We are looking for a detail-oriented Bilingual Medical Scheduler to join our healthcare team on a contract basis in Silver Spring, Maryland. In this role, you will play a vital part in coordinating patient appointments and ensuring the smooth management of scheduling processes. This position requires excellent communication skills and the ability to assist patients effectively in both English and another language.<br><br>Responsibilities:<br>• Schedule appointments for patients while ensuring accuracy and timeliness.<br>• Maintain and update patient demographic information in the system.<br>• Contact patients to confirm appointments and provide any necessary details.<br>• Assist patients with inquiries regarding their appointments or scheduling needs.<br>• Collaborate with healthcare staff to optimize scheduling processes.<br>• Ensure all scheduling activities comply with organizational policies and procedures.<br>• Provide bilingual support to patients, addressing their needs in both English and another language.<br>• Handle rescheduling requests and cancellations efficiently.<br>• Monitor scheduling system to identify and resolve any conflicts or issues.<br>• Ensure patients receive reminders and follow-up communications for their appointments.
<p>We are looking for an organized and detail-oriented Bilingual Appointment Scheduler to join our healthcare team in Rockville, Maryland. In this role, you will coordinate and manage medical appointments, ensuring that patients receive timely and efficient care. The Bilingual Appointment Scheduler is responsible for coordinating patient appointments efficiently and accurately. This role requires strong attention to detail, clear communication, and experience navigating Athena or similar EMR platforms.</p><p>Responsibilities</p><p>• Schedule and confirm patient appointments in Athena or EMR</p><p>• Communicate appointment details clearly in English and Spanish</p><p>• Coordinate provider availability, referrals, and follow-ups</p><p>• Verify patient demographics and insurance information</p><p>• Reduce no-shows through reminders and proactive outreach</p><p>• Maintain accurate scheduling records and documentation</p><p>• Collaborate with clinical and administrative teams</p><p><br></p>
<p>We are looking for an organized and detail-oriented Bilingual Appointment Scheduler to join our healthcare team in Gaithersburg, Maryland. In this role, you will coordinate and manage medical appointments, ensuring that patients receive timely and efficient care. The Bilingual Appointment Scheduler is responsible for coordinating patient appointments efficiently and accurately. </p><p>Responsibilities</p><p>• Schedule and confirm patient appointments in Athena or EMR</p><p>• Communicate appointment details clearly in English and Spanish</p><p>• Coordinate provider availability, referrals, and follow-ups</p><p>• Verify patient demographics and insurance information</p><p>• Reduce no-shows through reminders and proactive outreach</p><p>• Maintain accurate scheduling records and documentation</p><p>• Collaborate with clinical and administrative teams</p><p><br></p><p><br></p>
<p>We are looking for a Bilingual Appointment Scheduler who will be responsible for coordinating patient appointments efficiently and accurately. This role requires strong attention to detail, clear communication, and experience navigating Athena or similar EMR platforms.</p><p>Responsibilities</p><p>• Schedule and confirm patient appointments in Athena or EMR</p><p>• Communicate appointment details clearly in English and Spanish</p><p>• Coordinate provider availability, referrals, and follow-ups</p><p>• Verify patient demographics and insurance information</p><p>• Reduce no-shows through reminders and proactive outreach</p><p>• Maintain accurate scheduling records and documentation</p><p>• Collaborate with clinical and administrative teams</p><p><br></p>
We are looking for an experienced Senior Administrative Coordinator to join our team in Baltimore, Maryland. This contract position involves supporting a group of attorneys by managing complex schedules and assisting with legal matters. The ideal candidate will excel in administrative organization and demonstrate a strong understanding of legal processes.<br><br>Responsibilities:<br>• Organize and maintain attorneys' calendars, ensuring efficient scheduling and coordination of meetings and appointments.<br>• Collaborate with attorneys and paralegals to provide timely assistance on legal cases and documentation.<br>• Support case management tasks, including tracking deadlines and maintaining accurate records.<br>• Utilize case management software to streamline workflows and ensure proper organization of legal files.<br>• Assist in discovery processes by preparing, reviewing, and managing relevant legal documents.<br>• Communicate effectively with internal teams and external stakeholders to facilitate legal operations.<br>• Handle litigation-related administrative tasks with attention to detail and accuracy.<br>• Ensure timely preparation and submission of legal documentation in accordance with deadlines.<br>• Identify and resolve scheduling conflicts to optimize team productivity.<br>• Maintain confidentiality and professionalism when handling sensitive legal information.
We are looking for an experienced Legal Executive Assistant to join our team on a contract basis in Baltimore, Maryland. In this role, you will provide high-level administrative support to the Senior Vice President and General Counsel, ensuring seamless management of their schedule and legal portfolio. This position requires exceptional organizational skills and the ability to handle sensitive legal matters with discretion and professionalism.<br><br>Responsibilities:<br>• Coordinate and maintain the complex calendar of the Senior Vice President and General Counsel, prioritizing appointments and meetings.<br>• Prepare detailed materials for legal meetings and ensure readiness for all engagements.<br>• Organize and manage the legal portfolio, keeping files and documents systematically updated.<br>• Assist in trial preparation by compiling necessary information and documentation.<br>• Facilitate e-filing processes and maintain legal records with accuracy.<br>• Collaborate with the Chief of Staff and Deputy General Counsel on legal and administrative matters.<br>• Schedule and organize meetings with internal and external stakeholders, ensuring smooth communication.<br>• Maintain a docket system to track deadlines and legal commitments.<br>• Provide support in tasks related to education law and other specialized legal areas.
<p><strong>Patient Services Representative / Front Desk Administrator (Non-Clinical)</strong></p><p><strong>Position Overview</strong></p><p>We are seeking a highly organized, friendly, and professional <strong>Patient Services Representative</strong> to support a fast-paced, high-volume healthcare setting. This role is <strong>non-clinical</strong> and focuses on front-desk operations, patient assistance, and administrative support. The ideal candidate thrives in a busy environment, delivers excellent customer service, and works well as part of a collaborative care team.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist patients and visitors in a high foot-traffic setting with professionalism and empathy</li><li>Manage patient check-in and check-out processes using <strong>Epic</strong></li><li>Verify patient demographics, insurance information, and appointment details</li><li>Answer and route incoming phone calls; respond to patient inquiries promptly and courteously</li><li>Schedule, confirm, and update appointments as needed</li><li>Maintain accurate documentation and ensure compliance with HIPAA and confidentiality standards</li><li>Serve as a key communication link between patients, providers, and internal departments</li><li>Support general administrative duties including scanning, filing, and data entry</li><li>Collaborate with team members to ensure smooth daily operations and positive patient experiences</li></ul><p><strong>Required Qualifications</strong></p><ul><li>Experience working in a <strong>front desk or patient-facing healthcare environment</strong></li><li><strong>Epic front desk/registration experience required</strong></li><li>Strong communication and interpersonal skills</li><li>Excellent customer service mindset with the ability to remain calm under pressure</li><li>Ability to manage multiple priorities in a fast-paced, high-volume setting</li><li>Strong attention to detail and organizational skills</li><li>Team-oriented, dependable, and professional</li></ul><p><strong>Preferred Qualifications</strong></p><ul><li>Prior experience in ambulatory care, hospital, or outpatient settings</li><li>Familiarity with medical terminology and insurance verification processes</li></ul><p><strong>Why Join Us</strong></p><ul><li>Be part of a patient-centered team making a daily impact</li><li>Dynamic, people-focused work environment</li><li>Opportunity to use your Epic and customer service skills in a meaningful way</li></ul><p><br></p>
<p>We are looking for a dedicated Legal Assistant to join our team on a contract basis in Alexandria, Virginia. This role involves providing crucial administrative support to attorneys in a fast-paced, detail-oriented environment. The position requires strong organizational skills, exceptional communication abilities, and the capacity to manage multiple tasks efficiently. For immediate consideration, submit your application and contact Grace Nowlin at (202) 998-8423 for additional information.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain the calendar for the Executive Vice President-General Counsel and Compliance Officer, ensuring seamless scheduling.</p><p>• Input and update legal information into tracking spreadsheets to maintain accurate records.</p><p>• Process invoices using financial management tools such as NetSuite, ensuring timely and accurate handling.</p><p>• Review charitable registration renewal submissions to verify the accuracy of submitted information.</p><p>• Perform e-filing and manage court filings to ensure compliance with deadlines.</p><p>• Provide support with civil litigation tasks, assisting attorneys with document preparation and case management.</p><p>• Handle general administrative duties, including correspondence and file organization.</p><p>• Ensure effective communication with internal and external stakeholders to support legal processes.</p>
We are looking for a detail-oriented Legal Secretary to join our team on a contract basis in Baltimore, Maryland. The ideal candidate will handle front desk responsibilities, manage client intake processes, and ensure smooth communication between clients and legal services. This position requires excellent organizational skills and a proactive approach to supporting the office's daily operations.<br><br>Responsibilities:<br>• Serve as the primary front desk representative, welcoming clients and addressing initial inquiries.<br>• Conduct thorough intake processes for potential new clients, gathering necessary information to determine service suitability.<br>• Assess client needs and direct them to appropriate resources, including referrals to other legal firms when necessary.<br>• Input client data accurately into legal management software, ensuring records are up-to-date.<br>• Manage calendars efficiently to support scheduling and appointments for the office.<br>• Provide dictation support and assist in preparing legal correspondence and documents.<br>• Deliver exceptional customer service to clients, ensuring a thorough and welcoming experience.<br>• Collaborate with team members to streamline office workflows and maintain operational efficiency.
<p>We are seeking a proactive and detail-oriented Junior IT Recruiter to support high-volume hiring during a large-scale vendor-to-FTE conversion and upcoming IT hiring initiatives. This role will support full-cycle recruiting for technical and IT support roles while also providing administrative and onboarding assistance. The ideal candidate brings experience working in fast-paced environments, excellent communication skills, and a passion for connecting technology professionals with meaningful opportunities.</p><p><strong>Key Responsibilities</strong></p><ul><li>Support full-cycle recruiting for IT positions, including sourcing, screening, coordinating interviews, and facilitating offers</li><li>Assist with high-volume vendor-to-FTE conversion hiring initiatives</li><li>Manage candidate pipelines within Workday, ensuring data accuracy and timely workflow progression</li><li>Coordinate and support onboarding activities; greet and assist new hires onsite every Monday</li><li>Represent the organization at citywide and department-hosted hiring events, including a major hiring event in March</li><li>Maintain strong candidate communication to ensure an exceptional hiring experience</li><li>Partner with HR leadership and hiring managers to understand staffing needs and priorities</li><li>Track recruiting metrics and contribute to continuous improvement initiatives</li><li>Support diversity, equity, and inclusion hiring goals and best practices</li><li>Assist with scheduling, documentation, eligibility verification, and other recruiting operations tasks</li></ul><p><strong>Required Qualifications</strong></p><ul><li>3+ years of IT recruiting experience</li><li>Experience supporting full-cycle recruiting in a fast-paced, high-volume environment</li><li>Strong administrative, organizational, and process management skills</li><li>Experience using Workday Recruiting or similar applicant tracking systems</li><li>Excellent verbal and written communication skills with comfort in public-facing interactions</li><li>Ability to work onsite every Monday; flexibility for hybrid schedule otherwise</li></ul><p><br></p>
<p>A wellness organization is in need of an Office Manager to handle standard administrative tasks, including scheduling, filing, and setting up organizational systems. This role will also involve planning and coordinating events, sourcing venues, ordering supplies, and managing decorations. (this is a very small portion) In addition to administrative duties, the position will require communication with staff, managing timesheets, and addressing HR-related tasks, like reaching out to staff regarding expired certifications or licenses. The position will really focus on administrative work, scheduling, and potentially taking meeting minutes, while also collaborating with two virtual team members. Their value system is important, they are bought into the people they are serving, they really want to make sure that person is going to vibe with the agency and the passion, their executive director is extremely passionate, and they want this candidate to be the same.</p>
We are looking for a detail-oriented Office Assistant to join our team in Reston, Virginia. This long-term contract position offers a flexible part-time schedule, working 20 hours per week in a hybrid environment. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and a reliable work ethic to support various administrative tasks.<br><br>Responsibilities:<br>• Provide administrative support to HR and accounting departments by managing clerical tasks and documentation.<br>• Handle receptionist duties, including answering inbound calls and greeting visitors professionally.<br>• Organize and scan documents, ensuring all files are accurately stored and accessible.<br>• Perform general office tasks such as data entry, scheduling, and maintaining records.<br>• Utilize Microsoft Office Suite to create and edit spreadsheets, presentations, and other documents.<br>• Coordinate with team members to ensure smooth workflow and timely completion of assigned tasks.<br>• Maintain confidentiality when handling sensitive information.<br>• Assist with the preparation of reports and other materials as needed.<br>• Support hybrid work arrangements by efficiently managing both onsite and remote responsibilities.
Job Summary: The Administrative Assistant plays a key role in supporting the overall operations of the organization by providing administrative and clerical support to the Office Manager. Responsibilities include managing office tasks, coordinating meetings, handling correspondence, and ensuring the smooth and timely flow of information across the organization. <br> <br>Office Support & Front Desk Management <br>• Answer, screen, and route inbound phone calls. <br>• Greet visitors, clients, and job candidates in a detail oriented manner. <br>• Maintain office supply inventory for the Maryland office. <br>• Collect and distribute daily mail; prepare checks for mailing. <br>• Assist subcontractors with inquiries as needed. <br>• Ensure all paperwork is properly scanned, organized, and filed. <br>• Coordinate with the Logistics Manager to ensure checks and documents are sent out promptly. <br>• Provide general support to the Office Manager as assigned. <br> <br> <br>Time Tracking System Management <br>• Track all hours worked for hourly staff and salaried superintendents using BusyBusy. <br>• Ensure foremen submit timesheets on time. <br>• Verify that Daily Reports are uploaded to Procore. <br>• Maintain accurate data entry on a daily basis. <br>• Generate weekly estimated payroll reports from BusyBusy. <br>• Process subcontractor reports for weekly invoicing. <br> <br>Hiring & Onboarding Support <br>• Assist with various stages of the hiring process. <br>• Communicate and, when necessary, translate the hiring process for potential candidates. <br>• Schedule welding tests with the shop and manage related calendars. <br>• Schedule interviews for the Office Manager and Director of Operations. <br>• Review and monitor completion of all new permanent paperwork. <br>• Coordinate with the Procurement Manager to ensure PPE is provided to new hires. <br>• Conduct new permanent training, including BusyBusy app use and Safety Orientation. <br> <br>Qualifications <br>• High school diploma or equivalent; associate degree preferred. <br>• Fluency in English and Spanish, with strong verbal and written communication skills. <br>• Strong attention to detail and accuracy. <br>• Digital literacy and research skills, including ability to evaluate information reliability. <br>• Proficiency in Microsoft Office (Excel, Outlook, Word, etc.). <br>• Strong calendar and scheduling management skills. <br>• Excellent written and verbal communication abilities. <br>• Effective time management, multitasking, and adaptability. <br>• Basic math and accounting skills. <br>• detail oriented demeanor with strong interpersonal skills and the ability to de-escalate tense situations. <br>• Proactive approach to problem-solving and improving processes. <br>• Ability to work independently and collaboratively. <br>• Ability to handle confidential information with discretion. <br> <br>Travel Requirements <br>• Regular commuting to the worksite. <br> <br>Physical Requirements <br>• Prolonged periods of sitting at a desk and using a computer. <br>• Frequent repetitive motions. <br> <br>Equal Opportunity Employer <br>IFS is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other status protected by law. <br> <br>Other Duties <br>This job description is not intended to be an exhaustive list of all duties, responsibilities, or activities required. Responsibilities may change at any time with or without notice.
<p>The Patient Access Representative / Front Desk Coordinator serves as the first point of contact for patients and families accessing care within our urban community health setting. This role is essential to creating a welcoming, respectful, and efficient patient experience while ensuring accurate registration, scheduling, and coordination of services. The ideal candidate is customer-focused, highly organized, and experienced using Epic in a fast-paced, high-volume environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients and visitors with professionalism, empathy, and cultural sensitivity</li><li>Manage high-volume front desk operations, including check-in, check-out, and patient flow coordination</li><li>Register and update patient demographic, insurance, and contact information in <strong>Epic</strong></li><li>Schedule, confirm, and coordinate appointments across multiple service lines</li><li>Verify insurance eligibility, referrals, and authorizations as required</li><li>Collect co-pays and provide clear explanations of forms, processes, and next steps</li><li>Serve as a liaison between patients, clinical staff, and care teams to ensure smooth service delivery</li><li>Respond to patient inquiries in person and by phone with accuracy and compassion</li><li>Maintain strict confidentiality and compliance with <strong>HIPAA</strong> and organizational policies</li><li>Identify and escalate access barriers or patient concerns to appropriate team members</li><li>Support administrative tasks including scanning, documentation, and records management</li></ul><p><br></p>
We are looking for an experienced Litigation Paralegal to support our legal team in Baltimore, Maryland. In this long-term contract role, you will play a vital part in managing civil litigation cases, ensuring the smooth execution of discovery processes, and assisting attorneys with trial preparation. If you have a strong background in case management and a proactive approach to client communication, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and manage the e-filing of legal documents, including motions and discovery materials.<br>• Organize case pleadings and maintain accurate and up-to-date file systems.<br>• Schedule depositions and other key case-related events while managing attorney calendars effectively.<br>• Provide comprehensive support in trial preparation, ensuring all necessary materials and information are readily available.<br>• Draft and review discovery requests, responses, and legal pleadings.<br>• Communicate professionally with clients to address concerns and provide updates on case progress.<br>• Utilize case management software to track deadlines, progress, and case details.<br>• Assist attorneys with calendar management, scheduling meetings, and tracking critical dates.<br>• Collaborate with the legal team to ensure timely and efficient handling of litigation matters.<br>• If familiar with Needles or Neos software, apply this expertise to streamline case management processes.
<p>We are looking for a detail-oriented Office Assistant to join our team in Reston, Virginia. This is a contract position with part-time schedule, working Monday to Friday 20 hours per week. The ideal candidate will bring strong communication skills, proficiency in Microsoft Office, and a reliable work ethic to support various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to HR and accounting departments by managing clerical tasks and documentation.</p><p>• Handle receptionist duties, including answering inbound calls and greeting visitors professionally.</p><p>• Organize and scan documents, ensuring all files are accurately stored and accessible.</p><p>• Perform general office tasks such as data entry, scheduling, and maintaining records.</p><p>• Utilize Microsoft Office Suite to create and edit spreadsheets, presentations, and other documents.</p><p>• Coordinate with team members to ensure smooth workflow and timely completion of assigned tasks.</p><p>• Maintain confidentiality when handling sensitive information.</p><p>• Assist with the preparation of reports and other materials as needed.</p><p>• Support hybrid work arrangements by efficiently managing both onsite and remote responsibilities.</p><p><br></p>
We are looking for an Administrative Assistant to join our team in Washington, District of Columbia. This contract-to-permanent position offers an excellent opportunity for a dedicated and detail-oriented individual to contribute to administrative operations and ensure compliance with organizational standards. The ideal candidate will play a key role in supporting documentation management, enhancing performance processes, and assisting in compliance-related activities.<br><br>Responsibilities:<br>• Ensure adherence to organizational policies, including quality, health, safety, security, environmental, and ethical guidelines.<br>• Assist in maintaining accurate records, documentation, and reports associated with program requirements.<br>• Provide support in preparing, revising, and organizing prevention and reporting policies, procedures, and training materials.<br>• Facilitate scheduling, logistics, and documentation for annual audits and assessments.<br>• Collaborate with officers to monitor and resolve non-conformities, ensuring timely reporting and follow-up.<br>• Distribute and manage shipboard training materials, ensuring updates are communicated effectively.<br>• Recommend improvements to prevention and reporting policies, enhancing compliance and performance.<br>• Establish positive working relationships with team members to foster trust and collaboration.<br>• Support the tracking and coordination of reporting requirements to meet compliance standards.<br>• Contribute to the continuous improvement of personal and organizational performance through regular planning and review.
<p><strong>About the Role</strong></p><p>We are seeking an experienced <strong>Mail Engineer</strong> to support enterprise‑level Messaging and Mobile Device Management (MDM) services for a federal program. This role focuses on the design, configuration, integration, testing, release, maintenance, and support of Microsoft O365 Cloud, Exchange, Intune/Apple Business Manager, Azure, and related security and compliance systems. This hybrid role requires two days onsite weekly in Washington, DC.</p><p><br></p><p><strong>Duration:</strong> 6 Months (Possible Extension)</p><p><strong>Work Location:</strong> Washington, DC (Hybrid – 2 days onsite per week)</p><p><strong>Clearance:</strong> Public Trust (must be able to obtain)</p><p><strong>Schedule:</strong> Standard Business Hours</p><p><strong>On-Call:</strong> Yes – 24/7 rotation</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide support across Microsoft O365 Cloud, Exchange, Intune with Apple Business Manager, Azure, OneDrive for Business, Outlook, Office Suite, and Microsoft Security & Compliance solutions.</li><li>Collaborate with Service Desk, Incident Management, Desktop Engineering, Application Hosting, Executive Support, and Infrastructure teams to ensure service availability and customer satisfaction.</li><li>Manage incident requests and restorations, including queue management, SLA adherence, and full lifecycle resolution.</li><li>Coordinate changes and releases for Mail and MDM services including architecture, configuration, scheduling, risk analysis, approvals, testing, deployment, and monitoring.</li><li>Fulfill requests for role‑based access, permissions, distribution groups, availability, and feature functionality.</li><li>Support critical incident, event, problem, configuration, and change management processes.</li><li>Conduct root cause analysis, create workarounds, and resolve issues in partnership with hosting, infrastructure, and third‑party vendors.</li><li>Assess, report, and remediate security vulnerabilities, patches, upgrades, email blocking, and other threat‑reduction measures.</li><li>Monitor and report on performance, licensing, access, and capacity; recommend optimization solutions.</li><li>Maintain and update system designs, architecture documents, SOPs, work instructions, and knowledge articles.</li><li>Manage daily operational reporting, communications, and risk management for stakeholders</li></ul>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>We are looking for a highly organized and meticulous Office Assistant to join our team in Fairfax, Virginia. The Office Assistant provides general administrative and clerical support to ensure efficient daily operations during tax season.</p><p>This onsite position requires strong organizational skills and attention to detail.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Answer phones, greet visitors, and direct inquiries appropriately.</p><p>• Manage and organize incoming mail to maintain smooth office operations.</p><p>• Maintain an appearance and demeanor in alignment with workplace standards.</p><p>• Prioritize daily tasks effectively and handle responsibilities independently.</p><p>• Support document preparation, filing, and data entry tasks.</p><p>• Assist staff with scheduling and administrative projects.</p><p>• Handle incoming and outgoing correspondence.</p>
<p><strong>We’re seeking a dedicated Legal Assistant to join a welcoming boutique law firm in Fairfax, Virginia.</strong> In this role, you’ll provide vital administrative and operational support to keep the firm’s transactional practice running smoothly. This is an excellent opportunity to work closely with seasoned attorneys in a collaborative, dynamic environment.</p><p><br></p><p>What makes this firm unique? <strong>Exceptionally low turnover.</strong> The position is only available due to a retirement—most team members have been with the firm for over a decade!</p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and proofread legal documents using Microsoft Word and PowerPoint to ensure accuracy and compliance.</p><p>• Manage time entry processes efficiently, utilizing software such as Tabs to maintain accurate billing records.</p><p>• Transcribe notes and type documents from partner handwriting, ensuring proper formatting and organization within legal document management systems such as NetDocs.</p><p>• Notarize documents as required, maintaining adherence to legal standards.</p><p>• Reconcile credit card statements and coordinate with third-party bookkeeping services to support financial processes.</p><p>• Organize and maintain legal files, ensuring compliance with internal policies and procedures.</p><p>• Coordinate scheduling and meetings, including virtual platforms like Zoom and Teams, to facilitate seamless communication.</p><p>• Provide administrative support for court filings, e-filing, and case management tasks.</p><p>• Assist with calendar management to prioritize deadlines and streamline operations.</p>
<p>We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in McLean, Virginia. In this contract position, you will play a key role in ensuring smooth daily operations by providing exceptional customer service and managing front desk responsibilities. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently. You will be working Monday to Friday form 8 am to 5 pm onsite.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly and assist them with inquiries or directions.</p><p>• Manage a multi-line phone system, answering inbound calls promptly and courteously.</p><p>• Coordinate concierge services to meet the needs of guests and staff.</p><p>• Perform filing and maintain accurate records to ensure efficient document management.</p><p>• Provide support in medical front office tasks, including scheduling and patient coordination.</p><p>• Maintain the front desk area, ensuring it is organized and welcoming.</p><p>• Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence.</p><p>• Handle switchboard operations effectively, managing calls across multiple lines.</p><p>• Deliver outstanding customer service by addressing concerns and resolving issues promptly.</p><p>• Assist with general administrative tasks as needed to support overall operations.</p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in McLean, Virginia. In this role, you will be responsible for ensuring the accurate and timely processing of invoices and payments, while maintaining compliance with company policies and procedures. This position requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices for accuracy and proper coding before payment approval.</p><p>• Manage weekly accounts payable tasks, including check runs and payment scheduling.</p><p>• Ensure all transactions comply with accounting policies and procedures.</p><p>• Maintain accurate records and documentation of accounts payable activities.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies or payment issues.</p><p>• Prepare and review reports related to accounts payable operations.</p><p>• Assist with month-end closing activities and reconciliation processes.</p><p>• Monitor the accounting cycle to ensure timely and efficient workflow.</p><p>• Support audits by providing requested documentation and information related to accounts payable.</p><p><br></p><p>All interested candidates in this Accounts Payable Specialist opportunity and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn. </p>
We are looking for a motivated and detail-oriented Office Manager to join our team in Herndon, Virginia. This Contract to permanent position is ideal for someone with strong administrative skills and a proactive approach to managing office operations. The role requires multitasking, excellent organizational abilities, and a commitment to ensuring smooth day-to-day processes.<br><br>Responsibilities:<br>• Oversee front office operations, including welcoming visitors and managing incoming calls.<br>• Manage inventory and order office supplies while maintaining relationships with vendors.<br>• Ensure accurate and timely handling of accounts payable tasks and other financial processes.<br>• Coordinate administrative activities to support team efficiency and productivity.<br>• Maintain and organize office records, files, and documentation.<br>• Take initiative to identify and resolve issues in office management proactively.<br>• Assist with scheduling and calendar management, ensuring deadlines are met.<br>• Monitor office equipment and arrange maintenance or repairs as needed.<br>• Facilitate communication between departments to streamline workflows.<br>• Support various administrative tasks to enhance office functionality.
We are looking for a detail-oriented and efficient Office Assistant to join our team on a contract basis in McLean, Virginia. This role requires a detail-oriented individual who thrives in a fast-paced environment and is committed to maintaining high standards. As an Office Assistant, you will play a key role in supporting daily office operations and ensuring seamless communication within the team.<br><br>Responsibilities:<br>• Greet visitors and clients with a friendly and attentive demeanor, ensuring they feel welcomed and attended to.<br>• Manage incoming calls and emails, directing them to the appropriate departments or individuals.<br>• Utilize Microsoft Office Suite to create, edit, and manage documents, spreadsheets, and presentations.<br>• Maintain a clean and organized reception area and office space.<br>• Provide administrative support such as scheduling meetings, organizing files, and handling correspondence.<br>• Assist with office supplies inventory and coordinate replenishment as needed.<br>• Ensure adherence to business dress code standards at all times.<br>• Collaborate with team members to ensure smooth daily operations and address any challenges promptly.<br>• Coordinate parking arrangements and provide directions to visitors when necessary.
