2 results for Office Assistant in Grand Rapids, MI

Administrative Assistant

Grand Rapids, MI
onsite
Contract / Temporary to Hire
16.15 - 17 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Grand Rapids, Michigan, supporting our non-profit mission. This Contract to permanent position offers an opportunity to make a meaningful impact by providing essential administrative support and contributing to the efficiency of our operations. The ideal candidate will excel in a fast-paced environment, demonstrating excellent organizational skills and a commitment to service. 100% onsite, M-F (some Saturdays). 8am-5pm Responsibilities:• Perform general administrative tasks, including data entry, document preparation, and record management, ensuring accuracy and compliance with organizational standards.• Answer incoming calls, directing inquiries to appropriate staff members or departments and providing exceptional customer service.• Act as the primary receptionist, welcoming visitors and maintaining a detail-oriented and friendly front-office environment.• Assist with coordinating meetings and events by scheduling, preparing materials, and ensuring logistics run smoothly.• Maintain and update client files and organizational databases to ensure accurate and up-to-date information.• Support the team with housing-related administrative tasks, such as tracking program data and assisting with compliance documentation.• Collaborate with colleagues to streamline office procedures, contributing to the overall efficiency of operations.• Prepare monthly, quarterly, and annual reports as required, ensuring timely submission to relevant stakeholders.• Facilitate communication between internal teams and external partners, promoting positive relationships and effective coordination.• Participate in staff meetings and training sessions to stay informed about organizational goals and updates.
2026-04-02T00:00:00Z

Legal Assistant

Grand Rapids, MI
onsite
Permanent
60000 - 80000 USD / Yearly
We are seeking a Corporate Legal Assistant in Grand Rapids, Michigan. This role involves participating in a client-focused team, preparing legal documents, and maintaining client records. The Legal Assistant will also handle customer inquiries and manage calendars and deadline reminders for legal cases. Responsibilities: • Participate in a client-focused team, demonstrating professionalism and excellent communication skills.• Prepare and file legal documents, including correspondence, memos, pleadings, briefs, and forms.• Maintain accurate and organized client and general files, both electronically and physically.• Answer telephone calls professionally, forward messages to the appropriate parties, and place phone calls as needed.• Arrange for the delivery of documents/projects via various methods such as courier runs, hand-deliveries, Federal Express, UPS, and Express Mail.• Manage calendars and deadline reminder systems for all case-related dates, including appointments, deadlines, and follow-up dates.• Assist with overflow legal assistant work or absence coverage as needed.• Attend staff meetings, training sessions, and other required employee meetings.• Handle general office duties such as copying, typing, scanning, and faxing.• Maintain confidentiality in all firm and client matters.
2026-03-16T00:00:00Z