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7 results for Office Receptionist in Federal Way, WA

receptionist

Bellevue, WA
onsite
Temporary to Hire
35 - 42 USD / Hourly
We are looking for an experienced and service-oriented Workplace Coordinator to support a well-organized office environment in Bellevue, Washington. This contract position with permanent potential is ideal for someone who enjoys creating a welcoming first impression, keeping daily office operations organized, and ensuring employees and visitors receive responsive, high-quality support. The role combines front desk coordination, administrative assistance, workplace hospitality, and basic meeting technology support in a fast-moving setting. Front Desk & Workplace Experience Be the first point of contact for employees, visitors, candidates, and guests, creating a warm, detail oriented, and welcoming experience. Manage visitor check-in, badge access, and host notifications. Ensure the reception area and arrival experience are always presentation-ready. Coordinate meeting room bookings, guest logistics, catering, and other hospitality services. Provide concierge-style support by assisting employees and visitors with workplace questions and navigation. Office Administration Manage incoming mail, packages, courier services, and deliveries. Maintain office calendars, workplace documentation, and administrative records. Coordinate office supplies, pantry inventory, and workplace ordering. Support scheduling and logistics for meetings, interviews, and onsite activities. Assist with invoice tracking, purchase orders, and vendor administration as needed. Employee Experience Help deliver a positive day-to-day workplace experience for employees. Partner with the Workplace team to coordinate employee events, engagement activities, and office initiatives. Ensure meeting rooms, kitchens, and shared spaces are well-stocked, organized, and presentation-ready. Support onboarding activities and prepare workspaces for new employees. Look for opportunities to improve the employee and visitor experience through thoughtful attention to detail. Workplace Operations Support Submit and track workplace service requests, including maintenance, cleaning, HVAC, lighting, and repairs. Serve as the onsite contact for vendors, deliveries, and service providers. Perform regular workplace walkthroughs to identify issues and maintain high office standards. Escalate operational issues promptly and follow through to resolution. Technology Support Provide basic meeting room and AV support for employees and visitors. Assist with simple workplace technology troubleshooting. Coordinate with IT and AV teams to ensure issues are resolved quickly.
2026-07-15T00:00:00Z

Receptionist

Issaquah, WA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a dealership in Issaquah, Washington. This is a Contract position suited for someone who communicates clearly, stays organized, and creates a welcoming experience for customers and visitors. The person in this role will manage incoming calls, coordinate appointments, and assist with a range of administrative tasks that keep the office running smoothly. Responsibilities: • Manage a busy front desk by greeting visitors, responding to general questions, and directing people to the appropriate team members. • Handle incoming calls through a multi-line phone system, accurately transferring calls and taking detailed messages when needed. • Arrange and confirm service appointments while helping maintain an organized daily schedule for the service department. • Keep reception, waiting, and customer-facing areas clean, orderly, and presentable throughout the day. • Provide administrative support to dealership staff by assisting with routine clerical tasks, documentation, and office coordination. • Maintain a courteous and consistent approach in all customer interactions and help ensure a positive experience for guests contacting or visiting the dealership.
2026-07-15T00:00:00Z

Office Assistant

Bellevue, WA
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are seeking a highly organized and proactive Senior Office Coordinator to oversee daily office operations, ensure an exceptional workplace experience, and support administrative, facilities, and event functions in a Startup company. This individual will serve as a key point of contact for employees, visitors, vendors, and cross-functional teams while maintaining a detail oriented and welcoming office environment. Key Responsibilities Front Office & Visitor Experience Serve as the primary point of contact for visitors and guests, providing a detail oriented and welcoming experience. Coordinate visitor schedules, meeting space reservations, and badge/access distribution. Manage guest check-in procedures and ensure meeting spaces are prepared in advance. Maintain awareness of office schedules, space utilization, and workplace procedures. Partner with front desk staff to ensure seamless office coverage and visitor support. Office Operations & Facilities Oversee the appearance and functionality of conference rooms, kitchens, common areas, and shared workspaces. Coordinate with vendors, building management, and service providers. Submit and monitor facilities requests related to maintenance, repairs, cleaning, furniture, lighting, and office equipment. Manage shipping, receiving, mail distribution, and office deliveries. Maintain office inventories, supplies, snacks, beverages, and storage areas. Support workplace safety initiatives and emergency preparedness programs. Identify opportunities to improve office processes, systems, and operational efficiencies. Financial & Administrative Support Monitor office expenditures and assist with budget tracking. Coordinate recurring purchases for office supplies, food service, and vendor-supported programs. Support responsible spending and operational planning initiatives. Meetings, Events & Culture Coordinate meeting logistics, catering, room setup, and event support. Manage conference room scheduling and calendars. Provide basic audiovisual support for meetings and virtual conferences. Coordinate employee engagement activities, office celebrations, and culture-building events. Support internal meetings, leadership visits, and external client events. Cross-Functional Support Assist with employee onboarding by coordinating workspace setup, access, and first-day readiness. Support offboarding activities, including access removal and equipment collection. Partner with Human Resources on recruiting support, employee communications, and workplace initiatives. Coordinate with IT for technology support and troubleshooting. Assist with administrative projects, presentations, and business support activities as needed. General Duties Manage incoming and outgoing mail, shipping, and receiving activities. Respond to employee and client requests professionally and efficiently. Perform additional administrative and operational duties as assigned.
2026-07-15T00:00:00Z

Office Manager

Bellevue, WA
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for an experienced Office Administrator to support daily operations in our office through a contract engagement. This position is well suited for someone who thrives in a fast-moving, organized setting, enjoys creating order across administrative functions, and delivers a high-quality experience for both clients and internal staff. The role will oversee office coordination, document management, billing support, and technology-related administration to keep the workplace running efficiently. Responsibilities:• Maintain firm’s workflow/task list, including setup of new clients in the system, and updating as client projects are completed. • Assist with inflow of paper and electronic tax documents, scanning, and workpaper setup. • Assist with implementation of AI tools to improve the efficiency of our processes. • Assemble completed tax returns for delivery to clients, including obtaining esignatures and e-filing of documents. • Prepare and e-mail invoices and follow up on accounts receivable. • Answer main phone line and assist clients with general administrative matters. • Greeting clients as they enter and seat them in conference room. • Maintain online client portal, which is updated as new tax filings are completed. • Communicate with software providers and third-party IT providers to ensure software is functioning and up to date. • Printing and mailing of annual tax organizer packages (late December/early January). • Maintain website. • Prepare envelopes and packages for mailing, prepare certified receipts (as needed), and trips to post office. • Organize paper files in file room (we have both electronic and paper files). • Order office supplies as needed.
2026-07-14T00:00:00Z

Administrative Assistant

Snoqualmie, WA
onsite
Temporary / Contract
23 - 28 USD / Hourly
We are looking for an organized Administrative Assistant to support commercial property management operations across a portfolio of retail, office, and industrial properties in Snoqualmie, Washington. This Long-term Contract position plays a key role in keeping lease records accurate, coordinating communication with tenants and vendors, and helping property managers maintain efficient day-to-day operations. The ideal candidate brings strong administrative skills, attention to detail, and experience working with property management systems such as Yardi in a fast-paced environment. Responsibilities: • Maintain and update lease information in Yardi and digital filing systems, ensuring details such as renewals, amendments, rent adjustments, reporting deadlines, and key dates remain accurate and current. • Draft and organize lease-related documents, including notices, lender paperwork, correspondence, and supporting materials for tenant files. • Coordinate service requests and vendor activity by issuing work orders, monitoring progress, and following up to help resolve property-related issues promptly. • Support leasing activity by assisting with space availability materials, renewal processing, and onboarding documentation for incoming tenants. • Help property managers oversee daily operations for multiple commercial sites, including participating in occasional property visits and inspections as needed. • Organize due diligence records for property acquisitions or dispositions and ensure documents are transferred, stored, and maintained in a complete and orderly manner. • Track insurance documentation for properties, assist with renewal preparation, and provide administrative support during claims processing. • Prepare reports, monitor expenses, assist with budget-related tracking, and provide general administrative support through scheduling, document formatting, proofreading, and data entry.
2026-07-15T00:00:00Z

Mailroom Assistant

Issaquah, WA
onsite
Temporary to Hire
23 - 27 USD / Hourly
We are looking for a dependable Mailroom Assistant to support document handling and mail operations in Issaquah, Washington. This contract opportunity with potential for a permanent role is well suited for someone who works carefully, stays organized, and can manage administrative duties in a high-volume setting. The position also includes support for loan signing check activities, requiring strong attention to detail and a consistent approach to accuracy and compliance. Responsibilities: • Receive, sort, and distribute incoming mail, packages, and internal documents in a timely manner. • Prepare outgoing mail by organizing materials, applying correct postage, and coordinating shipment methods. • Maintain orderly mailroom operations by tracking deliveries, managing supplies, and keeping work areas organized. • Assist with loan signing check tasks by reviewing documents for completeness and routing materials appropriately. • Support clerical and administrative activities such as filing, scanning, data entry, and document preparation. • Monitor processing accuracy and follow established procedures to help maintain compliance standards. • Communicate with internal teams to resolve mail discrepancies, delivery questions, and document-related issues.
2026-07-10T00:00:00Z

Accounting Clerk

Tacoma, WA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to join a busy legal office on a Contract basis. This onsite role supports day-to-day financial and administrative operations, with an initial schedule of approximately 25 hours per week and the potential to move into a permanent arrangement over time. The ideal candidate brings prior office experience, comfort with routine accounting tasks, and the ability to keep records accurate and organized in a fast-paced environment. Responsibilities: • Enter financial and administrative information into internal records with a high level of accuracy and consistency. • Assist with basic accounts payable activities, including reviewing invoices and preparing items for processing. • Support accounts receivable tasks by helping track incoming payments and maintaining current account records. • Organize and maintain paper and digital files so documents are easy to retrieve and audit. • Provide general administrative assistance to help the office run efficiently on a daily basis. • Process invoice-related documentation and verify details before submission or filing. • Work closely with the existing team to manage workload priorities and meet recurring deadlines.
2026-07-16T00:00:00Z