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10 results for Benefits Specialist in Fallbrook, CA

Benefits Manager

Temecula, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
Job Title: Benefits ManagerEmployment Type: Full-Time OverviewAn established, multi-site organization is seeking an experienced Benefits Manager to oversee the strategy, administration, and ongoing enhancement of employee benefits programs. This role is well suited for a hands-on benefits professional who can balance day-to-day operations with broader planning initiatives, while ensuring employees receive accurate, responsive, and high-quality support.The ideal candidate will bring strong expertise in health and welfare plans, retirement administration, compliance, vendor management, and annual enrollment processes. This individual will also serve as a key internal resource for resolving complex benefits issues and improving operational effectiveness across benefits-related workflows. Key ResponsibilitiesManage the administration of employee benefit offerings, including medical, dental, vision, life, disability, voluntary benefits, and retirement plansLead the full annual enrollment cycle, including planning, system coordination, employee communications, implementation, and post-enrollment reviewAct as the primary internal expert for benefit-related questions, escalations, and issue resolutionOversee relationships with external brokers, carriers, retirement partners, and benefit vendors to ensure service quality and effective plan administrationMonitor benefits billing, reconciliations, payroll deductions, audits, and overall data accuracy across systemsAdminister 401(k) plan operations, including coordination with service providers, participant data review, compliance-related activities, and required reporting supportHelp ensure adherence to applicable benefits regulations and requirements, including ACA, COBRA, HIPAA, and ERISAPartner with HR leadership on renewal planning, cost analysis, vendor evaluations, plan recommendations, and process enhancementsCollaborate closely with Payroll and HRIS teams to maintain accurate deductions, eligibility rules, file feeds, and benefit system configurationIdentify opportunities to strengthen controls, streamline workflows, improve employee communication, and enhance the overall benefits experience Qualifications5+ years of progressive experience in employee benefits administrationStrong background managing health and welfare benefit programsDemonstrated experience leading open enrollment and handling complex benefits operationsExperience working with benefit brokers, carriers, retirement providers, and third-party vendorsKnowledge of applicable compliance areas such as ACA, COBRA, HIPAA, and ERISAExperience with benefits audits, reconciliations, payroll coordination, and data integrity oversightStrong analytical, organizational, and problem-solving abilitiesAdvanced communication skills and a service-oriented approach to employee supportBachelor’s degree in Human Resources, Business Administration, Finance, or a related field preferred; equivalent experience considered
2026-08-24T00:00:00Z

Planning Specialist

Carlsbad, CA
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for a meticulous and efficient Operations Specialist to join a dynamic financial advisory team in Carlsbad, California. In this Contract to permanent position, you will play a pivotal role in ensuring the smooth preparation and organization of financial planning documents, client information, and advisor support materials. Your contribution will directly support client meetings and administrative processes, making you an integral part of the team's success. Responsibilities: • Prepare comprehensive financial planning documents and advisor packets well in advance of scheduled client meetings. • Analyze advisor meeting notes to determine required materials, including statements, forms, and client-related information. • Organize and maintain documentation pertaining to investment strategies, annuities, and asset transfers. • Update and manage activities, tasks, and workflows using CRM systems, such as Redtail. • Assist clients with policy modifications, account updates, and follow-through on administrative tasks. • Compile planning materials into high-quality, client-ready packages for advisor review and presentation. • Ensure the confidentiality, accuracy, and quality of all financial documents and processes. • Work independently to meet deadlines, resolve issues proactively, and present viable solutions to challenges. • Collaborate effectively with team members to ensure seamless communication and workflow.
2026-08-31T00:00:00Z

AP Specialist

Carlsbad, CA
onsite
Temporary / Contract
29 - 35 USD / Hourly
A growing medical device company in Carlsbad is adding an Accounts Payable Specialist to its accounting team. This is a great opportunity for someone who is comfortable owning the AP process while working closely with vendors, Purchasing, Operations, and Accounting leadership. The ideal candidate is highly organized, enjoys solving invoice discrepancies, and can keep a high volume of transactions moving without sacrificing accuracy.Responsibilities<ul><li>Process high-volume vendor invoices from receipt through payment</li><li>Review invoices for appropriate coding, approvals, and supporting documentation</li><li>Match invoices against purchase orders and receiving records</li><li>Maintain accurate vendor records and payment information</li><li>Reconcile vendor statements and research outstanding items</li><li>Prepare weekly ACH, check, and wire payment batches</li><li>Communicate with vendors regarding invoices, payment status, and discrepancies</li><li>Assist with month-end AP accruals and reconciliations</li><li>Support 1099 preparation and year-end AP activities</li><li>Assist with audit requests and accounting projects</li></ul>
2026-08-14T00:00:00Z

Client Experience Specialist

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
YOU'RE NOT JUST ANSWERING THE PHONE — YOU'RE THE FACE OF THE COMPANY.A growing healthcare services organization in Oceanside is searching for a Client Experience Specialist to join its customer support team.We're looking for someone who genuinely enjoys helping people and knows how to turn a frustrating customer interaction into a positive experience. You'll communicate with clients throughout the day while coordinating appointments, resolving issues, updating records, and working behind the scenes with internal departments.This is a strong opportunity for someone who wants to take their customer service experience into a more professional client services or operations environment. YOUR DAY-TO-DAY<ul><li>Serve as a primary point of contact for clients</li><li>Respond to phone, email, and online inquiries</li><li>Schedule and coordinate appointments</li><li>Answer questions regarding services and accounts</li><li>Resolve customer concerns professionally</li><li>Document client interactions accurately</li><li>Follow up on open requests and outstanding issues</li><li>Coordinate with internal departments to resolve problems</li><li>Maintain customer information in company systems</li><li>Process service requests and updates</li><li>Identify recurring customer issues and communicate trends to management</li><li>Assist with reports and administrative projects</li><li>Maintain confidentiality of client information</li><li>Provide a consistently positive customer experience</li></ul>
2026-09-02T00:00:00Z

IT Support Specialist

La Jolla, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an IT Support Specialist to provide dependable technical assistance for end users in California. This long-term contract position is ideal for someone who enjoys resolving day-to-day hardware, software, and account access issues while delivering a strong support experience. The role focuses on maintaining smooth desktop operations, responding to service requests efficiently, and helping employees stay productive in a Microsoft-based environment. Responsibilities:• Provide front-line technical support for desktop, laptop, and Windows-related issues submitted by end users.• Investigate and resolve service desk requests involving system access, software functionality, and general workstation performance.• Manage user account support tasks within Active Directory, including access updates and basic account administration.• Troubleshoot Microsoft Windows 10 problems by identifying root causes and applying practical fixes or escalation when needed.• Document incidents, resolutions, and follow-up actions clearly within the ticketing system to maintain accurate support records.• Assist with setup, configuration, and ongoing support of end-user devices to ensure reliable daily operation.• Communicate with employees in a detail-oriented manner to gather issue details, provide status updates, and confirm successful resolution.
2026-08-28T00:00:00Z

Payroll Specialist

San Diego, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
Our client in the biotechnology industry is seeking a detail-oriented Payroll Specialist to join their team. This role will be responsible for supporting end-to-end payroll processing while ensuring accuracy, compliance, and timely delivery in a fast-paced and highly regulated environment. The ideal candidate will have experience processing payroll, maintaining payroll records, resolving discrepancies, and partnering with HR and accounting to support payroll-related activities. This is an excellent opportunity for a payroll professional who enjoys working in a collaborative environment and wants to contribute to a growing biotech organization. Key Responsibilities:<ul><li>Process multi-state payroll accurately and on schedule</li><li>Maintain payroll records and employee data in payroll systems</li><li>Review timesheets, earnings, deductions, bonuses, and adjustments for accuracy</li><li>Respond to employee payroll questions and resolve discrepancies in a timely manner</li><li>Assist with payroll tax reporting, garnishments, benefits deductions, and compliance requirements</li><li>Reconcile payroll-related accounts and support month-end close activities</li><li>Partner with HR and accounting on new hires, terminations, compensation changes, and benefit updates</li><li>Prepare payroll reports for management and audit support</li><li>Help ensure compliance with federal, state, and local payroll regulations</li><li>Support process improvements and payroll system updates as needed</li></ul>
2026-09-02T00:00:00Z

Payroll Specialist

Anaheim, CA
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a Payroll Specialist to support accurate and timely payroll operations for a large, multi-state workforce in Anaheim, California. This contract opportunity with permanent potential is ideal for someone who is confident managing end-to-end payroll processes, reconciling payroll-related balances, and ensuring employees are paid correctly across a complex employee population. The role also requires strong attention to detail, sound judgment, and the ability to work effectively in a part-time payroll environment while supporting union payroll considerations. Responsibilities: • Process complete payroll cycles for employees across multiple states, ensuring wages, deductions, and taxes are handled accurately and on schedule. • Review payroll records for consistency and resolve discrepancies by performing detailed checks, audits, and balance validations before final submission. • Administer payroll for a workforce of more than 500 employees while maintaining compliance with company policies and applicable payroll regulations. • Support part-time payroll activities, including accurate tracking of hours worked, earnings, and related payroll adjustments. • Manage payroll check processing and confirm funding readiness by coordinating payment verification and bank-related balance reviews. • Handle payroll considerations tied to freight union employees, applying contract-specific pay rules and related requirements as needed. • Maintain payroll data within UKG Pro and ensure employee information, earnings elements, and payroll updates are entered correctly. • Partner with internal teams to address payroll questions, investigate issues, and help maintain a smooth payroll operation.
2026-09-03T00:00:00Z

Payroll Specialist

Oceanside, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a Payroll Specialist to join a team in Oceanside, California in a contract-to-permanent capacity. This position is ideal for someone who excels in a high-volume environment, enjoys resolving payroll discrepancies, and takes pride in producing accurate pay for a large field workforce. The role requires close coordination with job site records, careful review of manual timekeeping documents, and dependable payroll processing using Paychex. Responsibilities:• Gather and review paper timesheets from field employees and internal contacts to prepare weekly payroll for a large employee population.• Investigate missing or unclear time entries by verifying the correct job site, employee details, and hours worked before payroll is finalized.• Process full-cycle payroll through Paychex with a strong focus on wage accuracy, piece-rate calculations, and timely completion.• Compare pay data against submitted records to identify discrepancies and correct errors before checks are issued.• Manage payroll for approximately 400 or more employees each week while maintaining consistent accuracy under deadlines.• Organize and distribute payroll checks into the appropriate employee folders, ensuring earnings tied to multiple jobs are recorded correctly.• Handle manual payroll tasks and check-related activities as needed to support weekly payroll operations.• Maintain careful attention to employee identification details, especially when working with individuals who have similar names.
2026-08-31T00:00:00Z

Payroll Specialist

La Jolla, CA
onsite
Temporary / Contract
34 - 37 USD / Hourly
Our client in the nonprofit industry is seeking a detail-oriented Payroll Specialist to join their team. This role is responsible for supporting accurate and timely payroll processing while ensuring compliance with internal policies and applicable regulations. The ideal candidate will bring strong organizational skills, a service-oriented mindset, and the ability to manage sensitive information with discretion. Key Responsibilities:<ul><li>Process payroll for employees on a regular schedule, ensuring accuracy of wages, deductions, and tax withholdings</li><li>Maintain payroll records, employee updates, and related documentation</li><li>Review and reconcile timesheets, payroll reports, and benefit deductions</li><li>Respond to employee payroll inquiries and resolve discrepancies in a timely manner</li><li>Assist with payroll tax filings, year-end reporting, and audit support</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Partner with Human Resources and Accounting teams on payroll-related matters</li><li>Help improve payroll processes and maintain strong internal control</li></ul>
2026-09-02T00:00:00Z

Workplace Operations Specialist

Rancho Santa Fe, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
You don't just keep an office running — you create the environment people want to work in.A growing technology company in Rancho Santa Fe is looking for a Workplace Operations Specialist to support its employees, facilities, vendors, and day-to-day workplace operations. This is a great role for someone with an administrative or office management background who wants to move into a more modern Workplace Experience / People Operations environment. What you'll own<ul><li>Coordinate daily workplace operations</li><li>Manage office supply inventory and purchasing</li><li>Coordinate building maintenance and service requests</li><li>Serve as a point of contact for vendors and property management</li><li>Support employee onboarding logistics</li><li>Coordinate office events and employee activities</li><li>Maintain office procedures and documentation</li><li>Assist with seating, equipment, and workspace assignments</li><li>Coordinate visitors and office access</li><li>Process invoices and purchase orders</li><li>Track workplace expenses</li><li>Assist with safety and emergency procedures</li><li>Support office moves and facilities projects</li><li>Identify ways to improve employee workplace experience</li></ul>
2026-08-28T00:00:00Z