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43 results for Administrative Assistant in Farmingdale, NY

Administrative Assistant

New York, New York
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and help coordinate key event activities for a nonprofit organization in New York, New York. This Long-term Contract position will play an important role in administrative support, donor-related coordination, and preparation for a major gala event. The ideal candidate is organized, detail-oriented, comfortable working with a diverse stakeholder group, and able to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate administrative support activities, including organizing information, handling data entry, and assisting with general office tasks. • Provide event preparation support by assembling materials, preparing attendee packets, and helping organize supplies for the upcoming gala. • Assist with registration-related processes by tracking incoming details and ensuring records are entered accurately. • Prepare donation and event-related materials, including counting cards, organizing packages, and arranging gift bags for distribution. • Pack, sort, and maintain event supplies within the office to ensure materials are ready for scheduled programs and functions. • Support front office and communication needs, including receptionist-style duties and answering inbound calls when needed. • Handle sensitive donor and organizational information with a high level of confidentiality and attention to detail. • Work closely with team members to keep administrative and event activities on schedule and completed efficiently.
2026-09-04T00:00:00Z

Administrative Assistant

New York, New York
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in New York, New York. This is a Contract position suited for someone who can manage front-desk activities, handle incoming calls professionally, and keep administrative records accurate and up to date. The ideal candidate brings strong attention to detail, a service-focused approach, and the ability to keep tasks moving efficiently in a busy office environment. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and directing incoming calls with professionalism. • Maintain accurate records by entering, updating, and reviewing information in office systems and documents. • Provide front-desk and reception support, including handling routine inquiries and routing messages appropriately. • Organize files, correspondence, and general office documentation to ensure easy access and accuracy. • Support internal teams with scheduling, clerical tasks, and other administrative coordination as needed.
2026-08-28T00:00:00Z

Administrative Assistant

Orange, New Jersey
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and dependable Administrative Assistant to support daily office operations in Orange, New Jersey. This Long-term Contract position is ideal for someone who can manage confidential information with professionalism, maintain a structured workflow, and provide strong administrative support to office leadership. The role requires excellent communication skills, sound judgment, and the ability to coordinate multiple priorities in a fast-paced school-based environment. Responsibilities: • Safeguard sensitive information and handle confidential materials with discretion in accordance with supervisory expectations. • Provide administrative and clerical support for the office, using independent judgment and a solid understanding of school and district procedures. • Manage incoming and outgoing correspondence, draft routine responses, and prepare clear written documents through typing, editing, and proofreading. • Maintain accurate electronic and physical filing systems, ensuring records are accessible, organized, and secure. • Coordinate calendars, schedule appointments, and support the administrator with day-to-day time management needs. • Assist with preparing reports, presentations, and other documents by collecting information, organizing data, conducting research, and assembling final materials for distribution. • Develop forms and track data needed for office operations, required reporting, and completion of administrative priorities. • Organize meetings by scheduling logistics, preparing agendas and supporting materials, and following up on action items after sessions conclude. • Monitor office supply inventory, arrange equipment service when needed, and help maintain a clean, safe, and efficient work environment. • Support budget and account recordkeeping, oversee purchase order activity, and assist with clerical staff coordination, urgent situations, mandated training, and other assigned duties within the scope of the role.
2026-09-23T00:00:00Z

Administrative Assistant

Harrison, New York
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to help keep daily operations organized and running efficiently in New York. This role is ideal for someone with entry-level administrative experience who wants to expand their scope and gradually take on higher-level support for leadership. The position is based in a home office setting, so success will require strong attention to detail, flexibility, sound judgment, and strong interpersonal skills. Responsibilities: • Coordinate schedules, appointments, and meetings for company leaders to ensure priorities are managed effectively. • Create and update spreadsheets, reports, and presentation materials using Microsoft Office, with a strong emphasis on Excel. • Keep electronic records and paper documents well organized so information is accurate, accessible, and up to date. • Arrange travel plans, manage logistics, and provide support for special assignments as business needs arise. • Enter data, prepare documents, and maintain records with a high level of accuracy and attention to detail. • Provide day-to-day administrative support that helps improve office efficiency and maintain smooth workflow. • Serve as a reliable point of contact by assisting with inbound calls and general office communication. • Grow into broader executive support duties over time as responsibilities expand and experience develops.
2026-09-17T00:00:00Z

Administrative Assistant

New York, New York
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in New York, New York. This Long-term Contract position is ideal for someone who enjoys creating order, providing attentive front-office support, and keeping administrative workflows running smoothly. The role offers the opportunity to contribute to a mission-driven environment by managing communications, organizing information, and assisting with essential office tasks. Responsibilities: • Manage day-to-day administrative activities to help maintain efficient office operations and consistent support across the team. • Answer incoming phone calls courteously, direct inquiries to the appropriate contacts, and relay messages accurately. • Welcome visitors and provide courteous reception support while ensuring a positive front-desk experience. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents so information is easy to access and properly maintained. • Coordinate routine office tasks such as scheduling, correspondence, and general administrative follow-up. • Support staff with clerical needs and other operational duties as priorities shift throughout the day.
2026-09-23T00:00:00Z

Administrative Assistant

Franklin Square, New York
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. Contract position is ideal for someone who enjoys creating order, communicating effectively, and keeping administrative tasks moving efficiently. The role offers the opportunity to serve as a central point of coordination for office activities, front-desk interaction, and accurate record handling. Responsibilities:• Welcome visitors and provide attentive front-desk support while maintaining a positive office environment.• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.• Perform data entry tasks with a high level of accuracy to keep records current and organized.• Assist with a variety of administrative activities such as document preparation, filing, and general office coordination.• Support daily office operations by tracking information, updating internal records, and ensuring materials are easily accessible.• Respond to routine questions from internal and external contacts in a courteous and timely manner.
2026-09-18T00:00:00Z

Executive Assistant

New York, New York
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Executive Assistant to provide dependable operational and administrative support for a nonprofit team in New York, New York. This Long-term Contract position will play an important role in assisting the Fulbright U.S. Student Program by coordinating applicant communications, supporting application processing, and helping maintain organized program materials. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Manage daily administrative activities for the program team, ensuring timely follow-up on tasks, correspondence, and scheduling needs. • Respond to questions from student applicants clearly and thoughtfully, and provide guidance related to application processes and required materials. • Assist with reviewing application submissions for completeness, accuracy, and adherence to program guidelines. • Prepare selection and review materials for internal use, helping the team stay organized throughout the evaluation process. • Conduct technical checks and basic analysis of applications and related documentation to support informed decision-making. • Support meeting logistics for facilitators and program staff, including coordinating materials, communications, and follow-up actions. • Maintain accurate records through data entry, document tracking, and organized filing of applicant and program information. • Distribute informational and program-related mailings to applicants and other stakeholders as needed.
2026-09-22T00:00:00Z

Executive Assistant

Tarrytown, New York
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are seeking an experienced Executive Assistant with legal experience to provide high-level support in a fast-paced environment in Tarrytown, New York. This Long-term Contract opportunity is ideal for a professional who excels at managing complex schedules, coordinating travel, and supporting executives within a legal or highly regulated setting. The role requires strong judgment, exceptional attention to detail, discretion when handling confidential information, and the flexibility to respond to time-sensitive scheduling updates, including occasional after-hours adjustments.Responsibilities:<ul><li>Oversee and maintain an executive calendar, ensuring meetings, priorities, and schedule changes are managed accurately and efficiently.</li><li>Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.</li><li>Coordinate executive meetings by preparing schedules, confirming attendance, and ensuring all details are in place.</li><li>Serve as a central point of coordination for scheduling updates, responding promptly to changes and urgent requests when needed.</li><li>Support day-to-day executive operations by tracking commitments, resolving scheduling conflicts, and keeping activities well organized.</li><li>Facilitate communication across internal and external stakeholders, including legal professionals, to ensure appointments, meetings, and travel plans run smoothly.</li><li>Assist with legal administrative functions such as preparing correspondence, managing confidential legal documents, maintaining files, and coordinating meetings related to legal matters.</li></ul>
2026-09-21T00:00:00Z

Executive Assistant

Long Island City, New York
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative/ Executive Assistant to support a fast-moving, project-driven environment in Long Island City, New York. This Long-term Contract position is ideal for someone who takes initiative, keeps complex workstreams organized, and helps projects progress without needing constant direction. The role blends executive support, coordination, and operational follow-through, requiring strong judgment, effective communication, and the ability to manage competing priorities with confidence. Responsibilities:• Oversee several client engagements at once, keeping each assignment organized, current, and advancing according to timelines and deliverables.• Maintain consistent communication with clients, vendors, suppliers, and internal teams to secure updates, close open items, and prevent delays.• Arrange pickups, deliveries, and service visits while preparing detailed work orders and ensuring scheduling details remain accurate.• Gather pricing, product availability, and lead-time information from external partners for materials, components, and specialized services.• Source project-related materials, request samples when needed, and coordinate purchasing to ensure timely availability for upcoming work.• Track incoming items and project materials, confirming they are properly logged and matched to the correct client or assignment.• Prepare customer-facing quotes and proposals, monitor pending approvals, and follow up to keep decisions and work moving forward.• Maintain organized records covering correspondence, pricing, schedules, approvals, action items, and project status updates.• Address client questions and issues professionally, investigate missing information, and resolve concerns or escalate when appropriate.• Support financial and administrative workflows by reviewing documentation for invoicing accuracy, assisting with vendor invoice processing, and identifying ways to improve office procedures and coordination practices.
2026-09-04T00:00:00Z

Executive Assistant

New York, New York
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for a busy leadership team. This long-term contract position is ideal for someone who excels at managing complex schedules, handling travel logistics, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the ability to coordinate meetings and communications in a fast-paced environment. Responsibilities: • Oversee executive calendars, resolve scheduling conflicts, and ensure daily priorities are aligned with business needs. • Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate meeting logistics for leadership, including booking rooms, confirming attendees, and distributing relevant materials. • Support executives with administrative tasks such as correspondence, document preparation, and follow-up on key action items. • Maintain accurate schedules and travel details while adjusting plans quickly when priorities change. • Serve as a reliable point of contact for internal and external stakeholders, ensuring clear and effective communication.
2026-09-23T00:00:00Z

Executive Assistant

New York, New York
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership within a higher education environment in New York, New York. This Contract position calls for someone who can manage competing priorities, maintain complex schedules, and ensure travel and meeting logistics run smoothly. The ideal candidate brings strong coordination skills, sound judgment, and a highly detail-oriented approach when handling executive support responsibilities. Responsibilities: • Oversee executive calendars by scheduling appointments, resolving conflicts, and keeping leadership informed of priority commitments. • Arrange domestic and, when needed, international travel plans, including transportation, lodging, and itinerary preparation. • Coordinate travel details from start to finish, ensuring reservations, confirmations, and schedule changes are managed accurately. • Prepare for executive meetings by organizing logistics, confirming attendance, and helping maintain orderly agendas and timelines. • Serve as a key administrative partner to leadership by anticipating needs and supporting day-to-day operational flow. • Track important dates, meetings, and travel commitments to help ensure timely follow-up and smooth coordination across activities.
2026-09-18T00:00:00Z

Executive Assistant

White Plains, New York
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a highly organized Executive Assistant to support daily leadership operations while also handling essential bookkeeping activities. This position combines executive-level coordination with financial administration, making it ideal for someone who can manage schedules, communications, and transactional records with equal attention to detail. The successful candidate will help keep priorities on track, ensure documentation is accurate, and contribute to smooth day-to-day business operations. Responsibilities: • Coordinate complex calendars, arrange meetings, and organize travel plans to support executive schedules efficiently. • Prepare briefing materials, meeting agendas, and post-meeting follow-up documents to keep initiatives moving forward. • Maintain orderly records, files, and business documentation so information can be retrieved quickly when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timely completion. • Support bookkeeping activities by managing accounts payable, accounts receivable, and routine financial recordkeeping in QuickBooks. • Complete bank reconciliations and help monitor financial transactions to maintain reliable accounting records. • Serve as a key point of contact between leadership and internal or external partners, ensuring clear and attentive communication. • Draft, edit, and proofread emails, reports, presentations, and other business correspondence. • Track assigned projects, balance competing deadlines, and anticipate leadership needs to improve overall operational effectiveness.
2026-08-30T00:00:00Z

Office Assistant

Maryknoll, New York
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in New York. This Long-term Contract position is well suited for someone who enjoys keeping office workflows organized, providing courteous front-desk support, and handling a variety of clerical tasks with accuracy. The person in this role will help maintain efficient communication, manage documentation, and contribute to a detail-oriented and responsive office environment. Responsibilities: • Welcome visitors and provide front-desk assistance to ensure a detail-oriented and helpful first point of contact. • Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Scan, file, and organize records so documents remain accessible, accurate, and up to date. • Perform general administrative support tasks such as data entry, document preparation, and routine office coordination. • Assist with processing paperwork related to medical claims and other office records while maintaining attention to detail. • Monitor office communications and support smooth day-to-day operations by handling clerical requests as needed.
2026-09-21T00:00:00Z

Office Assistant

New York, New York
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-09-04T00:00:00Z

Office Assistant

Morris Plains, New Jersey
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily administrative operations for a manufacturing organization in Morris Plains, New Jersey. This Long-term Contract position offers the opportunity to learn a wide range of office functions, including coordination across shipping, purchasing, receiving, and order administration. The person in this role will contribute to smooth front-office processes, maintain accurate records, and provide dependable clerical support in a busy team environment. Responsibilities:• Support day-to-day office operations by assisting with administrative tasks across shipping, purchasing, receiving, and order processing activities.• Enter and maintain business records accurately in company systems while ensuring information is current and organized.• Prepare and print shipping-related labels and documentation needed for outgoing orders.• Review customer orders and assist with contract-related documentation to help maintain accurate order entry workflows.• Handle claims involving lost or damaged shipments by gathering details, submitting required information, and following through on resolution steps.• Generate and distribute weekly shipment reporting to support visibility into order status and logistics activity.• Order and replenish office supplies to help keep the workspace stocked and operating efficiently.• Provide flexible clerical assistance as needed, including phone support, filing, document handling, and other general administrative duties.
2026-09-23T00:00:00Z

Office Assistant

Florham Park, New Jersey
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-09-11T00:00:00Z

Part Time Administrative Assistant

Ridgefield, Connecticut
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a Part Time Administrative Assistant to support daily office operations for a wholesale distribution organization. This Long-term Contract opportunity is ideal for someone who enjoys keeping workflows organized, assisting internal teams, and creating a welcoming experience for visitors and callers. The person in this role will contribute to scheduling, documentation, and general administrative coordination while maintaining accuracy throughout each task. Responsibilities: • Welcome visitors and respond to general inquiries in a courteous and attentive manner. • Coordinate calendars, arrange appointments, and help manage meeting schedules for team members. • Enter, update, and verify information in office records to ensure data remains accurate and current. • Maintain organized digital and paper filing systems so documents are easy to access and properly stored. • Prepare and format reports, letters, and other routine business materials as needed. • Distribute incoming mail, handle outgoing packages, and assist with delivery-related coordination. • Track office supply inventory and help arrange replenishment to support uninterrupted daily operations. • Provide administrative support across departments by assisting with projects and handling general office duties. • Manage sensitive information with sound judgment and a high level of confidentiality.
2026-09-17T00:00:00Z

Executive Admin. Assistant

White Plains, New York
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-08-31T00:00:00Z

Accounting Assistant

Union County, New Jersey
onsite
Temporary to Hire
30.0865 - 34.837 USD / Hourly
We are looking for an Accounting Assistant to join a growing team in Union County, New Jersey on a contract basis with the potential for a permanent position. In this role, you will contribute to day-to-day accounting activities, help maintain accurate financial records, and support timely month-end reporting. This opportunity is well suited for someone who enjoys working across payables, reconciliations, and general accounting tasks in a collaborative environment. Accounting Assistant Responsibilities:<ul><li>Review and process vendor invoices, schedule payments, and ensure transactions are recorded accurately and on time.</li><li>Administer employee expense submissions, verify supporting documentation, and resolve discrepancies as needed.</li><li>Respond to accounts payable questions from vendors and internal stakeholders while keeping supplier information current and organized.</li><li>Prepare routine journal entries and accruals to support accurate general ledger activity.</li><li>Perform bank and account reconciliations, investigate variances, and clear outstanding items promptly.</li><li>Assist with month-end close activities by gathering documentation, updating schedules, and supporting financial reporting deadlines.</li><li>Maintain fixed asset records and help track additions, disposals, and related accounting entries.</li><li>Provide support during audit preparation by organizing records and supplying requested accounting documentation.</li><li>Follow established accounting guidelines and internal controls to promote accuracy, compliance, and consistency in financial operations.</li></ul>
2026-09-18T00:00:00Z

Accounting Assistant

Hicksville, New York
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
We are looking for an Accounting Assistant to support daily financial tasks while helping keep the office running smoothly in Hicksville, New York. This role blends accounting support with front-office coordination, making it well suited for someone who is organized, dependable, and comfortable managing a variety of administrative duties. The ideal candidate brings strong attention to detail, communicates clearly, and can handle sensitive information with discretion. Responsibilities: • Process routine financial entries and help keep bookkeeping records accurate and up to date. • Review payment activity, monitor open invoices, and assist with maintaining current vendor account information. • Organize accounting documents, reconcile basic transaction records, and support everyday banking-related tasks when needed. • Enter data accurately into company records and provide administrative support to the accounting function. • Welcome visitors and serve as a courteous first point of contact for customers, vendors, and guests. • Coordinate incoming and outgoing mail, packages, and deliveries while maintaining an orderly reception and office area. • Support scheduling for meetings, appointments, and general office activities to keep daily operations on track. • Manage office supply levels, handle filing and scanning, and prepare correspondence, reports, and other business documents as requested. • Provide general clerical assistance to management and cross-functional teams while helping with day-to-day office communication. • Take on additional administrative or accounting-related duties as business needs require.
2026-09-21T00:00:00Z

Office/product Assistant

New York, New York
onsite
Temporary to Hire
19.95 - 21 USD / Hourly
We are looking for an organized and motivated Office/Product Assistant to support a product development team in New York, New York. This contract opportunity with potential for a permanent role is ideal for someone early in their career who is excited to build office experience while contributing to administrative and marketing-related tasks in a fast-paced consumer products environment. The role is fully onsite and offers the chance to learn from a collaborative team while helping keep daily operations, order activity, and sample coordination on track. Responsibilities:• Maintain spreadsheets and organized records to support reporting, tracking, and day-to-day team operations.• Monitor order progress and help keep timelines current so projects continue moving forward smoothly.• Follow purchase orders through each phase and assist with updates that support accurate status visibility.• Label and organize product samples for shipment, including items prepared for overseas distribution.• Attend team meetings, capture key details, and provide dependable follow-up support on action items.• Deliver general administrative assistance to the product development group, including scanning, filing, and clerical tasks.• Support front-office needs such as answering inbound calls and assisting with basic receptionist-related duties when needed.• Contribute to marketing and coordination activities that help the team stay organized ahead of business travel and upcoming deadlines.
2026-09-22T00:00:00Z

Legal Assistant

Melville, New York
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
About the FirmWell-established Long Island law firm providing comprehensive legal services to businesses, financial institutions, nonprofit organizations, and individuals. The firm’s practices include corporate and business law, banking and finance, real estate, litigation, trusts and estates, tax, healthcare, and other specialized areas. The firm offers a collaborative, sophisticated, and client-focused environment with a strong emphasis on relationships and high-quality legal representation. About the RoleWe are seeking a dynamic and detail-oriented Legal Assistant with 5–7 years of experience to support a diverse range of legal practices, including real estate, trusts and estates, corporate law, litigation, and more. Responsibilities<ul><li>Assist attorneys with organizing files, monitoring calendars, and meeting deadlines</li><li>Manage and organize legal documents using iManage, ensuring accuracy and confidentiality</li><li>Create, format, revise, scan, and email legal documents</li><li>Answer telephone calls, maintain client contact, and schedule meetings</li><li>Support litigation matters through document review, accurate e-filing of court documents, and maintenance of case files</li><li>Assist with accounts payable and billing to provide backup coverage</li></ul>
2026-09-10T00:00:00Z

Legal Assistant

New York, New York
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
A leading plaintiffs’ litigation firm is seeking an experienced Legal Assistant with 5+ years of litigation experience to support attorneys in a fast-paced, sophisticated practice. Key Responsibilities:<ul><li>Provide legal and administrative support to attorneys.</li><li>Prepare, file, and serve state and federal court documents.</li><li>Manage attorney calendars, deadlines, depositions, court appearances, travel, and meetings.</li><li>Prepare and format pleadings, briefs, tables of contents, and tables of authorities.</li><li>Conduct legal research using PACER, Westlaw, Lexis, Bloomberg Law, and SEC EDGAR.</li><li>Manage case openings, notices of appearance, pro hac vice filings, and service requirements.</li><li>Ensure compliance with court and judge-specific rules.</li><li>Proofread and quality-check legal documents and filings.</li><li>Track attorney time, expenses, and related administrative matters.</li><li>Assist with virtual meetings and general office needs as necessary.</li></ul>
2026-09-01T00:00:00Z

Bookkeeper/Office Administrator

Mahwah, New Jersey
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
A well-established construction company in Mahwah is looking for a Bookkeeper/Office Administrator with prior experience in a small to medium size construction company. The Bookkeeper will be involved in a variety of duties including:• Accounts Payable• Accounts Receivable• Billing• Assist with certified payroll• Bonding and insurance• Various human resources functionsThe company offers a very good benefits and compensation package. To Apply email a resume to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss this opportunity. Salary: $75,000 - $85,000Benefits: Medical, Dental, Vision
2026-09-21T00:00:00Z

Human Resources (HR) Assistant

Paramus, New Jersey
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources (HR) Assistant to join a food and food processing organization in Paramus, New Jersey. This Long-term Contract position will support day-to-day HR administration while helping coordinate a high-visibility implementation effort through strong organization, communication, and follow-through. The role is ideal for someone who can keep records accurate, manage competing priorities, and provide dependable support to employees, managers, and project stakeholders. Responsibilities: • Maintain organized electronic and hard-copy HR files, ensuring records are accurate, accessible, and handled in accordance with privacy standards. • Prepare clear reports, internal communications, presentations, and other written materials with careful attention to clarity and accuracy. • Arrange meetings by managing calendars, booking spaces, coordinating logistics, and helping sessions run smoothly from start to finish. • Capture discussion points, document next steps, and monitor deadlines, milestones, and deliverables to keep activities on schedule. • Share timely updates with stakeholders to support alignment across HR, employees, managers, and cross-functional teams. • Respond to employee questions on HR-related topics and provide reliable administrative support for routine requests. • Create and update process guides, standard operating procedures, and knowledge resources to strengthen consistency across HR activities. • Assist with onboarding tasks, screening coordination, and other HR initiatives that support a positive employee experience. • Support project-related administrative work, including documentation and coordination tied to implementation activities, while following company policies and compliance requirements.
2026-09-22T00:00:00Z