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27 results for Personal Assistant in Fallbrook, CA

Oceanside, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
If You're Organized, Great at Follow-Up, and Like a Fast-Paced Environment, This Could Be Your Next Opportunity.A well-established construction company in Oceanside is looking for a Project Administrative Assistant to support its Project Management and Operations teams. This position is ideal for someone who enjoys being involved in the details and wants to learn more about the business side of construction.You'll work with Project Managers, subcontractors, vendors, and field employees to keep documentation, schedules, purchase orders, and project information organized. It's a hands-on position where being proactive and staying ahead of deadlines will make a huge difference.Responsibilities<ul><li>Provide administrative support to Project Managers</li><li>Maintain project files, contracts, change orders, and documentation</li><li>Enter purchase orders and project information into internal systems</li><li>Assist with subcontractor paperwork and compliance documents</li><li>Coordinate meetings, site visits, and project schedules</li><li>Track outstanding documents and follow up with vendors</li><li>Assist with invoice processing and job-cost documentation</li><li>Prepare project reports and spreadsheets</li><li>Answer phones and assist with customer and vendor inquiries</li><li>Help organize project closeout documentation</li><li>Support Operations with additional administrative projects</li></ul>
2026-08-17T00:00:00Z

Solana Beach, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
If you're the person who keeps everyone on track, we want to meet you.A busy construction company in Solana Beach is looking for a Project Administrative Assistant to support its Project Management team. This isn't a traditional receptionist position. You'll be behind the scenes helping keep construction projects organized, working with Project Managers, subcontractors, vendors, and field teams to make sure paperwork, schedules, purchase orders, and project information don't fall through the cracks. If you love checklists, deadlines, follow-up, and being the person everyone calls when they need something—you'll fit right in. Your day might include:🔹 Updating project files and documentation 🔹 Entering purchase orders and change orders 🔹 Tracking subcontractor paperwork 🔹 Following up on missing documents 🔹 Coordinating meetings and project schedules 🔹 Assisting with invoices and job-cost information 🔹 Preparing project reports and spreadsheets 🔹 Communicating with vendors and field personnel 🔹 Helping Project Managers stay ahead of deadlines 🔹 Supporting project closeout and administrative tasks
2026-08-19T00:00:00Z