<p>Robert Half has an opening for a private dental office in Daly City. We need a friendly, organized, and detail-oriented candidate. This is an entry-level position Please find the details below and interested, apply ASAP. We can start someone immediately!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet patients and visitors in a professional and welcoming manner</li><li>Answer phone calls, schedule appointments, and manage the office calendar</li><li>Verify patient information and update electronic records</li><li>Assist with patient check-in and check-out processes</li><li>Collect co-pays and process basic payments</li><li>Confirm appointments and follow up on missed visits</li><li>Coordinate with dental assistants and hygienists to maintain an efficient workflow</li><li>Maintain a clean and organized front office area</li><li>Handle basic administrative tasks such as filing, scanning, and data entry</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented and welcoming Receptionist for a contract position based in Sacramento, California. This role serves as a key point of contact for visitors, residents, staff, and callers while supporting day-to-day front desk and administrative operations. The ideal candidate brings strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Welcome guests warmly, assess their needs, and direct them appropriately to create a positive arrival experience.<br>• Coordinate with internal teams to support admissions-related activities, transportation arrangements, and visitor guidance for community events and appointments.<br>• Maintain accurate daily occupancy records and communicate relevant updates to appropriate staff members.<br>• Notify department leaders of upcoming admissions or returns, and route questions or concerns to the appropriate manager or administrator for timely follow-up.<br>• Respond to incoming calls and in-person inquiries by providing clear, helpful information and routing messages as needed.<br>• Keep resident, staff, and visitor records current, including logs for guest check-ins and resident sign-in and sign-out activity.<br>• Complete administrative support tasks such as entering resident details into databases, preparing documents, updating reports, and handling general clerical assignments.<br>• Assist with office operations by sorting mail and packages, preparing event materials, monitoring office equipment, and helping maintain inventory and supply levels.<br>• Provide support with distributing payroll checks and resident statements when requested.
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position in San Francisco, California. This role is ideal for someone who creates a welcoming environment, manages communications efficiently, and keeps office activity organized throughout the day. The selected candidate will serve as a key point of contact for visitors, phone inquiries, deliveries, and general administrative coordination.<br><br>Responsibilities:<br>• Welcome visitors, manage check-in activity, and maintain accurate records of everyone entering the facility.<br>• Operate a multi-line phone system, direct incoming calls to the appropriate contacts, and handle general front desk inquiries courteously.<br>• Receive, sort, and coordinate incoming and outgoing packages to ensure timely distribution and shipment.<br>• Monitor fax communications and promptly route documents or messages to the correct recipients.<br>• Support on-site meeting logistics by arranging and reserving conference rooms as needed.<br>• Respond to visitor call-ins and help ensure guests are announced and directed appropriately.<br>• Maintain an organized reception area and assist with routine administrative tasks that support office operations.
<p>We are looking for a welcoming and dependable weekend graveyard Receptionist to support daily front desk operations for a nonprofit housing organization in South San Francisco, California. This Long-term Contract opportunity is ideal for someone who enjoys helping others, creating a positive first impression, and keeping administrative tasks organized in a fast-paced setting. The person in this role will assist visitors and clients, coordinate routine front desk activities, and contribute to a safe, orderly, and service-focused environment. This role requires weekend work (Fridays into Saturday and Saturday into Sunday). The hours are overnight 11:30pm - 7:30am.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, residents, and delivery personnel while maintaining a detail-focused and supportive front desk presence.</p><p>• Receive, sort, and distribute incoming mail and packages accurately and in a timely manner.</p><p>• Check clients in and out of the facility and help ensure daily front desk records are kept up to date.</p><p>• Provide coverage during team breaks and meal periods to keep reception services running smoothly.</p><p>• Assist clients with basic needs such as medication support coordination and access to day room supplies.</p><p>• Monitor common areas through routine facility walkthroughs and help uphold site rules by documenting issues when needed.</p><p>• Bring in food deliveries and donated items and help direct them to the appropriate areas.</p><p>• Deliver courteous customer service to clients, guests, and staff while responding to questions and requests promptly.</p>
<p>We are looking for a dependable Receptionist to support a small law firm. This permanent, in-office position is well suited to someone who enjoys creating a welcoming environment while keeping daily office operations organized and on track. The ideal candidate brings strong judgment and a hands-on approach to administrative support in a fast-paced legal setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients, guests, and service providers with a courteous and attentive presence at the front desk.</p><p>• Manage a multi-line phone system, screen incoming calls, and route messages to the appropriate team members promptly.</p><p>• Sort incoming mail, accept deliveries, and distribute correspondence to maintain smooth daily office flow.</p><p>• Keep the reception area and shared office spaces neat, presentable, and ready for visitors throughout the day.</p><p>• Provide refreshments and general hosting support to help create a positive experience for clients and guests.</p><p>• Assist with administrative duties such as filing, document organization, tracking assignments, and completing routine office tasks.</p><p>• Support attorneys and office staff with day-to-day operational needs and special projects as priorities arise.</p><p>• Help handle legal and procedural administrative work, including navigating court-related systems and processing documents accurately.</p>
<p>Manage front desk responsibilities, welcome visitors, answer phones, and provide clerical support to ensure smooth office operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet guests and maintain front desk coverage</li><li>Answer and route calls</li><li>Schedule appointments and meetings</li><li>Handle mail and office communications</li><li>Provide clerical and administrative support</li></ul>
<p>A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
<p>We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools.</p><p><br></p><p><strong><u>Office Assistant Key Responsibilities:</u></strong></p><p>• Perform accurate data entry, record updates, and database maintenance</p><p>• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents</p><p>• Manage phone calls, emails, and correspondence in both English and Spanish</p><p>• Coordinate calendars, meetings, appointments, and travel arrangements</p><p>• Organize and maintain physical and electronic filing systems, records, and documents</p><p>• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials</p><p>• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information</p><p>• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication</p><p>• Support clients, visitors, and internal staff with professional customer service and timely follow-up</p><p>• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency</p><p>• Assist with special projects and provide additional administrative support as needed</p><p><br></p><p><strong><u>Preferred Qualifications:</u></strong></p><p>• Experience in administrative support, office coordination, or a related role</p><p>• Strong data entry accuracy and attention to detail</p><p>• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint</p><p>• Bilingual fluency in English and Spanish</p><p>• Familiarity with AI tools and technology used for office productivity</p><p>• Strong organizational, communication, and multitasking skills</p><p><br></p><p>If you are interested in this Office Assistant role, please apply today!</p>
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment.<br><br>Responsibilities:<br>• Handle receptionist duties, including greeting visitors and answering inbound calls professionally.<br>• Scan and organize documents to maintain accurate and accessible records.<br>• Perform general clerical tasks such as filing, data entry, and managing correspondence.<br>• Assist with scheduling and coordinating meetings or events as needed.<br>• Support the team in maintaining a clean and efficient workspace.<br>• Collaborate with staff to ensure timely completion of administrative tasks.<br>• Monitor office supplies and place orders to ensure adequate inventory.<br>• Provide additional administrative support to departments as requested.<br>• Uphold confidentiality and professionalism in all interactions and responsibilities.
<p>We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools.</p><p><br></p><p><strong><u>Office Assistant Key Responsibilities:</u></strong></p><p>• Perform accurate data entry, record updates, and database maintenance</p><p>• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents</p><p>• Manage phone calls, emails, and correspondence in both English and Spanish</p><p>• Coordinate calendars, meetings, appointments, and travel arrangements</p><p>• Organize and maintain physical and electronic filing systems, records, and documents</p><p>• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials</p><p>• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information</p><p>• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication</p><p>• Support clients, visitors, and internal staff with professional customer service and timely follow-up</p><p>• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency</p><p>• Assist with special projects and provide additional administrative support as needed</p><p><br></p><p><strong><u>Preferred Qualifications:</u></strong></p><p>• Experience in administrative support, office coordination, or a related role</p><p>• Strong data entry accuracy and attention to detail</p><p>• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint</p><p>• Bilingual fluency in English and Spanish</p><p>• Familiarity with AI tools and technology used for office productivity</p><p>• Strong organizational, communication, and multitasking skills</p><p><br></p><p>If you are interested in this Office Assistant role, please apply today!</p>
<p>Robert Half client is seeking a dependable Office Assistant to provide day-to-day administrative support for the Accounts Receivable team in San Ramon, California. This contract opportunity is well suited for someone who stays organized, communicates professionally, and can keep routine processes moving efficiently. The person in this role will help manage correspondence, maintain accurate records, and coordinate with internal teams to support billing-related workflows.</p><p><br></p><p>Office Assistant Duties:</p><p>• Create and send routine customer communications such as invoices, account statements, and payment reminders with accuracy and professionalism.</p><p>• Review shared email inboxes, prioritize incoming messages, and direct requests to the appropriate team members for timely follow-up.</p><p>• Maintain tracking logs for open items and follow through with customers or internal departments to help keep requests on schedule.</p><p>• Enter, verify, and update information in spreadsheets and internal platforms while ensuring a high level of data accuracy.</p><p>• Compile simple status reports and summaries that help the Accounts Receivable or finance team monitor ongoing activity.</p><p>• Partner with sales, customer service, and operations teams to address non-financial billing questions and resolve documentation-related issues.</p><p>• Organize follow-up activities by scheduling next steps and keeping task records current for the team.</p><p>• Assist during month-end and reporting periods by gathering documents and monitoring checklist completion.</p><p>• Respond to routine inquiries in a courteous, service-oriented manner that reflects professionalism in every interaction.</p><p>• Maintain orderly documentation and records in alignment with company standards for accuracy and consistency.</p><p><br></p><p>If you are interested in this Office Assistant position, please submit your resume today for immediate consideration.</p>
We are looking for a dependable Office Manager to support overnight hotel operations. This is a long-term contract position within the hospitality industry, ideal for someone who can lead with confidence during late-night hours while providing attentive guest service. The person in this role will oversee front office activity, handle operational matters independently, and help keep overnight reporting and administrative processes accurate and organized.<br><br>Responsibilities:<br>• Direct overnight front office activities to ensure the property runs smoothly and efficiently throughout the shift.<br>• Act as the primary on-site leader during overnight hours, making timely decisions to resolve guest concerns and operational issues.<br>• Assist with nightly audit tasks and verify that end-of-day records and reports are completed accurately.<br>• Provide courteous, attentive service to guests while maintaining a calm presence in a fast-paced hotel environment.<br>• Observe front desk workflows, address service disruptions, and coordinate appropriate solutions as issues arise.<br>• Maintain precise documentation and review overnight transactions and reports for completeness and consistency.<br>• Complete onboarding and hands-on training alongside an existing part-time team member to learn overnight procedures.<br>• Use hotel management systems to support front desk and reporting needs, including Opera Cloud when applicable.<br>• Support general office coordination tasks, including administrative follow-up and supply-related oversight as needed.
<p><strong>Job Overview</strong></p><p>We are looking for an organized and proactive Office Manager to oversee daily office operations, administrative staff, and workplace efficiency.</p><p><strong>Job Description</strong></p><ul><li>Manage office operations, supplies, vendors, and facilities coordination</li><li>Supervise administrative support staff and assign responsibilities</li><li>Develop and maintain office procedures and workflows</li><li>Coordinate meetings, events, and internal communications</li><li>Monitor budgets, invoices, and office-related expenses</li><li>Support leadership with operational and administrative needs</li></ul>
<p>Oversee daily office functions, vendor coordination, and administrative processes to support a productive and efficient workplace. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage office operations and procedures</li><li>Oversee supplies, vendors, and facilities needs</li><li>Support budgeting and reporting activities</li><li>Coordinate administrative support across teams</li><li>Improve office workflows and efficiency</li></ul>
<p><strong>Job Overview</strong></p><p>We are hiring a Front Desk Coordinator / Receptionist to serve as the first point of contact for visitors, clients, and employees while supporting general office operations.</p><p><strong>Job Description</strong></p><ul><li>Greet visitors and provide a professional, welcoming front office experience</li><li>Answer and direct incoming phone calls and emails</li><li>Manage visitor logs, mail distribution, and office supply inventory</li><li>Schedule appointments and assist with meeting room coordination</li><li>Support administrative tasks such as filing, scanning, and data entry</li><li>Maintain a clean, organized, and efficient reception area</li></ul>
<p>Serve as the first point of contact for visitors and employees while managing front office operations and administrative support tasks.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet visitors and manage front desk activities</li><li>Answer and direct incoming calls</li><li>Coordinate mail, deliveries, and office services</li><li>Maintain visitor logs and schedules</li><li>Support general office administration</li></ul>
We are looking for an organized Administrative Assistant to provide day-to-day support for the office. This position will partner closely with leadership and cross-functional teams, including finance and legal, to keep administrative processes running smoothly. The ideal candidate brings strong office coordination experience, excellent attention to detail, and strong Spanish language communication skills.<br><br>Responsibilities:<br>• Coordinate daily administrative activities for the office, ensuring schedules, documents, and general operations remain organized and efficient.<br>• Support the manager and internal team members with correspondence, calendar updates, meeting logistics, and routine office requests.<br>• Prepare, review, and track invoices while working with finance contacts to help maintain accurate records and timely processing.<br>• Assist with document handling and administrative tasks related to legal and business support functions.<br>• Manage confidential information with discretion and maintain organized files, reports, and office documentation.<br>• Serve as a point of contact for Spanish-speaking communication needs, including verbal support and written translation when required.<br>• Use Microsoft Office tools to create reports, update spreadsheets, draft communications, and maintain administrative records.<br>• Help address operational issues and follow up on outstanding administrative items to support a well-run office environment.
<p><br></p><p>The Back Office Administrator supports internal operations by processing, organizing, and safeguarding a high volume of confidential documentation. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast‑paced, compliance‑driven environment.</p><p>•Key Responsibilities</p><ul><li>Process, review, and file high volumes of confidential documents with accuracy and timeliness</li><li>Maintain organized electronic and physical filing systems in accordance with company policies and regulatory requirements</li><li>Perform data entry, document indexing, and records management with strict attention to detail</li><li>Handle sensitive information discreetly, ensuring confidentiality and data security at all times</li><li>Support internal departments with administrative tasks such as document preparation, scanning, archiving, and retrieval</li><li>Monitor document workflows to ensure completeness, accuracy, and adherence to established procedures</li><li>Identify discrepancies or missing information and follow up to resolve issues promptly</li><li>Assist with audits, compliance reviews, or records requests as needed</li><li>Adhere to retention schedules and destruction protocols for sensitive materials</li><li>Provide general back‑office administrative support to ensure smooth daily operations</li></ul><p><br></p>
<p>We are looking for an Administrative Assistant to support daily office operations for a legal environment in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, stays organized under shifting priorities, and takes pride in keeping administrative workflows running smoothly. The role includes hands-on coordination of documents, mail, office supplies, meeting spaces, and front-office support while assisting the broader administrative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Oversee large-volume document handling tasks, including reproducing, digitizing, assembling, and preparing materials for internal and external use.</li><li>Manage incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and accurate processing.</li><li>Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for regular use.</li><li>Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.</li><li>Work with external service providers to secure supplies and coordinate maintenance or service for office equipment.</li><li>Use printers, copiers, scanners, and related office technology effectively while resolving routine operating issues as they arise.</li><li>Provide day-to-day administrative support to the team, helping maintain an orderly, detail-focused, and efficient workplace.</li><li>Assist with reception-related and general administrative tasks such as answering inbound calls, data entry, and front-desk coverage when needed.</li></ul>
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing effective front-desk support, and ensuring accurate handling of information. The role offers the opportunity to contribute to a busy office environment by managing communications, coordinating routine tasks, and maintaining efficient administrative workflows.<br><br>Responsibilities:<br>• Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first point of contact for the office.<br>• Handle incoming phone calls, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy.<br>• Perform a range of administrative support duties such as scheduling, document preparation, filing, and general office coordination.<br>• Enter, update, and maintain records in company databases and spreadsheets with a strong focus on accuracy and timeliness.<br>• Organize correspondence, office documents, and operational information so materials remain accessible and up to date.<br>• Support day-to-day office efficiency by monitoring administrative tasks, tracking follow-ups, and assisting with basic receptionist functions.
<p><strong>Job Summary</strong></p><p>We are seeking a highly organized and proactive Office Administrator to join the team at a reputable firm in Sacramento. The ideal candidate will play a key role in ensuring the smooth day-to-day operation of our office and delivering exceptional support to staff and visitors in a professional, high-caliber environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Staff the front desk, warmly and professionally greeting guests, and managing incoming mail and packages</li><li>Schedule and set up on-site meetings, including room arrangements and required equipment</li><li>Prepare meeting materials as needed</li><li>Order and maintain inventory of office snacks and supplies</li><li>Manage relationships with vendors to ensure timely deliveries</li><li>Coordinate with the IT department to resolve office-wide IT issues</li><li>Provide basic IT troubleshooting support to staff when necessary</li><li>Perform general administrative tasks, including filing, data entry, and document preparation</li><li>Support team members with various administrative needs as required</li><li>Contribute to a positive and collaborative team culture</li></ul><p><br></p>
<p>We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul><p><br></p><p><br></p>
<p>We are seeking a detail-oriented Administrative Assistant to support daily office operations and help ensure an organized, efficient work environment.</p><p><strong>Job Description</strong></p><ul><li>Provide administrative support to managers and team members</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements</li><li>Prepare reports, correspondence, and other business documents</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain filing systems and office records</li><li>Assist with data entry, supply ordering, and general office tasks</li></ul>
<p><strong>Job Overview</strong></p><p>We are looking for a reliable Data Entry Clerk to accurately input, update, and maintain company records and databases.</p><p><strong>Job Description</strong></p><ul><li>Enter and update data into internal systems with speed and accuracy</li><li>Verify data for errors, missing information, or inconsistencies</li><li>Maintain electronic and physical records as needed</li><li>Generate basic reports and assist with data cleanup projects</li><li>Communicate with team members to clarify or obtain information</li><li>Support administrative functions related to recordkeeping and documentation</li></ul><p><br></p>
We are looking for a meticulous Data Entry Clerk to support E-Verify case processing for a Contract, part-time opportunity based in San Francisco, California. This fully remote role is ideal for someone who works well independently, manages repetitive tasks with precision, and can stay productive in a high-volume environment. The position offers flexibility during the Monday through Friday workweek, with availability required during Central Time business hours.<br><br>Responsibilities:<br>• Enter E-Verify case information with a high degree of accuracy while maintaining steady daily output<br>• Review submitted details carefully to ensure records are complete and aligned with required documentation standards<br>• Process a consistent volume of cases efficiently, working toward established turnaround expectations<br>• Track open case activity and complete follow-up actions needed to keep records current<br>• Maintain organized workflows in a remote setting while balancing speed with data quality<br>• Apply E-Verify procedures correctly to support compliant and timely case handling