Results for Records Specialist Jobs in Fairfield, CA

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Document Management Specialist

Sacramento, CA
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a Document Management Specialist to support high-volume document intake and records handling for a Long-term Contract position based in Sacramento, California. This role is ideal for someone who is highly organized, attentive to detail, and comfortable reviewing document quality and accuracy in a structured environment. The selected candidate will help ensure incoming materials are properly identified, categorized, and routed so claims-related information is processed efficiently and correctly. Responsibilities: • Examine digitized incoming correspondence and verify that each file is accurately identified according to established document naming and classification standards. • Research items that arrive without sufficient claim information and determine the appropriate next step based on available details. • Route potential new claim documents to the appropriate intake team and send unidentifiable materials to internal support groups for further evaluation. • Conduct quality checks on scanned files to confirm image clarity, completeness, and the presence of valid claim information before acceptance. • Return or reject documents that fail imaging or validation standards and communicate issues when materials cannot be processed as submitted. • Assign scanned records to the correct claim file by reviewing key identifiers and cross-referencing information within the claims management system. • Enter document metadata, including service date and document category, into internal systems with a high degree of accuracy. • Assist with additional document control tasks, special assignments, and project-based work as needed.
2026-10-15T00:00:00Z

Office Specialist

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Office SpecialistBrief Job DescriptionWe are hiring an Office Specialist to support daily administrative operations and ensure the office runs efficiently. This role involves clerical support, scheduling, document management, and front-office coordination.Responsibilities<ul><li>Answer phones, greet visitors, and manage incoming correspondence</li><li>Schedule meetings and maintain calendars</li><li>Prepare, file, and organize documents</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, reports, and administrative projects</li><li>Provide support to multiple departments as needed</li></ul>
2026-10-09T00:00:00Z

Research Librarian

San Francisco, CA
onsite
Permanent / Full Time
83200 - 110500 USD / Yearly
We are looking for an experienced Research Librarian in San Francisco, Silicon Valley, or Los Angeles. Responsibilities:• Deliver in-depth business, legal, and industry research for consulting and administrative teams, supporting both client matters and internal projects.• Identify the most effective databases, publications, and reference tools for each request by weighing relevance, credibility, timeliness, and cost.• Summarize findings into organized, practical research deliverables that make complex information easy for stakeholders to interpret and use.• Support business development efforts through targeted research such as litigation tracking, attorney background research, and case-related document discovery.• Build productive relationships with external information providers, including law firms, agencies, libraries, and subject matter contacts, while representing the organization effectively.• Maintain and expand knowledge of subscription platforms, specialized research resources, and library collections to improve service quality.• Record newly identified sources, research insights, and useful reference materials in internal resource repositories for future access.• Monitor developments in legal information services, research tools, and relevant news sources to keep research methods current and effective. Office Schedule: HYBRID: 2-3 days a week in office – either in LA, SF, or Menlo Park office. GREAT benefits and company perks!
2026-09-18T00:00:00Z

Exception Services Specialist

Novato, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are looking for an Exception Services Specialist to support banking operations by handling transaction and account items that require manual review and follow-up. This Long-term Contract position is based in Novato, California, and is ideal for someone who can investigate discrepancies, coordinate with internal teams, and maintain accurate processing in a regulated financial services environment. The role requires sound judgment, strong attention to detail, and the ability to keep exception workflows moving efficiently while delivering dependable internal customer support. Responsibilities: • Review exception queues each day, investigate suspended or rejected items, and complete the steps needed to bring transactions to resolution. • Research account variances, posting issues, and balance discrepancies by examining records, identifying root causes, and applying appropriate corrections. • Process exception-related work across banking activities such as checks, wire transfers, deposits, loan items, and other transactions that fall outside standard handling. • Partner with branches and internal support teams to gather missing details, clarify documentation, and resolve outstanding issues in a timely manner. • Detect input or processing inaccuracies, make updates when appropriate, and help prevent repeat issues through careful review of transaction data. • Record findings, actions, and outcomes clearly so that each case is documented accurately and meets audit and compliance expectations. • Escalate high-risk or complex matters when approvals or additional review are needed to ensure proper handling. • Support service quality by responding to internal inquiries, assisting with banking transaction questions, and communicating through email and other business channels. • Use multiple browser-based systems and banking platforms to track cases, verify information, and maintain productivity across concurrent tasks.
2026-10-09T00:00:00Z

Operations Specialist

Sacramento, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are looking for a Business Operations Specialist to support a legal-focused organization in Sacramento, California through a Long-term Contract engagement. This position is ideal for someone who can turn operational data into clear insights, strengthen reporting practices, and help improve day-to-day performance across service and support functions. The role combines analytics, coordination, and process oversight, with a strong emphasis on KPI tracking, vendor collaboration, and project execution. Responsibilities:• Develop and maintain performance dashboards and recurring reports that highlight service trends, productivity, and key operational outcomes.• Analyze call center and business metrics to identify patterns, surface risks, and recommend practical actions that improve efficiency and service quality.• Use Power BI and other reporting tools to transform raw data into clear visual summaries for leadership and operational teams.• Coordinate with external partners and internal stakeholders to monitor vendor performance, address service issues, and support accountability measures.• Manage operational projects by tracking milestones, organizing deliverables, and ensuring work progresses according to priorities and timelines.• Support learning and compliance activities by administering or coordinating Learning Management System processes, records, and reporting needs.• Perform criticality assessments to help prioritize operational issues, resource needs, and business-impacting activities.• Contribute to process updates and operational changes, including implementation-related tasks when business systems or workflows are adjusted.
2026-09-20T00:00:00Z

Unclaimed Property Specialist

San Ramon, CA
remote
Temporary / Contract
50 - 60 USD / Hourly
We are looking for an Unclaimed Property Specialist to support a healthcare organization in California on a Long-term Contract basis. This position focuses on managing unclaimed property compliance across multiple entities and jurisdictions, helping the organization meet reporting obligations while reducing financial and regulatory exposure. The role works closely with finance, revenue cycle, payroll, accounts payable, legal, and compliance partners to research outstanding items, maintain accurate records, and strengthen operational controls. Responsibilities:• Review outstanding financial items such as patient-related credits, vendor payments, payroll checks, refunds, and overpayments to determine potential unclaimed property exposure.• Research aged balances, stale-dated payments, unapplied amounts, and account variances to support proper resolution and state compliance.• Prepare required filings and coordinate remittances to state agencies in line with applicable deadlines and jurisdictional rules.• Maintain organized supporting documentation and audit-ready records that align with internal retention standards and regulatory expectations.• Partner with accounting, patient financial services, payroll, accounts payable, treasury, legal, compliance, and IT teams to validate data and resolve ownership questions.• Establish and refine procedures, controls, and workflow standards that improve the consistency and accuracy of unclaimed property administration.• Analyze trends and root causes behind refund activity, overdue payments, and credit balances to help reduce future escheatment volume.• Respond to internal and external audit requests by compiling schedules, records, reconciliations, and clear explanations of account activity.• Serve as a resource for internal teams by clarifying unclaimed property requirements and promoting compliant handling of related transactions.
2026-10-15T00:00:00Z

6 results for Records Specialist in Fairfield, CA