Administrative Coordinator Jobs in Exeter, NH

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Workflow Coordinator

Boston, MA
onsite
Temporary / Contract
23.5 - 24 USD / Hourly
We are looking for an experienced Workflow Coordinator to support an office in Boston, Massachusetts through a Long-term Contract assignment. This position blends front-desk hospitality with administrative service support, making it ideal for someone who is comfortable in a client-facing environment and takes pride in delivering an organized, high-touch experience. The role works closely with office leadership and meeting hosts to ensure visitors, employees, and conference spaces are supported efficiently throughout the day. Responsibilities: • Welcome visitors and employees at the front desk, answer incoming calls, and provide a courteous first point of contact for the office. • Prepare conference rooms for meetings by arranging materials, confirming room readiness, and ensuring spaces are presented appropriately. • Support meeting logistics by coordinating basic setup needs and placing food or refreshments when requested. • Assist with document handling tasks such as scanning, printing, and related office support activities using standard business equipment. • Monitor shared office areas and help maintain a smooth day-to-day experience aligned with a service-focused workplace. • Partner with remote management and onsite support contacts to learn procedures, follow service expectations, and adapt to office needs. • Provide occasional early-morning assistance for scheduled events or depositions when advance notice is given. • Contribute flexible administrative support as the office continues to build and refine local service operations.
2026-10-29T00:00:00Z

Administrative Assistant

Roxbury, MA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Roxbury, Massachusetts. This is a Contract position suited for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring timely communication across the office. The ideal candidate is comfortable managing a high volume of clerical tasks while maintaining accuracy, responsiveness, and a welcoming presence. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently and in an organized manner. • Respond to incoming phone calls courteously, direct inquiries appropriately, and relay messages in a timely fashion. • Perform accurate data entry and maintain records, documents, and other administrative information with close attention to detail. • Welcome visitors and provide courteous front-desk support while maintaining a well-organized office environment. • Prepare, organize, and file correspondence, reports, and general office documentation as needed. • Coordinate routine office tasks such as scheduling, document handling, and general clerical support for staff and leadership. • Monitor administrative workflows and help ensure requests and communications are completed promptly.
2026-10-30T00:00:00Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $85,000 - $115,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-10-14T00:00:00Z

Legal Administrative Assistant

Portsmouth, NH
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Our client, a full-service regional law firm, is seeking a Litigation Legal Assistant to support litigation attorneys in Portsmouth, NH. This position plays an important role in keeping case activity organized from opening through resolution while helping the team prepare for court appearances, discovery matters, and client communications. The ideal candidate brings strong administrative judgment, excellent document management skills, and the ability to balance multiple deadlines in a fast-paced legal environment. Role: Litigation Legal AssistantLocation: Portsmouth, NHSalary: $65,000 - $85,000 (depending on experience) + amazing benefitsSchedule: In Office M-F first 90 days, then hybrid (3 days in, 2 days remote) Responsibilities:<ul><li>Assist with trial, deposition, hearing, and other court proceeding preparation, including presentations and supporting materials.</li><li>Attend client meetings and conference calls and prepare detailed summaries and follow-up notes.</li><li>Prepare, organize, and maintain exhibits for depositions, court filings, hearings, and trials.</li><li>Review and analyze case documents; prepare deposition summaries, document digests, chronologies, and fact summaries; and coordinate incoming and outgoing document productions.</li><li>Assist attorneys with the preparation of graphics, demonstrative exhibits, and other trial presentation materials.</li><li>Draft and proofread pleadings, correspondence, memoranda, and other legal documents, ensuring accuracy in grammar, spelling, formatting, and citations; prepare Tables of Contents and Tables of Authorities as needed.</li><li>Manage attorney calendars and schedules, including meetings, court appearances, business travel, and other commitments; coordinate necessary materials and logistics in advance.</li><li>Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff; assist callers and respond to routine inquiries as appropriate.</li><li>Process incoming and outgoing mail, including sorting, scanning, distributing, and calendaring pleadings and other time-sensitive materials.</li><li>Draft, edit, and format correspondence, memoranda, pleadings, and other legal documents for attorney review and signature.</li><li>Coordinate meetings, conferences, depositions, and client appointments, including conference room reservations, catering, materials, and client hospitality; arrange seminar registrations and attorney travel, including air, hotel, and ground transportation.</li><li>Prepare monthly client billing, coordinate attorney review, and edit and finalize invoices to ensure accuracy.</li><li>Establish, organize, and maintain electronic and paper case files; review and file documents appropriately, retrieve files as requested, and manage closed files in accordance with firm procedures.</li><li>Perform a variety of administrative and practice-support functions, including processing new matter reports, preparing engagement letters, calendaring deadlines, processing attorney expense reimbursements, and tracking CLE credits and bar registrations.</li></ul>
2026-10-23T00:00:00Z

4 results for Administrative Coordinator in Exeter, NH