<p>We are looking for a highly organized and detail-oriented Legal Executive Assistant to provide comprehensive support to legal professionals in a dynamic environment. The ideal candidate will excel in managing complex schedules, handling multi-line phone systems, and contributing to business development efforts. This role is based in the Greater Boston area, and offers an opportunity to work in a fast-paced and collaborative setting.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain detailed calendars for legal professionals, scheduling meetings, appointments, and deadlines.</p><p>• Manage incoming and outgoing communications via a multi-line phone system, ensuring calls are routed appropriately.</p><p>• Assist with business development activities, including preparing materials and supporting client outreach efforts.</p><p>• Organize and maintain legal documentation, ensuring files are accurate and up-to-date.</p><p>• Prepare and format correspondence, reports, and other legal documents with a high degree of accuracy.</p><p>• Arrange travel plans, including booking flights, accommodations, and transportation for legal professionals.</p><p>• Act as a liaison between internal teams and external clients to facilitate effective communication.</p><p>• Handle confidential information with the utmost discretion and professionalism.</p><p>• Support the legal team with ad-hoc administrative tasks as needed.</p><p>• Monitor and order office supplies, ensuring the workspace is well-equipped and organized.</p>
<p><strong>Robert Half Legal Permanent Placement</strong> is looking for a detail-oriented Legal Assistant to join our client's <strong>Boston</strong> team. This role is ideal for someone with experience in litigation practices, who thrives in a fast-paced environment and is eager to contribute to the efficient management of legal operations. As a Legal Assistant, you will play a vital role in supporting attorneys through administrative, billing, and document preparation tasks. <strong>This is 5 days in the office - downtown location.</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage legal billing processes, including bookkeeping and tracking receivables and payables.</p><p>• Prepare and analyze financial reports related to receivables and payables.</p><p>• Coordinate and maintain accurate scheduling through calendaring for attorneys and legal proceedings.</p><p>• Assist with the preparation, organization, and review of legal documents to ensure accuracy and compliance.</p><p>• Handle administrative tasks to support the overall workflow of the litigation team.</p><p>• Conduct e-filing for court documents and maintain up-to-date records of filings.</p><p>• Facilitate civil litigation processes by ensuring all required documentation is completed and submitted on time.</p><p>• Monitor deadlines and court schedules to ensure timely filings and compliance.</p><p>• Collaborate with attorneys to ensure seamless communication and document management.</p>
<p>We are looking for a detail-oriented Junior Paralegal to join our client's team in Tolland, Connecticut. This Contract-to-Hire position offers an excellent opportunity for candidates eager begin their legal career by contributing to administrative and compliance tasks in a fast-paced environment. The ideal candidate will have strong organizational skills and the ability to support legal operations effectively.</p><p><br></p><p>Responsibilities:</p><p>• Input and update compliance-related data using Salesforce and other software tools.</p><p>• Verify and maintain the accuracy of customer information, including names and addresses, for record-keeping purposes.</p><p>• Conduct thorough reviews to ensure compliance documentation meets legal and administrative standards.</p><p>• Collaborate with team members on various administrative projects as assigned.</p><p>• Organize and manage legal documents and records to facilitate efficient access and use.</p><p>• Assist with compliance reviews by gathering necessary information and preparing reports.</p><p>• Provide support in the preparation and maintenance of legal correspondence.</p><p>• Address and resolve discrepancies in customer data promptly and effectively.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
<p><strong>Robert Half Legal Permanent</strong> <strong>Placement </strong>is seeking a highly organized and experienced <strong>Legal Assistant or Paralegal</strong> to support a senior partner in a high-visibility role for their <strong>Boston</strong> client. The ideal candidate will have a strong background in estate planning and trusts and estates law, with excellent communication and administrative skills. congenial environment; fulltime in the office. </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct support to a partner, ensuring seamless daily operations</li><li>Draft, proofread, and manage legal documents including motions and letters of intent</li><li>Maintain and organize case files and complex documentation</li><li>Schedule appointments, manage calendars, and handle administrative tasks</li><li>Communicate professionally with clients via phone, email, and in person</li><li>Conduct legal and background research as needed</li><li>Screen and prioritize incoming communications</li></ul>
<p>We are looking for a meticulous Legal Billing Specialist to join a firm's team on a contract basis in Salem, Massachusetts. In this role, you will focus on managing billing processes, ensuring accuracy, and maintaining strong communication with clients. This position requires a proactive and organized individual with excellent customer service skills.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage the firm's billing, ensuring accuracy and timeliness.</p><p>• Collaborate with attorneys and associates to address billing inquiries and requests.</p><p>• Contact clients to provide updates on retainer balances and handle billing-related communications.</p><p>• Coordinate weekly billing cycles, ensuring all tasks are completed efficiently.</p><p>• Maintain and update billing records using Bill4Time software.</p><p>• Monitor and track billing data to ensure compliance with firm policies.</p><p>• Identify and resolve discrepancies in billing processes.</p><p>• Provide exceptional customer service through clear and effective communication.</p><p>• Support the firm with additional administrative billing tasks as needed.</p>
<p>Robert Half's client in Medway MA is looking for an Administrative Assistant to help support their office!</p><p><br></p><p>Responsibilities:</p><p>- Answering phones</p><p>- Assisting resident inquiries/questions</p><p>- Processing paperwork</p><p>- Order requests</p><p>- Scheduling appointments</p><p>- Receiving/sending out mailings</p><p>- Ability to work independently</p><p><br></p><p>**Property management is a plus!</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~1 month</p><p>Hours: M-F | 8am-4pm or 9am-5pm</p><p>Pay Rate: $19-$22</p><p><br></p><p>If interested, APPLY now!</p>
<p>Our client is looking to add a skilled Administrative Assistant to support a busy and growing team in Providence, Rhode Island. The ideal candidate will excel in managing documentation, scheduling, and maintaining confidentiality while working collaboratively with team members. This role requires exceptional organizational and communication skills to ensure the seamless execution of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage appointments, including handling all related correspondence and logistics.</p><p>• Maintain confidentiality while managing documents and correspondence.</p><p>• Proofread and transcribe documents with accuracy and attention to detail.</p><p>• Handle administrative tasks such as scanning, copying, faxing, and organizing paperwork efficiently.</p><p>• Schedule and coordinate meetings, travel and events</p><p>• Support administrative projects by ensuring timely completion and meeting deadlines.</p><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Canton, Massachusetts. In this role, you will provide essential support to ensure smooth daily operations, including handling customer inquiries, managing clerical tasks, and delivering excellent service. This is a fully onsite position with varying hours during the holiday season.<br><br>Responsibilities:<br>• Respond to incoming phone calls and provide exceptional customer service.<br>• Address customer inquiries promptly and effectively.<br>• Perform light data entry tasks to maintain accurate records.<br>• Handle clerical duties, including filing, copying, and scanning documents.<br>• Assist with retrieving and delivering items from designated locations as needed.<br>• Collaborate with team members to ensure office tasks are completed efficiently.<br>• Maintain an organized and meticulous office environment.<br>• Provide general support to ensure seamless day-to-day operations.
We are looking for a dedicated and detail-oriented Legal Assistant to join our team in Boston, Massachusetts. This is a long-term contract position within the financial services industry, offering an exciting opportunity to support compliance and legal operations. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office applications, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate and manage calendars, including scheduling and organizing meetings with senior executives and their assistants.<br>• Draft and format internal policies, procedures, memos, and client communications using Microsoft Word.<br>• Analyze and manage large datasets in Excel by using functions like V-lookup, pivot tables, and formulas.<br>• Convert image-based and proprietary files into searchable digital formats for efficient document management.<br>• Maintain and update electronic client files while ensuring compliance with client guidelines.<br>• Support the Compliance Group by managing checklist review processes, including initiating checklists, organizing backup folders, and escalating issues as needed.<br>• Assist the Trading Compliance Group with preparing materials for client certifications and reviewing trade surveillance reports to identify and escalate exceptions.<br>• Ensure all tasks and projects are completed accurately and within established deadlines.
<p>We are offering a contract to hire employment opportunity for a bilingual Spanish Administrative Assistant in the non-profit industry, based in Roxbury, Massachusetts. This role will involve a variety of administrative tasks, including filing, and will play a crucial role in maintaining our office's efficiency.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Provide general administrative support to the team, including managing calendars, scheduling meetings, and arranging travel.</p><p>• File and retrieve office documents, records, and reports in an organized manner.</p><p>• Coordinate and manage communication, including taking calls, responding to emails, and interfacing with clients.</p><p>• Assist in the preparation of regularly scheduled reports.</p><p>• Maintain office supplies by checking inventory and order items as needed.</p><p>• Support team by performing tasks related to the organization and strong communication.</p><p>• Maintain professional and technical knowledge by attending educational workshops and reviewing professional publications.</p><p>• Contribute to team effort by accomplishing related results as needed.</p><p>• Uphold and maintain the confidentiality of sensitive information.</p><p>• Perform other administrative duties as assigned</p>
We are looking for a skilled Senior Administrative Assistant to join our team in Boston, Massachusetts. This long-term contract position requires a detail-oriented individual who excels at providing comprehensive support to executives and teams, ensuring smooth day-to-day operations. The ideal candidate will possess strong organizational abilities and experience handling a variety of administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars to ensure schedules are organized and conflicts are resolved efficiently.<br>• Provide high-level administrative support, including preparing documents, reports, and presentations.<br>• Arrange travel plans, including booking flights, accommodations, and transportation, while adhering to organizational guidelines.<br>• Handle import and export documentation with accuracy and attention to detail.<br>• Organize and facilitate conference calls, ensuring participants are informed and prepared.<br>• Maintain and update records, files, and databases to ensure information is easily accessible.<br>• Communicate effectively with internal and external stakeholders to address inquiries and provide updates.<br>• Support planning and execution of meetings, including logistics and materials preparation.<br>• Monitor and prioritize incoming correspondence, ensuring timely and appropriate responses.<br>• Assist in special projects and assignments as required by the team or leadership.
<p><strong>Job Posting: Administrative Assistant</strong></p><p><strong>Location:</strong> Tolland, CT</p><p><strong>Position Type:</strong> Full-Time, Long-Term Contract</p><p><br></p><p><strong>About the Role:</strong></p><p>Our client, a well-established and reputable organization in Tolland, CT, is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to join their team. This individual will play an integral role in supporting day-to-day business operations and ensuring smooth office functionality. If you are a detail-oriented professional with exceptional multitasking skills, we encourage you to apply!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support to the team, including managing schedules, preparing documents, and handling correspondence.</li><li>Answer and direct phone calls, manage emails, and serve as the primary point of contact for internal and external inquiries.</li><li>Maintain and organize physical and electronic filing systems to ensure data accuracy and accessibility.</li><li>Assist with meeting coordination, including scheduling, preparing agendas, and taking minutes during meetings.</li><li>Manage supplies inventory, including ordering and stocking office equipment and materials.</li><li>Support special projects, prepare reports, and assist with customer or client inquiries as needed.</li><li>Ensure the office environment is presentable and runs efficiently.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Previous experience as an Administrative Assistant or in a similar role is preferred.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).</li><li>Excellent written and verbal communication skills.</li><li>Exceptional organizational skills and the ability to multitask in a fast-paced environment.</li><li>Demonstrated ability to handle confidential information with professionalism and discretion.</li><li>High school diploma or equivalent required; additional qualification as an Administrative Assistant or Secretary is a plus.</li></ul><p><br></p>
We are looking for a dedicated and detail-oriented Paralegal to join our team in Quincy, Massachusetts. This role is integral to supporting attorneys in managing probate cases, drafting legal documentation, and maintaining accurate records. The ideal candidate will possess exceptional organizational skills, a strong understanding of probate law, and the ability to handle sensitive matters with professionalism.<br><br>Responsibilities:<br>• Assist attorneys in managing probate cases, including tracking deadlines, preparing petitions, and ensuring compliance with filing requirements.<br>• Draft, edit, and file legal documents such as wills, trusts, power of attorney instruments, and estate inventories.<br>• Maintain and organize case files, legal records, and databases securely and efficiently.<br>• Coordinate communication with courts, financial institutions, and other parties involved in probate proceedings.<br>• Conduct basic legal research on Massachusetts probate laws and estate administration procedures.<br>• Support attorneys with administrative tasks, including calendar management and billing-related activities.<br>• Review and ensure the accuracy of legal documentation before submission.<br>• Provide direct assistance to clients, offering clear communication and guidance during sensitive situations.<br>• Collaborate with the legal team to improve processes and ensure timely case resolution.
We are looking for a highly organized Administrative Assistant to join our team in Salem, New Hampshire. This is a long-term contract position requiring onsite presence five days a week. The role involves a mix of administrative, planning, and shipping-related responsibilities, making it ideal for someone who is proactive and thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Organize and schedule container shipments by processing shipping documents, consolidating invoices, and maintaining updated records in company systems.<br>• Collaborate with the warehouse team to ensure smooth coordination and communication regarding shipment schedules.<br>• Perform general administrative duties such as managing office supplies, stocking the kitchen, and assisting the company president with occasional tasks.<br>• Handle front-office responsibilities, including greeting visitors and answering inbound calls in an organized and courteous manner.<br>• Accurately input data into Excel spreadsheets while utilizing basic formulas to manage information effectively.<br>• Support planning activities by staying on top of schedules and ensuring timely execution of tasks.<br>• Maintain a sense of urgency while managing time-sensitive assignments in a fast-paced environment.<br>• Uphold a business casual dress code while adapting to occasional jeans days on Thursdays and Fridays.<br>• Ensure compliance with organizational policies for background checks when applicable.
We are looking for a dedicated and compassionate Administrative Assistant to join our team in Beverly, Massachusetts. In this Contract-to-permanent position, you will provide critical support to the organization by assisting residents, managing administrative tasks, and maintaining a welcoming front desk environment. This role requires strong organizational skills, the ability to handle sensitive situations with care, and a commitment to delivering excellent service.<br><br>Responsibilities:<br>• Serve as the first point of contact at the front desk, greeting residents and visitors with professionalism and warmth.<br>• Assist tenants by collecting paperwork and applications, providing information, and addressing concerns with empathy.<br>• Manage and organize tasks for two directors, ensuring efficient workflow and prioritization of duties.<br>• Input and maintain accurate records of housing applications in the CHAMP system; training will be provided if needed.<br>• Schedule conferences, coordinate reports, and handle background checks for the Section 8 department.<br>• Answer incoming calls and provide information or redirect inquiries as necessary.<br>• Perform general administrative tasks, including data entry and maintaining organized files.<br>• Work effectively under pressure and independently to meet deadlines and ensure smooth office operations.<br>• Maintain a business casual dress code and collaborate with a team of 18 employees to support organizational goals.
<p><strong>Part-Time Administrative Assistant – Flexible Hours</strong></p><p> We're looking for a reliable, detail-oriented Administrative Assistant to join our Bedford-based office. This part-time role (15–20 hours/week) is perfect for someone with a strong administrative background who enjoys a variety of tasks and values a flexible schedule. Bookkeeping experience is a plus and may lead to expanded responsibilities.</p><p><br></p><p><strong>Pay:</strong> $20-$25/hr</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Track the status of client tax returns</li><li>Log and track incoming/outgoing packages</li><li>Scan and organize invoices and physical mail</li><li>Send out billing emails to clients</li><li>Perform data entry and general administrative tasks</li><li>Support basic bookkeeping functions (if experienced)</li></ul><p><strong>What We're Looking For:</strong></p><ul><li>Strong foundation in administrative work</li><li>Organized, dependable, and detail-oriented</li><li>Comfortable juggling multiple tasks independently</li><li>Exposure to bookkeeping is a bonus</li><li>Good communication skills and a proactive attitude</li></ul><p><strong>Why Join Us:</strong></p><ul><li>Flexible hours and independent work style</li><li>Opportunity to take on more bookkeeping tasks if desired</li><li>Small, supportive office environment</li></ul>
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior executives. This contract position is based in Boston, Massachusetts, and requires a meticulous individual who can manage schedules, coordinate travel, and facilitate meetings with precision. The ideal candidate will demonstrate exceptional organizational skills and the ability to handle multiple priorities efficiently.<br><br>Responsibilities:<br>• Manage complex calendars, scheduling meetings and appointments to ensure seamless time management.<br>• Arrange and coordinate domestic and international travel plans, including flights, accommodations, and itineraries.<br>• Prepare materials and agendas for executive meetings, ensuring all necessary documents are available.<br>• Act as the primary point of contact for internal and external stakeholders, providing timely and effective communication.<br>• Monitor and prioritize emails, correspondence, and phone calls on behalf of executives.<br>• Handle confidential information with discretion and maintain a high level of professionalism at all times.<br>• Collaborate with team members to support organizational goals and streamline administrative processes.<br>• Track and follow up on action items, ensuring deadlines are met and tasks are completed.<br>• Assist with special projects and events as needed, contributing to their successful execution.
<p>Robert Half is working with a financial services firm on the North Shore looking for an Executive Assistant to join their team. This is a permanent role, joining an office of around ten full-time employees, focused on EA efforts and general office management.</p><p><br></p><p>Our client is looking for an Executive Assistant with at least 3 years of professional experience. The selected candidate must have experience in calendar management and travel arrangements. This individual also needs to be highly accurate and have attention to detail. Proven knowledge of MS Office is needed too.</p><p><br></p><p>For the right experience our client is looking to offer the Executive Assistant a base salary up to $90K. The benefits are very good too.</p><p><br></p><p>Please apply to this listing if interested or email Bill.Nichols@roberthalf. Thanks!</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Beverly, Massachusetts. This is a contract position lasting three months, and it offers the opportunity to contribute to the efficient operation of our warehouse and sample lab. The ideal candidate will demonstrate strong organizational skills, reliability, and the ability to collaborate effectively with others.<br><br>Responsibilities:<br>• Assist warehouse personnel with day-to-day activities to ensure smooth operations.<br>• Prepare and fulfill sample orders, including pouring liquid samples into containers for shipment.<br>• Manage tasks related to the sample lab, such as packing, shipping, receiving, reporting, and maintaining inventory.<br>• Organize storage areas and plan for future capacity requirements to accommodate sample inventory.<br>• Communicate regularly with the main office and sales teams to address requests and resolve issues promptly.<br>• Monitor and replenish supply levels for sample inventory to ensure sufficient stock.<br>• Ensure proper packing, labeling, and marking of dangerous goods shipments.<br>• Conduct physical inventory counts to maintain accurate sample inventory records.<br>• Provide support with administrative tasks such as data entry and answering inbound calls.
We are looking for a detail-oriented Admissions Administrative Assistant to join our team on a long-term contract basis. In this role, you will support the admissions process by ensuring the accurate handling and processing of applications. This position is based in Smithfield, Rhode Island, and offers an excellent opportunity to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Accurately review and process admission applications in accordance with established guidelines.<br>• Input applicant data into the admissions database with precision and attention to detail.<br>• Verify information submitted by applicants to ensure completeness and compliance with requirements.<br>• Maintain records and documentation related to prospective students and applicants.<br>• Collaborate with team members to address discrepancies or missing information in applications.<br>• Adapt quickly to new software systems used in the admissions process.<br>• Assist with administrative tasks, such as scheduling and correspondence, to support the admissions office.<br>• Ensure confidentiality and security of applicant information throughout the admissions cycle.<br>• Provide excellent customer service when interacting with applicants and stakeholders.<br>• Contribute to the continuous improvement of admissions procedures and processes.
We are looking for a detail-oriented and proactive Executive Assistant to provide high-level support to C-suite executives in Newburyport, Massachusetts. This long-term contract position offers an exciting opportunity to manage essential administrative tasks while ensuring seamless operations in a dynamic and efficient environment. The ideal candidate will possess exceptional organizational skills and the ability to handle confidential information with discretion.<br><br>Responsibilities:<br>• Coordinate and manage complex travel arrangements, including booking flights, accommodations, and transportation for executives.<br>• Prepare detailed meeting notes to capture key discussions and action items during executive meetings.<br>• Oversee and maintain executives’ calendars, ensuring all appointments, deadlines, and priorities are effectively managed.<br>• Handle sensitive and confidential documents with the utmost discretion and professionalism.<br>• Collaborate with executives to support both traditional and tech-focused leadership styles.<br>• Utilize Microsoft Office Suite and Outlook to create and manage documents, emails, presentations, and scheduling.<br>• Assist in preparing materials for board meetings using specialized software such as BoardDeck.<br>• Act as a liaison between executives and internal or external stakeholders, ensuring clear and timely communication.<br>• Ensure the smooth execution of day-to-day operations by anticipating executives’ needs and resolving issues proactively.
We are looking for a dedicated Sr. Administrative Assistant to join our team in Providence, Rhode Island. This contract position requires an organized individual with strong communication skills and the ability to adapt to shifting priorities. The ideal candidate will excel in customer service and demonstrate proficiency in administrative tasks and software systems.<br><br>Responsibilities:<br>• Process and input insurance documentation with accuracy and attention to detail.<br>• Utilize Yardi software to manage administrative and operational tasks effectively.<br>• Handle new vendor requests, ensuring all required information is collected and processed.<br>• Monitor outstanding balances and follow up to ensure timely resolution.<br>• Submit invoices for payment and maintain accurate financial records.<br>• Manage calendars and schedules to support team operations.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Assist with general administrative tasks and maintain organized records.<br>• Adapt to changing priorities and handle multiple tasks efficiently.
<p>Our client, a successful & growing law firm, is seeking an experienced and highly organized Litigation Paralegal to join their dynamic legal team in Massachusetts. The ideal candidate will have 4+ years of litigation experience and a strong working knowledge of the Massachusetts Rules of Civil Procedure. You will provide critical support to attorneys across multiple practice area such as construction law, personal injury, real estate litigation, corporate litigation, and more.</p><p><br></p><p><strong>Role:</strong> Litigation Paralegal</p><p><strong>Location:</strong> Hanover, MA</p><p><strong>Schedule:</strong> In-Office</p><p><strong>Hours:</strong> 8:30am - 5:00pm</p><p><strong>Salary: </strong>$70,000 - $90,000 (depending on experience) + amazing benefits!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Draft, review, and file pleadings, motions, discovery requests/responses, and other legal documents in accordance with Massachusetts court rules.</li><li>Manage case files from intake through trial preparation, including docketing and calendaring deadlines.</li><li>Conduct legal and factual research; summarize medical records, deposition transcripts, and other discovery materials.</li><li>Coordinate and communicate with clients, courts, medical providers, expert witnesses, and opposing counsel.</li><li>Prepare exhibits, trial binders, and other litigation support materials.</li><li>Assist attorneys with trial and hearing preparation, including organizing evidence, witness prep, and courtroom logistics.</li><li>Support some administrative functions related to legal matters.</li></ul>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in South Boston, Massachusetts. This Contract position requires an individual who can handle multiple tasks with efficiency, maintain a detail-oriented approach, and ensure smooth day-to-day operations for executives. The role involves managing schedules, coordinating travel, and facilitating meetings to help optimize the executive team's productivity.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.<br>• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.<br>• Prepare itineraries and ensure all travel arrangements align with executive preferences.<br>• Facilitate executive meetings by preparing agendas, recording minutes, and following up on action items.<br>• Serve as a key point of contact for executives, handling correspondence and prioritizing communications.<br>• Manage time-sensitive tasks and deadlines with efficiency and attention to detail.<br>• Collaborate with other departments to ensure seamless communication and support for executives.<br>• Address last-minute changes to schedules or travel plans with flexibility and problem-solving skills.<br>• Monitor and organize documents, presentations, and reports for executive use.<br>• Uphold confidentiality and a detail-oriented approach when handling sensitive information.
<p>seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Administrative & Office Support</p><p>• Retrieve and distribute mail from the PO Box</p><p>• Monitor voicemail inbox; triage and forward messages to appropriate staff</p><p>• Order and maintain office and kitchen supplies (weekly or as needed)</p><p>• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)</p><p>• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)</p><p>• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters</p><p>• Coordinate the ordering and proofing of company apparel and marketing materials</p><p>Accounting & Project Support</p><p>• Assist with accounts payable processes and credit card receipt reconciliation</p><p>• Gather, organize, and assemble invoices for residential billing packets</p><p>• Generate and track monthly lien waivers for residential projects</p><p>• Proofread, format, and edit AIA subcontracts for accuracy and consistency</p><p>• Track and enter new vendor packets into Sage accounting system</p><p>• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies</p><p><br></p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p>
