60 results for Administrative Assistant in Flemington, NJ

Administrative Assistant

Plymouth Meeting, PA
onsite
Contract / Temporary to Hire
19 - 19 USD / Hourly
We are looking for an Administrative Assistant to join a team in Plymouth Meeting, Pennsylvania. This is a Contract-to-Permanent position that offers an excellent opportunity to support the compliance department within a Real estate and property management office. The ideal candidate will bring strong organizational skills and attention to detail to ensure smooth daily operations. Responsibilities:• Perform clerical tasks including filing, scanning, and organizing documents to maintain accurate records.• Prepare and generate reports to support compliance and departmental needs.• Manage and respond to inbound calls, providing attentive assistance to clients and team members.• Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.• Ensure timely and accurate completion of administrative duties to support compliance initiatives.• Collaborate with team members to maintain efficient workflows and processes.• Assist in maintaining the office environment by ordering supplies and ensuring equipment is functional.• Handle sensitive information with discretion and confidentiality.• Support the department in meeting deadlines and achieving organizational goals.
2026-03-06T00:00:00Z

Administrative Assistant

Secaucus, NJ
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities:• Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.• Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing.• Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.• Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.• Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.• Build and maintain positive relationships with sales staff, management, customers, and external vendors.• Respond to inquiries and provide excellent customer service to internal and external stakeholders.• Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.• Collaborate with team members to address ad hoc requests and support business priorities.
2026-03-03T00:00:00Z

Administrative Assistant

Woodbridge, NJ
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team. This is a long-term contract position that offers the opportunity to contribute to vital administrative functions while working in a collaborative and attentive environment. The role requires onsite presence, with a business casual dress code and a Monday-Friday schedule. Responsibilities:• Welcome and guide visitors, customers, and vendors while ensuring they are directed to the appropriate staff.• Manage accounts payable processes, including invoice handling and inventory updates.• Maintain accurate records of customer interactions and referrals in daily logs.• Organize and distribute incoming mail promptly.• Handle petty cash transactions and report branch deposits and credit card activities to corporate.• Scan and file final recap packages and sales transaction documents following established guidelines.• Assist the Finance & Insurance Manager by providing backup support as needed.• Verify and process vehicle titles upon receipt.• Perform copying, scanning, and filing tasks in adherence to audit standards.• Foster positive interactions with customers and colleagues, projecting a friendly and attentive demeanor.
2026-03-17T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-02-24T00:00:00Z

Administrative Assistant

Whitehall, PA
onsite
Temporary
22 - 24 USD / Hourly
Are you an organized multitasker looking to make a difference in a fast-paced environment? Robert Half is seeking a reliable Administrative Assistant to provide critical support for daily operations and help ensure a local office runs smoothly. Key Responsibilities:<ul><li>Perform a variety of administrative tasks, including scheduling meetings, managing calendars, and organizing documents</li><li>Assist with correspondence, emails, and phone communications</li><li>Prepare reports, presentations, and other business documents as needed</li><li>Maintain filing systems (electronic and paper) and update records accurately</li><li>Support team projects, events, and logistics with a proactive approach</li><li>Collaborate with colleagues to improve office efficiency and workflows</li></ul>
2026-03-06T00:00:00Z

Administrative Assistant

Nazareth, PA
onsite
Temporary
17 - 21 USD / Hourly
Robert Half is partnering with a respected local organization to hire a detail‑oriented Administrative Assistant who will keep day‑to‑day office operations running smoothly. This role supports multiple stakeholders, manages calendars and documents, and is often the first point of contact for visitors and callers. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate conference rooms/travel.</li><li>Draft, edit, and format correspondence, reports, and presentations.</li><li>Maintain organized electronic and physical filing systems.</li><li>Answer and route incoming calls; greet visitors and provide a professional front‑office experience.</li><li>Process expense reports, purchase orders, and basic invoicing.</li><li>Support meeting prep: agendas, minutes, presentation materials, catering/AV coordination.</li><li>Track office supplies; liaise with vendors as needed.</li><li>Assist with data entry and updates in spreadsheets/CRM platforms.</li></ul>
2026-02-23T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in New York, New York. In this 3 months (or longer) contract position, you will play a crucial role in ensuring smooth communication and efficient administrative operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with both internal teams and external stakeholders. Responsibilities:• Respond to incoming calls and accurately identify concerns to relay them to the appropriate staff members.• Manage and organize a shared inbox, addressing inquiries from landlords and program participants.• Prepare outgoing mail by assembling checks, letters, and other documents, ensuring they are properly stamped and ready for dispatch.• Enter demographic and other relevant data into a basic system with precision and attention to detail.• Utilize basic Excel skills to complete administrative tasks and organize information effectively.• Maintain clear and attentive email communication with stakeholders to address and resolve inquiries.• Support receptionist duties by welcoming visitors and assisting with general inquiries.• Process checks and ensure all related documentation is handled securely and accurately.
2026-03-16T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our client in the legal industry in Eatontown, New Jersey. This Contract to permanent position offers an opportunity to contribute to essential administrative tasks while developing your expertise in a focused environment. The ideal candidate will thrive in a fast-paced setting and demonstrate strong multitasking abilities. Responsibilities:• Prepare suit and judgment packages with accuracy and attention to detail.• Utilize spreadsheets for basic data organization and management.• Perform judgment entries and ensure proper documentation.• Calculate bank and wage amounts efficiently and correctly.• Run and interpret queries to support various administrative processes.• Manage calendars and schedule appointments effectively.• Draft thorough responses to client inquiries.• Assist with audit preparation by organizing relevant documentation and data.• Provide general support for administrative tasks and office operations.
2026-03-16T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a highly organized Administrative Assistant to join our team located in the Greater Philadelphia Region. In this long-term contract position, you will play a pivotal role in supporting nutritional and administrative operations by maintaining accurate records and ensuring smooth program coordination. This opportunity is ideal for an Administrative Assistant who thrives in detail-oriented tasks and enjoys contributing to educational initiatives. What you get to do every single day:• Maintain and update a comprehensive master document to track materials, and weekly programming schedules. • Prepare, copy, and organize related materials for weekly programs.• Answer and manage inbound calls, providing attentive and courteous assistance.• Perform general administrative tasks, including data entry and office organization.• Collaborate with team members to ensure all documentation is completed with precision and timeliness.• Utilize Google Suite and spreadsheets to organize and manage program data effectively.• Support receptionist duties such as greeting visitors and responding to inquiries.• Handle repetitive documentation tasks with accuracy and attention to detail.
2026-03-13T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in the Greater Philadelphia Region. In this contract role, you will play a key part in ensuring smooth daily operations by managing receptionist tasks and handling various administrative responsibilities. This Administrative Assistant position suits someone who excels in a dynamic setting and communicates effectively. What you get to do every single day:• Greet visitors and provide a welcoming environment at the front desk.• Answer incoming calls promptly, ensuring clear communication and proper routing.• Manage a multi-line phone system effectively to support organizational needs.• Maintain and organize office records, files, and documentation.• Assist with scheduling appointments and coordinating meetings.• Handle correspondence and respond to inquiries in a timely manner.• Support team members with administrative tasks and special projects.• Ensure office supplies are well-stocked and reordered as needed.• Uphold confidentiality in all interactions.
2026-03-13T00:00:00Z

Administrative Assistant

Morristown, NJ
remote
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Morristown, New Jersey. This role involves providing comprehensive administrative support, ensuring smooth coordination between team members, and maintaining effective communication. The ideal candidate will be highly organized and possess excellent interpersonal skills. Responsibilities:• Schedule and organize meetings to facilitate project launches.• Send timely follow-up communications to maintain progress and ensure deadlines are met.• Coordinate responses and gather input from subject matter experts• Manage inbound calls, addressing inquiries and directing them appropriately.• Perform general administrative office tasks to support daily operations.• Accurately handle data entry to maintain and update records.• Collaborate with team members to ensure effective workflow and communication.• Handle multiple tasks simultaneously while maintaining attention to detail.
2026-03-06T00:00:00Z

Administrative Assistant

Caldwell, NJ
onsite
Permanent
60000 - 65000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing organization. This Administrative Assistant will get the chance to join a tight knit team that works well with each other. This Administrative Assistant position offers work flexibility, a relaxed working environment, and career growth. The ideal Administrative Assistant will be local to the West Caldwell area and have prior experience working in general office administration and/or sales support. Responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities: Administrative Support<ul><li>Provide daily administrative support to leadership and sales teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Handle incoming calls, emails, and customer inquiries professionally</li><li>Process expense reports, invoices, and basic bookkeeping tasks</li><li>Coordinate travel arrangements and company events</li></ul>Sales Support<ul><li>Assist sales team with proposal preparation, presentations, and contract documentation</li><li>Maintain and update CRM system with accurate customer and pipeline data</li><li>Prepare sales reports, track KPIs, and monitor sales performance metrics</li><li>Generate quotes, process orders, and coordinate with operations for fulfillment</li><li>Support lead generation efforts and follow up on inbound inquiries</li><li>Coordinate onboarding documentation for new clients</li><li>Ensure timely communication between sales, operations, and customers</li></ul>This Administrative Assistant role is paying between $60,000 and $65,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-03-04T00:00:00Z

Legal Administrative Assistant

New York, NY
onsite
Permanent
85000 - 130000 USD / Yearly
We are looking for a skilled Legal Administrative Assistant to provide dedicated support to two attorneys in leadership positions within a dynamic legal team. This role involves managing a variety of litigation and administrative tasks while ensuring the seamless execution of workflows and schedules. The ideal candidate will thrive in a fast-paced, client-focused environment, demonstrating exceptional organizational skills and attention to detail. Responsibilities: • Oversee administrative processes, ensuring tasks related to legal, billing, and client services are completed accurately and on time. • Manage complex attorney calendars, resolving scheduling conflicts and maintaining punctuality for meetings and appointments. • Coordinate communication across departments, including billing and business development, to facilitate smooth operations. • Prepare, format, and finalize legal documents with precision and professionalism. • Utilize advanced task management tools, including AI-integrated systems, to monitor workflows and maintain accountability. • Uphold confidentiality and exercise sound judgment when handling sensitive information. • Provide support during attorney onboarding and assist with training related to practice areas.
2026-03-11T00:00:00Z

Executive Assistant

Red Bank, NJ
onsite
Contract / Temporary to Hire
38 - 44 USD / Hourly
We are looking for a dedicated Executive Assistant to provide high-level support to the Finance Team. This position will work closely with the Chief Financial Officer, Head of Investor Relations, and Head of Strategy to ensure seamless operations and organizational efficiency within the department. Ideal candidates will possess exceptional organizational skills, professionalism, and a proactive mindset that fosters collaboration and anticipates needs. This is a contract opportunity with the potential for long-term employment. Responsibilities:• Manage complex calendars for finance leadership, ensuring prioritization of meetings and resolving conflicts proactively.• Assist with email management for the CFO, identifying high-priority communications and addressing urgent items.• Arrange detailed travel plans, including itineraries, logistics, and last-minute changes, for Finance leadership.• Prepare and track expense reports for the CFO, Head of Investor Relations, and Head of Strategy.• Organize logistics for investor meetings, earnings-related activities, and audit engagements.• Provide administrative support for Board of Directors meetings, such as scheduling, coordinating materials, and managing follow-ups.• Maintain office supplies and ensure readiness of computer hardware and printers for the Finance team.• Support large-scale meeting coordination and special projects for the Finance department as needed.• Collaborate with leadership to streamline operations and enhance team productivity.
2026-03-16T00:00:00Z

Executive Assistant

Center Valley, PA
onsite
Temporary
23 - 25 USD / Hourly
Are you a proactive professional with exceptional organizational and communication skills? Robert Half is seeking an Executive Assistant to provide high-level administrative support to senior leadership, ensuring efficient operations and driving positive outcomes. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.</li><li>Prepare correspondence, reports, presentations, and other documents with accuracy and professionalism.</li><li>Liaise between executives and internal/external stakeholders to facilitate communication and project follow-through.</li><li>Handle confidential information with discretion.</li><li>Organize and prioritize incoming requests, ensuring timely responses and completion of tasks.</li><li>Assist with event planning, expense reporting, and operational coordination.</li><li>Support ad hoc projects and contribute to a positive office culture.</li></ul>
2026-03-13T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
25.65 - 27 USD / Hourly
We are looking for an Executive Assistant to join our team in New York, New York on a contract basis. In this role, you will provide high-level administrative support to the Chief Communications Officer and two other senior executives, with a focus on managing schedules and expenses. This position offers an excellent opportunity to work in a dynamic and fast-paced entertainment industry environment. Responsibilities:• Oversee and coordinate complex calendars, ensuring seamless scheduling of meetings, calls, and events.• Arrange travel accommodations, including flights, lodging, and transportation, for assigned executives.• Process and manage expense reports accurately and in a timely manner using Concur.• Provide day-to-day administrative support, including handling correspondence and meeting preparation.• Collaborate with internal teams to ensure smooth communication and operational efficiency.• Assist in organizing executive meetings by preparing agendas and documenting minutes as needed.• Maintain confidentiality while managing sensitive information related to executive activities.• Utilize Google Workspace tools to support various administrative tasks and streamline workflows.• Monitor deadlines and prioritize tasks to meet the needs of executives effectively.• Adapt quickly to shifting priorities and demands in a high-profile environment.
2026-03-09T00:00:00Z

Executive Assistant

Norristown, PA
onsite
Permanent
0 - 0 USD / Yearly
Robert Half is looking for a skilled Executive Assistant to provide comprehensive support to senior leadership in a fast-paced environment. This Executive Assistant role involves managing administrative operations, facilitating communication with stakeholders, and ensuring organizational priorities are met efficiently. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. Responsibilities:<ul><li>Organize and oversee complex scheduling, including calendar management, coordinating meetings, and arranging travel across multiple time zones.</li><li>Prepare high-quality presentations, briefing materials, and reports for leadership, franchise partners, and external stakeholders.</li><li>Act as a point of contact, screening calls, drafting thorough correspondence, and maintaining confidentiality.</li><li>Coordinate Board of Directors meetings, investor updates, and track action items from executive sessions.</li><li>Assist in financial processes such as budgeting, forecasting, audits, and reporting while tracking key performance metrics.</li><li>Facilitate cross-functional projects involving finance, operations, franchise development, and executive leadership.</li><li>Serve as a liaison between executives and franchise owners/operators to ensure seamless communication.</li><li>Manage expense reporting, invoices, and maintain organized filing systems for digital and physical documentation.</li><li>Implement administrative tools and workflows to enhance operational efficiency and streamline processes.</li></ul>
2026-02-20T00:00:00Z

Sr. Administrative Assistant

Bridgewater, NJ
onsite
Permanent
60000 - 75000 USD / Yearly
This position is paying between $60,000-75,000 base benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a
2026-03-03T00:00:00Z

Administrative Asst/Exec. Asst 2

Woodbridge, NJ
onsite
Temporary
25 - 28 USD / Hourly
Position Summary:The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record‑keeping. Key ResponsibilitiesTenant & Customer Support<ul><li>Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures.</li><li>Track, log, and follow up on maintenance and repair requests to ensure timely completion.</li><li>Assist with tenant onboarding, move-ins/move-outs, and communication of building policies.</li></ul>Administrative & Operational Support<ul><li>Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation.</li><li>Prepare correspondence, memos, notices, and property communication for management and tenants.</li><li>Assist in scheduling inspections, site visits, and preventive maintenance services.</li></ul>Financial & Lease Administration<ul><li>Process invoices, track expenses, and assist with monthly financial reporting.</li><li>Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases.</li><li>Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities).</li></ul>Vendor & Facilities Coordination<ul><li>Liaise with contractors and vendors for property services, repairs, and scheduled maintenance.</li><li>Verify completion of work orders and maintain accurate records of service logs.</li><li>Ensure compliance with building safety, security, and regulatory standards.</li></ul>eQualifications<ul><li>2–4 years of administrative or property management experience preferred.</li><li>Working knowledge of property management systems (e.g., Yardi, MRI, AppFolio) preferred.</li><li>Strong proficiency in Microsoft Office (Excel, Outlook, Word).</li><li>Excellent communication, organizational, and multitasking abilities.</li><li>Ability to interact professionally with tenants, vendors, and internal teams.</li></ul>
2026-03-16T00:00:00Z

Accounting Assistant

Allentown, PA
onsite
Contract / Temporary to Hire
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to join our team in Allentown, Pennsylvania. This position offers a unique opportunity to contribute to various aspects of accounting, administrative, and operational support within a dynamic manufacturing environment. As a Contract to permanent role, it provides a pathway for long-term career growth while delivering essential services to ensure smooth daily operations. Responsibilities: • Generate packing slips to assist the shipping department with accurate documentation. • Handle essential accounting tasks, including processing customer orders, preparing invoices, recording deposits, and managing vendor payments. • Manage customer and vendor records, ensuring proper filing and archiving for retention purposes. • Perform bank deposits and maintain accurate financial records for the company. • Order and oversee inventory of office supplies to ensure the availability of necessary materials. • Support departmental projects and initiatives, collaborating with multiple teams as needed. • Utilize QuickBooks and other software tools to stay updated with evolving technology and processes. • Ensure adherence to company policies and procedures, promoting a culture of compliance and quality improvement.
2026-03-13T00:00:00Z

Office Administrator

Royersford, PA
onsite
Permanent
40000 - 50000 USD / Yearly
Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. · Coordinate office tasks· Greet and assist visitors· Order office supplies· Maintain client records· Calendar Management· Process incoming mail and packages· Answer and direct incoming calls· Draft email and written correspondence· Assist with billing and bookkeeping activities
2026-03-10T00:00:00Z

Part Time Office Assistant

Hellertown, PA
onsite
Temporary
18 - 20 USD / Hourly
Are you a dependable, detail-oriented professional looking for flexible hours in a collaborative workplace? Robert Half is seeking a Part-Time Office Assistant to support daily operations and contribute to the smooth running of a local and fast paced office. Key Responsibilities:<ul><li>Assist with administrative tasks such as filing, organizing documents, and maintaining office supplies.</li><li>Answer phone calls, greet visitors, and provide customer service.</li><li>Support scheduling, calendar management, and meeting preparations.</li><li>Perform data entry and basic recordkeeping.</li><li>Help coordinate office events and support team projects as needed.</li><li>Ensure the office environment remains tidy and organized.</li></ul>
2026-03-13T00:00:00Z

Legal Assistant

New York, NY
onsite
Temporary
33.25 - 38.5 USD / Hourly
Robert Half is seeking an experienced Commercial Legal Assistant to support a dynamic legal practice. This position requires a minimum of 4+ years of recent experience handling commercial litigation, with bonus consideration for experience in insurance coverage, employment law, and/or securities. Start Date: ASAP Location: New York, NY (On-site, 5 days per week) Pay Rate: $35-$40/hour Duration: Contract to Hire Responsibilities: <ul><li>Prepare, file, and e-file legal documents in NYS Supreme Court and Federal Courts Ensure strict compliance with all federal, state, local, and judges’ rules for filing and procedures Draft, review, and proofread a variety of legal documents. </li><li>Assist in the preparation of motion papers, discovery responses (bate-stamping), and privilege logs Provide appellate support (e.g., creation of table of contents/authorities, cite-checking).</li><li>Organize and support depositions, arbitrations, and mediations (exhibit and binder prep). </li><li>Calendar important deadlines and monitor ongoing case developments.</li></ul>
2026-03-16T00:00:00Z

Legal Assistant

Cherry Hill, NJ
onsite
Permanent
72800 - 73500 USD / Yearly
We are looking for a skilled and detail-oriented Legal Assistant to join a dynamic personal injury law firm in Cherry Hill, New Jersey. This permanent, in-office position offers the opportunity to work closely with experienced attorneys on a variety of litigation cases while contributing to a collaborative and supportive environment. If you have a strong background in legal administration and are eager to advance your career in a fast-paced setting, we encourage you to apply. Responsibilities: • Provide comprehensive administrative and legal support for a high-volume caseload of litigation matters. • Maintain accurate and up-to-date litigation calendars, including tracking deadlines, hearings, and depositions. • Draft, format, and proofread legal documents such as pleadings, motions, discovery responses, and correspondence. • File legal documents with courts, ensuring strict adherence to deadlines and jurisdictional requirements. • Communicate professionally with clients, court personnel, and other involved parties to facilitate case progression. • Utilize Clio legal software for efficient case and document management, ensuring seamless organization and accessibility. • Assist attorneys in trial preparation by organizing exhibits, coordinating witness schedules, and preparing trial binders. • Collaborate with the team to implement improved workflows and processes, leveraging new technologies for efficiency. • Perform general administrative duties, including managing correspondence, organizing case files, and supporting billing tasks.
2026-02-23T00:00:00Z

Legal Assistant

New York, NY
onsite
Permanent
85000 - 95000 USD / Yearly
Our client is a preeminent national law firm. They are seeking to add a Trusts and Estates Legal Assistant to their team. About the Role The Legal Assistant provides high-level administrative and client support to attorneys in a Trusts & Estates practice. This role requires strong knowledge of trusts and estates procedures, court and agency filings, and compliance requirements. The Legal Assistant plays a key role in client service, matter management, and ensuring attorneys are supported efficiently and proactively. Key Responsibilities Provide comprehensive administrative support to multiple attorneys Prepare, edit, proofread, and format legal documents Manage electronic and paper files in accordance with firm protocols Assist with court and agency filings Support billing, time entry, and month-end closing processes Handle client and matter intake, including engagement letters Coordinate with internal teams to meet deadlines and client needs Maintain trust account information and assist with trust operations Serve as Notary Public and witness document signings as needed
2026-02-26T00:00:00Z