacks.<br>• Build productive working relationships with residents, board members, regulatory contacts, vendors, and internal partners to support effective property administration.
We are looking for a Property Administrator to support a large commercial lease portfolio in Oakland, California. This contract position with the potential to become permanent is ideal for someone who can balance detailed administrative work with landlord communication, lease coordination, and property-related follow-up in a fast-moving environment. The role begins fully onsite to build strong working relationships and operational knowledge, with a hybrid schedule available after the initial training period. You will join a collaborative team that manages high-volume real estate activity and relies on strong organization, professionalism, and follow-through.<br><br>Responsibilities:<br>• Oversee lease-related activities across a busy commercial property portfolio, including renewals, new agreements, amendments, and closeouts.<br>• Work directly with landlords to discuss business terms, resolve lease concerns, and support favorable outcomes for the organization.<br>• Partner with internal stakeholders on prospective site opportunities by assisting with documentation, coordination, and real estate follow-through.<br>• Communicate with local government offices to help move permits, approvals, and compliance-related items through the proper channels.<br>• Track and address day-to-day property matters by coordinating updates, gathering information, and helping drive timely resolution.<br>• Maintain accurate lease files and portfolio data within database platforms and internal tracking tools.<br>• Prepare, organize, and route real estate documents to ensure records are complete, current, and accessible.<br>• Support onboarding into team processes and systems while contributing to overall portfolio administration and special projects as needed.
<p>Robert Half client is seeking a Property Administrator to support residential community operations in Hayward, CA on a contract basis. This position combines resident support, leasing coordination, compliance oversight, and day-to-day property administration to help maintain a well-run and welcoming environment. The ideal candidate brings strong organizational skills, sound judgment, and the ability to balance operational priorities while delivering excellent service to residents and community partners.</p><p><br></p><p>Property Administrator Responsibilities:</p><p>• Oversee daily site operations by addressing resident needs, supporting lease administration, and resolving concerns in a thorough and timely manner.</p><p>• Coordinate with maintenance and operations personnel to help ensure the property remains safe, functional, and aligned with applicable housing standards.</p><p>• Manage leasing activities from outreach and applicant screening through move-in coordination and resident onboarding.</p><p>• Monitor rent collection processes, track outstanding balances, and follow up on delinquent accounts in accordance with established procedures.</p><p>• Foster positive relationships with residents, families, and local partners while serving as a visible representative at community meetings and outreach events.</p><p>• Enforce property policies and support regulatory compliance by maintaining accurate records and promoting a secure, accessible living environment.</p><p>• Supervise onsite team members by assisting with hiring, training, scheduling, performance oversight, and corrective action as needed.</p><p>• Contribute to sustainability efforts by supporting environmentally responsible property practices and resident awareness initiatives.</p><p><br></p><p>If you are interested in this Property Administrator position, please submit your resume today!</p>
<p>A well-established company is seeking an experienced Legal Administrative Assistant to support its Legal Department, assisting with managing daily workflows, communications, document preparation, and department operations. This role works closely with legal professionals and cross-functional teams and requires strong organizational skills, professionalism, and the ability to handle sensitive and confidential information.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Review, organize, prioritize, and route incoming communications through department workflow systems and shared inboxes.</li><li>Assist with tracking legal matters, coordinating follow-up activities, and ensuring timely handling of requests.</li><li>Prepare, review, process, and electronically file routine legal documents, correspondence, and agreements for attorney review.</li><li>Coordinate calendars, meetings, travel arrangements, and other administrative activities for legal team members.</li><li>Manage daily administrative duties including scanning, filing, mailing, document organization, and records maintenance.</li><li>Maintain electronic filing systems, databases, and departmental records.</li><li>Assist with expense reporting, event coordination, office supply management, and other operational support tasks.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li></ul><p><br></p>
<p>Contracts Specialist</p><p>Job Description</p><p>We are hiring a Contracts Specialist to assist with contract preparation, review, and compliance activities.</p><p>Responsibilities</p><ul><li>Draft and review contracts and agreements</li><li>Maintain contract records and databases</li><li>Track renewal dates and deadlines</li><li>Ensure compliance with internal policies</li><li>Support contract negotiations</li></ul>
<p>We are looking for a detail-oriented Contracts Admin/Project Assistant to support construction projects and contract administration activities in Concord, CA. This contract opportunity is ideal for someone who enjoys keeping project documentation organized, coordinating compliance-related tasks, and helping teams stay on schedule. The person in this role will work closely with contract and risk functions to maintain accurate records, assist with subcontract and purchase order processing, and support day-to-day administrative operations.</p><p><br></p><p>Contracts Admin/Project Assistant Responsibilities:</p><p>• Create and maintain project tracking systems for contract documents, insurance records, and union-related status information to ensure files remain accurate and accessible.</p><p>• Review subcontracts and purchase orders for completeness and accuracy, then record, scan, and organize documents for ongoing project oversight.</p><p>• Assist with preparing project startup materials, including support for new project documentation packages and related contract paperwork.</p><p>• Coordinate preliminary notice, lien, and release documentation by monitoring vendor compliance and tracking required filings.</p><p>• Support project compliance efforts by identifying discrepancies in documentation and helping resolve outstanding issues in a timely manner.</p><p>• Request, examine, and maintain project certificates of insurance, ensuring records meet company and project requirements.</p><p>• Update compliance reports, logs, and internal databases to provide clear visibility into contract and risk-related project status.</p><p>• Handle administrative support tasks such as drafting correspondence, scanning files, and helping prepare reports for the contract and risk team.</p><p><br></p><p>If you are interested in this Contracts Admin/Project Assistant role, please apply today.</p>
<ul><li>Maintain project files, contracts, permits, and other construction documentation.</li><li>Assist with project scheduling, correspondence, and meeting coordination.</li><li>Process purchase orders, invoices, and subcontractor documentation.</li><li>Track project progress and update reports.</li><li>Coordinate with project managers, contractors, vendors, and clients.</li><li>Ensure documentation is accurate, organized, and compliant with company procedures.</li></ul>
<p>Colleen McAuliffe from Robert Half is looking for a Payroll Administrator to support accurate and timely payroll operations for a busy accounting team in Fremont, California. This role focuses on administering multi-state payroll, maintaining reliable employee pay data, and ensuring adherence to applicable payroll regulations. The ideal candidate brings hands-on Paycom experience, strong attention to detail, and the ability to manage payroll tasks in a fast-moving environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage bi-weekly payroll processing from start to finish using Paycom, ensuring employees are paid correctly and on time.</p><p>• Update and maintain payroll information for new employees, departures, pay adjustments, benefit deductions, and tax elections.</p><p>• Monitor payroll practices for compliance with federal, state, and local wage and tax requirements across multiple jurisdictions.</p><p>• Reconcile payroll records, tax filings, and related general ledger entries to support accurate financial reporting.</p><p>• Investigate payroll variances and respond to employee questions to resolve issues in a timely manner.</p><p>• Oversee garnishments, wage orders, and other required deductions with accuracy and confidentiality.</p><p>• Produce payroll-related reports for finance, human resources, and leadership as needed.</p><p>• Support month-end and year-end payroll activities, including reconciliations and preparation of annual wage statements.</p><p>• Provide documentation and payroll support during internal and external audit requests.</p><p>• Recommend and implement improvements that strengthen payroll accuracy, controls, and operational efficiency.</p>
<p>We are seeking a Grant Accountant to support grant billing, financial reporting, compliance, and reconciliation activities for a nonprofit organization in San Francisco. This hybrid contract role will work closely with finance and program teams to ensure grant expenditures are properly recorded and reported.</p><p><strong>Responsibilities</strong></p><ul><li>Maintain accounting records for government, foundation, and private grants.</li><li>Prepare grant invoices, reimbursement requests, and supporting schedules.</li><li>Review expenses for compliance with grant agreements and approved budgets.</li><li>Reconcile grant revenue, receivables, expenditures, and deferred balances.</li><li>Prepare journal entries and assist with monthly close activities.</li><li>Monitor grant budgets and communicate potential variances.</li><li>Maintain documentation for audits and funder reviews.</li><li>Assist program managers with grant-related financial questions.</li><li>Prepare grant financial reports and expenditure summaries.</li><li>Support process improvements related to grant tracking and billing.</li></ul><p><br></p>
We are looking for a Grant Accountant to join an investment advisory organization in Menlo Park, California on a Contract basis. This role is well suited for an accounting specialist with nonprofit grant experience who can balance detailed documentation, daily accounting support, and time-sensitive deliverables. The position will play an important part in coordinating grant-related financial activity, maintaining accurate records, and assisting with core accounting tasks during high-volume periods.<br><br>Responsibilities:<br>• Create complete grant submission packages by gathering financial materials, verifying supporting records, and ensuring documentation is ready for review.<br>• Contribute to day-to-day accounting operations by assisting with ledger maintenance, reconciliations, and related financial tracking activities.<br>• Provide hands-on support for grant administration workflows, especially during periods of increased volume and tighter turnaround expectations.<br>• Manage a substantial weekly grant workload during the fourth quarter, preparing roughly 40 to 50 packets with a high level of accuracy and organization.<br>• Assist with month-end close processes and other recurring accounting assignments to help keep reporting and financial records current.<br>• Use NetSuite and Concur to process, monitor, and maintain grant and accounting information within established procedures.<br>• Coordinate across stakeholders to resolve documentation gaps, answer grant-related questions, and keep deliverables moving on schedule.
<p>We are partnering with a rapidly growing AI and defense technology company to source an experienced Stock Administrator for an immediate, fully remote temporary engagement following a recent corporate entity transition.</p><p>The Stock Administrator will serve as the company's internal equity administration subject-matter resource, applying hands-on stock plan administration experience to support the company's equity programs and oversee a time-sensitive record remediation initiative. Partnering with Legal, Finance, HR, and the company's third-party equity management provider, this individual will help oversee the remediation of more than 5,000 employee, investor, and shareholder records, validate the remediation approach and resulting records, identify potential gaps or discrepancies, and coordinate required follow-up.</p><p>Following the initial remediation project, there is potential for the assignment to extend to provide ongoing stock administration support based on business needs.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Provide hands-on stock plan administration expertise while overseeing the review and remediation of equity records in partnership with the company's equity management provider. </li><li>Review equity records for accuracy and completeness and identify discrepancies or areas requiring follow-up. </li><li>Partner with Legal, Finance, HR, and the company's equity management provider on equity administration matters. </li><li>Support ongoing equity grant administration, stock issuances, and related recordkeeping. </li><li>Respond to employee inquiries regarding stock holdings and equity records. </li><li>Prepare and provide equity-related records, documentation, and reporting to internal stakeholders. </li><li>Help maintain accurate and effective equity administration processes and records. </li></ul><p><br></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>STAFF ACCOUNTANT/PROPERTY ACCOUNTANT</strong></p><p><br></p><p>We are looking for an experienced Property Accountant to join a large well established real estate investment company in downtown San Francisco. In this role, you will manage financial operations for multiple properties, ensuring accuracy, compliance, and efficiency across various accounting processes. This position offers an opportunity to work collaboratively with property managers and other stakeholders while contributing to the organization's financial success.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and analyze financial statements and accounting reports, ensuring data accuracy and completeness.</p><p>• Record journal entries in the general ledger, verifying calculations and reconciling discrepancies.</p><p>• Conduct bank reconciliations, process wire transfers, and monitor mortgage payments and distributions.</p><p>• Review budgets, expenses, payroll, and invoices, resolving inconsistencies and maintaining financial control.</p><p>• Evaluate financial trends and recommend budget adjustments to optimize resource allocation.</p><p>• Support property transactions, including acquisitions and dispositions, by assessing financial resources and aligning them with organizational goals.</p><p>• Collaborate with auditors, providing documentation and explanations to facilitate internal and external audits.</p><p>• Ensure compliance with regulatory standards, internal policies, and industry best practices.</p><p>• Partner with property managers to assist with financial close activities and address inquiries.</p><p>• Identify and implement process improvements to enhance efficiency and accuracy in accounting operations.</p>
<p>Our company is seeking a skilled Property Accountant on a contract basis to support our property management accounting operations. This role is ideal for professionals with experience managing the accounting and financial reporting for commercial or residential real estate portfolios. You will play a key role in ensuring accurate financial records, supporting budgeting processes, and helping to maintain compliance with internal and external requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Prepare and maintain general ledger entries related to property operations.</li><li>Perform monthly, quarterly, and annual financial closings for assigned properties.</li><li>Prepare property income statements, balance sheets, and other financial reports.</li><li>Process accounts payable/receivable and review property-level cash flow.</li><li>Assist with budgets, forecasts, and variance analysis for each property.</li><li>Maintain lease administration, including rent schedules, escalations, and reconciliations.</li><li>Coordinate with property managers, asset managers, and external auditors as needed.</li><li>Ensure compliance with company policies and industry regulations.</li><li>Respond to inquiries related to financial information for managed properties.</li></ul><p><br></p>
<p>The property accountant role will be responsible for the full-cycle accounting and financial reporting for a portfolio of commercial and/or residential properties. The Property Accountant will work closely with property management teams to ensure accurate financial records, timely reporting, and compliance with company policies.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage month-end and year-end close processes for assigned properties.</li><li>Prepare and review monthly financial statements, variance analyses, and supporting schedules.</li><li>Reconcile bank accounts, general ledger accounts, and balance sheet accounts.</li><li>Record journal entries, accruals, and adjustments as needed.</li><li>Monitor accounts payable, accounts receivable, and tenant billing activities.</li><li>Assist with budgeting, forecasting, and annual CAM reconciliations.</li><li>Support external audits and tax preparation activities.</li><li>Ensure compliance with GAAP and company accounting policies.</li><li>Collaborate with property managers to analyze property performance and resolve accounting issues</li></ul><p><br></p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>ACCOUNTANT - PROPERTY ACCOUNTANT</strong></p><p><br></p><p>Well established full service real estate company is seeking a strong Accountant to join their property accounting department. This company offers stability, growth and great company culture.</p><p>Responsibilities:</p><p>-General ledger, month-end close of multiple entities/portfolios</p><p>-Prepare and review complex account reconciliation and journal entries</p><p>-Perform analytical review in support of the monthly close process.</p><p>-Prepare monthly analysis of account variances </p><p>-Prepare annual audit schedules</p><p><br></p>
<p><strong>Property Accountant</strong></p><p>The Property Accountant is responsible for managing the financial reporting and accounting activities for assigned real estate properties or portfolios. This role typically supports monthly close, reconciliations, budgeting, tenant-related accounting, and financial statement preparation while working closely with property management, operations, and corporate accounting teams. Based on general knowledge.</p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare monthly financial statements and supporting schedules for assigned properties. Based on general knowledge.</li><li>Record journal entries, accruals, and other general ledger activity. Based on general knowledge.</li><li>Reconcile bank accounts, balance sheet accounts, and tenant ledgers. Based on general knowledge.</li><li>Review and track accounts payable, accounts receivable, and operating expenses for properties. Based on general knowledge.</li><li>Assist with CAM reconciliations, rent rolls, lease administration support, and tenant billing. Based on general knowledge.</li><li>Support budgeting, forecasting, and variance analysis for property performance. Based on general knowledge.</li><li>Coordinate with property managers to review financial results and resolve discrepancies. Based on general knowledge.</li><li>Assist with audit requests, year-end workpapers, and compliance reporting. Based on general knowledge.</li></ul><p><br></p>
<p> Our company is seeking a skilled Property Accountant on a contract basis to support our property management accounting operations. This role is ideal for professionals with experience managing the accounting and financial reporting for commercial or residential real estate portfolios. You will play a key role in ensuring accurate financial records, supporting budgeting processes, and helping to maintain compliance with internal and external requirements.</p>
We are looking for an experienced Trust Accountant to join a legal organization in Walnut Creek, California in a contract capacity with the potential to become permanent. This position supports the firm’s finance operations by managing trust accounting activities, maintaining compliance with state-specific requirements, and partnering with attorneys and internal accounting teams across a high-volume environment. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to handle detailed financial transactions with accuracy and professionalism.<br><br>Responsibilities:<br>• Monitor trust account activity to ensure handling practices align with applicable state rules and internal financial standards.<br>• Apply incoming funds to the appropriate trust accounts, and carry out settlements and refunds based on attorney direction.<br>• Move approved balances to operating accounts to cover receivables, vendor obligations, and related payments.<br>• Prepare and post matter-level journal entries in the accounting system to maintain complete and accurate transaction records.<br>• Review aged and outstanding checks, investigate discrepancies, and support timely resolution of unreconciled items.<br>• Produce trust balance reports, financial summaries, and ad hoc analyses requested by attorneys or leadership.<br>• Perform bank reconciliations, clear open items, and maintain accurate trust account balances.<br>• Partner with Accounts Payable, Collections, General Ledger, and Cash Receipts teams to support coordinated financial processing.<br>• Contribute to trust accounting initiatives, including control improvements, procedure enhancements, 1099 preparation, and other assigned projects.
<p>A well-established biotechnology company based in San Francisco is seeking a Contracts Manager to support its legal and business teams. This is a contract-to-hire opportunity for a contracts professional with experience in the biotech or life sciences sector. The role focuses on managing, drafting, and negotiating a high volume of commercial and research-related agreements while partnering closely with internal stakeholders across scientific, operational, and business functions.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, review, and negotiate a broad range of agreements, including NDAs, vendor agreements, MSAs, SOWs, consulting agreements, and research collaboration contracts</li><li>Support contracts related to research and development, clinical activities, and commercial operations</li><li>Manage the full contract lifecycle, from intake and review through execution and amendment</li><li>Collaborate with legal, finance, procurement, and business teams to ensure alignment with company objectives</li><li>Maintain contract records, templates, and compliance tracking</li><li>Identify and escalate legal or business risks as appropriate</li></ul>