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52 results for Administrative Assistant in Elizabeth, NJ

Administrative Assistant

Morris Plains, NJ
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
A leading insurance organization is seeking a detail-oriented Administrative Assistant with at least 2+ years of experience, ideally within the insurance or related industry. This role will support daily operations, manage documentation, and assist with internal processes in a fast-paced, compliance-driven environment.Key Responsibilities:<ul><li>Provide administrative support including data entry, document management, and reporting</li><li>Assist with processing and maintaining records in internal systems</li><li>Coordinate with internal teams and support workflow processes</li><li>Ensure accuracy, organization, and timely completion of tasks</li><li>Prepare and submit filings for rates, forms, and rules, working with actuarial, underwriting, compliance, and legal teams</li><li>Review filings to ensure they are complete and accurate</li><li>Maintain and update product forms in internal systems</li><li>Respond to regulator questions and assist with objections or audits</li><li>Draft basic documents related to filings (memos, bulletins, etc.)</li></ul>
2026-06-03T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Brooklyn, New York. This Long-term Contract position is ideal for someone who communicates effectively, manages competing priorities with care, and keeps administrative processes running smoothly. The role requires strong attention to detail, dependable follow-through, and confidence working with phone, email, scheduling, and standard Microsoft Office tools. Responsibilities: • Manage incoming and outgoing communications, including phone calls and email messages, while providing courteous and timely support. • Coordinate calendars and arrange appointments to help maintain efficient scheduling across day-to-day activities. • Enter, update, and maintain records with accuracy to support administrative and operational needs. • Prepare, format, and revise documents, spreadsheets, presentations, and correspondence using Microsoft Office applications. • Serve as a detail-focused point of contact for internal and external inquiries, delivering responsive customer service. • Track administrative tasks and follow up on outstanding items to ensure deadlines and requests are handled promptly. • Support general office organization by maintaining files, monitoring routine activities, and assisting with related clerical duties.
2026-06-02T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy litigation department in New Jersey. This contract opportunity with potential for a permanent role is well suited for someone who enjoys staying organized, managing multiple priorities, and supporting daily office operations in a fast-moving environment. The position offers hands-on administrative experience and would be a strong fit for entry-level candidates, including current students, who are comfortable working accurately under volume-driven demands. Responsibilities: • Support day-to-day administrative operations for the litigation team by handling a variety of clerical and office support tasks. • Digitize and organize documents through scanning and indexing to maintain accurate and accessible records. • Prepare, copy, and assemble case-related materials and other office documents for internal and external use. • Coordinate outgoing correspondence, including packaging materials and processing mailings in a timely manner. • Enter information into office systems with a high level of accuracy and attention to detail. • Assist with front desk and receptionist-related duties, including directing inbound calls and providing general administrative support. • Manage multiple assignments efficiently while meeting deadlines in a high-volume, fast-paced office setting.
2026-06-04T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a meticulous Administrative Assistant to support our team! In this role, you will handle a variety of administrative tasks, ensuring the office operates smoothly and efficiently. Responsibilities:• Serve as the primary point of contact at the front desk, delivering excellent customer service and maintaining a conscientious demeanor.• Maintain cleanliness and orderliness in shared spaces, including the front desk and conference rooms.• Coordinate meetings and schedules using Microsoft Outlook to support multiple departments.• Adapt to shifting priorities and multitask efficiently in a fast-paced environment.• Take initiative to identify and address administrative needs without direct supervision.• Provide receptionist duties, including greeting visitors and handling incoming calls.• Collaborate with various departments to ensure seamless communication and support.• Assist with ad hoc tasks as needed to contribute to overall office functionality.
2026-06-04T00:00:00Z

Administrative Assistant

East Orange, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
A stable and expanding firm is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and ensure a well-organized, efficient work environment. This role will provide direct support to internal teams and leadership while managing a variety of administrative tasks.Responsibilities:<ul><li>Provide administrative support to departments and leadership, including scheduling meetings and managing calendars</li><li>Answer and direct incoming calls, emails, and correspondence</li><li>Prepare reports, presentations, and documentation as needed</li><li>Maintain organized filing systems, both electronic and paper</li><li>Order and manage office supplies and coordinate vendor relationships</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Support onboarding logistics and general office coordination</li><li>Handle ad hoc projects and administrative tasks as assigned</li></ul>
2026-05-27T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-06-03T00:00:00Z

Administrative Assistant

Purchase, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an administrative assistant in the White Plains area for a contract position. This candidate will provide temporary support to internal teams by handling day-to-day administrative functions and ensuring smooth office operations. They will need to step in to assist during busy periods, staff gaps, or special projects, offering flexibility while maintaining efficiency in fast-paced environments.
2026-06-01T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are seeking a highly organized and dependable Office Administrator to support the day-to-day operations of a fast-paced office environment. This individual will play a key role in ensuring the office runs efficiently by providing administrative, operational, and clerical support to leadership and internal teams. Responsibilities:• Manage daily office operations, including calendars, scheduling, and meeting coordination• Serve as the first point of contact for phone calls, emails, and visitors, maintaining a professional and responsive presence• Maintain and organize office records, files, and documentation (both electronic and physical)• Coordinate meetings, prepare materials, and assist with internal communications• Order and manage office supplies, vendor relationships, and general facility needs• Assist with basic accounting tasks such as invoice tracking, expense reporting, and data entry• Support onboarding and administrative HR functions as needed (new hire paperwork, employee records, etc.)• Coordinate travel arrangements, event logistics, and team activities• Assist with special projects and provide general administrative support to leadership
2026-05-14T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a textile manufacturing business in New York, New York. This Contract position will coordinate order activity, maintain accurate pricing and contract records, and serve as a key point of contact across customers and internal teams. The role is well suited to someone who is highly organized, comfortable working with spreadsheets, and able to manage multiple administrative priorities with care and accuracy. Responsibilities: • Coordinate purchase orders with mills and production facilities, ensuring requests are entered accurately and processed on time. • Track orders throughout manufacturing and delivery, providing timely updates on status, shipping milestones, and any changes that arise. • Communicate with customers regarding production schedules, shipment timing, and related order details to maintain strong service and follow-through. • Obtain fabric testing documentation and organize reports so records remain complete and accessible. • Review invoice pricing for accuracy and provide approval based on established rates and order details. • Prepare sales agreements and maintain supporting documentation for customer orders and pricing terms. • Partner with accounting to help manage credit clearances, shipment coordination, and additional administrative support when needed. • Collaborate with design teams to enter fabric and pattern information accurately into internal records and reporting tools. • Produce weekly open-order summaries and maintain current pricing, including increases, reductions, and fabric cost calculations.
2026-05-12T00:00:00Z

Administrative Assistant

Spring Valley, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an administrative assistant in the Rockland area for a contract position. This candidate will provide temporary support to internal teams by handling day-to-day administrative functions and ensuring smooth office operations. They will need to step in to assist during busy periods, staff gaps, or special projects, offering flexibility while maintaining efficiency in fast-paced environments.
2026-06-01T00:00:00Z

Senior Administrative Assistant

Port Chester, NY
remote
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to provide high-level support to a senior leadership team via a long-term contract opportunity. The ideal candidate is confident with expense reporting, travel arrangements, and calendar management. We are seeking applies from candidates based on the east coast and who have experience in a startup or fast-paced environment. Responsibilities:• Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently.• Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve.• Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders.• Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation.• Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines.• Act as a dependable point of coordination for leadership activities during a period of organizational change and growth.• Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed.• Use company-issued technology and tools to maintain smooth communication, organization, and workflow management.
2026-06-04T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an organized and resourceful Executive Assistant to support leadership operations in White Plains, New York. This position combines high-level administrative coordination with bookkeeping responsibilities, making it ideal for someone who can manage schedules while maintaining financial accuracy. The successful candidate will help keep daily activities running smoothly, communicate effectively with stakeholders, and handle accounting-related tasks with strong attention to detail. Responsibilities: • Coordinate executive schedules, arrange meetings, and organize travel plans to ensure efficient time management. • Create agendas, compile supporting documents, and prepare follow-up communications after meetings. • Maintain orderly records and documentation so important information is easy to retrieve when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timeliness. • Support assigned initiatives and track progress on special projects to help meet business priorities. • Serve as a key point of contact between leadership and internal or external partners, promoting clear communication. • Prepare, edit, and proofread business correspondence, presentations, and reports for accuracy and professionalism. • Use bookkeeping tools to manage accounts payable, accounts receivable, and bank reconciliations in support of daily financial operations. • Anticipate leadership needs, balance competing deadlines, and adjust priorities to keep deliverables aligned with organizational goals.
2026-05-29T00:00:00Z

Executive Assistant

Stamford, CT
onsite
Temporary to Hire
28 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a services environment in Stamford, Connecticut. This contract position offers the potential for a permanent role and is ideal for someone who thrives in a fast-paced onsite setting, brings excellent judgment, and delivers strong support to senior leaders and visitors alike. The role calls for strong coordination skills, careful attention to detail, and the ability to manage competing priorities with efficiency. Responsibilities: • Welcome clients, guests, and internal visitors in a courteous manner while ensuring a positive onsite experience. • Organize executive calendars by arranging meetings, confirming schedules, and helping leaders stay aligned on priorities. • Prepare, review, and submit monthly expense reports using Concur with a high degree of accuracy and timeliness. • Handle domestic and international travel planning, including itineraries, reservations, and related logistics. • Oversee conference room bookings and support meeting setup to ensure spaces are ready for internal and external attendees. • Contribute to office coordination efforts and provide administrative assistance for special projects and day-to-day operations. • Deliver flexible administrative support as business needs arise, responding quickly to changing requests and priorities.
2026-06-04T00:00:00Z

Executive Assistant

Suffern, NY
onsite
Temporary / Contract
40.85 - 47.3 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to the President and senior leadership in New York. This Long-term Contract position is ideal for a highly organized and detail-oriented individual who can manage competing priorities, handle sensitive information with discretion, and keep executive operations running smoothly. The role combines executive scheduling, office coordination, communication support, and event logistics to help maintain an efficient and responsive leadership office. Responsibilities: • Oversee the President’s schedule by arranging appointments, confirming commitments, and preparing meeting materials that support productive discussions. • Proactively coordinate daily priorities for executive leadership, helping ensure time is used effectively and important follow-up items are addressed promptly. • Organize travel plans and related logistics, while monitoring next steps from meetings, visits, and leadership engagements. • Support the day-to-day administration of the President’s Office by maintaining organized workflows, safeguarding confidential information, and ensuring smooth office operations. • Manage reception and front office activities, including welcoming guests, routing inquiries, and handling phone and written communications effectively. • Prepare and refine letters, reports, memos, presentations, and other sensitive documents on behalf of executive leadership while maintaining a clear and consistent tone. • Coordinate meetings and special events by securing space, arranging catering and parking, preparing agendas and materials, and confirming technology needs. • Record key discussion points, track action items, and follow through on outstanding tasks related to executive, leadership, and board-related meetings. • Process invoices, reconcile expenses and corporate card activity, and ensure supporting documentation is complete for timely payment handling. • Act as a central point of contact between the President’s Office, internal departments, and external partners, while providing administrative support to additional functional teams as needed.
2026-06-02T00:00:00Z

Executive Assistant

Princeton, NJ
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are looking for a PART TIME (19 hours per week) Executive Assistant to support senior leadership in New Jersey. This contract opportunity is ideal for a highly organized individual who can manage schedules, communication, and travel logistics while keeping daily operations running smoothly. The role requires sound judgment, strong attention to detail, and the ability to handle competing priorities in a fast-paced environment. Responsibilities:• Manage complex executive calendars, schedule appointments, and adjust priorities to accommodate changing business needs.• Organize executive meetings by preparing schedules, confirming attendees, and ensuring materials are distributed in advance.• Serve as a point of contact for inbound calls and direct inquiries to the appropriate internal or external parties.• Monitor high-volume inboxes, draft clear responses, and help maintain timely email follow-up.• Support day-to-day administrative activities that enable leadership to stay focused on strategic priorities.• Track action items and meeting deliverables to help ensure deadlines and commitments are met.
2026-06-01T00:00:00Z

Executive Assistant

Warren, NJ
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
Our client, a rapidly growing technology company, is seeking a highly organized and proactive Executive Assistant to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred. Position OverviewThe Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement. Salary is 85,000 - 110,000. Benefits include health insurance, 401k, and PTO Key Responsibilities<ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul>
2026-06-03T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders. • Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation. • Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments. • Prepare, review, and submit expense reports with accuracy and in alignment with company policies. • Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics. • Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities. • Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
2026-06-02T00:00:00Z

Office Assistant

Newtown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for an organization. This is a Long-term Contract position that begins immediately and requires on-site presence. The ideal candidate will bring strong attention to detail, a detail-oriented approach to front-office support, and the ability to keep office tasks moving efficiently in a fast-paced environment. Responsibilities: • Coordinate and process incoming orders while ensuring records are updated accurately and promptly. • Enter, review, and maintain data across office systems with a high level of precision and consistency. • Welcome visitors and provide courteous assistance to staff and guests entering the office. • Organize, file, scan, and manage documents so administrative records remain accessible and up to date. • Answer inbound calls, direct inquiries appropriately, and relay messages in a timely manner. • Handle a range of clerical support duties to help maintain smooth day-to-day office operations.
2026-06-04T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a detail-oriented testing site in New York, New York. This Long-term Contract position is ideal for someone who enjoys a structured environment, delivers excellent in-person service, and can adapt to a variable schedule that may include Saturdays and occasional evening hours. The person in this role will help create a secure, organized, and welcoming experience for test takers while supporting administrative and front-desk activities. Responsibilities: • Welcome test takers upon arrival, confirm identification, and guide them through the check-in process with efficiency and courtesy. • Carry out security screening procedures, including the use of handheld screening devices and other required verification steps. • Observe candidates throughout the testing session to protect exam integrity and respond promptly to concerns or irregular situations. • Maintain strict control of testing materials, equipment, and room conditions to ensure a secure and compliant environment at all times. • Document incidents clearly and escalate issues when needed to support policy compliance and timely resolution. • Provide front-desk and clerical support such as answering inbound calls, scanning documents, and completing routine administrative tasks. • Assist with basic handling of office or testing equipment, including packing, unpacking, and moving materials as needed for site operations. • Support a fair and comfortable candidate experience by giving clear instructions, escorting individuals to and from testing areas, and addressing questions appropriately.
2026-05-27T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations. This Long-term Contract position is part time and ideal for someone who enjoys creating a welcoming office environment, staying organized, and handling a variety of administrative tasks with care. The person in this role will help keep the front office running smoothly by assisting visitors, managing deliveries, maintaining shared supplies, and supporting small office events. Responsibilities:• Welcome visitors and create a detail-oriented, friendly first impression for guests arriving at the office.• Accept incoming deliveries, sort packages accurately, and ensure items reach the appropriate recipients in a timely manner.• Monitor office snack and beverage inventory, place orders as needed, and keep common areas stocked and organized.• Assist with coordinating small internal gatherings by helping with scheduling, setup, and basic event logistics.• Provide day-to-day administrative support for general office needs and handle miscellaneous tasks as priorities shift.• Maintain neat shared spaces and contribute to an orderly, efficient workplace environment.• Support shipping and receiving activities by tracking incoming items and helping with outgoing packages when needed.
2026-06-04T00:00:00Z

Accounting Assistant

Bridgewater, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Accounting Assistant to join a finance team in Bridgewater, New Jersey within the waste, refuse, and environmental waste management industry. This Long-term Contract position is ideal for someone who thrives in a detail-focused role and can support daily accounting operations with consistency and accuracy. The position centers on processing financial transactions, assisting with payroll-related tasks, and keeping records organized to support smooth month-to-month operations. Accounting/ Payroll Assistant Responsibilities:• Process invoices, payment records, and purchasing documentation with careful review for accuracy and completeness.• Support both accounts payable and accounts receivable activities to help maintain timely financial transactions and account balances.• Reconcile bank activity and investigate discrepancies to keep financial data aligned and up to date.• Assist with commission calculations and provide payroll support by validating underlying figures and records.• Maintain organized vendor files and accounting documentation to strengthen audit readiness and internal compliance.• Contribute to financial reporting processes by preparing information and verifying data used by the finance team.• Manage multiple accounting priorities independently while meeting deadlines in a high-volume work environment.
2026-06-04T00:00:00Z

Executive Assistant & Office Manager

Stamford, CT
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
We are seeking a highly organized and proactive Executive Assistant & Office Manager to support senior leadership while overseeing day-to-day office operations. This individual will serve as a key administrative partner to executives, helping manage schedules, communications, meetings, travel coordination, and operational workflows in a fast-paced professional environment. The ideal candidate is polished, detail-oriented, resourceful, and capable of balancing executive support responsibilities with hands-on office coordination. Bilingual Spanish/English communication skills are required for this role. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to senior leadership and cross-functional teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare presentations, reports, meeting materials, and executive correspondence</li><li>Track follow-up items and ensure timely completion of action items from meetings</li><li>Maintain confidential records, files, and sensitive business information</li><li>Serve as a liaison between leadership, employees, vendors, and external stakeholders</li><li>Support expense reporting and reimbursement processes through expense management systems</li></ul>Office Management & Operations<ul><li>Oversee daily office operations to maintain an organized and efficient workplace</li><li>Coordinate office vendors, suppliers, and service providers</li><li>Manage office supply inventory and purchasing processes</li><li>Process purchase orders and support administrative procurement activities</li><li>Assist with planning internal meetings, company events, and leadership gatherings</li><li>Identify opportunities to improve administrative and operational efficiencies</li><li>Support a collaborative and professional office environment</li></ul>
2026-05-29T00:00:00Z

Office Administrator

New York, NY
onsite
Permanent / Full Time
131000 - 197000 USD / Yearly
We are looking for an experienced Office Administrator to oversee daily business operations for a legal office. This role combines people management, financial coordination, and facilities oversight to support a productive and well-organized workplace. The ideal candidate brings strong leadership, sound judgment, and the ability to manage multiple administrative priorities in a fast-paced services environment. Responsibilities: • Lead hiring coordination for staff in partnership with Human Resources, supporting candidate selection and onboarding activities. • Organize training, orientation, and ongoing development initiatives for staff, while also assisting with attorney onboarding and office integration. • Oversee the performance review cycle for office employees and help address employee relations matters, including recognition, coaching, disciplinary actions, and separations in collaboration with Human Resources. • Manage administrative budgeting by supporting annual operating and capital planning, monitoring expenses, and reviewing spending against budget expectations. • Support financial operations through billing coordination, collections tracking, accounts receivable reporting, cash receipt monitoring, and review of related office financial data. • Administer vendor payments and check processing, assist with banking and trust-related matters, and partner with Procurement on service and supply agreements. • Supervise office services such as reception, mail handling, document distribution, supply management, scanning, and conference call coordination to ensure smooth daily operations. • Coordinate workspace maintenance, office moves, repairs, landlord communications, asset tracking, and safety and security practices for the physical office environment. • Interpret and apply local office procedures, oversee records and information management processes, and evaluate operational needs to improve resource allocation and administrative effectiveness.
2026-06-03T00:00:00Z

Accounting Assitant

Leonardo, NJ
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Staff Accountant (Construction / Project-Based Environment)A well-established project-based services organization in Central New Jersey is seeking a detail-oriented Staff Accountant to support day-to-day accounting operations. This role offers a mix of accounts receivable, accounts payable, and general accounting responsibilities in a fast-paced, operations-driven environment.The ideal candidate is organized, dependable, and comfortable managing multiple priorities, with experience supporting accounting functions tied to job-based or service-oriented work. Key ResponsibilitiesAccounts Receivable & Billing<ul><li>Manage daily billing activities by reviewing supporting documentation and issuing accurate, timely invoices</li><li>Reconcile incoming payments, investigate discrepancies, and resolve customer account issues</li><li>Ensure invoices align with approved pricing, tax treatment, and required documentation</li></ul>Accounts Payable<ul><li>Enter and process vendor invoices in the accounting system</li><li>Coordinate internal approvals and assist with regular payment cycles</li><li>Match invoices to supporting documentation and maintain accurate payment records</li><li>Monitor vendor statements, research outstanding balances, and respond to inquiries</li></ul>General Accounting & Operations Support<ul><li>Maintain organized electronic and physical records, including invoices, purchase orders, and supporting documentation</li><li>Assist with transaction tracking, reconciliations, and general ledger support</li><li>Process routine payments and support documentation related to vendor and customer accounts</li><li>Provide general administrative support, including assisting with calls, coordinating documentation, and supporting internal requests</li></ul>
2026-05-28T00:00:00Z

Legal Assistant

New York, NY
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half is seeking a Legal Administrative Assistant to support attorneys within a busy litigation practice group on a temporary basis. This role will primarily support senior attorneys, including IP Litigation and Labor & Employment, while also assisting across the broader litigation team as needed. Job Title: Legal Administrative Assistant (Temporary) Pay Rate: $30–35/hour Duration: 4–5 months Schedule: Full-time (9:00 AM – 5:30 PM + OT as needed) Work Arrangement: Hybrid (2 days onsite / 3 remote) Responsibilities<ul><li>Provide high-level administrative and legal support to multiple attorneys</li><li>Draft, format, and finalize legal documents, correspondence, pleadings, reports, binders, and presentations</li><li>Perform advanced formatting in Microsoft Word, including: </li><li>Redlining/blacklining</li><li>Tables of contents and authorities</li><li>Document comparisons and footnotes</li><li>Handle state and federal court e-filings</li><li>Maintain and organize electronic case files (iManage and shared systems)</li><li>Manage attorney calendars, schedule meetings, and coordinate Zoom/conference calls</li><li>Track litigation deadlines and maintain docket/case status reports</li><li>Coordinate travel arrangements and conference registrations</li><li>Process expense reimbursements and administrative requests</li><li>Communicate professionally with clients, court personnel, vendors, and internal teams</li></ul>
2026-05-26T00:00:00Z