<p><strong>Administrative Specialist</strong></p><p>We are looking for an Administrative Specialist who excels in process optimization and team support.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage special projects and ongoing administrative tasks.</li><li>Create reports, presentations, and process documentation.</li><li>Identify opportunities for workflow improvements.</li><li>Support multiple teams and coordinate cross-departmental efforts.</li></ul>
We are looking for a Front Desk Coordinator to join our team on a contract basis in Palo Alto, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring attentive and efficient interactions. This part-time position requires excellent communication skills and the ability to handle multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a friendly and attentive manner.<br>• Manage a multi-line phone system, including answering inbound calls and directing them appropriately.<br>• Provide concierge services to meet the needs of guests and staff.<br>• Handle switchboard operations efficiently, managing phone lines ranging from 1 to 10.<br>• Maintain an organized and welcoming reception area.<br>• Coordinate scheduling and appointments as needed.<br>• Respond promptly to inquiries and provide accurate information.<br>• Support administrative tasks and collaborate with team members to ensure smooth daily operations.<br>• Uphold company standards and maintain confidentiality in all interactions.
<p>We are looking for an Administrative Coordinator to join our team in Dublin, California. In this role, you will provide exceptional support to both internal team members and external customers, ensuring smooth operations and addressing administrative challenges as they arise. This is a long-term contract position that requires a proactive approach to maintaining office functionality and adhering to established procedures.</p><p><br></p><p>Administrative Coordinator Responsibilities:</p><p>• Deliver outstanding customer service to internal staff and external clients by resolving both routine and complex administrative issues.</p><p>• Ensure the assigned office location operates effectively, supporting colleagues and visitors in their daily tasks.</p><p>• Maintain compliance with standard operating procedures as outlined by the Workplace Services Manager.</p><p>• Coordinate hiring processes and related administrative tasks with precision and efficiency.</p><p>• Provide support for video conferencing setups and other technological needs within the office.</p><p>• Assist in implementing and maintaining standard operational procedures to optimize workplace functionality.</p><p>• Act as a point of contact for external customers, addressing inquiries and ensuring satisfaction.</p><p>• Collaborate with team members to enhance administrative workflows and contribute to a productive environment.</p><p>• Monitor and manage office supplies and resources to ensure availability and proper usage.</p><p>• Support the integration and application of NIS systems within the office environment.</p><p><br></p><p>If you are interested in this Administrative Coordinator position, please submit your resume today!</p>
<p>We are looking for a skilled Leasing Assistant to join our team on a contract basis in Walnut Creek, California. This role requires someone who is detail oriented, with strong organizational and customer service abilities to support property management operations. The position follows a Tuesday through Saturday schedule with Sundays and Mondays off. </p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for clients and visitors, ensuring a welcoming and detail oriented environment.</p><p>• Assist with leasing inquiries by providing detailed information about available properties and guiding potential tenants through the leasing process.</p><p>• Maintain accurate records of tenant applications, lease agreements, and other essential documentation.</p><p>• Coordinate property tours and appointments, ensuring all schedules are organized efficiently.</p><p>• Address tenant concerns and questions promptly, delivering exceptional customer service.</p><p>• Support administrative duties such as managing phone calls, emails, and other communication channels.</p><p>• Collaborate with the property management team to ensure seamless daily operations.</p><p>• Monitor and update property listings to keep information current and accurate.</p><p>• Handle receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Perform other tasks as needed to support property management objectives.</p><p><br></p><p>If you have leasing experience and are interested in this temporary leasing assistant role, submit your resume today! </p>
