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36 results for Office Manager in Fallbrook, CA

Executive Assistant

La Jolla, CA
onsite
Temporary / Contract
38 - 41 USD / Hourly
We are looking for a highly organized Executive Assistant to provide contract support to senior leadership in La Jolla, California. This contract position will focus on keeping executive schedules aligned in a fast-moving environment where priorities can shift quickly. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage complex coordination tasks with professionalism and independence. Responsibilities: • Oversee and maintain demanding executive calendars for senior leaders, ensuring appointments and commitments are organized efficiently. • Arrange, confirm, and adjust meetings across Outlook, Microsoft Teams, and Zoom while keeping all participants informed of updates. • Monitor scheduling conflicts in advance and take proactive steps to resolve overlaps, timing issues, and competing priorities. • Respond promptly to cancellations, urgent meeting requests, and last-minute calendar changes with a calm and solutions-focused approach. • Support daily coordination for executive meetings by managing logistics and helping leaders stay on track throughout the day. • Act as a dependable point of coordination for senior executives, using strong judgment to move scheduling matters forward with minimal supervision. • Maintain a high degree of accuracy when handling a large volume of calendar activity and time-sensitive requests. • Coordinate travel arrangements and related scheduling details to support executive business needs as required.
2026-09-03T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 38 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-09-10T00:00:00Z

Executive Assistant

Solana Beach, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
Executive Administrative Assistant – Healthcare OperationsA large healthcare organization is seeking an experienced Executive Administrative Assistant to support senior leadership and help keep a busy administrative operation running efficiently. This role is ideal for someone who is polished, extremely organized, proactive, and comfortable working with confidential information. Your Responsibilities<ul><li>Manage complex calendars and coordinate meetings</li><li>Schedule internal and external meetings across multiple departments</li><li>Prepare agendas, presentations, reports, and meeting materials</li><li>Coordinate executive travel and expense reporting</li><li>Prepare correspondence and internal communications</li><li>Maintain confidential files and records</li><li>Track action items and follow up with department leaders</li><li>Coordinate leadership meetings and special events</li><li>Assist with departmental projects and initiatives</li><li>Prepare recurring reports and presentations</li><li>Coordinate communications between leadership and internal teams</li><li>Manage competing priorities and shifting deadlines</li><li>Handle sensitive information with discretion</li><li>Serve as a professional point of contact for internal and external partners</li></ul>
2026-09-10T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
40 - 45 USD / Hourly
Position Overview Our client, a highly respected nonprofit organization, is seeking a proactive and highly capable Executive Assistant to support the CEO. This is a high-visibility, front-facing role requiring exceptional judgment, professionalism, discretion, and attention to detail. The ideal candidate will serve as a trusted extension of the CEO and must be comfortable stepping in confidently and representing the CEO professionally when they are unavailable. This individual will interact regularly with donors, board members, committee members, executives, and other VIP stakeholders, making executive presence and excellent communication skills essential. This is an opportunity for an experienced Executive Assistant who thrives in a fast-paced, mission-driven environment and can anticipate needs, manage competing priorities, and ensure the CEO and organization are represented at the highest level. Key Responsibilities<ul><li>Provide comprehensive, high-level administrative and executive support to the CEO.</li><li>Manage a complex and dynamic calendar, proactively identifying and resolving scheduling conflicts, double bookings, and potential issues before they arise.</li><li>Serve as a trusted gatekeeper and point of contact for internal and external stakeholders.</li><li>Confidently represent the CEO and organization in their absence, using sound judgment and professionalism.</li><li>Coordinate meetings, appointments, conference calls, and other executive engagements.</li><li>Prepare, organize, and distribute board packets, committee materials, agendas, presentations, and meeting documents.</li><li>Support board members and assist with board and committee communications and logistics.</li><li>Assist with preparing and facilitating board and committee meetings, including helping run meetings and ensuring materials and logistics are handled seamlessly.</li><li>Prepare, format, proofread, and edit documents in Microsoft Word and PDF formats.</li><li>Carefully proofread correspondence, presentations, reports, and meeting materials for spelling, grammar, formatting, and accuracy.</li><li>Draft and prepare professional correspondence, communications, agendas, and other executive materials.</li><li>Coordinate lunches, dinners, meetings, and other executive engagements.</li><li>Support donor-related activities, events, and luncheons, including coordinating logistics and materials.</li><li>Assist with special events, organizational initiatives, and projects on behalf of the CEO.</li><li>Maintain confidentiality and exercise exceptional discretion when handling sensitive information.</li><li>Coordinate occasional travel arrangements and itineraries as needed.</li><li>Track follow-ups, deadlines, and action items to ensure commitments are completed.</li><li>Anticipate the CEO's needs and proactively address issues before they become problems.</li><li>Partner with internal teams, board members, donors, committees, and external partners to ensure a seamless experience.</li><li>Take on additional administrative and project-based responsibilities as needed.</li></ul>
2026-09-10T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
40 - 44 USD / Hourly
The OpportunityWe are seeking a highly organized and proactive Executive Assistant to support the leadership team of a well-established nonprofit organization in San Diego. This position is ideal for an experienced administrative professional who enjoys being a trusted partner to executives, coordinating across teams, and helping keep a mission-driven organization running smoothly. The successful candidate will be resourceful, polished, and comfortable balancing day-to-day administrative responsibilities with high-priority projects. This person should be able to work independently, exercise sound judgment, and build strong relationships with staff, leadership, Board members, and external partners. Roles & ResponsibilitiesThe Executive Assistant will provide comprehensive administrative support to executive leadership while serving as an important organizational resource for meetings, communications, office coordination, and special projects.Executive & Leadership Support<ul><li>Manage and coordinate executive calendars, meetings, appointments, conference calls, and travel logistics.</li><li>Serve as a professional liaison between executives, employees, Board members, community partners, and external contacts.</li><li>Prepare meeting agendas, presentations, reports, correspondence, and other materials for executive leadership.</li><li>Coordinate and organize information needed for Board and leadership meetings.</li><li>Track follow-up items, deadlines, and commitments to help ensure timely completion.</li><li>Handle confidential information and sensitive matters with discretion and sound judgment.</li></ul>Administrative & Office Coordination<ul><li>Help oversee daily administrative operations and ensure the office remains organized and well-supported.</li><li>Order office supplies and coordinate equipment, vendors, facilities needs, and other administrative services.</li><li>Maintain shared calendars and coordinate organization-wide schedules, closures, meetings, and events.</li><li>Coordinate mail, packages, documents, and general office correspondence.</li><li>Arrange catering, refreshments, and hospitality for meetings and visitors.</li><li>Provide basic support for conference room technology, AV equipment, and virtual meetings.</li></ul>Meetings, Events & Board Support<ul><li>Coordinate logistics for Board meetings, executive meetings, staff meetings, organizational events, and leadership gatherings.</li><li>Manage meeting invitations, calendars, materials, room setup, technology, catering, and follow-up.</li><li>Support virtual meetings through Zoom and other video conferencing platforms.</li><li>Assist leadership with conferences, community events, and other external engagements.</li></ul>Special Projects & Process Improvement<ul><li>Take ownership of special projects and administrative initiatives as assigned by executive leadership.</li><li>Identify ways to streamline processes, improve organization, and increase administrative efficiency.</li><li>Maintain organized systems for documents, projects, deadlines, and executive follow-up.</li><li>Work collaboratively across departments to support organizational priorities and initiatives.</li></ul>
2026-08-28T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a personable and dependable Receptionist to support daily front desk operations for a CPA firm in San Diego, California. This Contract position is ideal for someone who enjoys helping clients, managing a high volume of incoming calls, and keeping the office organized. The person in this role will serve as the first point of contact for visitors and callers while providing consistent administrative support through scheduling and calendar coordination. Responsibilities: • Manage a busy front desk and respond to approximately 50 to 100 incoming calls each day using Ring Central and a multi-line phone system. • Welcome clients and visitors in a detail-oriented manner, creating a positive and organized front office experience. • Direct calls to the appropriate team members, take accurate messages, and ensure timely communication across the office. • Provide light scheduling support by coordinating appointments and updating calendars in Outlook and Google Calendar. • Maintain a reliable presence at the front desk and deliver attentive customer service throughout the workday. • Assist with general reception and administrative tasks that help keep daily office operations running smoothly.
2026-09-09T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client in the nonprofit industry is seeking a friendly, professional, and organized Receptionist to serve as the first point of contact for visitors, donors, and community partners. This role is responsible for managing front desk operations, handling incoming communications, and providing administrative support to help ensure a welcoming and efficient office environment. The ideal candidate has strong interpersonal skills, a customer-service mindset, and the ability to multitask in a mission-driven setting. Key Responsibilities:<ul><li>Greet visitors, staff, and community members in a professional and welcoming manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage the front desk and maintain an organized reception area</li><li>Handle mail distribution, shipping, and deliveries</li><li>Schedule meetings and assist with calendar coordination</li><li>Provide general administrative support, including data entry, filing, and document preparation</li><li>Assist with office supply inventory and ordering</li><li>Support staff with meeting setup and other office coordination needs</li><li>Maintain confidentiality when handling sensitive information</li><li>Help ensure a positive experience for guests and stakeholders interacting with the organization</li></ul>
2026-09-08T00:00:00Z

Receptionist

La Jolla, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Our client is seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, handling incoming communications, and providing administrative support to help ensure an organized and welcoming office environment. Key Responsibilities<ul><li>Greet and assist visitors, clients, and staff in a professional manner</li><li>Answer, screen, and route incoming phone calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings and assist with conference room coordination</li><li>Provide administrative support such as data entry, filing, and document preparation</li><li>Maintain office supplies and coordinate with vendors as needed</li><li>Support internal teams with clerical tasks and special projects</li><li>Ensure security procedures for guest check-in and office access are followed</li><li>Handle sensitive information with discretion and professionalism</li></ul>
2026-09-08T00:00:00Z

People Operations Manager

Carlsbad, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
A growing life sciences organization in Carlsbad is looking for a People Operations Manager to oversee day-to-day people programs while partnering closely with leadership. This role combines HR operations, employee relations, onboarding, benefits, compliance, and HRIS management. You'll be the person leadership relies on to make sure HR processes actually work — while also serving as a trusted resource for employees.What you'll own<ul><li>Oversee daily People Operations activities</li><li>Manage onboarding and offboarding processes</li><li>Partner with leadership on employee relations matters</li><li>Administer benefits and employee programs</li><li>Maintain HRIS records and reporting</li><li>Oversee HR documentation and compliance</li><li>Partner with Payroll on employee changes and payroll accuracy</li><li>Support performance management programs</li><li>Develop and update HR policies and procedures</li><li>Assist with recruiting and workforce planning</li><li>Coordinate employee engagement initiatives</li><li>Monitor HR metrics and prepare management reports</li><li>Identify opportunities to improve HR processes</li><li>Maintain compliance with California employment requirements</li></ul>
2026-09-01T00:00:00Z

Part-Time Bookkeeper

Elfin Forest, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a detail-oriented Bookkeeper to join a small manufacturing company. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys managing day-to-day financial activity while helping keep office operations organized and accurate. The person in this role will oversee core accounting tasks, support payroll and reconciliations, and ensure financial records are current. Responsibilities:• Manage routine bookkeeping activities for a manufacturing business, maintaining accurate and timely financial records.• Handle accounts payable and accounts receivable processes, including the entry and tracking of approximately 30 invoices each month.• Complete month-end closing tasks and prepare records so they are organized for external accounting support.• Perform reconciliations for multiple bank and credit card accounts, covering roughly 20 accounts on a recurring basis.• Process payroll for a team of 12 employees using the payroll platform.• Maintain the general ledger and keep accounting data current within Sage BusinessWorks or a comparable accounting system.• Assist with administrative and general office support duties as needed to help day-to-day operations run smoothly.
2026-09-03T00:00:00Z

Operations Administrator

San Diego, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
Operations AdministratorRobert Half’s client, a financial services organization, is seeking an Operations Administrator to support agent onboarding, licensing, and contracting processes in San Diego, California. This opportunity is ideal for a detail-oriented professional who enjoys managing documentation, coordinating timelines, and ensuring a seamless experience within a regulated, service-driven environment. The successful candidate will demonstrate strong administrative judgment, clear communication, and the ability to manage multiple cases accurately and efficiently from intake through completion. Responsibilities:<ul><li>Review licensing, onboarding, and contracting submissions for completeness and accuracy before submitting materials to external partners and carriers.</li><li>Maintain accurate agent and case records by updating Salesforce and other internal systems with timely, precise information.</li><li>Proactively follow up on missing documentation, credentials, forms, and appointment details to minimize processing delays.</li><li>Manage cases from initial intake through completion, ensuring all required steps and documentation are thoroughly tracked.</li><li>Navigate external portals and follow varying submission requirements and procedures to ensure accurate and compliant processing.</li><li>Monitor deadlines, turnaround times, and service-level expectations to keep cases progressing efficiently.</li><li>Collaborate with internal teams and cross-functional partners to improve workflows and enhance the onboarding and contracting process.</li><li>Provide responsive, high-quality internal and external support while managing a high volume of administrative requests and case activity.</li></ul>
2026-08-13T00:00:00Z