<p>Robert Half is seeking a detail-oriented <strong>Grant Specialist</strong> to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602.</p><p> </p><p><strong>Key Responsibilities</strong>:</p><p> </p><ul><li>Research and identify grant funding opportunities that align with organizational objectives. </li><li>Assist in preparing detailed and persuasive grant proposals, budgets, and application packages. </li><li>Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements. </li><li>Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives. </li><li>Maintain detailed records of grant-related activities, deadlines, and obligations. </li><li>Support post-award administration, including grant reporting, financial tracking, and amendments. </li><li>Develop strategies to enhance grant acquisition and improve efficiency in the application process. </li><li>Provide training to staff on regulations and compliance requirements for grant administration.</li></ul><p> </p><p><br></p>
<p>Key Duties and Responsibilities for the Administrative Specialist Role</p><p>In this position, you will provide vital administrative and operational support to the Executive Office and other departments. Typical duties include:</p><ul><li>Managing calendars, scheduling meetings, and coordinating appointments for leadership staff</li><li>Preparing and editing correspondence, reports, and other documents</li><li>Assisting with board and committee meeting logistics, including agenda preparation and minutes</li><li>Maintaining organized filing systems (electronic and hard copy) and handling confidential information with discretion</li><li>Supporting event coordination and department projects as assigned</li><li>Handling travel arrangements and expense reimbursements</li><li>Communicating professionally with internal staff, external partners, and community stakeholders</li><li>Performing general office support such as ordering supplies, tracking invoices, and managing office communications</li></ul><p><br></p>
<p>We are looking for a creative and driven Marketing Specialist with AEC experience to join our team on a Contract to permanent basis in Woodland Hills, California. This role offers an exciting opportunity to contribute to the development of marketing strategies and proposal writing initiatives for a dynamic and growing organization. If you have a passion for storytelling, marketing, and building relationships, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Develop and customize qualifications-based proposals that effectively communicate technical concepts to non-technical audiences.</p><p>• Collaborate with cross-functional teams, including engineers and subconsultants, to identify potential project leads and evaluate client needs.</p><p>• Manage and maintain accurate data in marketing databases and tracking systems.</p><p>• Create compelling marketing materials such as presentations, press releases, and event coordination plans.</p><p>• Support local and corporate marketing initiatives, including trade shows and industry events.</p><p>• Utilize Adobe Creative Cloud tools, including InDesign, to design visually appealing and strategic proposal templates.</p><p>• Track and analyze project leads while assessing competitive market environments.</p><p>• Build and maintain relationships within the architecture, engineering, and construction industries by engaging with organizations focused on precision and detail.</p><p>• Contribute to the office’s business development strategies by aligning marketing efforts with organizational goals.</p>
We are looking for a highly organized and proactive Administrative Coordinator to join our team on a contract basis in Seal Beach, California. In this role, you will play a vital part in ensuring smooth day-to-day operations, providing essential administrative support, and assisting with event coordination as needed. This position is ideal for someone with excellent multitasking abilities and a strong attention to detail.<br><br>Responsibilities:<br>• Manage and respond to inbound calls, ensuring clear and timely communication.<br>• Organize and maintain calendars, including scheduling appointments and coordinating meetings.<br>• Provide administrative assistance by handling correspondence, file organization, and record-keeping.<br>• Support event planning and logistics for community, corporate, and private events.<br>• Assist with scheduling and coordination for live and media events.<br>• Collaborate with team members to ensure seamless execution of tasks and projects.<br>• Prepare and maintain detailed reports and documentation as required.<br>• Coordinate with vendors and partners to facilitate successful event outcomes.<br>• Monitor deadlines and prioritize tasks to meet organizational goals.<br>• Perform other administrative duties as assigned to support the team.
<p>The <strong>Sample Coordinator</strong> will oversee the management, organization, and distribution of all footwear samples for their assigned division. You will ensure proper handling of samples, maintain updated showrooms, and collaborate closely with internal teams — from product managers to sales reps — to guarantee samples arrive on time for meetings, trade shows, and photo shoots.</p><p><br></p><p><strong>Essential Responsibilities:</strong></p><ul><li><strong>Showroom Management:</strong></li><li>Organize showroom walls daily and audit weekly for accuracy.</li><li>Maintain displays of key styles and ensure only accurate and current samples are showcased.</li><li>Prepare and arrange new development samples for product meetings as directed by management.</li><li>Regularly tidy showrooms before/after management and account meetings.</li><li><strong>Sample Inventory Coordination:</strong></li><li>Manage transfers of samples to and from the offsite shoe library, keeping logs of all transactions.</li><li>Request samples from libraries as needed for meetings or other business functions.</li><li><strong>Sample Shipment Process:</strong></li><li>Plan, pack, and ship samples for domestic and international trade shows, conferences, and photo shoots, ensuring deadlines are met.</li><li>Liaise with offices in Asia to track, communicate, and confirm sample arrival times.</li><li>Collaborate with sample coordinators to strategize deadlines for packing and shipping.</li><li><strong>Incoming Samples:</strong></li><li>Sort and distribute development, fit, and confirmation samples from Asia to designated team members.</li><li>Monitor the loading dock for shipments destined for the product team.</li><li><strong>Cross-Team Coordination:</strong></li><li>Coordinate rare or unique corporate samples for account meetings, including virtual presentations.</li><li>Partner with the Digital Imaging team to ensure samples are prepared, labeled, and sent for photography.</li><li><strong>Tracking & Data Maintenance:</strong></li><li>Track and maintain a log for all styles within the division, including National Account (NA) and sales samples.</li><li>Audit line sheets for accurate product information and images.</li><li>Print reports for merchandisers, VPs, and track development progress where needed.</li></ul><p><br></p>
We are looking for a dedicated and personable Office Coordinator to join our team in La Cañada Flintridge, California. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and organized environment. This is a contract-to-permanent position offering an excellent opportunity to grow within a supportive healthcare setting.<br><br>Responsibilities:<br>• Greet clients and visitors warmly, creating a positive and welcoming first impression.<br>• Handle patient check-ins and check-outs, including processing payments and providing receipts.<br>• Accurately input and update patient demographic and insurance details in the system.<br>• Manage scheduling tasks such as confirming, canceling, and rescheduling appointments.<br>• Assist new clients through the intake process, ensuring they feel comfortable and supported.<br>• Maintain confidentiality and adhere to organizational policies and standards.<br>• Ensure the front office and waiting area remain clean, organized, and inviting.<br>• Respond to phone inquiries and direct calls to the appropriate team members.<br>• Support administrative tasks such as data entry and record-keeping.
<p>We are looking for a detail-oriented Administrative Coordinator to join our client's team in Woodland Hills, California. In this long-term contract role, you will play a pivotal part in supporting the Director of Development by ensuring smooth administrative operations and maintaining donor database accuracy. This position offers a dynamic work environment for individuals passionate about organization and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Perform heavy data entry tasks to maintain and update donor databases with accuracy and attention to detail.</p><p>• Provide administrative support to the Director of Development, ensuring seamless coordination of daily operations.</p><p>• Manage calendars and schedules, including organizing meetings and appointments.</p><p>• Answer and direct inbound calls professionally, addressing inquiries or forwarding them as needed.</p><p>• Coordinate and oversee scheduling for internal and external events.</p><p>• Ensure proper documentation and organization of records for easy retrieval.</p><p>• Collaborate with team members to improve administrative processes and workflows.</p><p>• Assist in preparing reports and presentations as needed.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p>
<p>We are looking for a skilled Senior IT Project Manager to join our team in Southern California. In this long-term contract role, you will oversee critical projects, drive innovation and ensuring seamless execution across multiple business functions. This position requires a strong leader with technical expertise, strategic vision, and the ability to manage cross-functional teams. This role will be onsite 80% of the time.</p><p><br></p><p>Responsibilities:</p><p>• Lead the design, development, and implementation of the Dealer Communication System across various business domains.</p><p>• Provide governance and oversight to ensure projects align with strategic objectives, budget constraints, and timeline commitments.</p><p>• Build and manage high-performing teams comprising internal staff, contingent workers, and vendor partners.</p><p>• Collaborate with departments such as Sales, Parts, Service, Finance, and IT to achieve successful project outcomes.</p><p>• Create and present executive-level dashboards, proposals, and presentations to stakeholders.</p><p>• Monitor and control project budgets, forecasts, and financial metrics to ensure adherence to approved funding.</p><p>• Utilize tools like Confluence and Clarity for project tracking, documentation, and portfolio reporting.</p><p>• Coordinate with Enterprise Architecture and Infrastructure teams to support modernization and re-platforming efforts.</p><p>• Manage phased rollouts of dealer capabilities, including warranty claims, parts ordering, and service contracts.</p><p><br></p>
<p><strong>About the Role</strong></p><p>We’re seeking an enthusiastic and organized <strong>Sales Coordinator</strong> to join a fast-paced and dynamic team in <strong>Downtown Los Angeles</strong>. This position offers an excellent opportunity to gain hands-on experience in sales operations, client relations, and administrative support within a collaborative environment.</p><p>The Sales Coordinator will play a key role in helping the sales team stay organized and efficient by managing communications, tracking deliverables, and supporting day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and operational support to the sales team.</li><li>Coordinate sales activities, including scheduling meetings, preparing materials, and maintaining documentation.</li><li>Assist with managing communication between internal teams, clients, and external vendors.</li><li>Maintain and update sales reports, databases, and tracking systems.</li><li>Prepare presentations, proposals, and follow-up correspondence for potential and existing clients.</li><li>Track deadlines and ensure contract terms, deliverables, and client requests are met.</li><li>Support logistics for meetings, events, and promotional activities.</li><li>Perform general administrative duties such as data entry, file management, and expense tracking.</li></ul><p><br></p>
Robert Half is seeking an experienced Grant Manager to oversee the full lifecycle of grant management, from proposal development and submission to compliance and reporting. The ideal candidate will have excellent organizational and communication skills, strong attention to detail, and the ability to manage multiple projects simultaneously. If you are a results-driven detail oriented with expertise in research funding and nonprofit or organizational grant development, we encourage you to call our office 213.629.4602. Key Responsibilities: Oversee the grant application process, including identification of funding opportunities, proposal writing, and budgeting. Ensure compliance with all grant requirements, including reporting deadlines, financial tracking, and documentation. Develop timelines, action plans, and deliverables to meet funding objectives and deadlines. Liaise with funding agencies and build strong relationships with donors and stakeholders. Conduct post-award activities, including financial reconciliation, performance measurement, and workflow optimization. Monitor trends in grant funding and maintain a calendar of grant opportunities. Collaborate with internal teams (finance, program managers, development teams) to ensure alignment with organizational goals. Provide training and support for staff regarding policies and procedures related to grants administration.
We are looking for an experienced Accounting Manager to join our team in Paramount, California. In this role, you will oversee critical financial operations, ensuring compliance with accounting standards and providing valuable insights into the company's financial performance. This position offers an opportunity to lead and optimize processes that impact the organization's success.<br><br>Responsibilities:<br>• Ensure compliance with established accounting and auditing policies, effectively communicating procedures across the organization.<br>• Generate detailed financial reports, including analyses for daily flex, weekly planning, and monthly and quarterly reviews.<br>• Oversee the complete Accounts Payable cycle, ensuring accuracy and efficiency.<br>• Support the preparation and review of financial statements and statistical reports, including journal entries.<br>• Analyze and reconcile general ledger accounts such as inventory, payables, receivables, cash, prepaid expenses, fixed assets, and accrued liabilities.<br>• Collaborate with department leads to establish standard costs and conduct weekly reconciliations of variances.<br>• Lead the month-end close process to ensure timely and accurate financial reporting.<br>• Conduct monthly and quarterly calculations and analyses for excess and obsolete inventory and other financial metrics.<br>• Maintain and test internal controls, ensuring compliance with Sarbanes-Oxley requirements and working with process owners to address gaps.<br>• Assist in budget preparation, review proposals, and provide ongoing monitoring and support to ensure adherence to approved budgets.
<p>We are looking for a detail-oriented and efficient Office Assistant to join our team on a contract basis in Santa Monica. This role is onsite daily and will last through Q1 of 2026. This role involves supporting daily office operations, ensuring smooth workflows, and assisting with various administrative tasks. The position requires organizational skills and the ability to multitask in a dynamic environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Maintain office and kitchen supplies inventory, including purchasing items and handling dishwasher duties.</p><p>• Conduct weekly grocery shopping for designated locations.</p><p>• Organize and facilitate the signing of birthday cards for staff members.</p><p>• Manage mailing tasks, including taking packages to FedEx and assisting other departments with shipping needs.</p><p>• Assist with preparing expense reports and ensuring timely submissions.</p><p>• Coordinate and send out holiday cards and gifts to staff and clients.</p><p>• Support company-specific administrative tasks, such as creating lot boards, managing meal arrangements for events, and data entry into Salesforce.</p><p>• Assign new buyers to specialists and maintain accurate records during auction periods.</p><p>• Compile open house invite lists for consignors with cars in inventory.</p><p>• Book travel arrangements for specialists as required.</p>
<p>A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract basis, with the potential for the position to transition to a contract-to-hire role. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p> </p><p><strong>Key Roles and Responsibilities:</strong></p><ul><li>Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</li><li>Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</li><li>Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</li><li>Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</li></ul><p>The ideal candidate will have 4+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $80-90k once permanent. </p>
<p>We are looking for an experienced Senior Human Resources Consultant to join our team in California. This is a long-term contract position that combines remote work flexibility with occasional in-office meetings. The ideal candidate will bring a consultative approach to collaborating with leadership teams, facilitating workgroups, and driving compensation-based proposals for physician leaders. This role requires a strategic mindset and the ability to effectively manage HR initiatives aligned with business objectives.</p><p><br></p><p>Responsibilities:</p><p>• Lead and facilitate workgroups with physician leaders to address organizational needs and develop actionable solutions.</p><p>• Design and deliver impactful presentations using PowerPoint, incorporating data sets from Excel to support decision-making processes.</p><p>• Collaborate with cross-functional departments to assist in creating compensation-based proposals for physician leaders.</p><p>• Provide expert consultation to management and employees on HR issues, ensuring alignment with corporate policies and objectives.</p><p>• Develop and implement HR programs and initiatives, such as salary reviews, workforce planning, and organizational changes.</p><p>• Coach and guide leadership teams on HR strategies to enhance employee engagement and drive business success.</p><p>• Analyze and interpret HR data to support strategic planning and decision-making.</p><p>• Ensure compliance with HR policies while addressing employee relations issues effectively.</p><p>• Utilize systems such as PeopleSoft and Microsoft Office to streamline HR processes and reporting.</p><p>• Contribute to the development and execution of IT HR strategic roadmap plans, ensuring timely and budget-conscious delivery.</p>
We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.<br><br>Responsibilities:<br>• Manage office operations, including ordering supplies and maintaining an organized workspace.<br>• Provide administrative support to other team members, including HR and other departments as needed.<br>• Coordinate vendor relationships to ensure smooth office operations and timely deliveries.<br>• Assist in planning and executing office events and meetings.<br>• Support the team with tasks related to an office relocation, ensuring a seamless transition.<br>• Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.<br>• Answer and direct inbound calls professionally and efficiently.<br>• Perform data entry and maintain accurate records to support administrative processes.<br>• Uphold a business-casual office environment and contribute to a positive workplace culture.
We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.<br><br>Responsibilities:<br>• Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.<br>• Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.<br>• Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.<br>• Prepare and format documents, proposals, and presentation materials to support design projects.<br>• Organize office schedules, including coordinating meetings, site visits, and client calls.<br>• Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.<br>• Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records.
We are looking for a detail-oriented and proactive Sales Support specialist to join our team on a contract basis in Gardena, California. This role is essential in ensuring the seamless processing of sales orders and providing administrative assistance to the sales team and leadership. The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational skills, and excels at fostering clear communication across teams and with clients.<br><br>Responsibilities:<br>• Accurately process and manage sales orders using relevant systems while ensuring all details are verified for accuracy.<br>• Collaborate with operations and logistics teams to coordinate timely order fulfillment and shipping.<br>• Communicate with clients regarding order statuses, providing regular updates and preparing weekly status reports.<br>• Assist in setting up customer portals and reconciling purchase orders with sales orders.<br>• Prepare shipping documents and handle inquiries related to pricing, inventory, and tariffs.<br>• Support the sales leadership by managing their calendar, scheduling meetings, and coordinating travel arrangements.<br>• Generate presentations, reports, and other client-facing documents to support sales activities.<br>• Handle confidential correspondence and assist with expense reporting and budget tracking.<br>• Facilitate onboarding for new sales team members by providing necessary tools and documentation.<br>• Coordinate team meetings and assist with proposals to ensure consistency and professionalism.
We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication within the organization. This is a great opportunity for someone who enjoys working in a dynamic environment and has strong organizational and multitasking skills.<br><br>Responsibilities:<br>• Manage and organize administrative tasks to ensure efficient office operations.<br>• Answer and direct inbound calls professionally while addressing inquiries and concerns.<br>• Perform accurate data entry and maintain up-to-date records.<br>• Provide receptionist support, including greeting visitors and managing appointments.<br>• Assist in coordinating meetings and preparing necessary documentation.<br>• Handle correspondence and distribute communications within the team.<br>• Maintain office supplies and ensure the workspace is well-organized.<br>• Support team members with various clerical duties as needed.<br>• Ensure confidentiality and accuracy in handling sensitive information.
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Pico Rivera, California. This role requires a meticulous individual who excels in managing office tasks, supporting team operations, and maintaining excellent communication with internal and external stakeholders. The ideal candidate will have experience in administrative functions and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls effectively, providing assistance and directing inquiries to the appropriate departments.<br>• Manage general office tasks such as filing, organizing, and maintaining documentation.<br>• Accurately input and update data into systems, ensuring all records are current and error-free.<br>• Support team members by coordinating schedules, meetings, and other administrative needs.<br>• Greet visitors and clients warmly, ensuring a positive and welcoming first impression.<br>• Prepare reports, presentations, and correspondence as required.<br>• Monitor office supplies and coordinate replenishment to maintain inventory levels.<br>• Assist in maintaining office policies and procedures for smooth operations.<br>• Collaborate with various departments to ensure timely completion of administrative tasks.
We are looking for a skilled and bilingual Administrative Assistant to join our team in Corona, California. This position is an excellent opportunity for an organized and meticulous individual fluent in both Mandarin and English to contribute to our non-profit organization. As a Contract-to-permanent role, this position offers the potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Facilitate communication by translating documents and messages between Mandarin and English-speaking clients and team members.<br>• Organize and maintain records, files, and databases to ensure efficient access and management.<br>• Prepare reports, presentations, and other detailed documentation as required.<br>• Perform general office tasks including data entry, filing, and photocopying.<br>• Arrange travel plans and itineraries for team members as necessary.<br>• Support project management efforts by coordinating administrative tasks and ensuring deadlines are met.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries.<br>• Schedule appointments and manage calendars to optimize workflow.<br>• Assist in email correspondence and follow-up with clients and partners.<br>• Contribute to the smooth operation of the office by handling day-to-day administrative duties.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Los Angeles, California. In this role, you will provide bilingual Spanish/English administrative support for our Family Resource Center program, ensuring the smooth execution of workshops, training events, and essential office functions. This is a fantastic opportunity to contribute to the impactful work of a non-profit organization.<br><br>Responsibilities:<br>• Coordinate and implement administrative tasks related to workshops and training sessions.<br>• Manage data collection and maintain organized records for program activities.<br>• Answer inbound calls and provide courteous assistance to program participants.<br>• Perform receptionist duties, including greeting visitors and managing inquiries.<br>• Handle data entry tasks with accuracy and attention to detail.<br>• Support the planning and execution of program events with logistical coordination.<br>• Collaborate with team members to ensure timely completion of administrative functions.<br>• Maintain office supplies and ensure the workspace is organized and efficient.<br>• Provide bilingual Spanish/English communication support for program needs.
We are looking for a detail-oriented Administrative Assistant to support daily operations within a dynamic non-profit organization in Azusa, California. This Contract-to-permanent position offers a great opportunity to contribute to meaningful projects while utilizing your administrative skills. The ideal candidate will thrive in a fast-paced environment and excel in managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle incoming and outgoing calls, ensuring courteous and effective communication at all times.<br>• Manage email correspondence, responding promptly and accurately to inquiries.<br>• Perform data entry tasks to maintain accurate and organized records.<br>• Schedule appointments and coordinate meetings with precision.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and presentations.<br>• Provide exceptional customer service to both internal and external stakeholders.<br>• Maintain an organized workspace and ensure files are easily accessible.<br>• Collaborate with team members to address administrative needs and streamline processes.<br>• Assist in preparing reports and other documentation as required.<br>• Support various office functions to ensure smooth day-to-day operations.
<p>Are you an organized, personable multitasker who thrives in a busy office environment? Do you enjoy being the “go-to” person who keeps things running smoothly behind the scenes? Our client, a well-respected <strong>property management and real estate services company</strong> located in Oceanside, is seeking an <strong>Administrative Assistant</strong> to join their growing team. This company manages a diverse portfolio of residential and commercial properties across North County San Diego and prides itself on providing exceptional service to both tenants and property owners. The Administrative Assistant will serve as the backbone of the office—handling day-to-day operations, supporting property managers, and ensuring communication flows seamlessly between clients, </p><p>vendors, and maintenance teams.</p><p><br></p><p>This is a great opportunity for someone who enjoys variety in their day and takes pride in organization, efficiency, and customer service. You’ll be part of a friendly, close-knit office that values teamwork, professional growth, and work-life balance.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for tenants, owners, and vendors—answering phones, emails, and walk-ins with a professional and positive attitude.</li><li>Prepare and process lease agreements, renewals, vendor contracts, and maintenance requests.</li><li>Maintain accurate records of property information, rent payments, and correspondence using <strong>Yardi Voyager</strong>.</li><li>Coordinate property inspections, schedule maintenance, and track service requests.</li><li>Support the property management team with document filing, invoice processing, and tenant communication.</li><li>Organize office supplies, maintain records, and assist with monthly reporting.</li><li>Handle special administrative projects assigned by management to improve office efficiency and tenant experience.</li></ul>
<p>We are looking for an experienced Administrative Assistant to join our team in Beverly Hills, California. This is a long-term contract position requiring strong organizational skills and attention to detail in handling confidential documents. The role is integral to supporting the team’s administrative operations and ensuring smooth workflow within the office.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage confidential documents with accuracy and discretion.</p><p>• Utilize internal systems to pull and upload records into spreadsheets efficiently.</p><p>• Assist in managing public records requests and other administrative tasks as needed.</p><p>• Collaborate with team members and supervisors to maintain a relaxed yet detail-oriented office environment.</p><p>• Ensure compliance with office protocols and confidentiality standards.</p>
