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56 results for Executive Assistant in Hawthorne, CA

Legal Assistant

Orange, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for a dedicated Legal Assistant to join our team in Orange, California. In this Contract to permanent position, you will handle post-judgment collections in landlord-tenant cases while navigating the complexities of California legal procedures. If you thrive in a fast-paced environment and excel at managing detailed legal processes, this role is an excellent opportunity to showcase your skills. Responsibilities: • Handle post-judgment collections for landlord-tenant disputes while ensuring compliance with California laws. • Prepare and file various post-judgment enforcement documents, including writs of execution, wage garnishments, bank levies, and claims of exemption. • Communicate effectively with judgment debtors to negotiate payment plans and settlements. • Collaborate with California courts and sheriff’s offices to coordinate enforcement actions. • Maintain accurate records and ensure meticulous attention to detail throughout all legal processes. • Manage a high-volume caseload, meeting strict daily deadlines and prioritizing tasks efficiently. • Provide detail oriented and consistent communication with clients, ensuring their needs are addressed. • Work collaboratively within a team-oriented legal office environment. • Conduct judgment debtor examinations as required by case specifics.
2026-04-17T00:00:00Z

Legal Assistant

Beverly Hills, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
High-End Plaintiff Trial Firm Seeks Litigation Legal Assistant About Firm & Position:A highly regarded California-based plaintiff trial firm headquartered in Beverly Hills seeks a Litigation Legal Assistant to support attorneys handling complex personal injury and civil litigation matters. The environment is professional, collaborative, and trial-focused, with a reputation for strong mentorship and long employee tenure. This Litigation Legal Assistant position will support two attorneys and play an important role in keeping cases moving efficiently through the litigation process. The Litigation Legal Assistant will work closely with attorneys handling active litigation matters in both federal and state courts. This Litigation Legal Assistant role offers the opportunity to be involved in sophisticated litigation matters while working alongside experienced trial lawyers in a supportive environment. Litigation Legal Assistant Responsibilities:<ul><li>Support two attorneys in managing active litigation matters.</li><li>Prepare, format, and file pleadings in federal and California state courts.</li><li>Draft correspondence, pleadings, and basic litigation documents for attorney review.</li><li>Maintain litigation calendars including court deadlines, hearings, and discovery schedules.</li><li>Organize and maintain litigation files and case documentation.</li></ul>Hours: 40-hour work week.Perks:<ul><li>High-end plaintiff trial practice handling sophisticated litigation matters.</li><li>Supportive firm culture with strong employee retention.</li><li>We have successfully placed multiple legal assistants with the firm who have remained long-term, including one assistant celebrating eight years with the firm this week.</li></ul>Salary: $85,000-$105,000 (DOE) Benefits:<ul><li>100% employer-paid medical benefits for employee</li><li>401(k) eligibility after 12 months of employment</li></ul> TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-04-20T00:00:00Z

Legal Assistant

Beverly Hills, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are looking for a skilled Legal Secretary to join our team on a contract basis in Beverly Hills, California. In this role, you will provide essential administrative and legal support to a partner specializing in personal injury cases. This position requires a high level of professionalism, attention to detail, and the ability to handle confidential information in a dynamic work environment. Responsibilities: • Organize, maintain, and archive legal documents to ensure efficient file management. • Digitally upload and manage case files using electronic filing systems. • Assist in preparing and reviewing case materials for personal injury cases. • Safeguard sensitive legal information and maintain strict confidentiality. • Provide administrative assistance to a partner, including scheduling, correspondence, and calendar management. • Handle dictation and transcription tasks accurately and promptly. • Manage time-sensitive tasks and ensure deadlines are met. • Support the smooth operation of legal proceedings by coordinating with other team members.
2026-04-13T00:00:00Z

Legal Assistant

Cheviot Hills, CA
onsite
Permanent / Full Time
85000 - 120000 USD / Yearly
A high-end law firm is seeking a legal assistant with 2+ years of experience in civil litigation. My team has worked with this firm for years, and we can’t say enough great things about their culture and team environment! This firm is very organized and tech-savvy. This firm truly works as a team. They heavily invest in training their legal assistants, and the sky is the limit for their growth within the firm! This legal assistant will support 2-3 attorneys. The ideal legal assistant will have experience with:<ul><li>Calendaring</li><li>Court filings (state and federal)</li><li>Document formatting, including TOA’s, TOC’s, motions, pleadings, etc.</li><li>Preparing for hearings, depositions, mediations, and trials</li></ul>37.5-hour work week (7.5-hour day). 100% onsite for the first 3 months, then 4 days onsite and 1 day work from home. Perks & Benefits:<ul><li>Competitive salary + discretionary bonuses</li><li>401(k) with employer match</li><li>100% employer paid medical, dental, and vision</li><li>Long-term disability</li><li>Paid vacation</li><li>Paid sick time</li><li>Paid holidays</li></ul> For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-04-08T00:00:00Z

Legal Assistant

Orange, CA
onsite
Temporary / Contract
29.2885 - 33.913 USD / Hourly
We are looking for an experienced Legal Assistant to join our team in Orange, California. This is a long-term contract position that requires meticulous attention to detail and strong organizational skills. The ideal candidate will have a background in legal administrative support, with a focus on Unlawful Detainer cases, and a proactive approach to managing tasks efficiently. Responsibilities: • Review and prepare leases, notices, and Section 8 documentation with precision and accuracy. • Verify the completeness and legibility of legal documents to ensure they meet filing standards. • Assist in drafting complaints and supporting materials for court filings. • Organize and upload documents to internal servers and designated digital folders. • Provide scanning, uploading, and categorization of documents within the document management system. • Support reception duties as needed, including during periods of staff absence. • Deliver general administrative assistance to maintain smooth office operations. • Ensure all prepared materials are correctly matched and ready for submission. • Collaborate with team members to uphold workflow efficiency and accuracy.
2026-04-10T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Los Angeles, California. This is a contract-to-permanent opportunity with a focus on intellectual property, particularly patents and trademarks. The role offers a unique chance to gain hands-on experience in a dynamic legal environment, supporting attorneys and corporate-level matters. Responsibilities: • Assist with the preparation, registration, and maintenance of patents and trademarks. • Review and organize patent portfolios, ensuring consistency with physical and digital records. • Perform data entry and maintain accurate schedules for legal documentation and filings. • Proofread legal documents and correspondence to ensure accuracy and professionalism. • Collaborate with attorneys and team members to manage intellectual property matters efficiently. • Conduct research, including USPTO searches, to support patent and trademark applications. • Communicate effectively with corporate clients regarding legal processes and updates. • Provide administrative support, including scheduling and organizing files. • Contribute to team projects and demonstrate leadership when necessary.
2026-04-09T00:00:00Z

Legal Assistant

Encino, CA
onsite
Temporary / Contract
35.625 - 45 USD / Hourly
A highly regarded, high-end commercial litigation firm is seeking a skilled Litigation Legal Assistant to join its team on a contract-to-hire basis. This is a search for a dynamic professional who thrives in a fast-paced, sophisticated legal environment. The role offers competitive compensation, exposure to complex and high-stakes matters, and the opportunity to transition into a long-term position. Key Responsibilities:<ul><li>Handle e-filing in both state and federal courts.</li><li>Maintain and manage litigation calendaring, ensuring all critical dates are tracked and met.</li><li>Prepare and update Tables of Authorities (TOA) and Tables of Contents (TOC).</li><li>Proofread and format pleadings, motions, and other legal documents for accuracy and consistency.</li><li>Support overall case management, including organizing files and maintaining case materials.</li><li>Provide trial preparation support, including assembling exhibits, binders, and court-ready materials</li><li>Coordinate travel arrangements, process expense reports, and assist with attorney time entry/billing.</li></ul>Details:<ul><li>Onsite five days a week in Encino</li><li>Contract-to-hire</li><li>Full-time schedule (40 hours per week)</li><li>Parking provided</li><li>Very competitive benefits offered upon conversion to a direct hire role</li></ul>
2026-04-11T00:00:00Z

Accounting Assistant

Stanton, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for a fully onsite Contract position in Stanton, California. This role is ideal for someone who can step in quickly, manage core accounting activities with accuracy, and keep records current in a fast-paced environment. The position focuses on accounts payable, accounts receivable, bank activity tracking, and routine reconciliations while working closely with the Controller. Responsibilities: • Manage day-to-day accounts payable and accounts receivable activities, ensuring transactions are entered accurately and processed on time. • Monitor daily banking activity and record deposits, withdrawals, and related entries in QuickBooks and internal cash tracking reports. • Prepare recurring accounts receivable summaries and provide timely reporting support to the Controller. • Examine vendor bills and customer invoices for completeness, correct coding, and payment accuracy before processing. • Perform regular bank and cash reconciliations to maintain balanced records and identify discrepancies promptly. • Support weekly check run preparation by organizing payment documentation and coordinating approvals with the Controller. • Maintain orderly financial files and assist with a range of routine accounting tasks needed to keep operations running smoothly.
2026-04-22T00:00:00Z

Accounting Assistant

Monrovia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-04-21T00:00:00Z

Sr. Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join our team in Orange, California. This contract position with the potential for a long-term opportunity offers the chance to support various administrative and operational functions, ensuring smooth day-to-day activities. The ideal candidate will bring exceptional multitasking abilities, a customer-focused mindset, and a proactive approach to problem-solving. Responsibilities: • Provide comprehensive administrative support, including scheduling meetings, managing calendars, and coordinating conference calls. • Arrange domestic and international travel, including flights, accommodations, and itineraries, while ensuring all travel documents are in order. • Oversee the preparation and processing of import and export documentation to ensure compliance with regulations. • Respond to customer inquiries and provide exceptional service, demonstrating professionalism and urgency. • Assist in maintaining organized records, both physical and electronic, to ensure easy retrieval and compliance with company policies. • Facilitate the preparation and management of reports, presentations, and other documents as needed. • Collaborate with team members across departments to ensure alignment on administrative and operational priorities. • Support trade show planning and other company events by coordinating logistics and materials. • Identify and escalate any administrative or operational issues, working to implement effective resolutions. • Perform general office duties such as scanning, filing, and maintaining document control.
2026-04-21T00:00:00Z

Executive Admin Support

Los Angeles, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
What We’re Looking For: We are seeking an Executive Admin Support temp who oversees and performs all administrative functions for two executives. Composes correspondence, announcements, and memoranda, and creates and maintains confidential corporate and general files, and time keeping records. DUTIES 1. Assist in the management of the two executives’ office, including answering phone calls, filing maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing/receiving messages and correspondence, and expediting mail handling. 2. Maintain the two executives’ daily work schedule and acquire documents and information as needed by the executives. 3. Update and manage the executive’s appointment calendar and Departmental task list. 4. Maintain filing system and further develop to make more efficient. 5. Coordinate and assist with the completion of special projects, including research, documentation, spreadsheet development and presentation design. 6. Assist with meeting preparation and implementation, including drafting, copying and distributing meeting agendas, presentation materials, correspondence and minutes. 7. Assist with making course, event and travel arrangements. 8. Maintain tickler files for corporate time tables, and provide back-up for the executive suite and for outgoing mail processing as needed 9. Other duties as assigned
2026-04-21T00:00:00Z

Bilingual Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a bilingual Administrative Assistant to join a dynamic non-profit organization in Los Angeles, California. In this Contract to ongoing role, you will provide essential administrative support to a family resource center, ensuring the smooth planning and execution of workshops, training events, and other program activities. This position involves collaborating with staff, community partners, and families while managing communication materials and maintaining confidentiality. Responsibilities: • Coordinate and execute logistics for workshops, training sessions, and other program events. • Develop and maintain both print and digital communication materials to support program activities. • Serve as a point of contact for agency staff, community partners, and families to disseminate information effectively. • Maintain accurate and organized filing systems to ensure efficient record-keeping. • Manage sensitive and confidential information with care and professionalism. • Utilize Microsoft Office applications and other relevant software to create presentations, reports, and other materials. • Host virtual meetings using online platforms and ensure smooth technological operations during events. • Provide general administrative support, including answering inbound calls, data entry, and receptionist duties.
2026-04-14T00:00:00Z

Administrative Assistant III

Cerritos, CA
onsite
Temporary / Contract
24 - 35 USD / Hourly
We are currently seeking an experienced Administrative Assistant III to support a fast-paced municipal department. This role involves a mix of advanced administrative and analytical responsibilities, supporting daily operations and special projects.Key Responsibilities:<ul><li>Coordinate projects and track departmental budgets and expenditures</li><li>Prepare correspondence, reports, agendas, and meeting minutes</li><li>Process contracts, purchase orders, and related documentation</li><li>Manage records and maintain organized filing systems</li><li>Coordinate meetings and provide general administrative support</li><li>Interact professionally with City staff, consultants, and the public</li></ul>
2026-04-09T00:00:00Z

Office Administrator

Los Angeles, CA
onsite
Permanent / Full Time
160000 - 200000 USD / Yearly
A prestigious AmLaw 100 law firm is seeking an experienced Office Administrator. This is a highly visible leadership role supporting a collaborative office of approximately 100 professionals within a firm of 600+ attorneys nationwide. This firm is known for its full-service platform, strong federal practice, and collegial culture, offering the opportunity to work closely with attorneys and firm leadership while managing the day-to-day operations of a dynamic office. Key Responsibilities• Manage workflows, performance evaluations, disciplinary actions, and compensation discussions• Work closely with attorneys and leadership to ensure operational efficiency and a positive office culture• Coordinate office initiatives, events, and operational projects• Maintain strong communication across departments including HR, operations, and firm leadership This is a hands-on leadership role requiring someone who enjoys being visible in the office, interacting with attorneys and staff, and rolling up their sleeves to support operations as needed. Benefits• Comprehensive Medical, Dental, and Vision insurance• Paid Time Off• 401(k) retirement plan• Competitive benefits package offered by a national AmLaw 100 firm To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-04-10T00:00:00Z

Legal Practice Assistant

Los Angeles, CA
onsite
Permanent / Full Time
90000 - 112000 USD / Yearly
A mid-sized regional law firm with multiple offices throughout California is looking for a Litigation Practice Assistant to join their heavy-hitting trial team. 5+ years of complex civil litigation experience in California is required. Responsibilities of Role: · eFiling pleadings in state and federal courts · preparing for trial substantively· generating TOAs/TOCs· formatting legal docs (firm uses CCC macros – this is a must have!) ^ The firm is unable to train on these fundamentals of running a litigation desk; please do not apply without the experience above. Perks of Firm:o Often named among the 2022 Most Admired Law Firms by the Los Angeles Business Journalo Very collegial environment and teamo Paid parking in the building o Team building events o RHL has placed numerous people in their NorCal and SoCal offices
2026-03-20T00:00:00Z

Human Resources (HR) Assistant

Seal Beach, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team on a long-term contract basis in Seal Beach, California. This role is ideal for someone with a strong understanding of confidentiality and a passion for supporting HR administrative functions. You will play a key role in managing leave of absence processes, handling employee benefits, and ensuring smooth day-to-day operations within the HR department. Responsibilities:• Manage leave of absence processes, ensuring compliance with company policies and regulations.• Provide administrative support to the HR department, including maintaining records and organizing documents.• Assist with benefit functions, such as enrollment, updates, and employee inquiries.• Conduct background checks and ensure proper documentation for new hires.• Support the use of HR systems like ADP Workforce Manager and other HR software to maintain accurate employee data.• Coordinate and track employee training and development programs.• Address employee concerns with professionalism and excellent customer service.• Ensure confidentiality in handling sensitive employee information and HR matters.• Audit HR processes and records to ensure accuracy and compliance.• Assist in the recruitment process by posting job openings and screening candidates.
2026-04-22T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to join our team for a two-month contract at a global entertainment firm. This role will support the HR department with a variety of tasks, including data entry, scheduling, and other HR-related projects. This is a hybrid position, requiring four days on-site and one day remote each week. Previous experience with Workday is preferred. Responsibilities:• Perform accurate data entry and maintain HR records in compliance with company policies.• Coordinate and manage scheduling for interviews, meetings, and onboarding sessions.• Assist in onboarding processes to ensure a seamless experience for new hires.• Conduct background checks and ensure all pre-employment requirements are completed.• Support employee relations by addressing inquiries and escalating issues as necessary.• Utilize HRIS systems, such as Workday, to manage employee information and generate reports.• Collaborate on ad hoc HR projects as assigned by the team.• Maintain confidentiality and handle sensitive HR information with discretion.• Provide administrative support to the HR department, including documentation and filing.
2026-04-20T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-04-21T00:00:00Z

Office Manager

Laguna Beach, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an organized and detail-oriented Office Manager to join our team in Laguna Beach, California. This is a Contract to permanent position that offers the opportunity to manage essential administrative and operational functions in a dynamic environment. The ideal candidate will excel in both administrative tasks and digital systems management, contributing to the smooth functioning of our office. Responsibilities: • Design and produce weekly bulletins using Adobe InDesign. • Maintain and update parish records, including documentation for baptisms, weddings, and funerals. • Coordinate logistics for special events, ensuring effective communication with relevant stakeholders. • Provide support for leadership meetings, including preparing agendas and managing follow-ups. • Oversee payroll processing and ensure accurate financial workflows. • Manage the online giving system and maintain structured digital filing systems. • Administer and oversee Google Workspace, calendars, and operational reporting. • Update and maintain the website's architecture and content calendar. • Facilitate digital outreach efforts to engage the parish community. • Order and manage office supplies to ensure smooth day-to-day operations.
2026-04-21T00:00:00Z

Bilingual Legal Assistant

Los Angeles, CA
onsite
Temporary / Contract
28 - 38.5 USD / Hourly
We are working with an established plaintiff-side personal injury law firm to find a Legal Assistant to join their team and support their litigation practice on a contract basis. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, team-oriented environment. Key Responsibilities:<ul><li>Translate written and verbal communications for Spanish-speaking clients (or other languages, as applicable)</li><li>Provide administrative and litigation support to attorneys on plaintiff personal injury cases</li><li>Assist with case management, document preparation, and file organization</li><li>Communicate with clients, medical providers, and other parties as needed</li><li>Support general office operations</li></ul>Details:<ul><li>Contract assignment through June</li><li>5 days on site in Encino</li><li>Starts immediately</li><li>Full time 40-hour work week</li></ul>
2026-03-25T00:00:00Z

Legal Secretary

San Pedro, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a skilled Legal Secretary to join a busy personal injury litigation firm in San Pedro, California. This is a part-time, contract position requiring on-site work one to two days per week (8–16 hours). In this role, you will assist with critical legal tasks, including document preparation, calendaring, and file organization, while ensuring smooth operations for the firm. Responsibilities: • Prepare, format, and edit legal pleadings and discovery documents to ensure accuracy and compliance. • Manage court and discovery deadlines by maintaining and tracking the firm's calendar. • Draft and file responses to discovery requests in a timely and detail-oriented manner. • Conduct e-filing and e-service of legal documents in accordance with court requirements. • Organize and maintain physical files and case-related documents for easy access and reference. • Provide general administrative support to the legal team as needed.
2026-04-14T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Temporary / Contract
35.15 - 40.7 USD / Hourly
We are looking for a dedicated Legal Secretary to join our civil litigation team specializing in business and employment law. This long-term contract position offers an opportunity to work in a fast-paced environment, supporting attorneys with case management, document preparation, and client communications. If you have a passion for legal work and thrive in dynamic settings, this role is for you. Responsibilities: • Prepare, review, and file legal documents such as pleadings, motions, and discovery materials. • Maintain and organize case files, ensuring all evidence and documents are easily accessible. • Assist attorneys with trial preparation, including eDiscovery and document management. • Conduct preliminary legal research and provide concise summaries of findings. • Schedule and coordinate meetings, depositions, and court appearances. • Communicate with clients to provide updates and address inquiries about ongoing cases. • Manage calendar schedules to ensure deadlines are met and appointments are tracked. • Utilize e-filing systems to submit court filings accurately and efficiently.
2026-04-17T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
We are looking for an experienced Legal Secretary to join our team on a long-term contract basis in Newport Beach, California. The ideal candidate will bring expertise in litigation support, including calendaring and e-filing in state and federal courts, and demonstrate strong organizational skills. This position is fully on-site and offers the opportunity to work closely with legal professionals in a dynamic environment. Responsibilities:• Prepare and file legal documents electronically, ensuring compliance with court regulations.• Manage and maintain court calendars, coordinating deadlines and hearings.• Handle federal court filings with precision and attention to detail.• Provide administrative support, including scheduling meetings and managing correspondence.• Assist with cases, offering comprehensive litigation support.• Oversee document preparation, proofreading, and formatting to meet legal standards.• Coordinate with attorneys and other staff to ensure seamless case management.• Track deadlines and maintain organized case files for easy access.• Perform general administrative tasks as needed to support the team.
2026-04-15T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
Join a firm where people stay—and genuinely enjoy where they work. Our client, a well-established defense firm in Downtown Los Angeles, is seeking a Legal Secretary to support a team of friendly, down-to-earth attorneys. We’ve successfully placed legal secretaries with this firm who have remained long-term and are happy, supported, and thriving—a true testament to the firm’s culture. Responsibilities:<ul><li>Provide administrative and legal support to attorneys in a defense litigation practice</li><li>Prepare, format, and proofread pleadings, correspondence, and legal documents</li><li>Manage court filings (state and federal)</li><li>Maintain calendaring and deadlines (court rules, hearings, depositions)</li><li>Coordinate meetings, depositions, and travel arrangements</li><li>Handle document management, redlining, and e-filing</li></ul> Qualifications:<ul><li>3+ years of legal secretary experience (defense litigation preferred)</li><li>Strong knowledge of state and federal court procedures</li><li>Proficiency with Microsoft Office (Word formatting, TOAs/TOCs)</li><li>Excellent organizational and communication skills</li><li>Ability to manage multiple priorities in a collaborative environment</li></ul>What’s Offered:<ul><li>Competitive compensation </li><li>Hybrid work schedule</li><li>Medical, dental, and vision benefits</li><li>Paid time off (PTO)</li><li>Transportation stipend</li><li>Supportive, friendly team with excellent retention and long-term growth</li></ul>To apply submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-04-02T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-04-13T00:00:00Z

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