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16 results for Office Services Specialist in Fairfield, CA

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support daily workplace operations in California. This Long-term Contract position is ideal for someone who thrives in an organized office setting, enjoys delivering excellent customer service, and can adapt to a mix of hospitality, mailroom, reception, and document support tasks. The role requires an experienced, dependable individual who can help maintain an organized office environment while assisting with meetings, supplies, and administrative service needs. Responsibilities: • Maintain shared office areas, conference rooms, and individual offices to ensure the workplace remains clean, stocked, and ready for daily use. • Prepare meeting spaces before events by arranging materials and supplies, and restore rooms promptly once meetings have concluded. • Monitor inventory levels for office and hospitality supplies and replenish items as needed to support uninterrupted operations. • Provide support in mailroom and service center activities during slower periods, including handling incoming and outgoing correspondence and related office tasks. • Assist with document reproduction, scanning, and copy requests while safeguarding confidential and sensitive materials. • Communicate proactively with management and client contacts regarding service requests, scheduling concerns, and time-sensitive deadlines. • Deliver front-facing support with a courteous and welcoming approach when assisting employees, guests, or callers. • Take on additional operational or administrative assignments as business needs arise.
2026-07-08T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dedicated Assistant Food and Beverage Manager to join our team in Berkeley, California. This is a Contract position within the hospitality industry, where you will play a key role in overseeing office operations and ensuring seamless coordination within the property. The ideal candidate will bring a blend of administrative expertise and hospitality management experience to support the team and deliver exceptional service. Responsibilities:• Oversee daily office operations to ensure efficiency and compliance with company standards.• Manage and coordinate food and beverage operations to maintain high-quality service.• Lead and supervise the team, fostering a positive and productive work environment.• Collaborate with union representatives and navigate union-specific requirements effectively.• Develop and implement schedules, ensuring proper coverage for morning, swing, and weekend shifts.• Handle administrative tasks, including hotel reservations and operational planning.• Ensure all associates comply with parking registration requirements and related logistics.• Monitor and maintain office supplies, equipment, and facilities.• Assist in resolving operational challenges and improving processes to enhance overall productivity.• Communicate with management and staff to ensure alignment with organizational goals.
2026-07-17T00:00:00Z

Office Manager

Richmond, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
Position: Office Manager (temp)Location: Onsite, Richmond, CASchedule: Full Time - Monday - Friday (8am - 5pm)Durations: ~ 3 months Our client, a well-established construction company in Richmond, is seeking an experienced Office Manager to provide temporary coverage for approximately three months. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping operations running smoothly, and can confidently support both office administration and project teams. Key Responsibilities<ul><li>Oversee daily office operations and serve as the primary administrative point of contact.</li><li>Support project managers and field teams with administrative coordination and documentation.</li><li>Manage calendars, meetings, correspondence, and office communications.</li><li>Coordinate vendor relationships, office supplies, and facility-related needs.</li><li>Assist with invoice processing, purchase orders, expense tracking, and general accounting support.</li><li>Maintain organized project files, contracts, permits, and other construction-related documentation.</li><li>Facilitate onboarding paperwork and provide administrative support to new hires.</li><li>Answer phones, welcome visitors, and ensure a professional office environment.</li><li>Support special projects and assist leadership with operational needs as assigned.</li></ul>
2026-07-17T00:00:00Z

Office Manager

South San Francisco, CA
onsite
Temporary / Contract
28.5 - 32.5 USD / Hourly
Robert Half is partnering with an innovative and fast-growing technology company in South San Francisco that is seeking a highly organized Office Manager / Facilities Coordinator to oversee the daily operations of its Bay Area office. This is an excellent opportunity for an experienced administrative professional who enjoys creating an organized, welcoming, and efficient workplace while supporting employees, leadership, visitors, and vendors. The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment where no two days are the same. You will serve as the primary point of contact for office operations, facilities coordination, vendor management, and administrative support while helping ensure an exceptional workplace experience. Responsibilities<ul><li>Manage the day-to-day operations of the office, ensuring workspaces, conference rooms, kitchens, and common areas remain fully stocked, organized, and operational.</li><li>Monitor office, kitchen, and facility supply inventories; place orders, manage vendor relationships, and control purchasing costs while minimizing waste.</li><li>Coordinate office maintenance, repairs, preventative maintenance, and facility improvements by partnering with building management and third-party service providers.</li><li>Serve as the primary liaison with property management for office access, maintenance requests, building communications, and facility-related projects.</li><li>Welcome and assist visitors, customers, and business partners while maintaining a professional front-office experience.</li><li>Manage office security procedures, visitor access, and facility access logs.</li><li>Coordinate incoming and outgoing mail, shipping, receiving, courier services, and logistics while identifying opportunities to improve efficiency and reduce costs.</li><li>Maintain office equipment, including printers, conference room technology, HVAC coordination, and other workplace resources.</li><li>Organize and maintain office records, administrative files, and documentation.</li><li>Coordinate meetings, onsite events, customer visits, and company gatherings by preparing meeting spaces and supporting logistics.</li><li>Provide administrative support to the leadership team and assist with special projects as needed.</li><li>Continuously evaluate office processes and recommend improvements that enhance efficiency, employee experience, and operational effectiveness.</li><li>Perform additional administrative and facilities-related duties as assigned.</li></ul>
2026-07-23T00:00:00Z

Office Manager

Sacramento, CA
onsite
Temporary / Contract
25 - 40 USD / Hourly
We are a client-focused CPA office looking for a reliable and organized Part-Time Office Manager to keep daily operations running smoothly. This hands-on role is ideal for someone who enjoys variety, takes pride in keeping things organized, and wants to support a close-knit team of accountants. This position is being offered on a temp to hire basis. Key Responsibilities<ul><li>Serve as the first point of contact for clients: answer phones, greet visitors, schedule appointments, and handle general inquiries professionally</li><li>Maintain organized client files and records (both physical and digital) while strictly protecting confidentiality</li><li>Support firm operations in QuickBooks (invoicing, accounts receivable/payable, payment tracking, and light bookkeeping)</li><li>Assist the CPA team during tax season by organizing client documents, preparing returns for review, and helping with e-filing</li><li>Manage day-to-day office functions: order supplies, maintain equipment, coordinate with vendors, and keep the workspace professional and efficient</li><li>Handle general administrative tasks including mail, correspondence, data entry, and workflow coordination with the accountants</li><li>Support basic client onboarding and help maintain an up-to-date client database</li></ul>
2026-07-18T00:00:00Z

General Office Clerk

Emeryville, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable General Office Clerk to support a contract records digitization project based on-site in Oakland, California. This contract assignment is expected to last 1-2 months, with the possibility of extension, and focuses on converting decades of customer, job, and warranty documents into an organized digital resource. The person in this role will help build accurate, searchable records by combining document scanning, data organization, and technology-assisted information capture while maintaining a high level of confidentiality. Responsibilities: • Sort, prepare, and scan historical customer, project, and warranty files to create complete digital records. • Apply consistent document naming and filing standards so records remain easy to locate and manage. • Use AI-enabled tools to capture important details from source documents and organize the information into structured formats. • Check extracted data against original files and correct discrepancies to ensure reliability and accuracy. • Input, update, and refine information within spreadsheets or databases to support a searchable record system. • Flag missing details, duplicate entries, and irregularities in documentation, then communicate findings as the project progresses. • Protect sensitive information and share routine status updates on workload, progress, and issues requiring attention.
2026-07-23T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support a contract company celebration in Alameda, California. This is a Contract position suited for someone who enjoys helping guests, keeping activities organized, and contributing to a welcoming event environment. The person in this role will assist with attendee interactions, event coordination tasks, and general on-site support throughout the assignment. Responsibilities: • Manage attendee sign-in activities and help maintain an orderly arrival process. • Greet guests warmly and offer attentive assistance throughout the event. • Contribute to event preparation before opening and assist with breakdown tasks after the event concludes. • Support activity stations and engagement areas to help participants have a smooth experience. • Guide visitors to key event spaces and provide clear directions when needed. • Respond to routine questions from attendees and address basic event-related needs. • Assist the on-site team with administrative, clerical, and general support duties during the assignment. • Help maintain a positive, organized, and service-focused atmosphere for all participants.
2026-07-21T00:00:00Z

Office Administrator

Sacramento, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Role OverviewSupport the firm by managing the LMS, building simple tracking systems, running regular reports, and providing strong recruiting/HR support. This is a hands-on systems and execution role — not a management position.Key ResponsibilitiesLMS, Training & Tracking<ul><li>Administer the Learning Management System (LMS)</li><li>Ensure trainings are completed on time</li><li>Run monthly audits</li><li>Build and maintain basic KPIs</li><li>Create simple systems and a clear reporting cadence so leadership can easily track the team</li></ul>Data & Reporting<ul><li>Keep data clean and organized across systems</li><li>Deliver consistent, easy-to-read reports</li><li>Help leadership stay informed without providing direct oversight</li></ul>Recruiting & HR Support (about 50% of the role)<ul><li>Heavy recruiting support using iSolved APS, LinkedIn Recruiter (RPS), and InMail</li><li>Assist with candidate sourcing, outreach, and pipeline tracking</li><li>Help with basic HR administrative tasks</li><li>Support job description writing and job postings</li></ul>Other Support<ul><li>Assist with marketing-related admin tasks (job descriptions and postings)</li><li>Provide general office administration in a legal environment</li></ul>
2026-07-24T00:00:00Z

Sr. Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Office Services Associate to provide dependable front-of-house and back-office support for a client site. This contract position is ideal for someone who enjoys delivering excellent service while managing print, mail, intake, and general office operations in both physical and digital settings. The role requires strong organization, sound judgment, and a proactive approach to meeting deadlines and supporting day-to-day workplace needs. Responsibilities: • Deliver attentive reception and front desk support while creating a positive experience for employees, guests, and clients. • Process print, copy, scanning, mail, and document intake requests accurately and in accordance with established service procedures. • Record assignments in service logs and confirm that all job details are complete before work begins. • Organize tasks by urgency and due date to ensure completed materials are produced and delivered on schedule. • Communicate promptly with supervisors or client contacts when timelines, specifications, or service issues require clarification. • Perform routine quality checks on completed work, including individual output and shared team deliverables, to maintain high standards. • Replenish paper, toner, and other production supplies while using materials responsibly and efficiently. • Identify and resolve basic equipment issues and escalate more complex problems when needed. • Support additional workplace services such as hospitality, facilities coordination, and audio/visual assistance as business needs require.
2026-07-13T00:00:00Z

Sr. Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a Sr. Office Services Associate to provide high-quality front-of-house and back-office support for a client site in San Francisco, California. This Contract position plays an important role in creating a detail-oriented workplace experience by supporting reception, print and copy services, mail handling, and related office operations. The ideal candidate is service-minded, organized, and comfortable working in both physical and digital document environments while maintaining accuracy and meeting time-sensitive requests. Responsibilities: • Deliver day-to-day support across reception and office services functions, ensuring a welcoming and responsive experience for employees, guests, and clients. • Manage incoming work requests by maintaining accurate service logs, reviewing job instructions, and confirming that all required details are captured before processing begins. • Complete copy, print, scanning, mail, and document intake tasks in accordance with established procedures and service expectations. • Organize and prioritize assignments to meet turnaround times, while communicating promptly with leadership or client contacts about urgent requests or scheduling concerns. • Inspect finished work for accuracy and quality, and help uphold consistent standards across both individual output and team deliverables. • Resolve routine equipment issues, replenish paper, toner, and other supplies, and keep machines ready for daily operational use. • Follow company and client site policies, including confidentiality, security, and operational guidelines, in all aspects of the role. • Support additional workplace service needs, such as hospitality, facilities coordination, or audio/visual assistance, based on business demands. • Handle materials and packages safely, including regularly moving items weighing up to 50 pounds as part of daily office services activity.
2026-07-16T00:00:00Z

Client Operations Specialist

San Francisco, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn. Job Title: Client Operations Specialist Location: San Francisco; HybridSalary: $75-80k + Bonus Robert Half is teaming up with a dynamic Registered Investment Advisor (RIA) firm on the hunt for a driven Client Operations Specialist. If you're looking for a place where you can grow in Operations or take the path towards a Lead Advisor role, this is the perfect opportunity! Join a collaborative, client-focused firm that values community engagement and offers real potential for career advancement. Responsibilities:<ul><li>Collaborate with the Advisory Group and Client Services Team to gain expertise and actively engage in all aspects of the wealth management process.</li><li>Collect and organize client data, including personal and financial goals, to support comprehensive planning.</li><li>Review and analyze client financial documents to assess their current financial position.</li><li>Assist in creating and developing client financial plans, investment policy statements, and detailed portfolio reports.</li></ul>
2026-07-11T00:00:00Z

Legal Billing Specialist

Oakland, CA
onsite
Temporary / Contract
30 - 36 USD / Hourly
Robert Half is seeking a Legal Billing Specialist for our client, a local law firm. This contract-to-hire role offers a strong opportunity for professional growth as part of a reputable firm committed to excellence in legal services. Job Responsibilities:<ul><li>Manage and execute end-to-end legal billing functions, ensuring accuracy and compliance with firm protocols.</li><li>Prepare, review, and process detailed client invoices in adherence to client-specific billing guidelines.</li><li>Monitor and track billing timelines, resolving delayed or rejected bills proactively.</li><li>Address inquiries regarding billing discrepancies and collaborate with attorneys and staff for resolution.</li><li>Ensure compliance with electronic billing (e-Billing) systems and resolve e-Billing rejections or adjustments.</li><li>Maintain proper documentation of all billing activities for reporting purposes.</li><li>Offer continuous support to attorneys, paralegals, and other staff regarding billing and time entry best practices.</li></ul>
2026-07-14T00:00:00Z

Accounting Specialist

Mill Valley, CA
onsite
Temporary / Contract
26 - 35 USD / Hourly
Robert Half is partnering with a reputable organization in Mill Valley, looking for an Accounting Specialist for a 2 month contract. The role offers the opportunity to work closely with finance leadership on reporting tools and operational priorities while also supporting day-to-day accounting operations. Responsibilities:• Manage a high volume of accounts payable transactions, including coding invoices, entering payment data, and maintaining accurate vendor records.• Examine invoices and supporting materials to confirm approvals, correct account assignment, and compliance with established procedures.• Investigate payment issues and resolve discrepancies by working with internal departments and external vendors.• Collaborate with finance leadership to build and refine financial dashboards, reports, and performance measures within a new procurement platform.• Analyze data from multiple financial sources, verify accuracy, and assist with testing and improving reporting outputs for management use.• Contribute to fiscal year-end close activities by preparing schedules, reconciling accounts, and organizing documentation for audit review.• Respond to audit and finance-related requests by gathering records, clarifying transactions, and assisting with special accounting projects as needed.
2026-07-22T00:00:00Z

Accounting Specialist

Oakland, CA
onsite
Temporary / Contract
30 - 38 USD / Hourly
We are seeking an Accounting Specialist for a 3 to 6 month contract opportunity. This role will support day-to-day accounting operations with a primary focus on accounts payable, accounts receivable, and light bookkeeping tasks. This is a great opportunity for someone who is detail-oriented, organized, and comfortable working in a fast-paced environment.Key Responsibilities:<ul><li>Process accounts payable transactions, including invoice review, coding, and payment processing</li><li>Manage accounts receivable activities, including invoicing, payment posting, and follow-up on outstanding balances</li><li>Perform light bookkeeping duties such as account reconciliations, data entry, and maintaining accurate financial records</li><li>Assist with month-end close support as needed</li><li>Maintain organized and accurate documentation for accounting transactions</li><li>Communicate with vendors, customers, and internal team members regarding payment and billing questions</li><li>Help ensure timely and accurate processing of financial information</li></ul>
2026-07-14T00:00:00Z

Accounting Specialist

Fairfield, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Accounting Specialist to support financial operations for a growing construction-focused organization in Fairfield, California. This Long-term Contract position offers the opportunity to play a key role in maintaining accurate reporting, strengthening day-to-day accounting processes, and providing financial insight that supports business decisions. The person in this role will partner with leadership and operational teams to help keep projects financially organized, compliant, and on track. Responsibilities: • Direct daily accounting activities across payables, receivables, billing, reconciliations, and payroll-related support to maintain accurate financial records. • Produce monthly, quarterly, and annual financial reports while helping ensure completeness, accuracy, and timeliness of all supporting data. • Review project-level financial performance by tracking budgets, job costs, and margin trends across multiple active construction assignments. • Assist with audit preparation and tax support by organizing schedules, records, and documentation required for external review. • Work closely with project leaders and company management to deliver financial updates, cost visibility, and reporting that informs planning decisions. • Maintain oversight of construction-related administrative records such as insurance documentation, lien tracking, and claim support as needed. • Reconcile general ledger activity and investigate discrepancies to improve financial accuracy and consistency across reporting cycles. • Help strengthen office and accounting workflows by keeping records organized and supporting efficient financial operations in a fast-paced environment.
2026-07-20T00:00:00Z

Accounting Specialist

Oakland, CA
onsite
Temporary to Hire
35 - 40 USD / Hourly
We are looking for an Accounting Specialist to support day-to-day financial operations for a team in Oakland, California. This contract-to-permanent opportunity is ideal for someone who brings strong experience across payables, receivables, billing, and account reconciliation, and who can help maintain accurate records in a fast-paced environment. The role also involves payroll-related reconciliations and coordination with compensation- and benefits-related accounting activities. Responsibilities: • Process vendor invoices, verify supporting documentation, and ensure timely and accurate payment of approved expenses. • Manage customer invoicing activities, monitor incoming payments, and follow up on outstanding balances to support healthy cash flow. • Perform regular reconciliations for general ledger accounts and resolve discrepancies through detailed research and documentation. • Support recurring billing cycles by preparing accurate charges, reviewing exceptions, and maintaining complete transaction records. • Assist with accounting operations tied to payroll, including reconciliation of payroll entries, bonus or commission items, and deferred compensation activity. • Work within accounting and payroll platforms such as Dayforce, Ceridian, and UKG Pro to maintain data accuracy and support financial reporting needs. • Prepare journal entries and account analyses that contribute to month-end close accuracy and overall financial integrity. • Partner with internal stakeholders to address payment issues, clarify billing questions, and improve the efficiency of accounting workflows.
2026-07-15T00:00:00Z