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18 results for Property Management Assistant in Fremont, CA

Assistant Property Manager

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Job Description:We are seeking an Assistant Property Manager to support daily operations for an affordable housing community, with a focus on resident relations, leasing administration, compliance, and vendor coordination. This role helps ensure quality service for residents while supporting property operations in accordance with affordable housing program requirements.Responsibilities:<ul><li>Assist with resident communication, service requests, and issue resolution</li><li>Support rent collection, recertifications, lease administration, and renewals</li><li>Help process applicant files and maintain waitlists in accordance with affordable housing guidelines</li><li>Coordinate maintenance requests, inspections, and vendor services</li><li>Maintain accurate resident, compliance, and property records</li><li>Support reporting and documentation related to affordable housing programs</li><li>Help ensure compliance with LIHTC, HUD, Section 8, or other applicable housing regulations</li></ul>
2026-06-15T00:00:00Z

Affordable Housing Property Manager

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Key Responsibilities<ul><li>Oversee the day-to-day operations of an affordable housing property or portfolio</li><li>Manage resident relations, including communication, lease enforcement, issue resolution, and retention efforts</li><li>Supervise on-site staff and support day-to-day team performance</li><li>Oversee leasing activity, move-ins, move-outs, renewals, and occupancy goals</li><li>Manage annual and interim recertifications in accordance with affordable housing program requirements</li><li>Maintain compliance with LIHTC, HUD, Section 8, and other applicable affordable housing regulations</li><li>Coordinate unit inspections, file reviews, audits, and agency reporting requirements</li><li>Monitor rent collections, delinquencies, budgets, and monthly financial reporting</li><li>Coordinate maintenance operations, unit turns, vendor services, and capital improvement projects</li><li>Maintain accurate resident, financial, and compliance records</li><li>Partner with internal teams, regulatory agencies, and service providers to support community operations</li><li>Promote a safe, clean, and well-managed living environment for residents</li></ul>
2026-06-16T00:00:00Z

Property Administrator

Cupertino, CA
onsite
Temporary to Hire
22.1635 - 25.663 USD / Hourly
We are looking for a proactive Assistant Property Manager to support residential property operations on-site in Cupertino, California. This contract opportunity is ideal for someone who enjoys balancing resident service, administrative coordination, and day-to-day property support in a fast-paced environment. The person in this role will help maintain a well-run community by partnering with tenants, vendors, and property leadership to keep operations organized, responsive, and thorough. Responsibilities:• Serve as a primary point of contact for residents by handling routine communications, sharing community updates, and responding to property-related questions in a timely manner.• Assist with day-to-day property oversight by coordinating maintenance requests, scheduling repairs, and following up to confirm work is completed effectively.• Perform regular site visits to review building conditions, common areas, and amenities, helping identify safety, cleanliness, or operational concerns.• Support vendor and contractor coordination by arranging service visits, monitoring performance, and helping maintain productive external partnerships.• Prepare and process leasing documentation, assist with renewals, and help move applications through required review steps, including background-related paperwork.• Track rent activity, support collection efforts, and maintain accurate records related to resident payments and account status.• Organize tenant files, operational reports, and property documents so that records remain complete, current, and easy to access.• Help address resident concerns and urgent property issues by coordinating timely responses and escalating more serious matters to the Property Manager when appropriate.• Contribute to a positive resident experience by supporting community engagement efforts and helping resolve disputes with care and fairness.Assis
2026-06-17T00:00:00Z

Property Administrator

Oakland, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
Responsibilities:<ul><li>Maintain lease files, contracts, and tenant documentation</li><li>Support billing, rent rolls, and accounts coordination</li><li>Respond to tenant inquiries and service requests</li><li>Assist with vendor setup and invoice processing</li><li>Prepare reports and support property management staff</li></ul>
2026-06-15T00:00:00Z

Property Administrator

Corte Madera, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Property Administrator to join an onsite mall property team on a Contract basis. This role supports daily operations for a high-traffic commercial retail environment and serves as a key point of contact for tenants, vendors, and internal partners. The position is well suited for someone who brings strong administrative experience, a service-focused approach, and the ability to manage multiple tasks in a fast-moving setting. This is a Contract position expected to last approximately 2–3 months. Responsibilities: • Build positive working relationships with tenants across a large commercial property and respond to day-to-day service needs in a thoughtful and attentive manner. • Monitor work order activity from intake through completion, coordinating with vendors and internal teams to ensure timely follow-up. • Process a high volume of invoices with careful attention to accuracy, including account coding support when needed. • Review vendor-related postings and materials to confirm content accuracy, consistency, and overall presentation quality before distribution. • Assist with planning and administrative coordination for tenant and property events or special initiatives. • Maintain organized records and documentation while ensuring adherence to established property procedures and internal requirements. • Complete and manage required documentation to support access to company systems and operational platforms. • Provide broad administrative assistance to the onsite property management team, helping keep daily operations running smoothly.
2026-06-16T00:00:00Z

Maintenance Supervisor

Hayward, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a Maintenance Supervisor to oversee maintenance operations within a food processing environment in the East Bay, California. This Long-term Contract position is ideal for someone who can combine hands-on technical knowledge with strong leadership to keep equipment running safely and efficiently. The role focuses on supporting production continuity, maintaining a clean and compliant facility, and coordinating maintenance priorities across multiple systems. Responsibilities:• Direct daily maintenance activity for production equipment and facility systems, ensuring work is completed safely and with minimal disruption to operations.• Lead preventive, predictive, and repair-based maintenance efforts across mechanical, electrical, pneumatic, and hydraulic equipment.• Diagnose equipment malfunctions, coordinate timely repairs, and assist with the setup and integration of new machinery when needed.• Organize, assign, and adjust work orders in response to production schedules, equipment conditions, and operational priorities.• Maintain thorough service documentation, repair histories, and maintenance records to support performance tracking and compliance needs.• Uphold workplace safety practices, including lockout procedures and confined space requirements, while reinforcing safe work habits across the team.• Support regulatory and internal audit readiness by helping maintain compliance with food manufacturing, sanitation, and facility standards.• Track spare parts usage, monitor inventory levels, and coordinate purchasing requests to avoid maintenance delays.• Work closely with production, sanitation, and quality teams to resolve equipment concerns and improve reliability across the facility.• Contribute to maintenance planning by helping build service schedules and identifying opportunities for equipment upgrades or capital improvements.
2026-06-16T00:00:00Z

Accounting Assistant

Santa Clara, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join a healthcare organization in Santa Clara, California. This contract opportunity with permanent potential is ideal for someone beginning their accounting career who enjoys supporting financial operations, maintaining accurate records, and working closely with cross-functional teams. The role offers hands-on exposure to billing, transaction entry, and administrative coordination in an onsite office environment. Responsibilities: • Enter and maintain financial and administrative information with accuracy across records, spreadsheets, and internal files. • Prepare, organize, and manage documentation to support daily office and accounting activities. • Assist with creating and processing client invoices while helping ensure timely and accurate billing records. • Record routine financial transactions in QuickBooks and support general bookkeeping tasks as needed. • Help code invoices and provide support for accounts payable and accounts receivable activities. • Participate in bank reconciliation preparation and assist with maintaining organized supporting documentation. • Work closely with operations, accounting, and research support teams to complete special assignments and day-to-day requests. • Maintain orderly file systems and help keep financial documents accessible, current, and compliant with internal standards.
2026-06-12T00:00:00Z

Accounting Assistant

Pleasanton, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Are you a recent accounting graduate looking for a company willing to invest in your development? We are seeking a motivated Junior Accounting Associate to join our client in a temp-to-hire capacity. This is an excellent opportunity to gain real-world accounting experience, receive hands-on training, and build a foundation for long-term career growth. This position is fully onsite, offering direct mentorship and exposure to a collaborative accounting team. What You'll Do<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Enter invoices, payments, and journal entries</li><li>Reconcile bank and general ledger accounts</li><li>Support month-end close activities</li><li>Review and organize financial documents and records</li><li>Assist with reporting and spreadsheet analysis</li><li>Communicate with vendors, customers, and internal departments</li><li>Perform other accounting and administrative duties as assigned</li></ul>Please reach out to John Miller for immediate consideration.
2026-06-12T00:00:00Z

Facilities Assistant

Redwood City, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Facilities Assistant to support shipping, receiving, and material flow activities for a biotech operation in Redwood City, California. This Contract position is ideal for someone who thrives in a fast-paced environment and brings strong accuracy, organization, and follow-through to daily logistics tasks. The person in this role will help ensure materials are received, documented, labeled, and sent out correctly while supporting laboratory and operations teams with time-sensitive requests. Responsibilities: • Manage inbound and outbound packages through carrier systems such as FedEx and related shipping platforms, ensuring timely and accurate processing. • Create and apply shipping labels, barcodes, and required documentation with a high degree of precision. • Coordinate domestic and international deliveries while following applicable shipping rules, company standards, and handling requirements. • Check incoming goods against packing slips and purchase records, then route materials to the correct teams or individuals. • Prepare items for dispatch using appropriate packaging methods, especially for fragile or sensitive laboratory-related materials. • Maintain current shipping, receiving, and inventory logs to support traceability and day-to-day operational accuracy. • Track stock levels for boxes, labels, and other shipping supplies, and help arrange replenishment before shortages occur. • Support cycle counts, storage organization, and general warehouse orderliness to keep materials accessible and controlled. • Work closely with laboratory and operations personnel to meet deadlines and respond to changing business priorities. • Keep the shipping and receiving area clean, safe, and organized in alignment with workplace standards.
2026-06-19T00:00:00Z

Legal Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Our client, a mission-driven legal program supporting children and families, is seeking a Legal Administrative Assistant to provide part-time, temporary support. This is a great opportunity to contribute to meaningful work in a flexible environment. The role offers approximately 10+ hours per week, with a flexible schedule. If you have prior Legal Administrative experience or are looking to get experience in this entry level role, apply today! Responsibilities<ul><li>Monitor and manage the intake line, including routing inquiries and capturing key information</li><li>Provide Spanish-English translation support for client communications as needed</li><li>Assist attorneys with general administrative tasks and case support</li><li>Maintain organized records and track basic case or intake activity</li><li>Support day-to-day operations to ensure smooth program function</li></ul>
2026-06-06T00:00:00Z

Legal Administrative Assistant

Menlo Park, CA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a Legal Administrative Assistant to support daily operations in our Redwood City office. This role works closely with attorneys, paralegals, and office leadership to keep documents, schedules, and administrative processes organized and running smoothly. The ideal candidate is comfortable balancing clerical support, front office coverage, and time-sensitive legal administrative tasks in a fast-paced environment. Responsibilities:• Provide day-to-day administrative support to legal staff and office leadership, helping coordinate a wide range of office and case-related activities.• Manage the intake, scanning, electronic filing, and organization of correspondence, pleadings, and other legal records within the document management system.• Create, label, organize, and maintain paper files while ensuring both physical and digital records remain easy to access and up to date.• Index and sort litigation materials, discovery documents, and incoming or outgoing mail to support efficient file retrieval.• Respond to requests for records by locating and delivering electronic and hard-copy files in a timely manner.• Step in to support reception and office services functions, including handling deliveries, mail distribution, and general front-desk coverage as needed.• Enter check requests, expense reports, and attorney time records accurately using approved software and billing tools.• Assist with meeting and trial logistics by arranging travel, coordinating catering, and supporting related administrative needs.• Maintain shared office spaces such as copy areas and break rooms, replenish supplies, complete copying and scanning projects, and run local business errands when required.
2026-06-10T00:00:00Z

Property Accountant

Foster City, CA
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION ACCOUNTANT - PROPERTY ACCOUNTANT Well established full service real estate company is seeking a strong Accountant to join their property accounting department. This company offers stability, growth and great company culture.Responsibilities:-General ledger, month-end close of multiple entities/portfolios-Prepare and review complex account reconciliation and journal entries-Perform analytical review in support of the monthly close process.-Prepare monthly analysis of account variances -Prepare annual audit schedules
2026-06-11T00:00:00Z

Property Accountant

San Francisco, CA
onsite
Permanent / Full Time
90000 - 97000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS STAFF ACCOUNTANT/PROPERTY ACCOUNTANT We are looking for an experienced Property Accountant to join a large well established real estate investment company in downtown San Francisco. In this role, you will manage financial operations for multiple properties, ensuring accuracy, compliance, and efficiency across various accounting processes. This position offers an opportunity to work collaboratively with property managers and other stakeholders while contributing to the organization's financial success. Responsibilities:• Prepare and analyze financial statements and accounting reports, ensuring data accuracy and completeness.• Record journal entries in the general ledger, verifying calculations and reconciling discrepancies.• Conduct bank reconciliations, process wire transfers, and monitor mortgage payments and distributions.• Review budgets, expenses, payroll, and invoices, resolving inconsistencies and maintaining financial control.• Evaluate financial trends and recommend budget adjustments to optimize resource allocation.• Support property transactions, including acquisitions and dispositions, by assessing financial resources and aligning them with organizational goals.• Collaborate with auditors, providing documentation and explanations to facilitate internal and external audits.• Ensure compliance with regulatory standards, internal policies, and industry best practices.• Partner with property managers to assist with financial close activities and address inquiries.• Identify and implement process improvements to enhance efficiency and accuracy in accounting operations.
2026-06-12T00:00:00Z

Real Estate Fund & Property Accountant

San Francisco, CA
onsite
Permanent / Full Time
100000 - 160000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Real Estate Accountant (Fund & Property) | Reputable Investment Firm | San Francisco; Hybrid | TOP TIER BENEFITS A globally recognized private investment firm with a diversified platform across public and private markets, including real estate. The environment is sophisticated and collaborative, with close interaction across investment, operations, and leadership teams. This is a great opportunity to build broad exposure across both fund and property accounting. You’ll be involved in reporting, transactions, valuations, and investor support, while contributing to ongoing process improvements and tech-driven initiatives. Outstanding benefits include fully covered healthcare, profit sharing, generous PTO, and strong wellness and learning support. Responsibilities<ul><li>Prepare monthly NAV packages and support financial reporting</li><li>Assist with property-level reporting and audits</li><li>Calculate investor allocations, capital calls, distributions, and performance metrics</li><li>Track fund liquidity, commitments, and capital activity</li><li>Support investor reporting, lender packages, and ad hoc requests</li><li>Partner cross-functionally with IR, tax, legal, and operations</li><li>Review property financials and transaction reporting</li><li>Respond to investor, auditor, and internal inquiries</li><li>Support valuation reviews with investment teams</li><li>Contribute to process improvements and system enhancements</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-06-12T00:00:00Z

Assistant Controller - Global Real Estate Investment Firm

San Francisco, CA
onsite
Permanent / Full Time
140000 - 190000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Assistant Controller | Real Estate, Private Equity | San Francisco| Hybrid, Very flexible This is a standout opportunity to join a global real estate investment firm with a sophisticated, fast-moving platform and a strong reputation in institutional investing. You’ll step into a high-impact role where your work directly supports fund performance, deal activity, and investor outcomes. This is not a back-office accounting role. You’ll be close to the action, partnering with investment professionals, asset management, and investor relations while owning critical pieces of the financial infrastructure. Expect visibility, ownership, and a clear path for growth in a firm that values strong operators. Responsibilities<ul><li>Full scope fund accounting across multiple real estate investment entities</li><li>Quarterly closes, financial reporting, audits, and technical accounting under GAAP and IFRS</li><li>Cash management, capital calls/distributions, debt compliance, and waterfall modeling</li><li>Direct partnership with investment, asset management, and investor relations teams</li><li>Oversight of outsourced accounting teams with a focus on upgrading processes and controls</li><li>Support for acquisitions, financings, valuations, and complex transaction activity</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-06-12T00:00:00Z

Maintenance Coordinator

Oakland, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
Job Title: Maintenance CoordinatorJob Summary:The Maintenance Coordinator is responsible for organizing and supporting maintenance operations to ensure equipment, facilities, and systems are operating effectively. This role coordinates repair requests, preventative maintenance schedules, vendor services, and maintenance records while helping minimize downtime and maintain a safe working environment.Key Responsibilities:<ul><li>Coordinate daily maintenance requests and service activities</li><li>Schedule preventative maintenance for equipment, machinery, and building systems</li><li>Track work orders and ensure timely completion of repairs</li><li>Communicate with internal teams, technicians, contractors, and vendors regarding maintenance needs</li><li>Maintain maintenance logs, service records, warranties, and related documentation</li><li>Monitor inventory of maintenance supplies, tools, and spare parts</li><li>Assist with vendor selection, service scheduling, and invoice tracking</li><li>Help ensure compliance with safety regulations and maintenance standards</li><li>Follow up on unresolved maintenance issues and escalate when necessary</li><li>Support facility inspections and identify areas requiring repair or improvement</li><li>Prepare reports on maintenance activities, costs, and service performance</li><li>Assist with emergency repair coordination when needed</li></ul>
2026-06-15T00:00:00Z

Lease Associate

Concord, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Essential Duties and Responsibilities: This person will support the Lease Administrator, and property management functions by coordinating lease documentation, tracking key dates, and ensuring compliance with lease terms. This role acts as a liaison between property managers, brokers, tenants, legal teams, and accounting to ensure accurate and timely lease execution and administration. Key Responsibilities• Integrate AI into the Key Responsibilities and duties of lease management and reporting• Interface with tenants, brokers, legal counsel, and internal teams to resolve lease-related issues • Negotiate with tenants on renewals as designated by Management• Work with the Lease Administrator to prepare, review, and process lease documents, including new leases, amendments, renewals, and terminations • Track critical lease dates (e.g., expirations, rent escalations, options) and ensure timely action • Maintain accurate lease data in lease management systems and digital files • Assist with rent commencement, billing setup, and communication with accounting teams • Monitor compliance with lease terms and flag discrepancies or issues • Generate reports related to lease status, expirations, and financial obligations • Assist with special projects, including portfolio transitions or system implementations· Qualifications: • Detail-oriented with strong data accuracy focus • Ability to manage multiple deadlines and priorities • Problem-solving and analytical thinking • Strong coordination and follow-up skills • Team-oriented with ability to work cross-functionally• Ability to integrate AI into Documents review and abstracts, redlines• Familiarity with lease terminology and commercial real estate practices • Experience with lease management software (e.g., Yardi) is a plus • Strong organizational skills and attention to detail • Proficiency in Microsoft Excel and document management systems • Excellent written and verbal communication skills Standards: High standards of quality and accuracy; strong work ethic.
2026-05-27T00:00:00Z

Real Estate Accountant (Fund & Property)

San Francisco, CA
onsite
Permanent / Full Time
100000 - 160000 USD / Yearly
Reach out to Jennifer Fukumae via email or LinkedIn for additional information or questions regarding this listing. Real Estate Accountant (Fund & Property) | Reputable Investment Firm | San Francisco; Hybrid | TOP TIER BENEFITS A globally recognized private investment firm with a diversified platform across public and private markets, including real estate. The environment is sophisticated and collaborative, with close interaction across investment, operations, and leadership teams. This is a great opportunity to build broad exposure across both fund and property accounting. You’ll be involved in reporting, transactions, valuations, and investor support, while contributing to ongoing process improvements and tech-driven initiatives. Outstanding benefits include fully covered healthcare, profit sharing, generous PTO, and strong wellness and learning support. Responsibilities<ul><li>Prepare monthly NAV packages and support financial reporting</li><li>Assist with property-level reporting and audits</li><li>Calculate investor allocations, capital calls, distributions, and performance metrics</li><li>Track fund liquidity, commitments, and capital activity</li><li>Support investor reporting, lender packages, and ad hoc requests</li><li>Partner cross-functionally with IR, tax, legal, and operations</li><li>Review property financials and transaction reporting</li><li>Respond to investor, auditor, and internal inquiries</li><li>Support valuation reviews with investment teams</li><li>Contribute to process improvements and system enhancements</li></ul> For fastest consideration, reach out to Jennifer Fukumae via email or LinkedIn.
2026-06-18T00:00:00Z