<p><strong>Job Title:</strong> Contract Inventory Analyst (Bilingual – Vietnamese)</p><p><strong>Location:</strong> Remote </p><p><strong>Duration:</strong> 6 months, possible contract to hire</p><p><strong>Schedule:</strong> Must be open to varying shifts (e.g., 8:00 AM–4:00 PM PST or 2:00 PM–9:00 PM PST) | this position can be part-time or full-time</p><p><br></p><p>*<strong>Overview</strong></p><p>We are seeking a detail-oriented Inventory Analyst fluent in Vietnamese and English to support inventory and shipping operations for Vietnam-based products. This role requires strong analytical skills, a background in accounting, and experience managing accounts payable processes. This is a contract position that could become permanent for the right fit. </p><p><br></p><p>*<strong>Key Responsibilities</strong></p><ul><li>Review and process ISLT documents for Vietnam shipping compliance.</li><li>Monitor and reconcile inventory data to ensure accuracy across systems.</li><li>Manage Accounts Payable inbox, ensuring timely processing and resolution of vendor inquiries.</li><li>Perform AP-related tasks including invoice verification, coding, and payment scheduling.</li><li>Collaborate with logistics, finance and external vendor teams to maintain accurate shipping and inventory records.</li></ul><p> If you're interested in this position, please apply to this position and contact Meaghan O'Brien at meaghan.obrien - at - roberthalf - .com with your word resume and reference job ID# Inventory Analyst **</p>
<p>We are looking for a skilled Purchasing Analyst to join our clients team on a contract basis in Pittsburg, California. In this role, you will be responsible for managing procurement activities and ensuring the efficient acquisition of materials and services. This position is ideal for someone with a strong background in purchasing functions and a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Coordinate procurement processes, including the creation and management of purchase orders.</p><p>• Analyze purchasing activities to identify cost-saving opportunities and improve efficiency.</p><p>• Work closely with suppliers to ensure timely delivery of materials and adherence to quality standards.</p><p>• Maintain accurate records of purchasing transactions and ensure compliance with company policies.</p><p>• Collaborate with the purchasing department to streamline processes and meet organizational goals.</p><p>• Monitor inventory levels and forecast future material needs.</p><p>• Address and resolve any issues related to procurement or supplier performance.</p><p>• Ensure all purchasing activities align with budgetary constraints and project timelines.</p><p>• Conduct market research to identify new vendors and assess competitive pricing.</p><p>• Support the team in implementing best practices for procurement management.</p>
We are looking for a detail-oriented Shipping and Receiving Coordinator to join our team in Union City, California. In this role, you will oversee the scheduling and execution of shipping and receiving activities while ensuring seamless coordination with logistics, warehouse, and operations teams. This is a Contract to permanent position within the manufacturing industry, offering the opportunity to contribute to efficient material movement and inventory management.<br><br>Responsibilities:<br>• Coordinate shipping and receiving operations to ensure timely delivery and receipt of goods across warehouse locations.<br>• Collaborate with logistics and customer service teams to schedule outbound shipments based on inventory levels and production needs.<br>• Organize and update receiving schedules for incoming materials and packaging, maintaining records in line with company protocols.<br>• Provide detailed daily reports on shipments, receipts, transfers, and discrepancies to key stakeholders.<br>• Verify inventory availability for shipments by consulting inventory records or liaising with inventory control specialists.<br>• Prepare and review shipping documents for internal transfers and outbound deliveries, ensuring accuracy.<br>• Manage the flow of inbound, outbound, and transfer traffic by working closely with logistics, purchasing, production, and warehousing teams.<br>• Oversee scheduling platforms to set warehouse rules, carrier requirements, and shipment times.<br>• Assist with the reconciliation of inventory discrepancies and maintain data accuracy using inventory tracking systems.<br>• Analyze work processes and recommend improvements to enhance efficiency and quality of service.
<p>We are seeking an experienced Senior Accountant<strong> </strong>to join our accounting team. This role ensures the accuracy and integrity of financial reporting, daily accounting operations, and month-end close activities. The ideal candidate has strong GAAP knowledge, excellent attention to detail, and can manage complex accounting tasks independently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p> • Lead monthly and quarterly close processes with accuracy and timeliness.</p><p> • Prepare and review journal entries, reconciliations, and variance analyses.</p><p> • Maintain the general ledger and ensure proper account support and documentation.</p><p> • Partner with sales and service teams to ensure accurate transactions and provide accounting support.</p><p> • Manage QuickBooks functions and integration with Salesforce.</p><p> • Support budgeting, cost management, forecasting, and project tracking.</p><p> • Oversee inventory control and monthly counts.</p><p> • Manage AP, PO processing, and vendor relationships; provide guidance to staff.</p><p> • Oversee AR, billing approvals, and customer accounts.</p><p> • Mentor junior accountants and promote team collaboration.</p><p> • Maintain accounting policies, controls, and compliance standards.</p><p> • Lead or assist with special projects, system implementations, and process improvements.</p><p> • Coordinate with CPA firm on tax matters as needed.</p><p> • Provide general support for office and team operations.</p>
We are looking for a detail-oriented Inventory Clerk to join our team on a contract basis in Richmond, California. This role involves managing various aspects of warehouse operations, including inbound order processing, inventory adjustments, and customer order fulfillment, while adhering to food safety and company standards. The ideal candidate will thrive in a fast-paced environment and have experience in inventory management and warehouse equipment operation.<br><br>Responsibilities:<br>• Receive and stage inbound products accurately and efficiently.<br>• Organize and label items, ensuring proper stacking, stamping, and wrapping.<br>• Conduct inventory reconciliations and make necessary adjustments.<br>• Prepare and verify customer orders for accuracy before dispatch.<br>• Perform inspections to ensure compliance with organizational and industry standards.<br>• Operate warehouse equipment, including forklifts and transporters, safely and effectively.<br>• Maintain cleanliness and safety protocols in all work areas.<br>• Collaborate with the Warehouse Manager and production team to meet operational schedules.<br>• Participate in cycle counts and annual physical inventory processes as needed.<br>• Support general warehouse tasks and dock coordination activities.
<p>We are looking for a detail-oriented Staff Accountant to join our team in San Francisco, California. In this role, you will handle a variety of accounting functions, including accounts payable, financial reporting, and inventory accounting. This is an excellent opportunity for a motivated individual to contribute to a dynamic organization and grow professionally. <strong>For immediate consideration, please contact Daniel Mok directly via Linked-In.</strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p><strong>Full-Cycle Accounting:</strong> Oversee daily accounting tasks including journal entries, reconciliations, and month-end closing processes.</p><p><strong>Financial Reporting:</strong> Support the Finance Director in creating and reviewing financial statements for GAAP compliance and accuracy.</p><p><strong>Bank Reconciliations:</strong> Complete monthly reconciliations for all bank and credit card accounts.</p><p><strong>Inventory Management:</strong> Work with operations and sales to maintain accurate merchandise inventory records and cost reporting.</p><p><strong>Revenue Recognition:</strong> Accurately record sales, refunds, and adjustments related to merchandise.</p><p><strong>Tax Support:</strong> Assist in tax preparation by gathering documentation and supporting the Finance Director with filings.</p><p><strong>Compliance & Audits:</strong> Contribute to compliance reporting and support external audits and regulatory filings.</p><p><strong>Process Optimization:</strong> Recommend and implement improvements to financial workflows and accounts payable procedures.</p><p><strong>Accounts Payable (AP) Management:</strong></p><ul><li>Process vendor invoices accurately and on time.</li><li>Handle invoice approvals and various payment methods (ACH, wire, credit card, checks).</li><li>Ensure accurate coding of invoices to appropriate accounts and departments.</li><li>Reconcile AP accounts and resolve discrepancies.</li><li>Maintain vendor information and address payment-related inquiries.</li></ul>
<p>Colleen McAuliffe from Robert Half is looking for a dedicated Staff Accountant who is fluent in Mandarin to join our clients growing finance team. This role offers a unique opportunity to gain experience across various aspects of accounting and finance within a dynamic international organization. If you thrive in a fast-paced, collaborative environment and enjoy working on diverse tasks, this position is an excellent fit for you. </p><p> The role is 100% remote outside of quarterly meetings in Silicon Valley, CA ****Mandarin is a requirement. In addition, the must be eligible to work in the U.S. </p><p><br></p><p> Responsibilities: </p><p>• Perform month-end close activities, including preparing reconciliations and maintaining accurate documentation. </p><p>• Generate sales invoices and process billing adjustments after reviewing customer agreements. </p><p>• Monitor and manage cash applications to ensure accurate accounts receivable records. </p><p>• Oversee vendor invoices, payments, and employee reimbursements with attention to detail. </p><p>• Conduct corporate credit card reconciliations and resolve discrepancies promptly. </p><p>• Assist with inventory management and fixed asset tracking, including periodic cycle counts. </p><p>• Support accounting processes related to imported goods, duties, and compliance requirements. • Collaborate with departments such as Sales, Operations, HR, and Legal to address financial needs. • Work with international teams to resolve accounting and system-related issues effectively. • Contribute to audits, tax filings, and financial analysis as needed</p>
We are looking for a skilled Logistics Clerk to join our team in Fremont, California. This long-term contract position involves coordinating shipping and receiving operations, managing front office tasks, and providing exceptional customer service. The ideal candidate will possess a blend of logistics expertise, administrative skills, and basic accounting knowledge.<br><br>Responsibilities:<br>• Coordinate and execute shipping and receiving operations to ensure timely delivery and organization.<br>• Manage receptionist duties, including welcoming visitors and answering calls professionally.<br>• Provide customer service support by addressing inquiries and assisting with pre-sales activities.<br>• Maintain accurate records of accounts receivable and accounts payable transactions.<br>• Organize and track inventory to ensure proper stock levels and reporting.<br>• Collaborate with internal teams to streamline logistics processes and ensure efficiency.<br>• Utilize office software to perform administrative tasks and maintain documentation.<br>• Assist in resolving logistical issues and ensuring compliance with company procedures.<br>• Support basic accounting tasks to ensure financial accuracy and reporting.<br>• Communicate effectively with customers and vendors to address concerns and facilitate solutions.
We are looking for a detail-oriented Office Manager to join our team on a contract basis in San Leandro, California. In this role, you will oversee essential administrative tasks, manage office supplies, and ensure the smooth day-to-day operations of the office. This position offers an opportunity to contribute to a well-organized and efficient workplace.<br><br>Responsibilities:<br>• Coordinate administrative activities to ensure a productive and efficient office environment.<br>• Monitor and manage office supply inventory, placing orders as needed to maintain stock levels.<br>• Handle accounts payable processes, including invoice management and payment tracking.<br>• Serve as the primary receptionist, welcoming visitors and directing phone calls appropriately.<br>• Maintain organized records and filing systems for easy access to documentation.<br>• Assist in scheduling meetings and managing calendars for team members.<br>• Ensure compliance with office policies and procedures.<br>• Support other departments with administrative needs as required.<br>• Troubleshoot minor office equipment issues and coordinate repairs when necessary.<br>• Foster a positive and collaborative office culture through effective communication.
<p>We are looking for an experienced Controller to join our client's team in South San Jose, California. This role is pivotal in leading and enhancing financial operations within a dynamic manufacturing environment. As a key partner to executive leadership, you will oversee critical finance functions, drive compliance, and contribute to strategic decision-making.</p><p><br></p><p>Responsibilities:</p><p>• Manage comprehensive accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and month-end close processes.</p><p>• Develop, mentor, and lead a high-performing finance and accounting team.</p><p>• Design and implement accounting policies, procedures, and internal controls to ensure accuracy and scalability.</p><p>• Prepare and deliver timely financial statements and reports in compliance with industry standards.</p><p>• Provide actionable financial analysis, trends, and insights to support strategic decisions.</p><p>• Oversee cost accounting processes, inventory valuation, and manufacturing variance analysis.</p><p>• Collaborate with operational teams to improve production efficiencies and monitor standard costs.</p><p>• Lead company-wide budgeting and forecasting efforts to support organizational growth.</p><p>• Coordinate external audits and ensure adherence to regulatory compliance requirements.</p><p>• Manage payroll administration, retirement plan accounting, and cash management activities.</p>
<p>We are looking for a dependable and organized PART TIME Mailroom Assistant to join our team in San Francisco, California. In this role, you will be responsible for ensuring the efficient handling and processing of incoming and outgoing mail and packages, while maintaining a clean and secure mailroom environment. This is a long-term contract position, offering an excellent opportunity to contribute to the smooth operations of our workplace.</p><p><br></p><p>Responsibilities:</p><p>• Receive, sort, and distribute incoming mail and packages to the appropriate recipients in a timely manner.</p><p>• Prepare and process outgoing shipments, including packaging, labeling, and arranging carrier pickups.</p><p>• Coordinate daily delivery and pickup schedules with shipping carriers to ensure smooth logistics.</p><p>• Monitor and log deliveries, addressing any issues related to missing, delayed, or misrouted items.</p><p>• Maintain an organized and secure mailroom, ensuring supplies are well-stocked and areas are tidy.</p><p>• Replenish mailroom materials such as boxes, tape, and labels, and notify the office operations team when inventory is low.</p><p>• Assist with office-related tasks connected to mailroom workflows, including returns and equipment shipments.</p><p>• Provide clear communication to employees regarding package statuses, pickup instructions, and special handling requirements.</p><p>• Adhere to safety and security protocols for handling sensitive or confidential deliveries.</p><p>• Foster a service-oriented environment, ensuring employees feel supported in their mailroom needs.</p>
<p><strong>Job Description: Cost Accountant</strong></p><p>The Cost Accountant is responsible for collecting, analyzing, and reporting cost information to help drive operational efficiency, support financial decision-making, and ensure accurate financial records. This individual works closely with operations, manufacturing, and finance teams to develop cost standards, perform variance analysis, track inventory, and identify opportunities for process improvement.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Analyze and monitor manufacturing, production, or service costs to identify trends and areas for efficiency.</li><li>Prepare detailed cost reports and support ongoing budgeting and forecasting activities.</li><li>Record and reconcile inventory, material, labor, and overhead costs.</li><li>Perform monthly, quarterly, and annual close activities related to cost accounting.</li><li>Conduct variance analysis and communicate findings to management with recommendations.</li><li>Collaborate with teams to establish and maintain cost standards for products and services.</li><li>Ensure compliance with company policies and relevant accounting standards.</li><li>Support internal and external audits with cost documentation and reports.</li><li>Assist management in developing cost reduction strategies and streamlining operations.</li><li>Maintain accurate records in accounting systems and recommend process improvements.</li></ul><p><br></p>
We are looking for an organized and proactive Office Assistant to join our team in Gustine, California. In this long-term contract role, you will play an essential part in supporting human resources, logistics, and administrative operations. If you thrive in dynamic environments and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate recruitment efforts, including posting job openings, screening candidates, scheduling interviews, and managing onboarding processes.<br>• Maintain employee records and assist with payroll administration and benefits coordination.<br>• Support employee relations by addressing HR inquiries and ensuring compliance with company policies and labor laws.<br>• Organize and facilitate training sessions and staff development activities.<br>• Prepare and manage reports, presentations, and internal/external communications.<br>• Oversee office organization tasks such as maintaining supplies, handling mail, and ensuring a welcoming environment for visitors.<br>• Manage inventory levels, track shipments, and update inventory records to ensure accurate documentation.<br>• Coordinate shipping and receiving processes, including documentation and communication with vendors.<br>• Schedule and monitor deliveries to ensure timely arrivals and address any logistical challenges.<br>• Maintain compliance with shipping regulations and ensure all logistics files are accurately documented.
<p>Robert Half is seeking a detail-oriented and highly organized <strong>Inventory Accountant</strong> for ongoing opportunities with our clients in need of accounting professionals. The ideal candidate will possess strong analytical capabilities, excellent communication skills, and the ability to manage and reconcile inventory activities accurately while supporting the accounting and operations teams in achieving company objectives.</p><p> </p><p>This position offers the opportunity to grow in a fast-paced, dynamic environment, and you will contribute to the financial health and accuracy of inventory operations for our clients.</p><p> </p><p><strong>Key Responsibilities</strong>:</p><ul><li>Oversee and maintain accurate inventory records, ensuring all discrepancies are identified, investigated, and resolved promptly.</li><li>Perform reconciliation of inventory accounts, including raw materials, work-in-progress, and finished goods, to align with general ledger accounts.</li><li>Generate, analyze, and present reports on inventory levels, costs, and variances to management.</li><li>Support month-end and year-end close processes, including preparing journal entries related to inventory.</li><li>Assist with physical inventory counts, cycle counts, and audits, and ensure that inventory control systems are updated regularly.</li><li>Work closely with operations and procurement teams to ensure inventory accuracy and process improvements.</li><li>Continuously improve and streamline inventory accounting policies, workflows, and systems.</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and highly organized <strong>Inventory Accountant</strong> for ongoing opportunities with our clients in need of accounting professionals. The ideal candidate will possess strong analytical capabilities, excellent communication skills, and the ability to manage and reconcile inventory activities accurately while supporting the accounting and operations teams in achieving company objectives.</p><p> </p><p>This position offers the opportunity to grow in a fast-paced, dynamic environment, and you will contribute to the financial health and accuracy of inventory operations for our clients.</p><p> </p><p><strong>Key Responsibilities</strong>:</p><ul><li>Oversee and maintain accurate inventory records, ensuring all discrepancies are identified, investigated, and resolved promptly.</li><li>Perform reconciliation of inventory accounts, including raw materials, work-in-progress, and finished goods, to align with general ledger accounts.</li><li>Generate, analyze, and present reports on inventory levels, costs, and variances to management.</li><li>Support month-end and year-end close processes, including preparing journal entries related to inventory.</li><li>Assist with physical inventory counts, cycle counts, and audits, and ensure that inventory control systems are updated regularly.</li><li>Work closely with operations and procurement teams to ensure inventory accuracy and process improvements.</li><li>Continuously improve and streamline inventory accounting policies, workflows, and systems.</li></ul>
<p>We are looking for an experienced Office Manager to oversee daily administrative functions and ensure smooth operations within our office in San Francisco, California. This is a long-term contract position offering the opportunity to contribute to a well-organized and productive workplace. The role requires attention to detail, excellent organizational skills, and the ability to manage multiple tasks effectively.</p><p><br></p><p>This is a part-time role with flexible hours: 2-3 days in office per week (24 hours)</p><p>Located near Presidio Heights San Francisco (not easily accessible by BART) </p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage administrative tasks to ensure efficient office operations.</p><p>• Maintain adequate stock of office supplies by monitoring inventory and placing orders as needed.</p><p>• Handle accounts payable processes, including invoice management and payment tracking.</p><p>• Perform receptionist duties such as greeting visitors, answering calls, and directing inquiries to the appropriate departments.</p><p>• Organize and maintain office records and documentation in an orderly manner.</p><p>• Assist in scheduling meetings and managing calendars for team members.</p><p>• Ensure compliance with office policies and procedures while addressing any operational issues.</p><p>• Support team members with general administrative needs and requests.</p><p>• Develop and implement processes to improve overall office efficiency.</p><p><br></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013350123**</p><p><br></p>
<p>We are seeking a highly motivated and detail-oriented <strong>Accounting Manager</strong> to join our growing team. This stand-alone position is ideal for an experienced accounting professional who thrives in a dynamic startup environment and is eager to own the accounting function. The Accounting Manager will work closely with the CFO and play a critical role in establishing and managing the company’s financial processes, ensuring accurate reporting and compliance, and driving operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Accounting Operations:</strong></li><li>Manage and oversee all aspects of daily accounting operations, including accounts payable (AP), accounts receivable (AR), general ledger (GL), fixed assets, and payroll.</li><li>Maintain accurate and up-to-date financial records.</li><li>Ensure timely month-end and year-end close processes.</li><li><strong>Financial Reporting:</strong></li><li>Prepare monthly, quarterly, and annual financial statements in accordance with GAAP to present to the CFO and other stakeholders.</li><li>Generate management reports, dashboards, and key performance indicator (KPI) summaries for leadership review.</li><li><strong>Compliance and Audit:</strong></li><li>Ensure compliance with all applicable local, state, and federal tax regulations.</li><li>Coordinate audits and create audit-ready documentation.</li><li>Manage tax filings in partnership with external consultants as needed.</li><li><strong>Budgeting and Forecasting:</strong></li><li>Work with the CFO to develop and manage budgets, forecasts, and strategic financial plans.</li><li>Monitor variances and propose corrective actions to achieve financial targets.</li><li><strong>Process Improvements:</strong></li><li>Identify gaps in current systems and processes; design and implement accounting and reporting improvements to optimize efficiency.</li><li>Ensure effective use of ERP and financial software platforms.</li><li><strong>Cross-functional Collaboration:</strong></li><li>Partner with business and operations teams to ensure accurate cost accounting and inventory tracking.</li><li>Support teams with financial data and help develop decision-making frameworks.</li></ul>
<p>Are you an experienced <strong>Project Coordinator</strong> ready to contribute to a dynamic team in a hybrid work environment? We are currently seeking a <strong>Project Coordinator</strong> who can bring strong organizational and communication skills to support departmental initiatives. This <strong>Project Coordinator</strong> role is a great opportunity for someone who thrives in a multi-functional administrative and leadership capacity.</p><p><strong>Schedule:</strong> Day shift | Hybrid (2 days onsite/week)</p><p><strong>Responsibilities</strong></p><ul><li>Manage reporting and ensure company resources are utilized appropriately.</li><li>Maintain and coordinate project schedules and departmental activities.</li><li>Oversee internal position control and serve as a liaison between departments and stakeholders.</li><li>Provide administrative leadership across financial management, purchasing, inventory, and HR support.</li><li>Coordinate departmental hiring, onboarding, orientation, and HealthStream course compliance.</li><li>Manage equipment and supply allocation, perform inventory reviews, and generate facility reports.</li><li>Plan and execute internal events and workshops.</li><li>Collaborate with departments like communications, housekeeping, and maintenance for operational support.</li><li>Ensure proper setup and support for new hires including technology and workspace readiness.</li><li>Participate in other projects and complete assignments within specified timeframes.</li></ul>
<p>We are looking for an experienced Accounting Manager to join our team in Oakland, California. In this role, you will oversee key financial operations, ensuring accuracy and compliance in all accounting activities. The ideal candidate brings strong expertise in managing month-end processes, reconciling accounts, and preparing financial statements.</p><p><br></p><p>Responsibilities:</p><p>• Oversee month-, quarter-, and year-end closes, ensuring timely, accurate reporting and continuous process improvements.</p><p> • Prepare financial statements and reports in compliance with accounting standards, providing actionable insights to management.</p><p> • Manage inventory accounting, costing, and valuation; lead counts, reconcile variances, and ensure effective inventory controls.</p><p> • Lead and mentor AP/AR teams, setting KPIs, fostering collaboration, and supporting training and development.</p><p> • Optimize NetSuite ERP and integrated systems to enhance reporting accuracy, efficiency, and business alignment.</p>
<p>We have an exciting opportunity for a Cost Accountant & Financial Analyst with well-respected manufacturing company. </p><p>Reach out to Robyn Rosemon for more information 707.387.0299</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Enhance profitability through the proficient management of business analytics, focusing on sales, volumes, and margins drawn from internal financial reports.</p><p>• Monitor and manage cost variations due to factors such as inflation and raw material cost increases.</p><p>• Maintain an accurate sales database and monitor contract progress.</p><p>• Conduct a detailed analysis of the gross margin per invoice to ascertain profitability per customer and product.</p><p>• Assist in implementing and maintaining costing data within the ERP for precise analysis.</p><p>• Provide support to the Sales Team in preparing for customer visits, participating in profitability aspects, and occasionally in negotiation aspects.</p><p>• Improve tools to better assess standard cost and final inventory valuation.</p><p>• Collaborate with the Customer Service, Supply Chain, and Finance Team for aged stock reviews and preparation.</p><p>• Maintain and develop the costing system, documentation, and inventory records.</p><p>• Examine changes in COGS provided by order entry to determine the impact on product costs.</p><p>• Analyze manufacturing costs and compare them to standard costs for actual product cost evaluation.</p><p>• Conduct physical inventories and monitor monthly cycle counts.</p><p>• Manage financial activities including financial planning and reporting, budgeting, policies, and accounting best practices.</p><p>• Oversee the preparation of contract negotiations and gather reliable data, mainly related to profit.</p><p><br></p><p><br></p>
<p>Job Description Summary:</p><p><br></p><p>As a Facility Support Specialist, you will play a key role in enhancing the experience of our employees and visitors. The role involves overseeing a wide array of responsibilities like managing event setup and tear down, maintaining conference rooms, coordinating employee relocations, and carrying out facility maintenance tasks. This dynamic role requires you to maintain the smooth functioning of our facility and contribute significantly to creating a safe, neat, and welcoming environment for all our employees and guests.</p><p><br></p><p>Essential Functions and Responsibilities:</p><p><br></p><p>Event management: Arrange furniture, setup audiovisual equipment, coordinate with event organizers, and maintain cleanliness and organization of the event space.</p><p>Conference room upkeep: Restock supplies, conduct routine checks to make sure the rooms are neat, organized, and fully functional.</p><p>Employee relocation: Coordinate and execute the setting up of workstations and shifting of office furniture.</p><p>Facility support: Attend to requests and issues, perform routine maintenance tasks, and oversee the inventory of facility supplies.</p><p>Facility Maintenance: Conduct regular maintenance checks and power washing to maintain cleanliness and comply with safety and company regulations.</p><p>Building inspections: Conduct regular inspections to ensure safety and operational standards, report issues, and work with relevant departments on fixing those issues.</p><p>Work order management: Manage, prioritize and track progress of work order tickets, provide regular updates to employees for smooth facility operations.</p><p>Qualifications and Requirements:</p><p><br></p>
<p>Job Title: Office Coordinator – Dispatch & Invoicing</p><p>Overview:</p><p>We’re seeking an organized and proactive Office Coordinator to support daily operations in a busy plumbing and HVAC office. This position combines administrative support with dispatching technicians and managing invoicing processes. The right candidate will be detail-oriented, comfortable with multitasking, and committed to providing excellent customer service in a fast-paced environment.</p><p>Key Responsibilities:</p><p>• Coordinate office operations, including phone and email correspondence, greeting clients, and maintaining records</p><p>• Dispatch plumbing/HVAC technicians for service calls, ensuring efficient scheduling</p><p>• Prepare, review, and send invoices; follow up on outstanding payments</p><p>• Assist with data entry and maintain accurate job logs and client information</p><p>• Respond to customer inquiries about appointments, service status, and billing</p><p>• Support inventory tracking for parts and supplies</p><p>• Collaborate with management to streamline office workflows</p><p><br></p>
<p><strong>About the Company</strong></p><p>We are a leading services provider committed to delivering exceptional solutions to our clients while fostering a culture of innovation, collaboration, and professional growth. Our dynamic team is seeking a dedicated and detail-oriented Accounts Payable (AP) Accountant to join us in an onsite role in Hayward.</p><p><br></p><p><strong>Position Summary</strong></p><p>As an Accounts Payable Accountant, you will manage and oversee the company’s payables and ensure all accounting processes are compliant with corporate policies and regulations. You will play a critical role in supporting our financial operations and ensuring vendor payments are accurate and timely. This role is ideal for a highly organized professional who thrives in fast-paced environments, demonstrates strong problem-solving abilities, and possesses excellent communication skills.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Accounts Payable Process Management</strong>: Process vendor invoices in a timely and accurate manner, including coding, matching, and data entry.</li><li><strong>Payment Execution</strong>: Prepare checks, ACH payments, wire transfers, and resolve payment discrepancies promptly.</li><li><strong>Vendor Relations</strong>: Build and maintain positive relationships with suppliers and vendors, ensuring proper record management and responding to inquiries regarding payment statuses.</li><li><strong>Reconciliation</strong>: Perform regular reconciliations of vendor accounts, credit card statements, and AP ledger to ensure accuracy and resolve discrepancies.</li><li><strong>Compliance</strong>: Ensure compliance with company policies, procedures, and regulatory requirements, including proper handling of sensitive financial data.</li><li><strong>Reporting</strong>: Assist with generating reports on expense trends, AP aging, cash flow forecasts, and other financial metrics required by management.</li><li><strong>Support Month-End Close</strong>: Collaborate with other teams to support month-end and year-end closing activities, including journal entries and accruals related to AP.</li><li><strong>Process Improvement</strong>: Identify opportunities to streamline and enhance AP procedures for greater efficiency and accuracy.</li></ul>
We are looking for a detail-oriented Order Entry Specialist to join our team on a contract basis in Petaluma, California. In this role, you will leverage your expertise in Sage 300 to train staff on order entry processes, ensuring accuracy and efficiency. This position offers an opportunity to make a meaningful impact by optimizing workflows and enhancing operational performance.<br><br>Responsibilities:<br>• Deliver comprehensive training sessions on Sage 300 Order Entry functionalities to team members.<br>• Develop user-friendly documentation and workflows to standardize order entry processes.<br>• Provide expert guidance on maximizing the use of Sage 300 modules for order management.<br>• Troubleshoot and resolve common issues during training to ensure smooth operation.<br>• Recommend strategies to improve data integrity and streamline order management tasks.<br>• Create customized training materials to accommodate various learning styles and technical levels.<br>• Collaborate with teams to identify process improvements and implement best practices.<br>• Offer practical solutions to optimize Sage 300 modules for related tasks like inventory control and accounts receivable.<br>• Ensure compliance with industry standards and company policies within order entry workflows.
We are looking for a detail-oriented and dependable Office Manager to oversee the daily operations of our office in San Francisco, California. This role requires strong organizational skills, proficiency in administrative tasks, and the ability to effectively support both internal teams and visitors. As a key contributor to maintaining a smooth and efficient office environment, you will play a vital role in ensuring operational success. This is a long-term contract position.<br><br>Responsibilities:<br>• Manage the day-to-day operations of the office, ensuring smooth functioning and organization.<br>• Coordinate mail handling, including both incoming and outgoing correspondence.<br>• Oversee office supply inventory and orders, primarily through online platforms such as Amazon.<br>• Maintain a clean and organized office space to create a welcoming environment.<br>• Provide administrative support, including preparing and submitting expense reports.<br>• Arrange travel logistics such as flights, hotels, and itineraries for team members.<br>• Utilize and manage office tools and systems, including Microsoft Office, Google Workspace, and Concur.<br>• Collaborate with the team on ad hoc operational and administrative projects.<br>• Serve as a point of contact for visitors, ensuring a courteous and friendly experience.<br>• Work independently while maintaining effective communication with the broader team.
