We are looking for an experienced and adaptable Executive Assistant to support the President and leadership team of our organization. In this long-term contract role, you will play a key part in managing schedules, coordinating meetings, and fostering effective communication with internal and external stakeholders. The ideal candidate will bring a proactive attitude, strong organizational skills, and the ability to multitask in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate and manage the President's calendar, including scheduling meetings with staff, board members, and external partners.<br>• Facilitate communication and logistics for meetings with high-profile stakeholders, including government offices and external organizations.<br>• Prepare detailed meeting minutes and ensure timely follow-up on key action items.<br>• Organize board reporting and provide administrative support during board meetings.<br>• Ensure an accurate and efficient flow of information between the President and other parties.<br>• Collaborate with team members to address administrative needs and ensure smooth operations.<br>• Exhibit flexibility and adaptability when managing shifting priorities or urgent tasks.<br>• Provide logistical support for events, presentations, and other organizational initiatives.<br>• Uphold confidentiality and integrity in all interactions and communications.<br>• Utilize strong interpersonal skills to foster positive relationships across the organization.
We are looking for a dedicated Office Assistant to join our team on a contract basis in Cranbury, New Jersey. This role involves providing essential administrative and clerical support to ensure smooth daily operations. Ideal candidates will possess strong organizational skills and attention to detail.<br><br>Responsibilities:<br>• Perform document scanning and ensure files are accurately digitized and organized.<br>• Handle various clerical tasks, including filing, data entry, and correspondence.<br>• Assist with order entry processes to maintain accurate records and streamline operations.<br>• Utilize SAP software to manage and update relevant business information.<br>• Support the team by managing routine administrative duties and addressing operational needs.<br>• Maintain a well-organized workspace and uphold office standards.<br>• Communicate effectively with team members to facilitate workflow and resolve issues.<br>• Prioritize tasks and manage multiple assignments efficiently.<br>• Collaborate with other departments to ensure seamless coordination of activities.
<p>We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team on a contract basis. This position offers the opportunity to contribute to regulatory filings and audit support within the energy and natural resources industry. Located in Parsippany, New Jersey, the role requires strong organizational and computer skills to ensure accurate documentation and reporting.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage required regulatory documents to support filing process.</p><p>• Verify and cross-check organizational numbers for accuracy and compliance.</p><p>• Maintain and update database records, ensuring all data is clean and accurate.</p><p>• Assist in creating and reviewing test cases to ensure compliance with regulatory requirements.</p><p>• Manage and format spreadsheets for improved usability and reporting.</p><p>• Collaborate with team members to coordinate conference calls and meetings.</p><p>• Support audit compliance by identifying and addressing missing codes or inaccuracies.</p><p>• Handle import and export documentation with precision and attention to detail.</p><p>• Provide administrative assistance to streamline daily operations and ensure efficiency.</p>
<p>We are looking for a highly skilled Executive Assistant to support a Vice President within a prestigious university located in the Greater Philadelphia Region. This is a Contract position requiring exceptional organizational and communication abilities to manage schedules, facilitate meetings, and oversee administrative tasks. The ideal Executive Assistant candidate will thrive in a fast-paced environment and demonstrate proficiency when interacting with internal and external stakeholders.</p><p><br></p><p>What you get to do every single day:</p><p>• Manage the Vice President's calendar by scheduling and prioritizing meetings, coordinating travel plans, and preparing materials such as agendas and minutes.</p><p>• Act as a liaison by addressing inquiries from internal and external contacts, providing information, and directing communications appropriately.</p><p>• Draft, review, and proofread correspondence and documents on behalf of the Vice President to ensure accuracy.</p><p>• Organize and facilitate divisional activities, including compiling and distributing necessary information or requests.</p><p>• Assist in preparing agendas and materials for board meetings and various committee discussions.</p><p>• Process and monitor administrative documents, including forms, records, and reports related to divisional operations.</p><p>• Oversee budgetary tasks such as monitoring expenditures, managing purchase orders, and preparing expense reports and invoices.</p><p>• Ensure smooth execution of travel arrangements, including booking transportation and accommodations.</p><p>• Coordinate logistics for executive-level meetings to guarantee seamless operations.</p><p>• Maintain thorough documentation and records to support efficient administrative processes.</p>
We are looking for a dedicated Executive Assistant to join our team in New York, New York, on a contract basis. This role is part of the Workplace Experience function, where you will play a key part in delivering exceptional customer service to clients and visitors in a detail-oriented environment. If you thrive on organization and enjoy supporting office operations, this may be the ideal opportunity for you.<br><br>Responsibilities:<br>• Welcome clients, visitors, and applicants upon arrival, ensuring a detail-oriented and friendly experience while managing visitor passes and adhering to security protocols.<br>• Organize and prepare meeting spaces, including room setup, catering arrangements, and ensuring technological resources are ready for use.<br>• Handle general administrative tasks such as distributing mail, packages, and faxes, and maintaining office supply inventory.<br>• Coordinate mail and package deliveries, track incoming and outgoing shipments, and arrange messenger or hospitality services as needed.<br>• Assist in arranging guest hospitality services, including transportation, reservations, and event tickets.<br>• Resolve straightforward issues using established procedures under close supervision.<br>• Perform assigned tasks with attention to detail, following defined processes and methods.<br>• Request building and housekeeping services to maintain a clean and organized office environment.
<p>Robert Half is assisting a prominent local organization in the search for an Executive Assistant to support C-suite executives in a visible, fast-paced environment. This pivotal role is suited for professionals who thrive under pressure, anticipate needs, and demonstrate unmatched organizational acumen and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the day-to-day operations of the executive office, including complex scheduling, meeting planning, and calendar management across multiple time zones.</li><li>Organize domestic and international travel, preparing detailed itineraries, managing expenses, and addressing last-minute changes or challenges.</li><li>Prepare, edit, and proofread a wide variety of highly sensitive documents, reports, and board-level presentations.</li><li>Serve as a liaison, fostering seamless communication between senior leadership, staff, clients, and external partners.</li><li>Coordinate logistics for board and leadership meetings, including venue reservations, catering, technology setup, and distribution of confidential materials.</li><li>Track action items, monitor project deadlines, and proactively flag critical priorities or upcoming commitments.</li><li>Conduct research, compile data, and support workflow automation and process improvement initiatives as directed by executives.</li><li>Handle all tasks with diplomacy, respect, and the utmost confidentiality.</li></ul>
<p>We are looking for a dedicated Office Assistant to join our team in the New Brunswick area. This is a contract to permanent opportunity within the food and food processing industry, offering a pathway to long-term employment with competitive benefits and growth potential. The ideal candidate will play a key role in supporting our sales team and ensuring seamless operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and managers to enhance their productivity.</p><p>• Process customer orders with accuracy and ensure prompt delivery.</p><p>• Collaborate with sales executives to create and implement effective sales strategies.</p><p>• Address and resolve customer inquiries and issues in a timely and detail-focused manner.</p><p>• Prepare essential sales documents, including contracts, proposals, and quotes.</p><p>• Coordinate with the marketing team to develop impactful sales materials and campaigns.</p><p>• Assist in organizing and managing sales events, such as tradeshows and promotional activities.</p><p>• Conduct market research to identify opportunities and trends that support sales objectives.</p><p>• Manage customer accounts in the system and ensure accurate record-keeping.</p><p>• Process customer sample requests and provide basic quality documents or certifications when needed.</p>
<p>Our client in the New Providence area is looking to hire an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.</p><p><br></p><p>Salary is 90,000 - 95,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>Key Responsibilities</p><p>• Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.</p><p>• Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.</p><p>• Coordinate travel arrangements, including itineraries, accommodations, and logistics.</p><p>• Prepare, track, and submit expense reports with accuracy and timeliness.</p><p>• Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.</p><p>• Create and support PowerPoint presentations and other executive-level materials.</p><p>• Manage incoming mail, including scanning, organizing, and routing documents appropriately.</p><p>• Demonstrate quick reaction time and a proactive approach to solving issues before they arise.</p><p><br></p>
<p>We are looking for an organized and detail-oriented HR Assistant to join a team on a contract basis in Norristown, Pennsylvania. This position offers an opportunity to play a vital role in supporting various human resources functions, including administrative tasks, scheduling, and compliance efforts. The ideal candidate will have experience in HR processes and tools, as well as strong communication and organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize physical and digital employee files to ensure accessibility and compliance.</p><p>• Draft clear and concise correspondence, letters, and other HR-related documents.</p><p>• Coordinate and schedule interviews with candidates and hiring managers.</p><p>• Utilize spreadsheets to manage and track HR data and project progress.</p><p>• Support onboarding processes, including preparing necessary documentation and ensuring compliance.</p><p>• Perform background checks and other required clearances for new hires.</p><p>• Assist with HRIS systems to input, update, and maintain accurate employee information.</p><p>• Collaborate on special HR projects as needed to support team initiatives.</p><p>• Monitor HR compliance and ensure adherence to company policies and legal regulations.</p><p>• Provide administrative support to the HR team, including managing calendars and coordinating meetings.</p>
<p>Robert Half has partnered with a growing local company seeking a detail-oriented Project Assistant. In this role, you’ll play a key part in supporting cross-functional teams, scheduling, documentation, and project tracking.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in planning and executing projects, creating timelines, tracking deliverables, and coordinating meetings.</li><li>Prepare reports, presentations, and project updates for stakeholders.</li><li>Maintain up-to-date project files and documentation.</li><li>Communicate with internal departments and external vendors to ensure deadlines are met.</li><li>Provide administrative support to project managers and team leads.</li><li>Help coordinate resources, manage calendars, and facilitate logistics for project activities.</li></ul>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support within the fast-paced banking industry near Englewood, NJ. This role involves working closely with an executive and team members to ensure smooth daily operations. As a long-term contract position, you will play a pivotal role in managing schedules, coordinating travel, and organizing key meetings.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain the executive’s calendar to ensure efficient management of appointments and deadlines.</p><p>• Prepare detailed reports and documents to support business operations.</p><p>• Arrange and coordinate travel itineraries, including booking flights, accommodations, and transportation.</p><p>• Facilitate the planning and execution of meetings and events for the executive and team.</p><p>• Act as the primary point of contact for communications and correspondence.</p><p>• Provide direct administrative support to the executive and assist with team-related tasks.</p><p>• Ensure seamless coordination between the executive and team members to meet organizational goals.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Work proactively to identify and resolve logistical or scheduling conflicts.</p><p>• Collaborate with internal teams to support project needs and deadlines.</p>
We are looking for a dedicated and client-focused Trust and Estate Assistant to join our team in Doylestown, Pennsylvania. This Contract to permanent position offers an opportunity to work closely with high-net-worth clients, supporting attorneys and wealth advisors in complex trust and estate planning matters. The role emphasizes professionalism, exceptional interpersonal skills, and a commitment to providing outstanding service.<br><br>Responsibilities:<br>• Assist attorneys and wealth advisors with trust and estate planning, ensuring all documentation is accurate and timely.<br>• Manage client communications, fostering positive relationships with high-net-worth individuals.<br>• Handle e-filing and court filings for trust and estate matters with precision.<br>• Coordinate scheduling and maintain calendars for attorneys and advisors.<br>• Support civil litigation processes related to estate planning when required.<br>• Collaborate with team members to ensure seamless management of complex trust arrangements.<br>• Uphold the organization’s values of faith, service, and client care in all interactions.<br>• Provide administrative support within the office as needed, ensuring smooth operations.<br>• Adapt to additional tasks and responsibilities based on the needs of the team.<br>• Maintain confidentiality and professionalism in handling sensitive client information.
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Legal Assistant to support legal operations in Ambler, Pennsylvania. In this long-term contract role, you will handle administrative and legal tasks, ensuring smooth workflows and compliance with filing procedures. This position requires a proactive individual with excellent organizational skills who can manage documentation and occasional courier duties.<br><br>Responsibilities:<br>• Prepare and organize legal documents, ensuring accuracy and adherence to filing procedures.<br>• Manage scheduling and calendaring for legal meetings and deadlines.<br>• Handle electronic filing (e-Filing) for court and IRS tax matters.<br>• Coordinate civil litigation filings with precision and attention to detail.<br>• Conduct legal filings in local counties and ensure compliance with jurisdictional requirements.<br>• Perform light courier tasks, such as mailing packages or picking up office supplies.<br>• Facilitate quarterly in-person meetings or pickups within driving distance.<br>• Maintain communication with legal teams to ensure timely delivery of required materials.<br>• Assist in administrative duties to streamline legal operations.
<p>We are looking for a dedicated and detail-oriented Sales Assistant to join our dynamic team in New Rochelle, New York. This role offers an opportunity to support the company’s growth by ensuring exceptional client satisfaction and retention. As a key bridge between customers and internal departments, you will handle inquiries, resolve challenges, and manage documentation meticulously while fostering strong client relationships. If you thrive on clear communication, teamwork, and enjoy contributing to sales initiatives, this position is your chance to make a meaningful impact.</p>
We are looking for a detail-oriented Facilities Assistant to join our team on a contract basis in New York, New York. The ideal candidate will play a crucial role in ensuring the smooth operation of our facilities, including maintaining conference rooms and utilizing computerized maintenance systems. This position requires a proactive individual with strong organizational skills and a commitment to excellence.<br><br>Responsibilities:<br>• Manage and maintain conference rooms to ensure they are clean, functional, and ready for use.<br>• Utilize computerized maintenance management systems (CMMS) to track and schedule facility-related tasks and repairs.<br>• Coordinate with the Facilities team to address any maintenance issues or concerns promptly.<br>• Monitor and update records in the Kronos Timekeeping System for accurate tracking of employee time and attendance.<br>• Assist in the planning and execution of facility-related projects and improvements.<br>• Conduct routine inspections to identify potential issues and ensure compliance with safety standards.<br>• Communicate with vendors and service providers to schedule necessary maintenance or repairs.<br>• Support the Facilities Coordinator in managing daily operations and administrative tasks.<br>• Ensure proper inventory management of supplies and equipment needed for facilities operations.
<p>We are looking for a dedicated Facilities Assistant to join our team on a contract basis in Basking Ridge, New Jersey. In this role, you will support the smooth operations of our facilities by ensuring everything runs efficiently and meets the required standards. This position offers an excellent opportunity to contribute to a dynamic environment and grow professionally.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily operations to ensure the efficient functioning of the facility.</p><p>• Utilize Microsoft Word and Excel to maintain accurate documentation and reporting.</p><p>• Assist with scheduling and overseeing routine maintenance tasks.</p><p>• Provide support to the Facilities Director by managing administrative duties.</p><p>• Collaborate with various departments to address facility needs and resolve concerns.</p><p>• Maintain inventory records and order supplies as needed.</p><p>• Support the planning and execution of facility upgrades or repairs.</p><p>• Ensure all equipment and resources are functioning properly and meet company standards.</p><p>• Respond to urgent facility requests and emergencies in a timely manner.</p>
