17 Results for Office Services Specialist Jobs in Fairfield, CA

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Office Specialist

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Office SpecialistBrief Job DescriptionWe are hiring an Office Specialist to support daily administrative operations and ensure the office runs efficiently. This role involves clerical support, scheduling, document management, and front-office coordination.Responsibilities<ul><li>Answer phones, greet visitors, and manage incoming correspondence</li><li>Schedule meetings and maintain calendars</li><li>Prepare, file, and organize documents</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, reports, and administrative projects</li><li>Provide support to multiple departments as needed</li></ul>
2026-10-09T00:00:00Z

Office Specialist I

Oakland, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Office Specialist I to join our team in Oakland, California. In this role, you will support a department director by handling a variety of administrative and clerical tasks critical to daily operations. This is a long-term contract position that requires a proactive individual with excellent organizational skills and the ability to work independently. Key Responsibilities:Perform general clerical duties such as filing, data entry, and document preparation.Answer phones, route calls, and provide exceptional customer service to internal and external stakeholders.Maintain and update records, logs, and reports accurately and efficiently.Assist with scheduling, correspondence, and meeting coordination.Support departmental operations with additional administrative tasks as assigned.
2026-10-08T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an Office Services Associate to support daily operational needs across back-office functions. This Long-term Contract position focuses on copy and document production, mail handling, and digital intake while also assisting with related office support services as needed. The ideal candidate brings strong customer service, sound judgment, and the ability to stay organized in a fast-moving, detail-focused environment. Responsibilities: • Manage incoming office service requests by confirming job details, reviewing instructions, and recording work accurately in the appropriate tracking logs. • Complete document reproduction, scanning, mail processing, and intake assignments in accordance with site procedures and client expectations. • Organize and sequence work based on urgency, service commitments, and delivery timelines to ensure all tasks are finished on schedule. • Communicate promptly with clients, team members, or leadership when questions, deadline concerns, or production issues arise. • Inspect completed work for accuracy and presentation, and support quality checks on shared team output when needed. • Maintain copiers, scanners, and related equipment by replenishing paper, toner, and other supplies and addressing minor operating issues. • Follow company and client workplace policies while using materials and equipment responsibly and efficiently. • Support an organized office environment by assisting with additional service needs, which may include hospitality, reception, facilities, or audio/visual coordination.
2026-10-08T00:00:00Z

Office Manager

Woodland, CA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly.• Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use.• Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records.• Support accounts receivable activities by monitoring incoming payments, recording transactions, and following up as needed.• Serve as the first point of contact for visitors and incoming communications, providing courteous and efficient front-desk support.• Process payroll for a small employee population and help maintain accurate payroll documentation and schedules.• Assist with human resources administration, including employee records, onboarding support, and routine policy-related documentation.• Maintain organized financial and administrative files to support reporting, compliance, and day-to-day office management.
2026-09-11T00:00:00Z

Office Specialist Property Management

Oakland, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Office Specialist – Property ManagementBrief Job Description:The Office Specialist in Property Management provides administrative and office support for property operations, tenant communication, vendor coordination, and document management.Responsibilities:<ul><li>Answer phones, emails, and office inquiries from tenants and vendors</li><li>Maintain lease files, notices, and property documentation</li><li>Process work orders and assist with maintenance scheduling</li><li>Support accounts payable, invoices, and rent records</li><li>Prepare correspondence, reports, and office materials</li><li>Assist the property management team with daily office operations</li></ul>
2026-09-25T00:00:00Z

Legal Operations Specialist

San Francisco, CA
remote
Temporary / Contract
45 - 60 USD / Hourly
Our client, a San Francisco-based healthcare AI company, is seeking a temporary Legal Operations Specialist to support the buildout of its legal function as the company continues to expand internationally.This contractor will partner closely with the internal team to establish foundational legal operations infrastructure, with an initial focus on building and organizing the company's core legal folder system and developing practical workflows for managing legal documents and processes. The role is well suited for a paralegal or legal operations professional who has experience creating structure within a growing legal function and can independently organize information, establish repeatable processes, and help build systems that can scale with the business. Responsibilities<ul><li>Partner with internal stakeholders to build and organize the company's core legal folder and document management structure</li><li>Review and organize existing legal documents, agreements, corporate records, and other legal materials into a consistent and accessible filing system</li><li>Develop file naming conventions, folder structures, document categorization standards, and related organizational protocols</li><li>Establish and document legal operations workflows for the intake, organization, tracking, and maintenance of legal matters and documents</li><li>Create trackers, templates, checklists, and other tools to improve visibility into legal work and support consistent processes</li><li>Assist with organizing contracts and maintaining key agreement information, deadlines, renewal dates, and related records as needed</li><li>Identify gaps or inefficiencies in existing legal administrative processes and help implement practical solutions appropriate for a growing company</li><li>Coordinate with business stakeholders to gather legal documents and information and ensure materials are appropriately maintained</li><li>Document newly established processes to support ongoing use by the company's legal and business teams</li><li>Provide additional paralegal and legal operations support as the legal function develops and priorities evolve</li></ul>
2026-09-30T00:00:00Z

Office Coordinator

Oakland, CA
onsite
Temporary to Hire
29.45 - 34.1 USD / Hourly
We are looking for an organized Office Coordinator to support daily administrative and accounting operations in our Oakland, California office. This contract-to-permanent position is ideal for someone who enjoys creating structure, providing excellent front-office support, and assisting with essential financial processes. The person in this role will help maintain an efficient workplace while partnering with internal teams to keep documentation, billing support, and office logistics on track. Responsibilities: • Oversee day-to-day office operations by managing supplies, coordinating equipment needs, and working with outside vendors to support a well-functioning workplace. • Arrange meetings and office events by handling calendars, preparing spaces, and coordinating food or materials when needed. • Process incoming and outgoing mail, packages, and deliveries to ensure timely distribution and shipment handling. • Support new employee setup by preparing work areas, arranging office materials, and assisting with workplace orientation logistics. • Provide administrative assistance for accounting activities, including invoice support, expense processing, timesheet review, and routine records maintenance. • Help prepare and distribute client billing documents while coordinating with project teams to promote accurate financial information. • Assist with reconciliations for bank and credit card activity under the direction of senior accounting staff. • Contribute to month-end and year-end accounting tasks, audit document collection, and maintenance of project and contract records. • Perform general front-desk and clerical support such as answering inbound calls, scanning documents, and assisting the broader team as needed.
2026-10-08T00:00:00Z

Legal Secretary/ Legal Support Specialist

San Francisco, CA
onsite
Permanent / Full Time
110000 - 125000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support attorneys handling litigation matters in San Francisco, California. This role combines legal administrative coordination with document preparation, court filing support, calendar management, and case organization across active matters. The ideal candidate brings strong judgment, a disciplined approach to deadlines, and the ability to work effectively with attorneys, clients, courts, and internal teams in a fast-paced law firm environment. Responsibilities:• Oversee the organization and upkeep of case records in both digital and paper formats, maintaining complete, accurate, and court-compliant files throughout each matter.• Draft, revise, format, and proof legal materials such as pleadings, motions, discovery documents, correspondence, and other case-related documentation before submission or distribution.• Submit filings through state and federal electronic court systems while monitoring jurisdiction-specific procedures, timing requirements, and filing deadlines.• Maintain attorney and matter calendars by tracking hearings, depositions, court appearances, meetings, and other critical milestones to support timely case progression.• Support discovery activities by gathering, reviewing, labeling, and organizing materials for production, internal use, and case strategy needs.• Prepare exhibits, deposition packets, hearing materials, trial notebooks, and closing binders to ensure attorneys have organized resources for proceedings and transactions.• Communicate professionally with clients, opposing counsel, court personnel, and colleagues while handling document delivery, service tracking, reporting, and general legal support tasks.
2026-10-01T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-10-12T00:00:00Z

Exception Services Specialist

Novato, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an Exception Services Specialist to support banking operations for a contract position based in Novato, California. In this role, you will investigate transaction and account issues that require manual review, help ensure accurate processing across multiple banking functions, and work closely with internal teams to resolve outstanding items. This opportunity is well suited for someone who brings strong customer service instincts, sound judgment, and the ability to manage exceptions in a fast-paced financial services environment. Responsibilities: • Review daily exception queues and take prompt action to resolve transactions or account items that do not process successfully. • Investigate discrepancies involving deposits, checks, wires, loan-related activity, and other banking transactions by analyzing records and available documentation. • Correct processing or input errors to support accurate account activity and reduce operational risk. • Partner with branches and internal departments through phone and email communication to gather missing details and move cases toward resolution. • Record research findings, decisions, and completed actions clearly to maintain a complete audit trail for each case. • Escalate high-risk or complex issues when additional approval or specialized support is needed. • Follow established banking policies, regulatory requirements, and internal control standards throughout exception handling activities. • Assist customers and internal partners with transaction-related questions while delivering attentive service across multiple communication channels.
2026-10-09T00:00:00Z

Exception Services Specialist

Novato, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are looking for an Exception Services Specialist to support banking operations by handling transaction and account items that require manual review and follow-up. This Long-term Contract position is based in Novato, California, and is ideal for someone who can investigate discrepancies, coordinate with internal teams, and maintain accurate processing in a regulated financial services environment. The role requires sound judgment, strong attention to detail, and the ability to keep exception workflows moving efficiently while delivering dependable internal customer support. Responsibilities: • Review exception queues each day, investigate suspended or rejected items, and complete the steps needed to bring transactions to resolution. • Research account variances, posting issues, and balance discrepancies by examining records, identifying root causes, and applying appropriate corrections. • Process exception-related work across banking activities such as checks, wire transfers, deposits, loan items, and other transactions that fall outside standard handling. • Partner with branches and internal support teams to gather missing details, clarify documentation, and resolve outstanding issues in a timely manner. • Detect input or processing inaccuracies, make updates when appropriate, and help prevent repeat issues through careful review of transaction data. • Record findings, actions, and outcomes clearly so that each case is documented accurately and meets audit and compliance expectations. • Escalate high-risk or complex matters when approvals or additional review are needed to ensure proper handling. • Support service quality by responding to internal inquiries, assisting with banking transaction questions, and communicating through email and other business channels. • Use multiple browser-based systems and banking platforms to track cases, verify information, and maintain productivity across concurrent tasks.
2026-10-09T00:00:00Z

Operations Specialist

Sacramento, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
We are looking for a Business Operations Specialist to support a legal-focused organization in Sacramento, California through a Long-term Contract engagement. This position is ideal for someone who can turn operational data into clear insights, strengthen reporting practices, and help improve day-to-day performance across service and support functions. The role combines analytics, coordination, and process oversight, with a strong emphasis on KPI tracking, vendor collaboration, and project execution. Responsibilities:• Develop and maintain performance dashboards and recurring reports that highlight service trends, productivity, and key operational outcomes.• Analyze call center and business metrics to identify patterns, surface risks, and recommend practical actions that improve efficiency and service quality.• Use Power BI and other reporting tools to transform raw data into clear visual summaries for leadership and operational teams.• Coordinate with external partners and internal stakeholders to monitor vendor performance, address service issues, and support accountability measures.• Manage operational projects by tracking milestones, organizing deliverables, and ensuring work progresses according to priorities and timelines.• Support learning and compliance activities by administering or coordinating Learning Management System processes, records, and reporting needs.• Perform criticality assessments to help prioritize operational issues, resource needs, and business-impacting activities.• Contribute to process updates and operational changes, including implementation-related tasks when business systems or workflows are adjusted.
2026-09-20T00:00:00Z

Legal Billing Specialist

Sacramento, CA
onsite
Permanent / Full Time
28 - 30 USD / Hourly
We are looking for a detail-oriented Legal Billing Specialist to support accurate invoicing and payment activity for a professional services firm in Sacramento, California. This role focuses on preparing billing documentation, maintaining reliable records, and helping ensure timely follow-up on outstanding balances. The ideal candidate is comfortable working with computerized billing platforms and can manage billing tasks with accuracy, organization, and professionalism. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Prepare and issue client invoices with careful attention to accuracy, supporting documentation, and established billing schedules.• Review account activity, reconcile billing information, and resolve discrepancies to maintain complete and reliable financial records.• Monitor outstanding balances and follow up on overdue payments in a timely manner to support collection efforts.• Generate and distribute billing statements, ensuring clients receive clear and timely account information.• Enter, update, and maintain billing data within computerized billing systems to keep records current and audit-ready.• Support legal billing processes by applying client-specific guidelines, matter details, and required formatting standards.• Work with billing platforms such as TABS3 or Tymetrix to process invoices and address submission issues when needed.
2026-09-23T00:00:00Z

Legal Billing Specialist

Oakland, CA
onsite
Temporary / Contract
29 - 35 USD / Hourly
Robert Half is seeking a Legal Billing Specialist for our client, a local law firm. This contract-to-hire role offers a strong opportunity for professional growth as part of a reputable firm committed to excellence in legal services. Job Responsibilities:<ul><li>Manage and execute end-to-end legal billing functions, ensuring accuracy and compliance with firm protocols.</li><li>Prepare, review, and process detailed client invoices in adherence to client-specific billing guidelines.</li><li>Monitor and track billing timelines, resolving delayed or rejected bills proactively.</li><li>Address inquiries regarding billing discrepancies and collaborate with attorneys and staff for resolution.</li><li>Ensure compliance with electronic billing (e-Billing) systems and resolve e-Billing rejections or adjustments.</li><li>Maintain proper documentation of all billing activities for reporting purposes.</li><li>Offer continuous support to attorneys, paralegals, and other staff regarding billing and time entry best practices.</li></ul>
2026-09-24T00:00:00Z

Accounting Specialist

Antioch, CA
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for an Accounting Specialist to support day-to-day financial operations for a healthcare organization. This contract opportunity with potential for a permanent role is ideal for someone who enjoys working with invoices, payments, reconciliations, and billing-related activities in a detail-focused environment. The person in this role will help maintain accurate financial records, coordinate approvals, and ensure transactions are processed efficiently while supporting both payables and receivables functions. Responsibilities:• Review accounts payable documentation for accuracy and process invoices through designated financial systems before submitting items for final handling.• Coordinate with practice managers and other approvers to secure timely authorization for invoice payment and related financial transactions.• Gather and organize required information for new vendor setup, then provide complete documentation to the parent organization for onboarding.• Verify that approval routing follows the correct authority structure and confirm transactions are directed to the appropriate decision-makers when roles or reporting lines change.• Record and reconcile incoming deposits, including occasional cash payments, while maintaining accurate supporting documentation.• Assist with accounts receivable and billing activities by tracking payments, resolving discrepancies, and updating financial records.• Perform account reconciliations to identify variances, investigate issues, and support accurate month-to-month reporting.• Maintain organized accounting files and ensure financial activity is documented in accordance with internal controls and operational procedures.
2026-10-09T00:00:00Z

Customer Service Specialist

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Customer Service SpecialistBrief Job Description:The Customer Service Specialist provides support to customers by answering questions, resolving issues, processing requests, and delivering a positive service experience.Responsibilities:<ul><li>Respond to customer inquiries by phone, email, or chat</li><li>Resolve issues related to orders, billing, products, or services</li><li>Document customer interactions in CRM or ticketing systems</li><li>Escalate complex issues to appropriate departments</li><li>Process returns, refunds, or service requests as needed</li><li>Maintain service quality and meet response-time goals</li></ul>
2026-09-25T00:00:00Z

Part-Time Office Assistant

San Ramon, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
About Robert Half:Robert Half is a specialized talent solutions and staffing firm that connects skilled professionals with leading companies across a variety of industries. Our team partners with organizations throughout the Bay Area to support hiring needs in Administrative, Customer Service, Finance & Accounting, Human Resources, and other professional disciplines. This is not an active opening with a specific client at this time. We are proactively connecting with Office Assistants interested in upcoming temporary and temp-to-hire opportunities. By applying, you'll have the chance to be considered for future roles that match your skills and career goals. Robert Half client is seeking a reliable and detail-oriented Part-Time Office Assistant to support daily office operations and help keep the team organized and efficient. This is an ongoing opportunity ideal for a professional who thrives in a fast-paced environment and enjoys providing high-level administrative support.Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls and emails professionally</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems and accurate records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, expense reports, and invoice processing</li><li>Support internal teams with administrative projects and workflow coordination</li><li>Greet visitors and provide front-office support as needed</li></ul> If you are interested in this Office Assistant position, please submit your resume today to be considered!
2026-10-02T00:00:00Z

17 results for Office Services Specialist in Fairfield, CA