26 Results for Legal Operations Specialist Jobs in Fremont, CA

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Legal Billing Specialist

Oakland, CA
onsite
Temporary / Contract
35 - 38 USD / Hourly
Robert Half is seeking a Legal Billing Specialist for our client, a local law firm. This contract-to-hire role offers a strong opportunity for professional growth as part of a reputable firm committed to excellence in legal services. Job Responsibilities:<ul><li>Manage and execute end-to-end legal billing functions, ensuring accuracy and compliance with firm protocols.</li><li>Prepare, review, and process detailed client invoices in adherence to client-specific billing guidelines.</li><li>Monitor and track billing timelines, resolving delayed or rejected bills proactively.</li><li>Address inquiries regarding billing discrepancies and collaborate with attorneys and staff for resolution.</li><li>Ensure compliance with electronic billing (e-Billing) systems and resolve e-Billing rejections or adjustments.</li><li>Maintain proper documentation of all billing activities for reporting purposes.</li><li>Offer continuous support to attorneys, paralegals, and other staff regarding billing and time entry best practices.</li></ul>
2026-10-27T00:00:00Z

Legal Conflicts Analyst

San Francisco, CA
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
We are looking for a Conflicts Analysts join our firm in San Francisco This role focuses on evaluating conflicts of interest for new matters and attorney hires, helping the firm meet ethical standards while supporting business growth. The position works closely with attorneys and risk partners to assess issues, guide resolution steps, and maintain compliance with firm policies and conduct requirements. Responsibilities:• Assess submissions for new matters and attorney onboarding to identify potential legal or business conflicts and summarize findings for stakeholders.• Research clients, related parties, and corporate relationships to build a complete picture for conflict analysis.• Prepare and interpret conflict reports, highlighting key risks, affected parties, and items requiring follow-up.• Examine waivers, disclosure documents, and engagement terms to confirm they address conflict concerns and align with firm standards.• Support review of outside counsel guidelines and apply those requirements when evaluating conflict and ethical wall obligations.• Coordinate with attorneys, conflicts personnel, and risk management leaders to resolve issues tied to new business intake and lateral hires.• Establish and maintain ethical screens when required, including drafting supporting notices and documentation.• Protect highly sensitive client and firm information by exercising sound judgment, discretion, and confidentiality at all times.• Contribute to refinements in conflicts and intake procedures, including testing process improvements and assisting with coverage outside standard business hours when needed.
2026-10-05T00:00:00Z

Legal Secretary

Redwood City, CA
onsite
Permanent / Full Time
80000 - 120000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys with litigation, intellectual property, and administrative matters in Redwood City, California. This position plays a key role in keeping case activity, filings, scheduling, and client communications running smoothly while maintaining accuracy and confidentiality. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced legal environment. Responsibilities: • Submit court filings electronically in state, federal, and appellate venues while ensuring documents meet procedural requirements. • Maintain calendars for hearings, filing dates, trademark matters, and other critical case milestones to help attorneys stay ahead of deadlines. • Prepare engagement documents, client correspondence, and other legal support materials with a high level of accuracy and care. • Arrange logistics for depositions, trials, meetings, travel, and related events, including preparation of agendas and supporting documents. • Handle attorney admissions, memberships, continuing education records, and required registrations in an organized manner. • File and track materials with relevant agencies and courts, and keep both physical and digital case records current and accessible. • Support billing and financial administration by processing expenses, assisting with invoices, and helping reconcile related records. • Conduct basic legal or business research, summarize findings, and assist with reports, outreach, and other administrative projects as needed. • Open new matters, assist with conflict review processes, and provide backup coverage for other legal support team members when required.
2026-10-22T00:00:00Z

Legal Secretary

Emeryville, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-10-20T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Temporary / Contract
34 - 38 USD / Hourly
Robert Half is working with a reputable law firm seeking a Legal Secretary to support a Managing Partner in a busy litigation practice. This is a contract-to-hire opportunity for a highly organized professional who can manage multiple priorities, work independently, and deliver accurate, high-quality work in a fast-paced environment. The ideal candidate is detail-oriented, proactive, and interested in a long-term opportunity with growth potential. Responsibilities<ul><li>Provide high-level administrative and litigation support to a Managing Partner.</li><li>Prepare, edit, and proofread legal correspondence, letters, and other documents.</li><li>Manage attorney time entry and billing submissions.</li><li>Review, organize, and process documents using legal practice management systems, including Prevail.</li><li>Coordinate attorney calendars, deadlines, and daily workflow.</li><li>Maintain organized files and handle confidential information with discretion.</li><li>Prioritize and manage multiple assignments in a fast-paced environment.</li><li>Take ownership of tasks and work independently with minimal supervision.</li><li>Ensure all work product is accurate, professional, and completed in a timely manner.</li></ul>
2026-11-03T00:00:00Z

Legal Secretary

Berkeley, CA
onsite
Temporary to Hire
35 - 45 USD / Hourly
Our client, a nationally recognized firm, is seeking a Legal Secretary to join their close-knit team in Berkeley. This is a fully onsite, temp-to-hire opportunity for a detail-oriented legal professional with a strong civil litigation background who enjoys supporting attorneys, managing priorities, and contributing wherever needed. While the primary focus is legal secretary support, the firm is also open to leveraging administrative and paralegal-related skills when helpful. Responsibilities<ul><li>Prepare, revise, proofread, and format pleadings, motions, correspondence, and other legal documents</li><li>Manage attorney calendars, deadlines, court dates, and case-related scheduling</li><li>Handle state and federal court filings, including e-filing</li><li>Organize and maintain case files, pleadings, and litigation documents</li><li>Assist with discovery, document management, and trial preparation</li><li>Prepare exhibits, binders, and hearing materials</li><li>Answer incoming calls and provide general office administrative support</li><li>Assist with document review, investigations, and other substantive case support as needed</li></ul>
2026-10-30T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
A prestigious AmLaw firm is seeking an experienced Litigation Legal Secretary to join its Downtown Los Angeles office. This is an excellent opportunity for a polished legal professional looking to join a sophisticated, high-end firm with an exceptional benefits package and a 37.5-hour workweek. The ideal candidate will have 5+ years of litigation legal secretary experience and strong knowledge of both California state and federal court procedures. Experience supporting labor & employment litigators is highly preferred.Responsibilities<ul><li>Support attorneys handling sophisticated labor & employment litigation matters</li><li>Prepare, revise, format and proofread legal documents and correspondence</li><li>Handle state and federal court filings, including e-filing</li><li>Maintain attorney calendars, deadlines and court dates</li><li>Assist with discovery, pleadings, motions and trial preparation</li><li>Coordinate meetings, depositions and other case-related activities</li><li>Manage documents and maintain organized electronic case files</li><li>Provide high-level administrative support in a fast-paced professional environment</li></ul>Qualifications<ul><li>5+ years of litigation legal secretary experience</li><li>Strong knowledge of California state and federal court rules and procedures</li><li>Labor & employment litigation experience strongly preferred</li><li>Excellent document formatting, proofreading and organizational skills</li><li>Strong attention to detail and ability to manage multiple deadlines</li><li>Professional communication skills and ability to work with attorneys at all levels</li></ul>Why Consider This Opportunity?<ul><li>Prestigious AmLaw firm</li><li>37.5-hour workweek</li><li>Sophisticated labor & employment litigation practice</li><li>High-end, professional working environment</li><li>Excellent long-term career opportunity</li><li>Medical, dental and vision insurance</li><li>401(k)</li><li>Comprehensive benefits package</li></ul>Workplace: Onsite – Downtown Los AngelesQualified candidates interested in learning more are encouraged to apply confidentially, Quidana.Dove<at>RobertHalf.<com>
2026-10-12T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
110000 - 120000 USD / Yearly
We are looking for an experienced Legal Secretary to support a busy commercial litigation practice. This role is well suited for a confident, detail-oriented individual who can manage competing priorities, maintain accuracy under pressure, and contribute effectively in a high-volume, partner-driven environment. The ideal candidate brings strong litigation support experience, takes initiative without constant direction, and is ready to assume ownership of daily responsibilities from the start. Responsibilities: • Prepare, review, and submit court filings in state and federal courts, ensuring all documents meet procedural rules and deadlines. • Maintain complex litigation calendars by tracking hearings, filing dates, court appearances, and other case-related milestones. • Support attorneys with document preparation, revisions, formatting, and transcription from dictated material as needed. • Coordinate case materials, correspondence, and legal records so files remain organized, current, and readily accessible. • Monitor multiple active matters at once and adjust priorities quickly to meet urgent deadlines in a fast-paced practice. • Communicate with attorneys, court personnel, and internal teams to facilitate efficient handling of litigation matters. • Take ownership of assigned work by anticipating needs, following through on deliverables, and helping keep matters on schedule.
2026-10-22T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support litigation matters in Redwood City, California. This role focuses on preparing court-ready documents, coordinating filings, and maintaining organized case materials while working closely with attorneys, paralegals, and litigation support colleagues. The ideal candidate brings strong knowledge of filing procedures, excellent document formatting skills, and the ability to manage deadlines in a fast-paced legal environment. Responsibilities:• Draft, revise, proofread, and finalize litigation documents such as motions, briefs, and related court submissions before filing.• Produce accurate tables of contents and tables of authorities, and apply advanced formatting tools to ensure consistency across legal documents.• Prepare final filing sets in PDF format, including bookmarking, pagination, and layout adjustments that meet court submission requirements.• Partner with paralegals and legal team members to assemble exhibits, appendices, and supporting records for filings and case materials.• Monitor applicable court rules, filing procedures, and judge-specific requirements to help maintain compliance across matters.• Keep case information records current by updating deadlines, court details, captions, and service lists with accuracy.• Manage the storage and organization of draft and final documents within litigation document management systems while preserving accessibility and security.• Support shared litigation workflows by responding to team assignments, assisting with filing requests, and helping coordinate coverage for urgent or after-hours submissions.• Follow established litigation support procedures and practice guidelines to promote consistency, quality, and compliance in daily work.
2026-10-28T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-11-02T00:00:00Z

Litigation Support Specialist

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
A San Francisco–based law firm is seeking an experienced and detail-oriented Litigation Support Specialist to support attorneys and litigation teams through all phases of the litigation lifecycle. This is a contract-to-hire opportunity for someone who excels in managing large volumes of data, supporting e‑discovery workflows, and ensuring litigation materials are accurately organized and accessible. The Litigation Support Specialist will work closely with attorneys, paralegals, and IT teams to support document review, discovery, and trial preparation efforts in a fast-paced legal environment. Key Responsibilities<ul><li>Support litigation teams with e‑discovery and document management throughout active cases</li><li>Assist with document collections, processing, and productions</li><li>Manage and maintain litigation databases and document review platforms (e.g., Relativity)</li><li>Coordinate document review workflows and ensure quality control during review projects</li><li>Prepare and organize discovery responses, exhibits, and trial materials</li><li>Support deposition and trial preparation, including exhibit management and logistics</li><li>Troubleshoot basic technical issues related to litigation databases and review tools</li><li>Collaborate with attorneys, paralegals, and vendors on discovery-related tasks</li><li>Ensure compliance with court rules, discovery deadlines, and confidentiality standards</li></ul>
2026-11-02T00:00:00Z

Marketing Operations Specialist

San Ramon, CA
onsite
Temporary to Hire
35 - 45 USD / Hourly
We are looking for a Marketing Operations Specialist to join a growing team in San Ramon, California on a contract basis with the potential to become permanent. This position supports the day-to-day execution of marketing programs by bringing structure to projects, improving coordination across stakeholders, and ensuring campaigns and events stay on track. The role is ideal for someone who enjoys organizing complex workstreams, maintaining accurate data, and helping marketing efforts move from concept through delivery with consistency and accountability. Responsibilities: • Coordinate the full marketing workflow by organizing timelines, deliverables, ownership, and milestones across multiple initiatives. • Maintain centralized visibility into active marketing projects so teams can easily track priorities, progress, dependencies, and upcoming actions. • Partner with marketing leadership to turn business goals and campaign ideas into practical execution plans with clear follow-up and accountability. • Oversee operational planning for meetings, webinars, recruiting activities, client events, and other marketing programs, including logistics, vendor communication, attendee coordination, and materials preparation. • Work closely with creative and content partners to support invitations, branded assets, presentation materials, and event-related communications. • Prepare and maintain recurring reports and dashboards that measure campaign results, event participation, lead activity, and areas for future optimization. • Manage marketing tools, databases, lists, and tracking systems to help ensure accurate segmentation, clean records, and reliable campaign data. • Develop and refine repeatable processes for intake requests, campaign coordination, event execution, and reporting while identifying opportunities to streamline workflows. • Serve as a key point of contact for advisor and internal marketing requests by communicating timelines, status updates, competing priorities, and next steps clearly.
2026-11-02T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a plaintiff-side personal injury practice in Oakland, California. This role involves managing case activity from intake through litigation support, with a strong focus on filings, scheduling, and document preparation. The ideal candidate brings solid experience in civil litigation procedures and communicates effectively with attorneys, clients, courts, and outside providers. Responsibilities: • Coordinate litigation calendars by tracking hearings, deadlines, appointments, and other time-sensitive case events. • Prepare and submit court documents through electronic filing systems while ensuring compliance with applicable procedural requirements. • Assist attorneys with discovery tasks, including organizing materials, drafting routine responses, and maintaining complete case files. • Open and structure new matter files and document templates to support efficient case handling. • Communicate professionally with clients, court personnel, medical offices, and other external contacts regarding case status and records requests. • Request, review, and organize medical records and related documentation for personal injury matters. • Maintain accurate file documentation and support the day-to-day progression of plaintiff personal injury cases. • Provide general administrative and legal support across civil litigation matters as needed.
2026-10-01T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-10-26T00:00:00Z

Legal Assistant

Menlo Park, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Boutique law firm is seeking a part-time Legal Assistant to support legal and administrative operations in Menlo Park, California. This Legal Assistant position is ideal for someone who can manage deadlines, coordinate court-related documentation, and keep case activity organized in a fast-paced environment. The role requires strong administrative judgment, accuracy in legal filings, and the ability to work effectively across multiple litigation matters. This part-time role is 20-25 hours per week with a flexible schedule within standard business hours and requires on-site work. The ideal candidate will have at least one year of administrative experience in a corporate work environment; legal experience is a plus but not required. Responsibilities:• Prepare, review, and submit legal documents through electronic filing systems while ensuring compliance with court rules and deadlines.• Maintain attorney calendars by tracking hearings, filing dates, case milestones, and other time-sensitive litigation events.• Organize case files, correspondence, and supporting records so materials are current, accessible, and properly documented.• Coordinate court filings and related follow-up activities, including confirming submissions and resolving filing issues when needed.• Assist with civil litigation matters by supporting document preparation, case tracking, and general legal administrative tasks.• Monitor scheduling changes and communicate important updates to attorneys and internal stakeholders in a timely manner.• Perform routine legal support duties that contribute to efficient case management and day-to-day workflow continuity.Botui
2026-10-30T00:00:00Z

Legal Assitant

San Jose, CA
onsite
Temporary / Contract
25 - 45 USD / Hourly
Responsibilities:<ul><li>Manage attorney calendars, deadlines, and scheduling</li><li>Prepare, revise, and format legal documents and correspondence</li><li>File documents in state and federal courts</li><li>Maintain case files and document management systems</li><li>Coordinate client communications and meetings</li><li>Assist with discovery, trial preparation, and administrative tasks</li><li>Track deadlines and ensure compliance with court rules</li></ul>
2026-10-30T00:00:00Z

Office Specialist

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Office Specialist to support property administration activities for a community in California. This Contract position is ideal for someone who can balance resident service, office coordination, and daily operational support in a housing environment. The person in this role will help keep property records organized, assist with compliance-related processes, and contribute to efficient communication with residents, staff, and external partners. Responsibilities: • Oversee administrative and operational activities for the assigned property to help maintain an organized, safe, and resident-focused community. • Support staff coordination by assisting with scheduling, onboarding, training follow-up, and day-to-day workflow distribution across office and site functions. • Maintain resident records, waiting lists, and occupancy documentation in accordance with applicable housing regulations, Fair Housing standards, and Section 504 guidelines. • Coordinate with maintenance teams and outside vendors to track service requests, preventive maintenance activity, repairs, and completion timelines. • Prepare documentation and organize files needed for audits, inspections, and compliance reviews, ensuring required materials are accurate and readily accessible. • Assist with rent administration by tracking collections, recording deposit information, monitoring receivables, and escalating delinquent accounts for appropriate follow-up. • Contribute to annual budget planning and support ongoing expense tracking to help the property operate within approved financial targets. • Help market available units, process move-ins and recertifications, and keep resident files current and complete under regulatory requirements. • Conduct or support periodic unit and site inspections, document findings, and coordinate follow-up actions such as work orders, notices, or resident chargebacks.
2026-11-03T00:00:00Z

Contract Specialist

Redwood City, CA
remote
Temporary / Contract
35 - 50 USD / Hourly
A growing technology company in Fremont is seeking a Contracts Specialist to join its Legal team. This role will provide day-to-day support to the General Counsel and help manage the full contract lifecycle across the organization. The position is primarily administrative in nature, with responsibility for contract intake, tracking, routing, execution, organization, and renewal management, while also assisting with first-pass review of agreements, especially nondisclosure agreements (NDAs). The Contracts Administrator will work across a wide range of company agreements and partner closely with internal stakeholders including sales, procurement, finance, HR, operations, and business leadership to help ensure contracts are processed efficiently and maintained accurately. Key Responsibilities<ul><li>Support the General Counsel with administration of the company’s contract lifecycle management process from request through execution, storage, and renewal tracking</li><li>Serve as a central point of contact for contract intake, status updates, document routing, signature coordination, and follow-up with internal stakeholders</li><li>Conduct first-pass review of standard agreements, with a particular focus on NDAs, using approved templates, playbooks, and escalation guidelines</li><li>Prepare, revise, format, and distribute contracts and related legal documents for review and execution</li><li>Maintain organized contract files, databases, trackers, and electronic records to ensure accuracy, completeness, and accessibility</li><li>Monitor key contract dates, including renewals, expirations, notice periods, and other obligations, and proactively alert stakeholders</li><li>Assist with administration of all agreement types across the company, including customer, vendor, partner, procurement, consulting, and confidentiality agreements</li><li>Help identify nonstandard terms and route issues to the General Counsel or appropriate legal team member for further review</li><li>Track contract status and generate reports related to volume, turnaround times, renewals, and outstanding items</li><li>Support process improvement initiatives for legal operations, contract workflows, templates, and recordkeeping practices</li><li>Coordinate with cross-functional teams to collect required information and ensure timely completion of agreements</li><li>Assist with legal templates, signature packets, and document version control</li><li>Support audits, compliance requests, and internal document retrieval as needed</li><li>Perform other legal administrative and contract support duties as assigned</li></ul>
2026-10-30T00:00:00Z

Order Management Specialist

San Leandro, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Customer Service Representative to provide hands-on administrative and customer service support for a Long-term Contract position based in San Leandro, California. This role will help keep daily department operations organized by managing routine tasks, supporting communication, and assisting with document and spreadsheet work. The ideal candidate is dependable, detail-oriented, and comfortable working onsite in a manufacturing environment while adapting to shifting priorities and team needs. Responsibilities: • Coordinate day-to-day administrative activities such as organizing records, entering information accurately, and managing written communications. • Support the customer service team by taking on routine and overflow assignments so core staff can focus on higher-priority work. • Create, update, and format business documents using Microsoft Word to ensure materials are clear and professionally prepared. • Maintain and revise spreadsheets in Microsoft Excel to track information, organize data, and support reporting needs. • Use Microsoft Outlook to manage emails, schedule-related tasks, and assist with timely follow-up communication. • Help improve departmental workflow by staying responsive to requests and contributing to efficient task completion. • Collaborate with team members across the department and provide assistance wherever additional support is needed.
2026-10-30T00:00:00Z

Order Management Specialist

Oakland, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
We are looking for an Order Management Specialist to process customer orders, coordinate fulfillment, and ensure accurate and timely order completion.Responsibilities:<ul><li>Enter and manage customer orders in the system</li><li>Review orders for accuracy, pricing, and product availability</li><li>Coordinate with sales, warehouse, and shipping teams</li><li>Resolve order discrepancies and customer issues</li><li>Track shipments and update customers on order status</li><li>Maintain order records and reporting</li></ul>
2026-10-17T00:00:00Z

Law Clerk

San Jose, CA
onsite
Temporary / Contract
35 - 35 USD / Hourly
Law Clerk | Maternity Leave CoverageLocation: San Jose, CASchedule: Full-Time, On-Site | Monday-Friday, 8:00 AM-5:00 PMDuration: Temporary assignment through April/MayWe are seeking a detail-oriented and organized Law Clerk for a full-time, on-site temporary assignment supporting an executive department in San Jose. This is an excellent opportunity for someone with strong administrative, research, and document management skills who enjoys supporting legal, policy, and organizational initiatives.Key Responsibilities<ul><li>Assist with reviewing, tracking, and maintaining chapter constitutions and bylaws.</li><li>Track submissions, maintain accurate records, and organize documents and related materials.</li><li>Assist with correspondence regarding revisions, updates, and document submissions.</li><li>Support committee coordination, research assignments, and special projects.</li><li>Assist with preparing and distributing policy bulletins.</li><li>Provide administrative support to the Board of Directors, including meeting preparation and coordination.</li><li>Maintain files, spreadsheets, and departmental records.</li><li>Prepare business correspondence, assist with basic reports, and manage deadlines.</li><li>Provide general administrative and project coordination support to the Executive Department.</li></ul>Qualifications<ul><li>Strong organizational skills and attention to detail.</li><li>Basic understanding of project coordination principles and procedures.</li><li>Familiarity with organizational structures, policies, practices, and procedures, ideally within a union environment.</li><li>Basic knowledge of constitutions, bylaws, or governance documents is a plus.</li><li>Strong written communication skills, including business letter writing and basic report preparation.</li><li>Proficiency with document management, spreadsheets, and general office applications.</li><li>Ability to manage multiple priorities, maintain accurate records, and meet deadlines.</li></ul>
2026-10-21T00:00:00Z

Litigation Legal Assistant

Emeryville, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Our client, a well-established plaintiff-side labor and employment law firm, is seeking a Legal Assistant to join its collaborative team. This position offers the opportunity to support attorneys representing labor unions and employees in a variety of workplace, public sector, and labor-related matters. The ideal candidate is eager to take on substantive legal work while also assisting with the day-to-day support responsibilities that help keep matters moving efficiently. This is a contract-to-hire opportunity with conversion based on performance, fit, and business needs. The candidate will be expected to report on-site in Emeryville for the first 90 days, and then transition to a hybrid schedule. Responsibilities<ul><li>Support attorneys handling labor and employment disputes, grievance matters, administrative proceedings, and civil litigation</li><li>Draft correspondence, pleadings, discovery requests and responses, subpoenas, and other legal documents</li><li>Conduct legal, factual, and public records research</li><li>Assist with document collection, review, organization, and production</li><li>Prepare exhibits, hearing binders, arbitration materials, and case files</li><li>Track deadlines and maintain case calendars</li><li>Coordinate filings with courts, administrative agencies, and related entities</li><li>Communicate with clients, union representatives, opposing counsel, and third parties regarding case-related matters</li><li>Assist with witness interviews, case preparation, and hearing or trial support</li><li>Provide administrative and secretarial support as needed, including scheduling, document formatting, expense processing, and file management</li></ul>
2026-10-30T00:00:00Z

Exception Services Specialist

Novato, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are looking for an Exception Services Specialist to support banking operations by handling transaction and account items that require manual review and follow-up. This Long-term Contract position is based in Novato, California, and is ideal for someone who can investigate discrepancies, coordinate with internal teams, and maintain accurate processing in a regulated financial services environment. The role requires sound judgment, strong attention to detail, and the ability to keep exception workflows moving efficiently while delivering dependable internal customer support. Responsibilities: • Review exception queues each day, investigate suspended or rejected items, and complete the steps needed to bring transactions to resolution. • Research account variances, posting issues, and balance discrepancies by examining records, identifying root causes, and applying appropriate corrections. • Process exception-related work across banking activities such as checks, wire transfers, deposits, loan items, and other transactions that fall outside standard handling. • Partner with branches and internal support teams to gather missing details, clarify documentation, and resolve outstanding issues in a timely manner. • Detect input or processing inaccuracies, make updates when appropriate, and help prevent repeat issues through careful review of transaction data. • Record findings, actions, and outcomes clearly so that each case is documented accurately and meets audit and compliance expectations. • Escalate high-risk or complex matters when approvals or additional review are needed to ensure proper handling. • Support service quality by responding to internal inquiries, assisting with banking transaction questions, and communicating through email and other business channels. • Use multiple browser-based systems and banking platforms to track cases, verify information, and maintain productivity across concurrent tasks.
2026-10-09T00:00:00Z

RIA Billing & Operations Specialist

San Ramon, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Jennifer Fukumae is a direct-hire recruiter specializing in Financial Services, partnering with firms and professionals to connect top talent with the right opportunities. Reach out via LinkedIn or email to start a conversation. An established Registered Investment Advisory (RIA) firm in San Ramon is seeking a detail-oriented Reporting & Billing Specialist to join its growing operations team. This is an internal-facing role that works closely with financial advisors and the firm's internal team to support portfolio reporting, quarterly billing, account administration, and operational workflows. The primary focus will be managing quarterly billing across client accounts, maintaining accurate account data, and overseeing reporting and financial systems, including Envestnet Tamarac. Key Responsibilities<ul><li>Quarterly Billing: Manage the end-to-end quarterly billing process across client accounts, ensuring calculations are accurate and completed on schedule.</li><li>Billing & Fee Administration: Review fee schedules, account information, and billing calculations; identify discrepancies and communicate anticipated billing amounts to advisors and internal teams.</li><li>Portfolio Reporting: Manage Envestnet Tamarac, including portfolio accounting, reporting functionality, and ongoing system maintenance.</li><li>Account Administration: Set up new accounts, establish client portals, process account updates, and maintain accurate information across internal systems.</li><li>CRM Management: Oversee CRM data and maintain accurate account, household, and relationship records.</li><li>Daily Operations: Handle system updates, reporting needs, account maintenance, and other operational tasks that keep the firm running smoothly.</li><li>Internal Collaboration: Partner with advisors and internal team members to coordinate billing cycles, resolve operational issues, and support ongoing reporting needs.</li></ul>
2026-10-22T00:00:00Z

Operations Manager

Mill Valley, CA
onsite
Permanent / Full Time
140000 - 195000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Operations Director | Boutique Wealth Management Firm | Mill Valley; Hybrid Join a boutique wealth management firm serving ultra-high-net-worth families and private foundations. The team operates in a highly collaborative, high-integrity environment and is known for delivering exceptional service to a select client base. This role offers the chance to join a close-knit team and gain hands-on exposure to sophisticated wealth management operations. You’ll work closely with senior leadership, have real ownership of your work, and be part of a growing firm that values balance, flexibility, and quality. Responsibilities<ul><li>Execute trades across custodian and trading platforms and resolve settlement issues</li><li>Maintain and reconcile portfolio, transaction, and cost basis data across systems</li><li>Support account setup, data feeds, and reporting platform accuracy</li><li>Prepare and distribute quarterly client performance reports</li><li>Provide operational support to advisors and assist with ad hoc projects</li><li>Help improve and streamline operational processes</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-10-09T00:00:00Z

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