3 results for Office Specialist in Everett, WA

Office Manager

Seattle, WA
onsite
Temporary
22.9615 - 26.587 USD / Hourly
We are looking for a skilled Office Manager to join our team on a contract basis in Seattle, Washington. In this role, you will oversee day-to-day administrative operations, ensuring the office runs smoothly and efficiently. If you have a strong background in office management and administrative support, we encourage you to apply. Responsibilities: • Coordinate and manage daily administrative tasks to ensure seamless office operations. • Monitor and maintain inventory levels of office supplies, placing orders as needed. • Handle accounts payable processes, including invoice management and payment tracking. • Serve as the first point of contact for visitors and clients by performing receptionist duties. • Organize and oversee office procedures to maximize productivity and efficiency. • Support staff with administrative needs, such as scheduling meetings and preparing documents. • Ensure the office environment is well-maintained and conducive to productivity. • Collaborate with vendors and service providers to address office-related needs. • Maintain accurate records and documentation related to office activities. • Assist with other tasks and projects as required to support the team.
2026-02-18T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary
31.6635 - 36.663 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative and strategic support to senior leadership within our organization. This long-term contract position is based in Seattle, Washington, and offers the opportunity to work closely with executives on critical tasks while contributing to organizational goals. The ideal candidate will excel in managing schedules, communications, and board-related responsibilities with professionalism and efficiency. Responsibilities: • Manage the executive calendar, including scheduling meetings, organizing appointments, and coordinating travel arrangements. • Provide confidential administrative support, including expense reporting, record maintenance, and drafting communications. • Collaborate with executives to prioritize tasks and manage weekly objectives effectively. • Attend meetings to take detailed notes and ensure follow-up on action items. • Conduct research and analyze data to support national and international partnerships and presentations. • Prepare and monitor the executive office budget, ensuring alignment with organizational goals. • Represent executive leadership in correspondence and discussions with stakeholders and partners. • Organize and manage logistics for board meetings, retreats, and committee gatherings, including material distribution. • Draft and maintain board-related documents, such as agendas, onboarding materials, and meeting minutes. • Lead special projects and execute additional duties as assigned with minimal supervision.
2026-03-04T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary
31.6635 - 36.663 USD / Hourly
We are seeking a highly organized and assertive Executive Assistant to join our team on a long-term, part-time contract basis (Monday–Friday, 20–25 hours per week) in Seattle, Washington. In this role, you will provide critical administrative support to senior leadership, contribute to seamless daily operations, and help facilitate efficient communication across the organization. This is a great opportunity for someone who thrives in a dynamic environment and is eager to contribute to the success of our organization. Responsibilities:• Manage executive calendars and schedule meetings to optimize time and productivity.• Coordinate domestic travel, including booking flights, accommodations, and transportation arrangements.• Prepare and submit expense reports accurately and in a timely manner.• Handle office management tasks, such as ordering supplies, maintaining inventory, and arranging lunch orders and deliveries.• Communicate promptly and with attention to detail, ensuring all responses are clear and accurate.• Serve as the liaison with external accounting partners to track invoices and bills and assist with finance-related tasks as needed.• Participate in internal meetings and proactively seek feedback to strengthen collaboration and support growth through attention to detail.• Assist with in-office operations and manage special projects during executive visits.• Build strong relationships with boards, investors, and clients, taking on additional responsibilities as the organization expands.• Foster a positive and trustworthy environment within the team, contributing to long-term organizational goals.
2026-03-05T00:00:00Z