<p>We are looking for a detail-oriented Legal Secretary to support attorneys handling litigation matters in San Francisco, California. This role combines legal administrative coordination with document preparation, court filing support, calendar management, and case organization across active matters. The ideal candidate brings strong judgment, a disciplined approach to deadlines, and the ability to work effectively with attorneys, clients, courts, and internal teams in a fast-paced law firm environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the organization and upkeep of case records in both digital and paper formats, maintaining complete, accurate, and court-compliant files throughout each matter.</p><p>• Draft, revise, format, and proof legal materials such as pleadings, motions, discovery documents, correspondence, and other case-related documentation before submission or distribution.</p><p>• Submit filings through state and federal electronic court systems while monitoring jurisdiction-specific procedures, timing requirements, and filing deadlines.</p><p>• Maintain attorney and matter calendars by tracking hearings, depositions, court appearances, meetings, and other critical milestones to support timely case progression.</p><p>• Support discovery activities by gathering, reviewing, labeling, and organizing materials for production, internal use, and case strategy needs.</p><p>• Prepare exhibits, deposition packets, hearing materials, trial notebooks, and closing binders to ensure attorneys have organized resources for proceedings and transactions.</p><p>• Communicate professionally with clients, opposing counsel, court personnel, and colleagues while handling document delivery, service tracking, reporting, and general legal support tasks.</p>
<p>We are looking for a Conflicts Analysts join our firm in San Francisco This role focuses on evaluating conflicts of interest for new matters and attorney hires, helping the firm meet ethical standards while supporting business growth. The position works closely with attorneys and risk partners to assess issues, guide resolution steps, and maintain compliance with firm policies and conduct requirements.</p><p><br></p><p>Responsibilities:</p><p>• Assess submissions for new matters and attorney onboarding to identify potential legal or business conflicts and summarize findings for stakeholders.</p><p>• Research clients, related parties, and corporate relationships to build a complete picture for conflict analysis.</p><p>• Prepare and interpret conflict reports, highlighting key risks, affected parties, and items requiring follow-up.</p><p>• Examine waivers, disclosure documents, and engagement terms to confirm they address conflict concerns and align with firm standards.</p><p>• Support review of outside counsel guidelines and apply those requirements when evaluating conflict and ethical wall obligations.</p><p>• Coordinate with attorneys, conflicts personnel, and risk management leaders to resolve issues tied to new business intake and lateral hires.</p><p>• Establish and maintain ethical screens when required, including drafting supporting notices and documentation.</p><p>• Protect highly sensitive client and firm information by exercising sound judgment, discretion, and confidentiality at all times.</p><p>• Contribute to refinements in conflicts and intake procedures, including testing process improvements and assisting with coverage outside standard business hours when needed.</p>
We are looking for a detail-oriented Legal Secretary to support a growing litigation practice in San Francisco, California. This position will provide day-to-day administrative and document support to three law clerks and associates, with the potential to assist additional legal staff as needs evolve. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced legal environment.<br><br>Responsibilities:<br>• Prepare, proofread, and format litigation documents, correspondence, discovery materials, and other legal paperwork before filing or distribution.<br>• Draft routine legal documents such as pleadings, memoranda, notices, subpoenas, and court-related forms using firm-approved software and templates.<br>• Submit filings in state and federal courts, including electronic filings, while ensuring compliance with applicable procedural requirements.<br>• Manage attorney calendars by tracking hearings, meetings, deadlines, and follow-up items to help the legal team stay ahead of key case obligations.<br>• Coordinate court date reservations and communicate with court personnel as needed to secure hearing availability and confirm scheduling details.<br>• Organize and maintain case records in document management systems, including saving, scanning, and indexing incoming legal and case-related materials.<br>• Support litigation logistics by assembling binders for depositions, trials, and hearings, and by arranging meeting spaces and visitor notifications when required.<br>• Review vendor billing information and prepare related payment or submission documentation in accordance with attorney direction and internal procedures.<br>• Provide backup administrative assistance to other team members and take on additional support tasks based on attorney and case needs.
<p>We are looking for a detail-oriented Legal Secretary to provide immediate on-site support for a busy legal team in Oakland, California that handles plaintiff-side personal injury matters. This contract-to-hire position is ideal for someone who can keep case activity organized, manage deadlines accurately, and handle court-related filings with confidence. The role will primarily assist attorneys with day-to-day administrative and legal support, including work that may involve personal injury matters.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare, review, and submit legal documents through electronic filing systems in accordance with court deadlines and procedural requirements.</p><p>• Maintain attorney calendars by tracking hearings, filing dates, appointments, and other critical case milestones.</p><p>• Coordinate court filings and related documentation to help ensure matters move forward efficiently and on schedule.</p><p>• Provide administrative and legal support to attorneys by organizing case materials, correspondence, and records.</p><p>• Monitor deadlines and follow up on time-sensitive tasks to support accurate and timely case management.</p><p>• Communicate professionally with courts, clients, and internal team members regarding scheduling and document handling.</p><p>• Assist with legal matters that may include personal injury cases, depending on team needs and assignment priorities </p>
<p>A prestigious <strong>AmLaw firm</strong> is seeking an experienced <strong>Litigation Legal Secretary</strong> to join its Downtown Los Angeles office. This is an excellent opportunity for a polished legal professional looking to join a sophisticated, high-end firm with an exceptional benefits package and a <strong>37.5-hour workweek</strong>.</p><p><br></p><p>The ideal candidate will have <strong>5+ years of litigation legal secretary experience</strong> and strong knowledge of both <strong>California state and federal court procedures</strong>. Experience supporting labor & employment litigators is highly preferred.</p><p>Responsibilities</p><ul><li>Support attorneys handling sophisticated labor & employment litigation matters</li><li>Prepare, revise, format and proofread legal documents and correspondence</li><li>Handle <strong>state and federal court filings</strong>, including e-filing</li><li>Maintain attorney calendars, deadlines and court dates</li><li>Assist with discovery, pleadings, motions and trial preparation</li><li>Coordinate meetings, depositions and other case-related activities</li><li>Manage documents and maintain organized electronic case files</li><li>Provide high-level administrative support in a fast-paced professional environment</li></ul><p>Qualifications</p><ul><li><strong>5+ years of litigation legal secretary experience</strong></li><li>Strong knowledge of <strong>California state and federal court rules and procedures</strong></li><li>Labor & employment litigation experience strongly preferred</li><li>Excellent document formatting, proofreading and organizational skills</li><li>Strong attention to detail and ability to manage multiple deadlines</li><li>Professional communication skills and ability to work with attorneys at all levels</li></ul><p>Why Consider This Opportunity?</p><ul><li>Prestigious <strong>AmLaw firm</strong></li><li><strong>37.5-hour workweek</strong></li><li>Sophisticated labor & employment litigation practice</li><li>High-end, professional working environment</li><li>Excellent long-term career opportunity</li><li><strong>Medical, dental and vision insurance</strong></li><li><strong>401(k)</strong></li><li>Comprehensive benefits package</li></ul><p><strong>Workplace:</strong> Onsite – Downtown Los Angeles</p><p>Qualified candidates interested in learning more are encouraged to apply confidentially, Quidana.Dove<at>RobertHalf.<com></p>
<p>Robert Half is partnering with a law firm in San Francisco, seeking a professional and organized Legal Receptionist to serve as the first point of contact for clients, visitors, and staff. This fully onsite, contract position is expected to run through approximately the end of October and is ideal for someone with prior receptionist experience, preferably within a law firm or professional services environment. The successful candidate will enjoy working in a fast-paced office setting and providing exceptional administrative and client support.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Answer, screen, and direct incoming phone calls in a professional manner</li><li>Greet and assist clients, visitors, and vendors</li><li>Manage conference room scheduling and meeting logistics</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Perform general administrative duties, including filing, scanning, data entry, and document preparation</li><li>Maintain a clean and professional reception area</li><li>Order office supplies and assist with day-to-day office operations</li><li>Provide administrative support to attorneys and office staff as needed</li><li>Assist with other receptionist and office coordination duties as assigned</li></ul>
<p>A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
We are looking for a detail-oriented Legal Assistant to support a plaintiff-side personal injury practice in Oakland, California. This role involves managing case activity from intake through litigation support, with a strong focus on filings, scheduling, and document preparation. The ideal candidate brings solid experience in civil litigation procedures and communicates effectively with attorneys, clients, courts, and outside providers.<br><br>Responsibilities:<br>• Coordinate litigation calendars by tracking hearings, deadlines, appointments, and other time-sensitive case events.<br>• Prepare and submit court documents through electronic filing systems while ensuring compliance with applicable procedural requirements.<br>• Assist attorneys with discovery tasks, including organizing materials, drafting routine responses, and maintaining complete case files.<br>• Open and structure new matter files and document templates to support efficient case handling.<br>• Communicate professionally with clients, court personnel, medical offices, and other external contacts regarding case status and records requests.<br>• Request, review, and organize medical records and related documentation for personal injury matters.<br>• Maintain accurate file documentation and support the day-to-day progression of plaintiff personal injury cases.<br>• Provide general administrative and legal support across civil litigation matters as needed.
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills.<br><br>Responsibilities:<br>• Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs.<br>• Manage e-filing processes and ensure timely submission of court documents.<br>• Coordinate and maintain legal calendars, including deadlines and court appearances.<br>• Conduct thorough analysis and prioritization of legal tasks and projects.<br>• Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations.<br>• Communicate effectively in English and Spanish to assist with bilingual legal needs.<br>• Apply in-depth knowledge of California Superior Court civil litigation rules and procedures.<br>• Ensure accuracy and compliance in all court filings and documentation.<br>• Collaborate with attorneys and other team members to meet case deadlines and objectives.
<p>A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
We are looking for a dependable Legal Assistant to support a trusts and estates practice in Burlingame, California. This position plays an important role in keeping client files, correspondence, and administrative workflows organized for a group of paralegals. The right candidate is comfortable handling recurring processes, communicating clearly, and maintaining a high level of accuracy in a structured office environment.<br><br>Responsibilities:<br>• Manage daily incoming and outgoing mail by sorting materials, preparing correspondence, and ensuring timely distribution to the appropriate team members.<br>• Create, update, and maintain organized paper and digital client files, including document intake, scanning, indexing, and ongoing records upkeep.<br>• Prepare documents for signature by reviewing formatting, completeness, and supporting materials before circulation.<br>• Draft transmittal letters and other client-facing correspondence to send completed documents and related information.<br>• Monitor certified mail activity, including receipt tracking and confirmation of delivery for important legal communications.<br>• Support legal and administrative filings by coordinating check requests, lodging wills, recording deeds, and preparing proofs of service.<br>• Assemble exhibits and backup documentation for petitions, tax filings, and other matters handled by the trusts and estates team.<br>• Assist with post-recording follow-up by attaching confirmations, updating files, and sending final transmittal materials as needed.
<p>We are looking for a Legal Assistant to join a defense-focused litigation practice in Walnut Creek, California. This contract-to-hire opportunity is ideal for someone who is comfortable supporting attorneys in a fast-paced civil litigation environment and can manage both case-related and administrative tasks with accuracy. The role begins with a fully on-site training period of 90 days, followed by a hybrid schedule with three days in the office and two days working from home. Candidates who bring strong court filing experience, strong document preparation skills, and dependable organizational support will be well positioned for success.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare, revise, and finalize legal documents so they meet court formatting requirements and attorney expectations.</p><p>• Handle electronic filings in both state and federal courts, ensuring submissions are accurate and completed within required deadlines.</p><p>• Maintain attorney calendars by tracking hearings, filing dates, meetings, and other litigation-related commitments.</p><p>• Provide day-to-day administrative assistance to attorneys, including organizing case materials and supporting workflow coordination.</p><p>• Support civil litigation matters by managing documents, monitoring deadlines, and helping keep case activity on schedule.</p><p>• Review filing details and court requirements carefully to reduce errors and help maintain compliance across active matters.</p>
<p>We are looking for an Office Specialist I to join our team in Oakland, California. In this role, you will support a department director by handling a variety of administrative and clerical tasks critical to daily operations. This is a long-term contract position that requires a proactive individual with excellent organizational skills and the ability to work independently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>Perform general clerical duties such as filing, data entry, and document preparation.</p><p>Answer phones, route calls, and provide exceptional customer service to internal and external stakeholders.</p><p>Maintain and update records, logs, and reports accurately and efficiently.</p><p>Assist with scheduling, correspondence, and meeting coordination.</p><p>Support departmental operations with additional administrative tasks as assigned.</p>
<p><strong>Office Specialist</strong></p><p><strong>Brief Job Description</strong></p><p>We are hiring an Office Specialist to support daily administrative operations and ensure the office runs efficiently. This role involves clerical support, scheduling, document management, and front-office coordination.</p><p><strong>Responsibilities</strong></p><ul><li>Answer phones, greet visitors, and manage incoming correspondence</li><li>Schedule meetings and maintain calendars</li><li>Prepare, file, and organize documents</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, reports, and administrative projects</li><li>Provide support to multiple departments as needed</li></ul>
We are looking for a Customer Service Representative to provide hands-on administrative and customer service support for a Long-term Contract position based in San Leandro, California. This role will help keep daily department operations organized by managing routine tasks, supporting communication, and assisting with document and spreadsheet work. The ideal candidate is dependable, detail-oriented, and comfortable working onsite in a manufacturing environment while adapting to shifting priorities and team needs.<br><br>Responsibilities:<br>• Coordinate day-to-day administrative activities such as organizing records, entering information accurately, and managing written communications.<br>• Support the customer service team by taking on routine and overflow assignments so core staff can focus on higher-priority work.<br>• Create, update, and format business documents using Microsoft Word to ensure materials are clear and professionally prepared.<br>• Maintain and revise spreadsheets in Microsoft Excel to track information, organize data, and support reporting needs.<br>• Use Microsoft Outlook to manage emails, schedule-related tasks, and assist with timely follow-up communication.<br>• Help improve departmental workflow by staying responsive to requests and contributing to efficient task completion.<br>• Collaborate with team members across the department and provide assistance wherever additional support is needed.
<p>We are looking for an Order Management Specialist to process customer orders, coordinate fulfillment, and ensure accurate and timely order completion.</p><p><strong>Responsibilities:</strong></p><ul><li>Enter and manage customer orders in the system</li><li>Review orders for accuracy, pricing, and product availability</li><li>Coordinate with sales, warehouse, and shipping teams</li><li>Resolve order discrepancies and customer issues</li><li>Track shipments and update customers on order status</li><li>Maintain order records and reporting</li></ul>
We are looking for an Exception Services Specialist to support banking operations by handling transaction and account items that require manual review and follow-up. This Long-term Contract position is based in Novato, California, and is ideal for someone who can investigate discrepancies, coordinate with internal teams, and maintain accurate processing in a regulated financial services environment. The role requires sound judgment, strong attention to detail, and the ability to keep exception workflows moving efficiently while delivering dependable internal customer support.<br><br>Responsibilities:<br>• Review exception queues each day, investigate suspended or rejected items, and complete the steps needed to bring transactions to resolution.<br>• Research account variances, posting issues, and balance discrepancies by examining records, identifying root causes, and applying appropriate corrections.<br>• Process exception-related work across banking activities such as checks, wire transfers, deposits, loan items, and other transactions that fall outside standard handling.<br>• Partner with branches and internal support teams to gather missing details, clarify documentation, and resolve outstanding issues in a timely manner.<br>• Detect input or processing inaccuracies, make updates when appropriate, and help prevent repeat issues through careful review of transaction data.<br>• Record findings, actions, and outcomes clearly so that each case is documented accurately and meets audit and compliance expectations.<br>• Escalate high-risk or complex matters when approvals or additional review are needed to ensure proper handling.<br>• Support service quality by responding to internal inquiries, assisting with banking transaction questions, and communicating through email and other business channels.<br>• Use multiple browser-based systems and banking platforms to track cases, verify information, and maintain productivity across concurrent tasks.
<p>Reach out to <strong><u>Michelle Espejo</u></strong><u> via </u><strong><u>email or LinkedIn</u></strong> for additional information or questions regarding this listing. </p><p> </p><p><strong>Operations Director | Boutique Wealth Management Firm | Mill Valley; Hybrid </strong></p><p> </p><p>Join a boutique wealth management firm serving <strong>ultra-high-net-worth families and private foundations</strong>. The team operates in a highly collaborative, high-integrity environment and is known for delivering exceptional service to a select client base.</p><p> </p><p>This role offers the chance to join a close-knit team and <strong>gain hands-on exposure to sophisticated wealth management operation</strong>s. You’ll work closely with senior leadership, have <strong>real ownership of your work</strong>, and be part of a<strong> growing firm that values balance,</strong> flexibility, and quality.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Execute trades across custodian and trading platforms and resolve settlement issues</li><li>Maintain and reconcile portfolio, transaction, and cost basis data across systems</li><li>Support account setup, data feeds, and reporting platform accuracy</li><li>Prepare and distribute quarterly client performance reports</li><li>Provide operational support to advisors and assist with ad hoc projects</li><li>Help improve and streamline operational processes</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
<p><strong>Anisa is a Direct-Hire</strong> Recruiter with Robert Half <strong>Financial Services, </strong>specializing in roles within<strong> Finance & Accounting </strong>across the<strong> Bay Area. </strong>Happy to connect with professionals in the space, even if you’re just curious about the market.</p><p> </p><p>✨ Branch Operations Manager</p><p>📍 San Francisco, CA (On-Site)</p><p>🏢 Respected Wealth Management Firm</p><p>💰 Competitive Base + Bonus </p><p><br></p><p>A well-established and highly respected wealth management and financial services firm is seeking an experienced <strong>Operations Manager</strong> to oversee branch operations and lead a team of Client Service Associates. This leadership role offers the opportunity to drive operational excellence, develop team members, enhance the client experience, and partner closely with senior leadership in a collaborative, high-performing environment. This position is ideal for a professional who enjoys leading people, improving processes, and serving as a key operational partner within a client-focused wealth management office.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead, mentor, and develop a team of Client Service Associates</li><li>Oversee day-to-day branch and operational activities</li><li>Drive process improvements and workflow efficiencies</li><li>Partner with leadership on resource planning and operational strategy</li><li>Monitor team performance and support employee development</li><li>Ensure compliance with industry regulations and firm policies</li><li>Manage operational budgets and resource allocation</li><li>Deliver an exceptional client experience through operational excellence</li><li>Support hiring, onboarding, training, and talent development initiatives</li><li>Collaborate with advisors, operations teams, and key internal stakeholders</li></ul><p><strong>For fastest consideration, reach out to <u>Anisa Henry via email or LinkedIn</u>.</strong></p><p><br></p>