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11 results for Project Assistantcoordinator in Fremont, CA

Project Coordinator

Palo Alto, CA
onsite
Temporary / Contract
50 - 60 USD / Hourly
We are looking for a Project Coordinator to support departmental initiatives in Palo Alto, California. This Long-term Contract position will work closely with leadership to organize projects, oversee operational workflows, and help keep administrative, financial, and personnel-related activities on track. The role requires strong communication, sound judgment, and the ability to coordinate across internal teams and external partners in a fast-paced environment. Responsibilities: • Coordinate project timelines, track progress, and maintain clear documentation for each phase to support successful completion of departmental initiatives. • Prepare reports and monitor resource usage to help ensure staff, materials, and budgets are aligned with project and operational needs. • Lead or support special projects, facilitate meetings or workshops, and present updates, findings, and recommendations to stakeholders. • Serve as a central point of contact between the department, internal service teams, customers, and vendors to promote effective collaboration and timely follow-through. • Guide administrative workflows by improving process organization, managing documentation, and helping maintain efficient handling of departmental paperwork. • Support human resources activities by coordinating hiring steps, assisting with onboarding, tracking required evaluations, and monitoring compliance-related training completion. • Oversee supplies and equipment coordination, conduct periodic inventory reviews, and provide reports on usage, availability, and cost control efforts. • Plan and coordinate department events and carry out additional assignments within established deadlines as business needs evolve.
2026-07-27T00:00:00Z

Project Coordinator/Project Engineer

San Francisco, CA
onsite
Permanent / Full Time
0 - 95000 USD / Yearly
Now Hiring: Entry-Level Project Coordinator/Engineer Ready to launch your career in commercial construction? Robert Half is partnering with a growing construction firm seeking a Project Engineer who is eager to learn, contribute, and grow into future project management leadership roles. This is an excellent opportunity for a recent graduate or early-career professional to gain hands-on experience across all phases of commercial construction. The role is hybrid 4 days onsite with a top notch team culture! In this role, you'll support project managers and superintendents with project documentation, scheduling, RFIs, submittals, procurement, subcontractor coordination, safety compliance, and project closeout activities. What we're looking for:• Bachelor's degree in Construction Management, Civil Engineering, or related field• Up to 2 years of construction experience or relevant internships • Strong organizational and communication skills• Proficiency in Microsoft Office; Procore experience is a plus • Collaborative, detail-oriented, and eager to learn This role offers incredible exposure, mentorship, and a clear path for career growth within commercial construction.Interested or know someone who may be a fit? Apply or share this posting today.
2026-07-09T00:00:00Z

Development Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Development AssistantJob Description:A nonprofit organization is seeking a Development Assistant to support fundraising efforts, donor relations, and community engagement initiatives.Responsibilities:<ul><li>Maintain donor databases</li><li>Process donations and acknowledgments</li><li>Coordinate fundraising events</li><li>Assist with grant and donor communications</li><li>Prepare reports and fundraising materials</li><li>Track campaign metrics</li></ul>
2026-07-17T00:00:00Z

Case Assistant

Mountain View, CA
onsite
Temporary / Contract
26 - 36 USD / Hourly
A respected law firm is seeking a Case Assistant to provide administrative and operational support to attorneys and paralegals across various practice areas. This role is ideal for someone looking to build a long-term career in the legal industry while gaining exposure to litigation, transactional matters, document management, legal research, and case support functions. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced legal environment. This position offers the opportunity to work closely with legal professionals while supporting critical client matters from inception through resolution. Responsibilities<ul><li>Assist attorneys and paralegals with day-to-day case and matter management.</li><li>Maintain, organize, and update electronic and physical case files.</li><li>Prepare and organize documents for attorney review, production, and distribution.</li><li>Compile exhibits, supporting documentation, and case materials for filings and legal proceedings.</li><li>Conduct research utilizing public records databases and government websites.</li><li>Obtain records, permits, filings, and other information from public agencies, municipalities, and regulatory entities.</li><li>Assist in preparing correspondence, spreadsheets, reports, presentations, binders, and legal documents.</li><li>Create and maintain case tracking systems and databases.</li><li>Enter, update, and verify information within document management and case management systems.</li><li>Assemble closing binders, transaction books, and final matter documentation.</li><li>Coordinate copying, scanning, filing, and document organization projects.</li><li>Support document production and records management efforts.</li><li>Assist with court filings, service of process, and legal mailings.</li><li>Prepare materials for meetings, hearings, depositions, and client presentations.</li><li>Coordinate requests from attorneys, paralegals, accounting, and other internal departments.</li><li>Monitor deadlines and assist with administrative aspects of case workflow.</li><li>Maintain confidentiality of client and firm information.</li><li>Provide general administrative support as needed.</li></ul>
2026-07-17T00:00:00Z

Project Manager

Menlo Park, CA
onsite
Temporary / Contract
43.5385 - 50.413 USD / Hourly
Position SummaryThe Project Manager will lead and support capital improvement projects focused on flood protection, creek restoration, environmental stewardship, and public infrastructure. The role is responsible for managing project schedules, budgets, consultant teams, permitting efforts, public engagement activities, and grant-funded work from planning through implementation.This position reports directly to executive leadership and will play a key role in advancing projects with significant environmental, regulatory, technical, and stakeholder complexities.Key ResponsibilitiesProject Management<ul><li>Manage environmental, restoration, infrastructure, or flood protection projects through planning, design, permitting, and construction phases.</li><li>Develop and monitor project schedules, budgets, and deliverables.</li><li>Identify project risks and implement mitigation strategies.</li><li>Track progress and provide regular project status updates.</li></ul>Consultant & Contractor Oversight<ul><li>Develop scopes of work and support procurement processes.</li><li>Manage consultant and contractor performance.</li><li>Review technical reports, studies, plans, designs, and other project deliverables.</li><li>Coordinate contract amendments, budgets, and project modifications.</li></ul>Regulatory & Environmental Compliance<ul><li>Support environmental review and permitting efforts.</li><li>Coordinate with federal, state, and local regulatory agencies.</li><li>Monitor permit requirements and ensure project compliance.</li><li>Assist with environmental documentation and regulatory approvals.</li></ul>Grant & Funding Administration<ul><li>Support grant identification, application development, and reporting.</li><li>Track project expenditures and funding requirements.</li><li>Assist with annual budgeting and long-range financial planning.</li></ul>Stakeholder & Community Engagement<ul><li>Collaborate with public agencies, community groups, consultants, and project partners.</li><li>Prepare presentations, reports, and public meeting materials.</li><li>Participate in outreach events, workshops, and stakeholder meetings.</li><li>Present project updates to leadership, governing bodies, and the public.</li></ul>Operations & Program Support<ul><li>Assist with environmental monitoring and maintenance programs.</li><li>Support emergency preparedness and response planning related to flood or storm events.</li><li>Review development proposals and provide technical input on projects adjacent to sensitive environmental areas.</li><li>Perform additional duties as needed to support agency priorities.</li></ul>
2026-07-27T00:00:00Z

Project Manager

San Francisco, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
We are looking for a Project Manager to lead the creation and rollout of a global Workplace Experience Playbook that supports hospitality-focused office operations in San Francisco, California. This long-term contract position will drive discovery, journey mapping, documentation, and stakeholder readiness to establish consistent workplace standards ahead of a major office launch. The role works closely with workplace, security, IT/AV, and event-related partners to translate operational needs into practical processes, governance, and user guidance. Responsibilities:• Lead a multi-phase project to build a comprehensive workplace operations playbook that defines service standards, workflows, and governance for office experiences.• Facilitate cross-functional interviews and working sessions to gather operational insights, identify friction points, and align stakeholders on priorities and delivery goals.• Review current workplace technologies and usage patterns to assess effectiveness across reservations, calendars, registrations, and related employee-facing tools.• Create detailed journey maps for employees, assistants, planners, executives, board members, and external visitors, covering both digital interactions and in-office experiences.• Produce clear operational documentation that outlines scheduling rules, space prioritization, service procedures, and decision-making responsibilities.• Coordinate with security, IT/AV, workplace experience, and real estate partners to ensure processes reflect compliance, hospitality, and technical requirements.• Support change management and stakeholder enablement efforts by preparing training materials, communications, and adoption guidance for new workplace standards.• Track project milestones, risks, feedback, and reporting metrics to keep the engagement on schedule and aligned with launch expectations.
2026-07-17T00:00:00Z

Project Manager

Pleasanton, CA
remote
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a Project Manager to coordinate integrated marketing initiatives and keep complex campaigns moving efficiently from initial concept through launch and analysis. This Long-term Contract position is fully remote, and will support cross-functional teams in delivering digital and traditional programs that strengthen brand visibility, generate demand, and drive lead generation. The ideal candidate brings strong organizational discipline, clear communication skills, and the ability to manage multiple stakeholders, external partners, and reporting workflows in a fast-paced environment. Responsibilities:• Direct the planning, scheduling, and delivery of multi-channel marketing programs, ensuring each initiative stays aligned with scope, milestones, and launch objectives.• Act as the central point of coordination for campaign execution by organizing timelines, monitoring dependencies, and keeping internal partners informed throughout the project lifecycle.• Work closely with creative, content, digital, product marketing, and sales teams to shape campaign goals, refine messaging, define asset needs, and confirm performance measures.• Oversee day-to-day engagement with agency partners by managing briefs, reviewing deliverables, guiding approvals, and tracking deadlines and status updates.• Manage campaign configuration and performance monitoring within Salesforce, supporting accurate lead tracking, segmentation, attribution, and testing activities.• Analyze results across marketing channels by developing dashboards, summaries, and post-campaign recaps that identify outcomes, insights, and opportunities for improvement.• Maintain strong communication rhythms through status meetings, progress updates, launch readiness checklists, and retrospective discussions with stakeholders.• Partner with sales and marketing operations teams to strengthen lead routing, audience targeting, segmentation strategies, and conversion processes.• Recommend and implement workflow improvements that increase visibility, reduce inefficiencies, and support more effective campaign management across teams.
2026-07-27T00:00:00Z

Project Accountant

Fremont, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required. • Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished. • Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance. • Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues. • Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing. • Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management. • Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
2026-07-17T00:00:00Z

Administrative Coordinator

San Mateo, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a bilingual Administrative Coordinator - Client Services to provide dependable front-office and administrative support for a client-focused team in San Mateo, California. This Contract position is ideal for someone who brings compassion, professionalism, and strong organizational skills to daily interactions with clients, visitors, staff, and volunteers. The person in this role will help keep office operations running smoothly, support intake and referral activities, and maintain accurate records while delivering responsive customer service in English and Spanish. Responsibilities: • Coordinate daily administrative operations, including supply tracking, document management, record maintenance, and support for routine office activities. • Manage calendars and appointments for team members and leaders, helping schedules stay organized and up to date. • Welcome clients and visitors, assess their needs, and connect them with the appropriate program, staff member, or community resource. • Support intake-related tasks by gathering information, directing next steps, and sharing agency services clearly and effectively. • Enter data accurately, generate requested reports, and scan or upload paper records into designated digital systems and client files. • Help maintain office equipment and ensure shared workspaces remain orderly, clean, and safe for staff and visitors. • Assist with seasonal or special initiatives, including assigned tasks related to the Holiday Program. • Provide guidance and day-to-day support to assigned volunteers, including assistance with training and oversight as needed. • Maintain respectful boundaries and represent the organization with sound judgment, discretion, and a service-oriented approach.
2026-07-27T00:00:00Z

Office Assistant

Santa Clara, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a dependable Part Time Office Assistant to help keep daily workplace operations organized and welcoming in Santa Clara, California. This opportunity is suited for someone who enjoys being on site, takes initiative, and can balance administrative support with hands-on office coordination. The person in this role will contribute to a smooth employee and visitor experience while supporting workplace logistics, vendor activity, and office readiness in a fast-moving environment. Responsibilities:• Serve as the primary on-site support person for day-to-day office needs and help ensure operations run efficiently throughout the workday.• Welcome employees, visitors, candidates, and service providers with a courteous and friendly approach while helping direct them as needed.• Keep shared spaces presentable by monitoring office appearance and addressing general workplace organization needs.• Replenish pantry items, beverages, coffee supplies, and general office materials to maintain a well-stocked environment.• Arrange orders for food, refreshments, and workplace supplies through external vendors and online ordering tools.• Prepare meeting and conference spaces by coordinating room setup, refreshments, and overall readiness for guests and internal teams.• Assist with vendor scheduling, service follow-up, and resolution of routine office-related requests.• Support onboarding logistics by helping coordinate workspace readiness and other onboarding-related office details.• Provide administrative assistance such as scheduling support for busy teams, including recruiting and engineering functions.• Contribute to workplace projects tied to office transition efforts, return-to-office coordination, and overall space organization.
2026-07-24T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support a contract company celebration in Alameda, California. This is a Contract position suited for someone who enjoys helping guests, keeping activities organized, and contributing to a welcoming event environment. The person in this role will assist with attendee interactions, event coordination tasks, and general on-site support throughout the assignment. Responsibilities: • Manage attendee sign-in activities and help maintain an orderly arrival process. • Greet guests warmly and offer attentive assistance throughout the event. • Contribute to event preparation before opening and assist with breakdown tasks after the event concludes. • Support activity stations and engagement areas to help participants have a smooth experience. • Guide visitors to key event spaces and provide clear directions when needed. • Respond to routine questions from attendees and address basic event-related needs. • Assist the on-site team with administrative, clerical, and general support duties during the assignment. • Help maintain a positive, organized, and service-focused atmosphere for all participants.
2026-07-21T00:00:00Z