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80 results for Account Coordinator in Fremont, CA

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent / Full Time
53000 - 57000 USD / Yearly
We are looking for an Accounting and Compliance Coordinator to support day-to-day financial operations and help maintain accurate records for a team based in Oakland, California. This position focuses on payment processing, receivables tracking, and detailed financial data management while ensuring documentation is complete and organized. The ideal candidate is comfortable working with accounting systems, handling multiple priorities, and contributing to reliable, timely reporting. Responsibilities:<ul><li>Handle bills, reimbursements, and payments quickly and with precision</li><li>Validate and record vendor invoices following company guidelines</li><li>Reconcile accounts (vendors and credit cards) on a monthly basis</li><li>Keep vendor data up to date and audit-ready</li><li>Troubleshoot and fix billing or payment issues</li><li>Communicate with vendors to address questions or concerns</li><li>Gather and provide support materials for audits</li><li>Pitch in on additional finance or accounting duties as needed</li></ul>
2026-07-06T00:00:00Z

Billing accountant and payroll coordinator

Oakland, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a detail-oriented Billing Accountant and Payroll Coordinator to support payroll and billing operations for a growing organization in Oakland, California. This position is well suited for someone who can manage end-to-end payroll processing across multiple states while maintaining accuracy, compliance, and timely reporting. The role also contributes to billing-related activities and helps ensure employees and internal stakeholders receive dependable financial and payroll support. Responsibilities: • Administer complete payroll cycles for a workforce of roughly 101 to 500 employees, ensuring all payments are processed accurately and on schedule. • Oversee payroll activity across multiple states, applying applicable wage, tax, and compliance requirements in each jurisdiction. • Maintain and update employee payroll records, including earnings, deductions, tax information, and other pay-related changes. • Use ADP Workforce Now to process payroll transactions, review data for accuracy, and resolve discrepancies before final submission. • Coordinate with finance and internal teams on billing and payroll matters to support accurate accounting and reporting. • Reconcile payroll data, investigate variances, and prepare documentation needed for audits, month-end close, and management review. • Respond to payroll-related questions from employees and provide clear guidance on pay, deductions, and payroll timing. • Support ongoing process improvements within payroll and billing operations, including operational changes that affect workflows or systems.
2026-06-25T00:00:00Z

Office Coordinator

San Ramon, CA
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
Office CoordinatorUrgent Care / Medical Healthcare FacilityAre you passionate about providing exceptional patient support and keeping a fast-paced medical office running smoothly? Join a growing healthcare organization committed to delivering high-quality, accessible care to the community.About the Role:As our Office Coordinator, you will play a key role in the daily administrative and operational success of a busy urgent care facility. You’ll help create an efficient, welcoming experience for patients while supporting providers, clinical staff, and office operations. This position requires strong organization, professionalism, and the ability to manage multiple priorities in a fast-moving healthcare environment.What You’ll Do:<ul><li>Coordinate front desk operations, patient scheduling, registration, intake, and check-in/check-out processes</li><li>Manage patient records and confidential medical documentation, ensuring accuracy and compliance with HIPAA and organizational policies</li><li>Serve as the first point of contact for patients, staff, and external partners, responding to questions with professionalism, empathy, and efficiency</li><li>Support administrative and billing functions, including collecting payments, verifying insurance information, preparing patient statements, and processing service documentation</li><li>Assist providers and clinical staff with schedule coordination, patient flow, daily census tracking, and preparation for clinic operations</li><li>Partner with the Office Manager and clinical leadership to address facility needs, office supply inventory, safety protocols, and operational issues</li><li>Help maintain an organized, patient-centered environment and provide additional administrative support as needed to meet the changing demands of the clinic</li></ul>Posted by Recruiting Director Scott Moore
2026-07-08T00:00:00Z

Office Coordinator

Capitola, CA
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
Office Coordinator Urgent Care / Medical Healthcare Facility Are you passionate about providing exceptional patient support and keeping a fast-paced medical office running smoothly? Join a growing healthcare organization committed to delivering high-quality, accessible care to the community. About the Role: As our Office Coordinator, you will play a key role in the daily administrative and operational success of a busy urgent care facility. You’ll help create an efficient, welcoming experience for patients while supporting providers, clinical staff, and office operations. This position requires strong organization, professionalism, and the ability to manage multiple priorities in a fast-moving healthcare environment. What You’ll Do: Coordinate front desk operations, patient scheduling, registration, intake, and check-in/check-out processes Manage patient records and confidential medical documentation, ensuring accuracy and compliance with HIPAA and organizational policies Serve as the first point of contact for patients, staff, and external partners, responding to questions with professionalism, empathy, and efficiency Support administrative and billing functions, including collecting payments, verifying insurance information, preparing patient statements, and processing service documentation Assist providers and clinical staff with schedule coordination, patient flow, daily census tracking, and preparation for clinic operations Partner with the Office Manager and clinical leadership to address facility needs, office supply inventory, safety protocols, and operational issues Help maintain an organized, patient-centered environment and provide additional administrative support as needed to meet the changing demands of the clinic Posted by Staffing Director Scott Moore
2026-07-08T00:00:00Z

Marketing Coordinator

Pleasanton, CA
remote
Temporary / Contract
30 - 40 USD / Hourly
We are looking for a Marketing Coordinator to support our client in the Real Estate space on a Long-term Contract basis. This position is ideal for someone who combines strong organization with a service-oriented approach and can keep multiple marketing activities moving efficiently. The role will contribute to day-to-day marketing execution, content upkeep, and partner support while working comfortably with digital tools and cross-functional teams. Responsibilities:• Serve as a primary point of support for network members by answering marketing-related questions and guiding them on available tools, resources, and brand expectations.• Evaluate submitted collateral and provide clear recommendations to ensure materials reflect established brand standards and messaging consistency.• Resolve routine marketing platform and technology issues, escalating more complex concerns when appropriate.• Coordinate timelines and deliverables with internal stakeholders and outside vendors to keep projects on schedule.• Organize, update, and maintain marketing assets so teams can easily access current materials and resources.• Arrange webinar logistics through virtual meeting platforms, including scheduling, setup, and day-of support.• Publish and refresh website and platform content using WordPress and related marketing systems.• Assist with events, training sessions, and broader promotional initiatives that support business growth and engagement.• Proofread, format, and make light design edits to marketing materials using tools such as Canva or Adobe applications.• Help preserve a consistent look and voice across campaigns, content pieces, and communication channels.
2026-06-22T00:00:00Z

Client Services Coordinator

Walnut Creek, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a Client Services Coordinator to support a high-touch wealth management environment in Walnut Creek, California. This role is ideal for someone who enjoys building strong client relationships, coordinating detailed account activity, and ensuring a seamless service experience for high-net-worth individuals and families. The position works closely with advisors and operational partners to keep client requests moving efficiently and accurately. Responsibilities: • Work alongside Wealth Advisors to deliver responsive, personalized support for high-net-worth clients and their households. • Coordinate new client setup, account establishment, and ongoing updates for a range of account structures, including retirement and trust accounts. • Handle transfer requests, cash disbursements, required minimum distributions, and charitable distribution activity in a timely manner. • Prepare, review, and submit custodian forms and client documents while maintaining strong attention to detail throughout each transaction. • Support advisor meetings by assembling portfolio materials, organizing performance information, and helping produce quarterly client reporting. • Keep client information current in Salesforce and contribute to accurate recordkeeping across service and account data. • Partner with advisors, custodians, and internal support teams to resolve service requests and maintain a smooth client experience.
2026-07-07T00:00:00Z

Insurance Coordinator

San Jose, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Insurance Coordinator to support insurance-related workflows for a service-focused team in San Jose, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and experienced in reviewing coverage information to help ensure efficient coordination of services. The person in this role will work closely with patients, providers, and payers to confirm benefits, secure approvals, and maintain accurate documentation. Responsibilities: • Confirm active medical coverage and benefit details with insurance carriers before services are scheduled or delivered. • Obtain required prior authorizations and referrals to prevent delays in service and support timely care coordination. • Review payer guidelines and plan rules to determine eligibility, coverage limits, and out-of-pocket responsibilities. • Communicate with internal teams, patients, and insurance representatives to resolve verification issues and missing information. • Maintain complete and accurate records of insurance activity, authorization status, and follow-up actions in appropriate systems. • Track pending approvals and proactively follow up with payers to ensure decisions are received within expected timeframes. • Escalate complex coverage or authorization concerns when additional review or intervention is needed.
2026-07-03T00:00:00Z

Purchasing Coordinator

Pleasanton, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for a detail-oriented Purchasing Coordinator to support contract administration, option program coordination, and purchasing operations for residential communities for our client in Pleasanton, California. This long-term Purchasing Coordinator Contract position is ideal for someone who can balance vendor documentation, pricing accuracy, and cross-functional collaboration while keeping purchasing activities organized and compliant. The role works closely with internal teams and trade partners to maintain master agreements, support community-specific programs, and ensure timely processing of purchasing-related transactions. Purchasing Coordinator Responsibilities:• Oversee the full lifecycle of trade partner master agreements, including vendor onboarding, subcontract documentation, pricing exhibits, specifications, scope details, and insurance tracking.• Coordinate project and community purchasing records by preparing contract packages, routing documents for signature, and maintaining accurate supporting files.• Administer option program materials by developing and updating community-specific selections, product details, and sales support documents in alignment with company standards.• Partner with divisional stakeholders to organize collateral for option offerings, such as browse materials, floor plan references, selection sheets, and sample packages for sales offices.• Support purchasing operations by managing community setup activities, updating pricing for new agreements or revisions, and processing contract-related changes.• Handle purchase order activity for construction starts, including issuing, adjusting, and voiding orders as needed to support field operations.• Monitor the addition or removal of available options and help establish associated sales pricing in coordination with internal teams.• Prepare reports and maintain spreadsheets that track purchasing data, contract status, and other key operational details for leadership and project teams. If you are interested in this Purchasing Coordinator role, please apply today!
2026-07-07T00:00:00Z

Property Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Property CoordinatorJob Description:We are seeking a Property Coordinator to provide administrative support for property operations, tenant services, and vendor coordination. This position plays a key role in helping ensure properties are well-managed and responsive to tenant needs.Responsibilities:<ul><li>Coordinate maintenance work orders and vendor scheduling</li><li>Maintain tenant files, lease documentation, and property records</li><li>Assist with invoicing, purchase orders, and budget tracking</li><li>Respond to tenant inquiries and escalate issues as needed</li><li>Support property managers with inspections and reporting</li></ul>
2026-07-02T00:00:00Z

Project Accountant

Fremont, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required. • Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished. • Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance. • Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues. • Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing. • Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management. • Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
2026-06-12T00:00:00Z

Front Office Coordinator

Mountain View, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are seeking a friendly, professional, and organized Front Office Coordinator to manage the front desk and support daily office operations. The ideal candidate will serve as the first point of contact for visitors, handle administrative tasks, and ensure a welcoming and efficient office environment.Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-06-29T00:00:00Z

Front Office Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23 - 30 USD / Hourly
We are seeking a friendly, professional, and organized Front Office Coordinator to manage the front desk and support daily office operations. The ideal candidate will serve as the first point of contact for visitors, handle administrative tasks, and ensure a welcoming and efficient office environment.Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-06-29T00:00:00Z

Accounts Payable Manager

San Francisco, CA
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
We are looking for an Accounts Payable Manager to lead daily payment operations and ensure accurate, timely processing of vendor invoices in San Francisco, California. This role oversees core accounts payable activities, strengthens controls around disbursements, and supports efficient transaction flow across the organization. The ideal candidate brings strong experience managing invoice review, payment scheduling, and electronic funds processing while maintaining a high standard of accuracy and compliance. Responsibilities:<ul><li>Improve and streamline AP, reimbursements, and PO processes using automation</li><li>Manage vendor setup, updates, and cleanup</li><li>Prepare and file 1099s correctly</li><li>Support month‑end close with AP reconciliations and accruals</li><li>Handle invoices, reimbursements, and timely vendor payments</li><li>Work with finance leaders to control spending and stay compliant</li></ul>
2026-06-08T00:00:00Z

Accounts Payable Specialist

San Francisco, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
About the RoleOur client, a growing organization in San Francisco, is seeking an Accounts Payable Specialist to support their finance team on a contract, onsite basis. This role will focus on high-volume invoice processing, vendor management, and ensuring accurate and timely payments in a fast-paced environment. Key Responsibilities<ul><li>Process high-volume invoices, ensuring accurate coding, approvals, and timely entry into the ERP system</li><li>Perform 3-way matching (purchase order, invoice, receipt) and resolve discrepancies</li><li>Manage weekly check runs, ACH, and wire payments</li><li>Maintain vendor records, including onboarding, W-9 collection, and 1099 tracking</li><li>Reconcile AP subledger to the general ledger and assist with month-end close</li><li>Respond to vendor inquiries and resolve payment-related issues</li><li>Ensure compliance with internal controls, policies, and procedures</li><li>Assist with audits by providing requested AP documentation and support</li></ul>
2026-06-23T00:00:00Z

Accounts Payable Specialist

Ross, CA
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for an Accounts Payable Specialist to support a dynamic education organization in California. This Long-term Contract opportunity is ideal for a detail-focused accounting specialist who enjoys maintaining accurate financial records, coordinating payment activities, and working closely with internal stakeholders. In this role, you will contribute to day-to-day financial operations, help keep reporting and reconciliations on track, and provide dependable service to employees, families, and vendors. Responsibilities: • Oversee end-to-end payables activity, including onboarding vendors, reviewing invoice details, routing approvals, and issuing payments in a timely manner. • Handle reimbursement requests for employees and families while verifying that submissions align with established financial guidelines. • Administer company card and expense activity by reviewing transactions, supporting expense system usage, and resolving discrepancies through regular reconciliation. • Coordinate agreement processing for guest speakers and similar engagements, ensuring payment records and supporting documentation are complete and compliant. • Prepare required vendor tax documentation, including annual 1099 reporting, and maintain accurate records for audit and compliance purposes. • Support budget tracking by compiling monthly reports, entering approved adjustments, and assisting with account analysis and general ledger reconciliations. • Participate in month-end and year-end close by organizing documentation, reconciling accounts, and assisting with financial reporting and audit requests. • Assist with student account and tuition-related billing support, process bank deposit activity, and help manage incoming business office mail and check distribution. • Partner with colleagues across departments to streamline administrative workflows, collect financial data, and deliver responsive customer service to the school community.
2026-06-26T00:00:00Z

Accounts Payable Specialist

Foster City, CA
onsite
Temporary / Contract
36.1 - 41.8 USD / Hourly
Accounts Payable Specialist Location: Foster City, CA (Hybrid)Contract: 6+ Months We are looking for an Accounts Payable Specialist to join a growing biotechnology organization in California. This Long-term Contract opportunity is ideal for someone who can manage a large invoice volume, maintain strong vendor communication, and support accurate payment processing in a fast-paced setting. The role requires hands-on NetSuite expertise and a consistent focus on accuracy, responsiveness, and compliance. Responsibilities:• Manage daily invoice entry and validation in NetSuite while maintaining accuracy across a high-volume workload.• Oversee shared accounts payable inboxes and provide timely, clear responses to questions from vendors and employees.• Investigate billing variances, payment concerns, and unmatched items to ensure issues are resolved efficiently.• Coordinate with department contacts and business leaders to secure purchase order approvals and confirm budget availability before processing payments.• Handle both purchase order and non-purchase order invoices in alignment with established company guidelines.• Identify duplicate billing activity, review exception reports, and take corrective action to prevent improper payment.• Maintain complete supporting documentation for each transaction to meet recordkeeping and audit requirements.• Work closely with internal stakeholders to clear invoice holds and address payment delays that may affect vendor satisfaction.• Contribute to month-end close by supporting accounts payable reconciliations and related reporting activities.• Keep vendor and invoice records current within NetSuite and assist with expense-related processing where applicable, including Concur support when needed.
2026-07-02T00:00:00Z

Accounts Payable Specialist

San Francisco, CA
onsite
Temporary / Contract
29 - 34 USD / Hourly
About the RoleOur client, a growing organization in San Francisco, is seeking an Accounts Payable Specialist to join their finance team on a contract, onsite basis. This position will play a key role in supporting accounts payable operations, with a focus on high-volume invoice processing, vendor management, and ensuring accurate and timely payments within a fast-paced environment.Key Responsibilities<ul><li>Process a high volume of invoices, ensuring accurate coding, proper approvals, and timely entry into the ERP system.</li><li>Perform three-way matching of purchase orders, invoices, and receipts, and investigate and resolve any discrepancies.</li><li>Coordinate and process weekly payment runs, including checks, ACH transactions, and wire transfers.</li><li>Maintain vendor records, including vendor onboarding, W-9 collection, and 1099 tracking.</li><li>Reconcile the accounts payable subledger to the general ledger and support month-end close activities.</li><li>Serve as a point of contact for vendor inquiries and resolve payment-related issues in a timely manner.</li><li>Ensure compliance with internal controls, company policies, and established procedures.</li><li>Support audit requests by providing accounts payable documentation and related assistance as needed.</li></ul>
2026-06-29T00:00:00Z

Accounts Payable Specialist

Pleasanton, CA
onsite
Temporary / Contract
28.5 - 33.5 USD / Hourly
We are looking for an Accounts Payable Specialist to join a food and food processing organization in Pleasanton, California on a Contract basis. This opportunity is suited for an accounting specialist who can manage a fast-paced invoice workflow with minimal supervision while keeping payment activity organized and accurate. The role will support day-to-day payable operations, coordinate documentation for approvals, and contribute to monthly close and reporting tasks. Responsibilities: • Oversee end-to-end accounts payable activities for a high-volume workload, ensuring transactions move efficiently from invoice receipt through final payment. • Review incoming invoices, assign the correct accounting treatment, and enter them into the system with strong attention to accuracy and timing. • Match vendor invoices to supporting receipt documentation manually and resolve discrepancies by coordinating with internal teams as needed. • Prepare weekly payment batches, organize backup materials for approval, and support the release of approved disbursements. • Process electronic and other payment types, record completed transactions properly, and maintain reliable accounts payable records. • Monitor a shared accounts payable inbox, prioritize requests, and respond to routine vendor or internal inquiries in a timely manner. • Assist with inventory-related receiving support and ensure associated invoices are documented and processed correctly. • Reconcile accounts using Microsoft Excel, track expense activity, and help maintain organized reporting schedules. • Contribute to month-end close by completing payable-related reconciliations and other accounting support tasks as assigned.
2026-07-07T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in Concord, California in a contract-to-permanent capacity. This position is ideal for someone who thrives in a fast-paced accounting environment and can manage a large volume of invoice activity with accuracy and consistency. The role will support vendor payment processes, collaborate with internal teams on invoice and purchase order questions, and help maintain organized, reliable accounts payable records. Responsibilities: • Process the full accounts payable cycle from invoice receipt through payment preparation while maintaining accuracy and timeliness. • Review, batch, code, and match invoices to supporting documentation and purchase orders before submission for payment. • Handle a high weekly volume of invoices, including scanning, verifying, and auditing approximately 300 to 400 entries. • Investigate and resolve vendor payment concerns, statement discrepancies, and invoice-related issues in a thorough manner. • Partner with internal departments to clarify billing questions, confirm approvals, and reconcile purchase order details. • Prepare and support accounts payable accrual activities to ensure expenses are recorded in the proper accounting period. • Maintain accurate records in large-scale AP environments with substantial transaction volume and vendor activity. • Use 10-key data entry and intermediate Excel functions such as PivotTables and VLOOKUPs to organize, validate, and analyze payable data.
2026-07-02T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are seeking a detail-oriented Accounts Payable Specialist with experience handling full-cycle accounts payable processes. This role is responsible for managing the AP function from invoice receipt through payment processing, vendor communication, account reconciliation, and month-end support. The ideal candidate will have strong organizational skills, a sense of urgency, and the ability to work accurately in a fast-paced environment.Key Responsibilities:<ul><li>Process high-volume vendor invoices accurately and in a timely manner</li><li>Perform full-cycle accounts payable, including coding, matching, batching, and entering invoices</li><li>Review and verify invoices and check requests</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain vendor files and ensure documentation is complete and up to date</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers</li><li>Respond to vendor inquiries and internal questions regarding invoice and payment status</li><li>Assist with month-end closing activities, including AP accruals and reconciliations</li><li>Monitor aging reports and help ensure timely payments</li><li>Support 1099 preparation and year-end AP processes</li><li>Ensure compliance with company policies, internal controls, and accounting procedures</li></ul>
2026-07-03T00:00:00Z

Accounts Payable Specialist

Santa Clara, CA
onsite
Temporary to Hire
30.4 - 35.2 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in Santa Clara, California in a Contract to Permanent capacity. This position is well suited for someone who is detail-oriented, comfortable managing a steady invoice volume, and able to support broader accounting needs as priorities shift. The ideal candidate brings hands-on accounts payable experience, works efficiently in a fast-paced environment, and can contribute reliably during standard business hours. Responsibilities: • Process weekly accounts payable activity with accuracy and timeliness, handling an average transaction volume of approximately 50 items. • Review, code, and enter invoices while confirming proper account classification and supporting documentation. • Prepare and support payment activities, including ACH transactions and routine check runs, in accordance with company procedures. • Reconcile payable records and help resolve invoice, vendor, and payment discrepancies through timely follow-up. • Assist with additional accounting tasks as needed to support month-to-month operational requirements. • Maintain organized financial records and ensure accounts payable documentation is complete, current, and audit-ready. • Collaborate with internal stakeholders to address payment questions and improve day-to-day processing efficiency.
2026-07-02T00:00:00Z

Accounts Payable Specialist

San Francisco, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Accounts Payable Specialist to support a high-performing finance team in San Francisco, California. This Long-term Contract position is ideal for a detail-focused individual who enjoys managing invoice workflows, maintaining accurate financial records, and partnering with internal stakeholders and vendors. The role offers the opportunity to contribute to daily accounts payable operations while also assisting with process enhancements and broader accounting support. Responsibilities: • Coordinate invoice approvals by partnering with internal departments to secure timely authorization for payment. • Review, code, and allocate invoices accurately to ensure proper accounting treatment and complete documentation. • Execute semi-monthly payment cycles, including check processing and electronic disbursements such as ACH transactions. • Examine employee expense submissions and reconcile corporate card activity to confirm compliance and accuracy. • Oversee vendor setup for domestic and international suppliers, including verification procedures and maintenance of tax forms such as W-9 and W-8. • Respond to vendor and internal office questions related to payments, account status, and supporting documentation. • Process banking activity such as deposits and wire transactions while recording cash movement accurately in financial records. • Assist accounting team members with research, journal entries, expense reporting, and fixed asset data maintenance. • Contribute to operational improvements by documenting procedures and supporting automation or accounting system enhancement initiatives. • Provide support for year-end and periodic compliance tasks, including 1099 reporting and use tax-related activities.
2026-07-06T00:00:00Z

Accounts Payable Specialist

Burlingame, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Accounts Payable Specialist – Full-Time Engagement Practice (FTEP)Location: San Mateo & Palo Alto, CAAbout the Role:Robert Half is seeking a detail-oriented and reliable Accounts Payable Specialist to join our Full-Time Engagement Professionals (FTEP) practice. This hybrid role supports clients across the San Mateo and Palo Alto markets, offering the stability of full-time employment combined with the variety of project-based assignments across leading organizations.Key Responsibilities:<ul><li>Process high-volume vendor invoices accurately and in a timely manner</li><li>Perform three-way matching of invoices, purchase orders, and receipts</li><li>Manage vendor payments, including checks, ACH, and wire transfers</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain accurate and organized accounts payable records</li><li>Assist with month-end close activities related to AP</li><li>Ensure compliance with company policies and internal controls</li><li>Communicate with vendors and internal teams to resolve payment issues</li></ul>
2026-06-23T00:00:00Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary to Hire
24 - 30 USD / Hourly
We are looking for an Accounts Payable Specialist to join a client-focused finance team in California. This contract opportunity has the potential to become permanent and is ideal for someone who excels in high-volume invoice processing, payment coordination, and maintaining accurate financial records across multiple accounts. The role requires strong organizational skills, careful attention to detail, and the ability to manage weekly payment activity in a fast-paced environment while collaborating closely with leadership. Responsibilities: • Review and organize incoming bills received through mail, email, and fax to ensure timely and accurate processing. • Coordinate weekly payment activity for multiple client accounts by confirming which invoices are scheduled for disbursement. • Monitor available funds across client accounts and prepare cash balance updates to support payment decisions. • Process invoices within the accounting system, applying accurate account coding and payment details before checks are issued. • Generate check runs and prepare payment batches for management approval and signature. • Maintain weekly reporting on outstanding and uncashed checks to help track payment status and account activity. • Create cash needs reports for clients to support short-term funding requirements and payment planning. • Follow established workflows and internal procedures while quickly becoming proficient in the accounting platform.
2026-07-07T00:00:00Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are hiring an Accounts Payable Specialist with hands-on experience in full-cycle AP. This role will support invoice processing, payment runs, vendor communication, reconciliations, and month-end AP activities.Key Duties:<ul><li>Process and code invoices</li><li>Handle 2-way/3-way matching</li><li>Reconcile vendor accounts and statements</li><li>Prepare check runs, ACH, and wire payments</li><li>Resolve invoice and payment discrepancies</li><li>Maintain vendor records</li><li>Assist with month-end close and reporting</li></ul>
2026-07-03T00:00:00Z