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82 results for Account Coordinator in Fremont, CA

Accounts Receivable Coordinator

Walnut Creek, CA
onsite
Temporary to Hire
25 - 35 USD / Hourly
We are looking for an Accounts Receivable Coordinator to join our client in Walnut Creek, California on a contract basis with the potential for a long-term opportunity. This position is ideal for someone with at least one year of experience in detail-focused work who enjoys investigative tasks and can communicate effectively with a wide range of personalities. Responsibilities: • Investigate unapplied cash balances by reviewing overpayments, duplicate payments, and missing remittance details to determine the proper account allocation.• Communicate with collectors, attorneys, insurance representatives, clients, and third-party processors to gather payment information and resolve outstanding questions.• Analyze payment records to identify incorrect postings, reconcile account activity, and correct payer or allocation errors.• Process check-related documentation for refund or adjustment requests and route materials for internal approval.• Prioritize the resolution of higher-value outstanding cash items while maintaining progress across a weekly queue of open balances.• Review write-off and deduction support to confirm accuracy and validity before further processing.• Assist with identifying and applying check, electronic, and credit card payments when payment details are incomplete or unclear.• Address payment communication issues by following up on remittance information and clarifying discrepancies with external and internal stakeholders.
2026-05-15T00:00:00Z

Accounts Receivable Coordinator

Walnut Creek, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Accounts Receivable Coordinator to join our client in Walnut Creek, California in a contract capacity with the potential to become permanent. This role is ideal for someone with at least one year of relevant experience who brings strong judgment, patience, and communication skills to a research-driven accounting support function. You will help investigate unapplied cash, resolve payment discrepancies, and collaborate with attorneys, collectors, insurance representatives, and internal partners to keep receivables accurate and up to date. The position follows a hybrid schedule with three days in the office and two days working remotely during standard business hours. Responsibilities:• Investigate unapplied cash balances by reviewing overpayments, duplicate payments, and missing remittance details to determine the correct application of funds.• Communicate with collectors, clients, insurance carriers, and third-party payment contacts to obtain allocation details and resolve outstanding payment questions.• Analyze account activity to identify incorrect postings, payer errors, or misapplied receipts, then coordinate corrections as needed.• Prepare documentation for refund or check request submissions and route materials for approval and processing.• Manage a recurring unapplied cash work queue, prioritizing larger dollar items while maintaining steady progress across open balances.• Review deduction and write-off support for accuracy and confirm that requests are appropriate before further action is taken.• Assist with the posting of check payments and help research unidentified electronic or card transactions when needed.• Navigate Excel, legal ERP platforms, and external insurance or vendor portals to track payment information and support timely resolution.
2026-05-19T00:00:00Z

Sales Coordinator

Watsonville, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
PLEASE ADVISE THIS ROLE IS FULLY ONSITE LOCAL CANDIDATES ONLY We are looking for a detail-oriented Sales Coordinator to support our manufacturing operations in Watsonville, California. In this long-term contract role, you will play a critical part in ensuring smooth order processing and sales administration while collaborating with multiple departments. This position offers an excellent opportunity to contribute to a fast-paced environment and drive process improvements. Responsibilities:• Process and manage 500-1,000 orders monthly, ensuring accuracy and efficiency.• Troubleshoot system issues and identify gaps to prevent recurring problems.• Work across multiple screens and navigate various systems fluidly.• Collaborate with internal departments to streamline workflows and resolve challenges.• Support sales representatives by handling order entry, allowing them to focus on driving sales.• Contribute to process improvements and solutions that enhance operational efficiency.• Maintain strong attention to detail while multitasking in a dynamic environment.• Build and maintain positive relationships with team members and other departments.• Communicate effectively with clients and stakeholders, ensuring their needs are met.• Adapt to new systems and procedures while providing feedback for enhancements.
2026-05-08T00:00:00Z

Billing accountant and payroll coordinator

Oakland, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a detail-oriented Billing Accountant and Payroll Coordinator to support payroll and billing operations for a growing organization in Oakland, California. This position is well suited for someone who can manage end-to-end payroll processing across multiple states while maintaining accuracy, compliance, and timely reporting. The role also contributes to billing-related activities and helps ensure employees and internal stakeholders receive dependable financial and payroll support. Responsibilities: • Administer complete payroll cycles for a workforce of roughly 101 to 500 employees, ensuring all payments are processed accurately and on schedule. • Oversee payroll activity across multiple states, applying applicable wage, tax, and compliance requirements in each jurisdiction. • Maintain and update employee payroll records, including earnings, deductions, tax information, and other pay-related changes. • Use ADP Workforce Now to process payroll transactions, review data for accuracy, and resolve discrepancies before final submission. • Coordinate with finance and internal teams on billing and payroll matters to support accurate accounting and reporting. • Reconcile payroll data, investigate variances, and prepare documentation needed for audits, month-end close, and management review. • Respond to payroll-related questions from employees and provide clear guidance on pay, deductions, and payroll timing. • Support ongoing process improvements within payroll and billing operations, including operational changes that affect workflows or systems.
2026-05-20T00:00:00Z

Accounts Payable Accountant

Burlingame, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Accounts Payable (AP) Accountant – Biotech Industry We are seeking a detail-oriented and organized Accounts Payable (AP) Accountant to support our finance operations in a fast-paced biotech environment. This role is responsible for managing the full-cycle AP process, ensuring accurate and timely processing of invoices, expense reports, and vendor payments while maintaining strong internal controls and compliance with U.S. GAAP and company policies.The ideal candidate has strong AP experience, excellent attention to detail, and the ability to work cross-functionally with Procurement, Finance, Research & Development, and external vendors. Key Responsibilities<ul><li>Process full-cycle Accounts Payable, including invoice review, coding, approvals, and posting to the general ledger</li><li>Manage high-volume invoice processing for vendors, clinical partners, CROs, and lab services</li><li>Perform 2-way and 3-way PO matching (purchase orders, receipts, and invoices)</li><li>Ensure accurate GL coding, cost center allocation, and project tracking (including R&D and clinical programs)</li><li>Process vendor payments including ACH, wire transfers, and check runs in accordance with payment terms</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner</li><li>Review and process employee expense reports in compliance with company policy (e.g., Concur or similar systems)</li><li>Assist with month-end close, including AP accruals and reconciliations</li><li>Maintain prepaid expense schedules and support accrual accounting processes</li><li>Support audit requests by providing AP documentation and transaction support</li><li>Ensure compliance with internal controls, SOX requirements, and biotech industry regulatory standards</li><li>Communicate with vendors and internal stakeholders to resolve invoice or payment issues</li><li>Assist in process improvements, automation initiatives, and system enhancements within AP workflows</li></ul>
2026-05-19T00:00:00Z

Client Accounts Specialist

San Francisco, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a Client Accounts Specialist to join our team in San Francisco, California. This role involves managing billing processes and client accounts while ensuring exceptional service delivery. The ideal candidate will bring expertise in accounting software systems and customer service to streamline operations and improve client satisfaction. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:Invoice Management: Prepares and posts client invoices per attorney revisions and client guidelines.Cash Application: Reconciles and applies payments (checks, wires, ACH, credit cards); processes refunds as needed.Bank Deposits: Organizes and deposits checks into correct accounts.Trust Accounts: Records deposits, transfers, and withdrawals for client and state bar trust accounts.Recordkeeping: Maintains accurate electronic files for invoices, cash receipts, disbursements, overpayments, refunds, wires, transfers, write-offs, and unapplied cash.Reporting: Provides accrual, budget, and rate data to attorneys/clients as requested.Expense Processing: Records third-party expenses and disbursements in expense systems.Account Management: Monitors unapplied cash, reallocates payments when bills are revised, and ensures trust funds are used appropriately.Collections Support: Assists with collection efforts when needed.
2026-05-01T00:00:00Z

Project Accountant

Fremont, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a detail-oriented Project Accountant to support the financial administration of projects in Fremont, California. This role works closely with operations and project teams to maintain accurate project records, support contract compliance, and help ensure reliable revenue and cost reporting. The ideal candidate brings strong accounting knowledge, sound judgment, and the ability to manage project-related financial activity in a fast-paced environment. Responsibilities: • Set up new projects, revisions, and approved scope changes in accounting and project management systems, ensuring budgets and values are recorded accurately. • Review project documentation for completeness and compliance, verify account structures, and prevent incorrect or incomplete bookings from moving forward. • Update cost estimates for ongoing work in a timely manner so active projects reflect current financial expectations. • Prepare and manage owner notice documentation, including lien-related filings and releases, while coordinating supporting materials when required. • Monitor projects through completion and finalize closeout activities within the accounting system once contractual work is finished. • Support post-payroll reporting by assisting with financial analysis tied to labor activity and project performance. • Examine monthly project charges, identify inconsistencies, and work with stakeholders to resolve billing or cost allocation issues. • Verify labor hours charged to jobs against weekly timesheet submissions to help maintain accurate project costing. • Evaluate work-in-progress and overall project results, offering insights that can strengthen profitability and improve cash flow management. • Contribute to month-end close activities and assist with additional accounting initiatives or department projects as assigned.
2026-05-12T00:00:00Z

Project Accountant

San Francisco, CA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for a detail-oriented Project Accountant to join our team in San Francisco, California. In this role, you will play a pivotal part in managing financial operations for construction projects, ensuring accurate tracking and reporting of expenses. The ideal candidate will have experience in project accounting and expertise in construction-related financial practices. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:<ul><li>Partner with Project Managers to establish billing schedules, generate invoices, and ensure billing aligns with project progress.</li><li>Develop project budgets, monitor job costs, analyze variances, and assist with forecasting.</li><li>Prepare and issue client invoices, manage AR aging reports, and support collections efforts.</li><li>Review and process vendor and subcontractor invoices, oversee payment timelines, and track retainage.</li><li>Record and price change orders; assist with cost control and contract review processes.</li><li>Act as the primary finance liaison for PMs and Operations, prepare reports, and support month-end close activities.</li></ul>
2026-05-08T00:00:00Z

Client Service Coordinator - Associate

Redwood City, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
POSITION: Client Service Coordinator - Associate (Contract)Location: Redwood City, CA (Onsite)Schedule: 100% ONSITE from Monday–Friday, 8:00 AM – 4:30 PMAssignment Type: Contract (Temp)Tentative Pay: $21 per hour OverviewWe are partnering with a leading organization to identify a Client Service Coordinator - Associate to provide essential administrative support and help ensure smooth day-to-day operations. This role is ideal for someone early in their career who is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Manage phone calls, emails, and correspondence in a professional manner</li><li>Schedule meetings, coordinate conferences, and maintain calendars</li><li>Maintain filing systems, sort/distribute mail, and order office supplies</li><li>Assist with financial record keeping and expense tracking</li><li>Support special projects and team initiatives as needed</li><li>Maintain cleanliness and organization in shared office spaces (kitchen and common areas)</li></ul>
2026-05-15T00:00:00Z

Administrative Coordinator

Stockton, CA
onsite
Temporary / Contract
20.9 - 23 USD / Hourly
We are looking for an organized Administrative Coordinator on a part time basis to support daily office operations for a banking environment in Stockton, California. This Contract position is ideal for someone with at least 1 year of experience who can manage schedules, handle incoming calls professionally, and provide dependable administrative support. The role requires strong attention to detail, the ability to coordinate multiple priorities, and a customer-focused approach in a fast-paced setting. Responsibilities:• Coordinate calendars, schedule meetings, and help keep day-to-day administrative activities running smoothly.• Respond to inbound calls with professionalism, direct inquiries appropriately, and ensure timely follow-up when needed.• Provide administrative support by preparing documents, organizing records, and assisting with routine office tasks.• Maintain accurate scheduling details and update appointments, meetings, and internal calendars as priorities shift.• Support team operations by handling correspondence, tracking action items, and helping improve overall workflow efficiency.• Communicate with internal staff and external contacts to confirm schedules, share updates, and address general administrative questions.
2026-05-11T00:00:00Z

Accounts Payable Staff Accountant

Lafayette, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an Accounts Payable Staff Accountant to join a wholesale distribution organization in Lafayette, California. This position is ideal for an accounting specialist who can manage high-volume invoice activity, confirm payment accuracy, and keep financial records organized and precise. The role will support accounts payable operations by reviewing documentation carefully, assigning costs correctly, and processing payments with strong attention to compliance and timeliness. Responsibilities: • Review and process a large volume of vendor invoices with a strong focus on accuracy, completeness, and timely entry. • Compare purchase orders, invoices, and supporting records to confirm that charges align before approving payment. • Audit freight, courier, and storage-related billings to verify rates, quantities, and supporting details. • Enter payable transactions in QuickBooks Online and assign expenses to the appropriate project or account. • Prepare and submit vendor payments, including transactions completed through online credit card methods. • Reconcile expense documentation and payment records to maintain consistency within the general ledger. • Support 1099 reporting activities by maintaining organized vendor data and validating eligible payments. • Investigate discrepancies with invoices or payment details and follow through to resolution with internal and external contacts.
2026-05-22T00:00:00Z

Accounts Receivable Manager

San Francisco, CA
remote
Temporary / Contract
65 - 70 USD / Hourly
We are looking for an experienced Accounts Receivable Manager to join a high-visibility team in San Francisco, California. This Long-term Contract position is ideal for a detail-oriented finance specialist with a healthcare background who can strengthen receivables operations, provide thoughtful reserve analysis, and partner effectively across accounting and account management functions. The role calls for strong general ledger knowledge, sound judgment in collections support, and the ability to bring structure and insight within a fast-paced, growth-oriented environment. Responsibilities: • Lead day-to-day accounts receivable activities, ensuring timely follow-up, accurate cash application, and consistent resolution of outstanding balances. • Partner with account managers to improve collection outcomes by reviewing aging trends, identifying risks, and supporting targeted recovery efforts. • Evaluate accounts receivable reserves, recommend updates based on financial analysis, and clearly explain the business rationale behind reserve adjustments. • Oversee and coordinate the work of an outsourced accounting team, providing direction, maintaining accountability, and promoting accurate execution of AR processes. • Perform detailed receivables and reserve analytics to highlight patterns, support decision-making, and improve overall financial visibility. • Work across billing, accounting, and operational teams to strengthen general ledger alignment and improve understanding of AR-related financial impacts. • Use systems such as MR Switch payer platform, S/4HANA, and NetSuite to monitor receivables activity, maintain records, and support reporting needs. • Participate in recurring discussions with internal stakeholders to address collection challenges, review account status, and align on next steps.
2026-05-20T00:00:00Z

Project / Contract Coordinator

Foster City, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client, a highly respected real estate development firm in the Bay Area, is seeking an experienced Project Coordinator & Contracts Administrator to support complex commercial, residential, and mixed-use development projects. This is an exciting opportunity to join a collaborative and fast-paced organization with a long-standing reputation for delivering large-scale developments throughout Northern California. The ideal candidate will bring strong contract administration experience within the Architecture, Engineering, and Construction (AEC) industry, along with the ability to manage multiple projects, deadlines, and stakeholders with accuracy and professionalism. This role works closely with project teams, vendors, consultants, and legal counsel to ensure contracts, billing, compliance, and project documentation are executed efficiently and effectively. Key Responsibilities<ul><li>Manage the full lifecycle of contracts from intake through execution, billing, change orders, and project closeout.</li><li>Draft, review, negotiate, and administer construction and consultant agreements while ensuring compliance with company policies and applicable regulations.</li><li>Coordinate RFQs, RFPs, and bid processes, including onboarding consultants, contractors, and vendors.</li><li>Review and process purchase orders, subcontract agreements, insurance documentation, lien waivers, and invoices.</li><li>Maintain accurate contract tracking systems and organized project documentation, ensuring files remain audit-ready.</li><li>Support monthly client billings, project costing, expense tracking, and subcontractor payment processing.</li><li>Partner closely with project managers, accounting teams, subcontractors, and legal counsel to mitigate risk and keep projects on schedule.</li><li>Identify contract risks, compliance concerns, and documentation discrepancies, escalating issues as needed.</li><li>Assist with project closeout documentation and ensure all contractual obligations are completed.</li></ul>
2026-05-07T00:00:00Z

Accounts Payable Manager

San Francisco, CA
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
We are looking for an Accounts Payable Manager to lead daily payment operations and ensure accurate, timely processing of vendor invoices in San Francisco, California. This role oversees core accounts payable activities, strengthens controls around disbursements, and supports efficient transaction flow across the organization. The ideal candidate brings strong experience managing invoice review, payment scheduling, and electronic funds processing while maintaining a high standard of accuracy and compliance. Responsibilities:<ul><li>Improve and streamline AP, reimbursements, and PO processes using automation</li><li>Manage vendor setup, updates, and cleanup</li><li>Prepare and file 1099s correctly</li><li>Support month‑end close with AP reconciliations and accruals</li><li>Handle invoices, reimbursements, and timely vendor payments</li><li>Work with finance leaders to control spending and stay compliant</li></ul>
2026-05-04T00:00:00Z

Accounts Payable Specialist

San Leandro, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Are you an experienced Accounts Payable Specialist with expertise in Sage Intacct? Robert Half is seeking a detail-oriented and tech-savvy detail oriented to support accounts payable functions for one of our clients. The ideal candidate will have strong proficiency with Sage Intacct, exceptional organizational skills, and a solid understanding of accounting processes. This is an excellent opportunity to work with a growing company in a dynamic and collaborative environment. Responsibilities: Process high-volume invoices in Sage Intacct, ensuring accuracy and adherence to company policies. Match invoices with purchase orders and resolve any discrepancies in a timely manner. Manage vendor relationships, including maintaining accurate vendor records and reconciling vendor statements. Generate and process payments via checks, ACH, and wires through Sage Intacct's Accounts Payable module. Assist with the implementation and optimization of Sage Intacct functionalities to improve workflow efficiencies. Prepare accounts payable reports, including aging reports, and assist with audit preparation and requests. Support month-end and year-end close processes by reconciling accounts payable balances and preparing relevant schedules. Ensure compliance with accounting standards and all applicable regulations.
2026-05-15T00:00:00Z

Accounts Payable Specialist

Hayward, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
We are seeking a dependable and detail-oriented Accounts Payable Specialist for a full-time opportunity with the potential to become temp-to-hire. This position is ideal for someone who thrives in a fast-paced environment and enjoys supporting daily accounting operations. The Accounts Payable Specialist will be responsible for processing invoices, maintaining vendor relationships, and ensuring timely and accurate payment processing. Responsibilities <ul><li>Process high-volume invoices accurately and efficiently</li><li>Perform invoice matching, coding, and data entry</li><li>Prepare and process weekly check runs and electronic payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Communicate with vendors regarding payment inquiries</li><li>Maintain organized AP files and supporting documentation</li><li>Assist with month-end close activities</li><li>Support the accounting team with additional administrative and accounting tasks as needed</li></ul>
2026-05-12T00:00:00Z

Accounts Payable Specialist

San Francisco, CA
onsite
Temporary / Contract
28 - 34 USD / Hourly
Robert Half is looking for an Accounts Payable Specialist for a contract role with one of our valued clients. In this role, you will jump in and provide hands-on processing support, help with vendor reporting, and support automation of processes. Job Duties:<ul><li>Process high-volume vendor invoices, ensuring accuracy and proper coding to the general ledger</li><li>Match invoices to purchase orders and receipts (3-way match)</li><li>Review and verify invoice approvals in accordance with company policies</li><li>Prepare and execute payment runs, including checks, ACH, and wire transfers</li><li>Maintain vendor records, including onboarding, updates, and tax documentation (W-9s, 1099s)</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner</li><li>Respond to vendor inquiries and internal stakeholder questions regarding payment status</li><li>Assist with month-end close activities, including accruals and account reconciliations</li><li>Support audits by providing documentation and responding to requests</li><li>Identify opportunities to improve AP processes, controls, and efficiencies</li></ul>
2026-05-21T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Permanent / Full Time
25.5 - 32.5 USD / Hourly
Our team is seeking an Accounts Payable Specialist to join our Full-Time Engagement Professionals practice, a solution that provides clients with full-time professionals who can support critical projects and interim staffing needs while offering continuity and the ability to re-engage talent for future needs. In this role, you will support client engagements by managing day-to-day accounts payable activities, helping maintain accurate financial records, and ensuring timely vendor payments. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
2026-05-08T00:00:00Z

Accounts Payable Specialist

San Mateo, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
Job Title: Accounts Payable Specialist – Full-Time Engagement ProfessionalsLocation: San Mateo County & Palo Alto Market, CACompany: Robert Half Robert Half is seeking a detail-oriented and reliable Accounts Payable Specialist to join our Full-Time Engagement Professionals (FTEP) practice supporting clients throughout San Mateo County and the Palo Alto area. This full-time opportunity offers the stability of permanent employment while providing exposure to a variety of industries, systems, and accounting environments.The ideal candidate will have experience processing high-volume invoices, vendor management, reconciliations, and supporting month-end close activities.Responsibilities<ul><li>Process and code invoices accurately and in a timely manner</li><li>Manage vendor relationships and respond to payment inquiries</li><li>Prepare and process check runs, ACH, and wire payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Assist with month-end close and accruals related to accounts payable</li><li>Maintain accurate records and ensure compliance with company policies</li><li>Support expense report processing and approval workflows</li><li>Collaborate with accounting teams on special projects and process improvements</li></ul>
2026-05-09T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
Overview: The Accounts Payable Specialist is responsible for managing the organization’s accounts payable processes, ensuring accuracy, efficiency, and compliance with company policies. This role requires proficiency in Oracle NetSuite and a strong understanding of accounting controls and best practices.Key Responsibilities:<ul><li>Process and enter invoices accurately and timely in NetSuite, ensuring proper coding and approvals.</li><li>Review and reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries.</li><li>Manage weekly and monthly payment runs, including ACH, wires, and checks.</li><li>Assist with monthly close activities related to accounts payable, including accruals and reconciliations.</li><li>Maintain and update vendor records in NetSuite.</li><li>Ensure adherence to internal accounting controls and compliance procedures.</li><li>Support internal and external audit requests pertaining to AP.</li><li>Collaborate with purchasing, operations, and accounting teams to address invoice and payment issues.</li></ul>
2026-05-08T00:00:00Z

Accounts Payable Specialist

Pleasanton, CA
onsite
Permanent / Full Time
25.5 - 32.5 USD / Hourly
Our team is seeking an Accounts Payable Specialist to join our Full-Time Engagement Professionals practice. In this role, you will support client projects by managing daily accounts payable activities, maintaining accurate financial records, and ensuring timely vendor payments. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
2026-05-21T00:00:00Z

Accounts Payable Specialist

San Francisco, CA
onsite
Temporary / Contract
31 - 35 USD / Hourly
We are seeking an Accounts Payable Specialist to join a fast-paced finance team on a contract basis. This role supports high-volume payables across multiple entities and requires strong attention to detail and experience with systems like NetSuite and Coupa.Responsibilities: • Process high-volume AP transactions accurately and on time • Review and code invoices across complex GL structures • Manage payments and approvals within AP systems • Handle expense reports and ensure policy compliance • Resolve vendor and internal inquiries related to billing and payments • Assist with cash applications and reconciliations • Maintain accurate records in a dynamic, deadline-driven environment
2026-05-22T00:00:00Z

Accounts Payable Specialist

San Francisco, CA
remote
Temporary / Contract
28 - 32 USD / Hourly
We are looking for an Accounts Payable Specialist to support a mission-driven organization dedicated to advancing peace, equity, and freedom for communities affected by conflict, exploitation, and injustice. This Long-term Contract position is based in San Francisco, California, and offers the opportunity to manage high-volume payables activity while partnering with employees and vendors to keep financial operations accurate and efficient. The ideal candidate brings strong hands-on expertise with Concur and solid accounts payable knowledge, along with the ability to resolve issues independently and provide responsive internal support. Responsibilities: • Manage the full accounts payable cycle, including invoice review, payment processing, and accurate coding of financial transactions. • Examine employee expense submissions for policy compliance, proper documentation, and correct account allocation before approval for payment. • Use Concur extensively to process travel and expense activity, generate reporting, research past transactions, and address system-related questions. • Enter and track wire payment activity in Intacct while ensuring related records are updated accurately across payment platforms. • Assist employees with purchase requisitions, purchase orders, and expense report questions to improve accuracy and timely submission. • Investigate and resolve accounts payable issues such as missing purchase orders, incomplete information, and budget availability concerns in coordination with internal stakeholders. • Support vendor onboarding by collecting required tax and banking documentation and setting up supplier records in the accounting system. • Maintain clear, service-oriented communication with internal teams and external vendors while upholding organizational values in every interaction.
2026-05-22T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
Overview:The Accounts Payable Specialist is responsible for overseeing and optimizing accounts payable operations through the implementation and utilization of AI automation tools. This role emphasizes process efficiency, technology-driven solutions, and ensuring compliance with accounting standards and company policies.Key Responsibilities:<ul><li>Process, review, and validate invoices leveraging AI-powered automation platforms, ensuring accurate coding, approvals, and timely payment scheduling.</li><li>Monitor and reconcile vendor statements using automated reconciliation tools; promptly resolve discrepancies and vendor queries.</li><li>Execute automated payment runs (ACH, wires, checks), review payment exceptions, and maintain audit trails generated by AI solutions.</li><li>Assist with month-end close activities, including AP accruals, reconciliations, and generating AI-assisted reporting.</li><li>Maintain and update vendor records within AI-enabled AP systems, ensuring data integrity and compliance.</li><li>Identify opportunities for process improvement and optimization through AI automation and workflow enhancements.</li><li>Support audit requests by providing documentation and AI-generated audit logs for AP transactions.</li><li>Collaborate with technology, purchasing, operations, and accounting teams to address technical issues, facilitate adoption of AI tools, and resolve invoice/payment challenges.</li></ul>
2026-05-08T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Permanent / Full Time
0 - 0 USD / Hourly
Our team is seeking an Accounts Payable Specialist to join our Full-Time Engagement Professionals practice, a solution that provides clients with full-time professionals who can support critical projects and interim staffing needs while offering continuity and the ability to re-engage talent for future needs. In this role, you will support client engagements by managing day-to-day accounts payable activities, helping maintain accurate financial records, and ensuring timely vendor payments. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
2026-05-08T00:00:00Z