Search jobs now Find the right job type for you Create a job alert Explore how we help job seekers Contract talent Permanent talent Learn how we work with you Executive search Finance and Accounting Technology Marketing and Creative Legal Administrative and Customer Support Technology Risk, Audit and Compliance Finance and Accounting Digital, Marketing and Customer Experience Legal Operations Human Resources 2026 Salary Guide Demand for Skilled Talent Report Job Market Outlook Press Room Tech insights Labor market overview AI in recruiting Navigating the AI era Staffing for small businesses Cost of a bad hire Browse jobs Find your next hire Our locations

Add your latest resume to match with open positions.

46 results for Entry Level Administrative Assistant in Edison, NJ

Executive Assistant
  • New York, NY
  • onsite
  • Temporary / Contract
  • 39.5865 - 45.837 USD / Hourly
  • We are looking for an experienced Executive Assistant to support senior leadership within a fast-paced Marketing/PR environment in New York, New York. This Long-term Contract opportunity is ideal for someone who excels at keeping complex schedules organized, managing detailed travel coordination, and ensuring day-to-day executive operations run smoothly. The right candidate will bring sound judgment, strong attention to detail, and the ability to manage shifting priorities with professionalism and discretion.<br><br>Responsibilities:<br>• Oversee complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders.<br>• Arrange domestic and international travel plans, including flights, hotels, ground transportation, and itinerary preparation.<br>• Manage travel logistics proactively to ensure executives are fully prepared for meetings, events, and business commitments.<br>• Prepare, review, and submit expense reports with accuracy and in alignment with company policies.<br>• Coordinate executive meetings by organizing schedules, confirming attendance, and supporting meeting logistics.<br>• Serve as a key point of coordination for time-sensitive administrative activities and changing executive priorities.<br>• Maintain clear communication with internal teams and external contacts to support seamless scheduling and travel execution.
  • 2026-04-30T00:00:00Z
Executive Assistant
  • New York, NY
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • We are looking for an Executive Assistant to support leadership within a fast-paced investment advisory environment. This Contract position requires a highly organized, detail-oriented individual who can manage complex scheduling, coordinate executive-level logistics, and help maintain smooth day-to-day operations. The ideal candidate brings sound judgment, attention to detail, and the ability to handle competing priorities with discretion.<br><br>Responsibilities:<br>• Oversee executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.<br>• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary updates.<br>• Coordinate meeting logistics for executive sessions, ensuring materials, timing, and participant details are organized in advance.<br>• Serve as a central point of contact for scheduling-related communication with internal stakeholders and external partners.<br>• Monitor changing priorities and adjust calendars and travel plans quickly to support business needs.<br>• Prepare clear and accurate travel itineraries and meeting schedules so executives can navigate commitments efficiently.
  • 2026-05-01T00:00:00Z
Executive Assistant
  • Newark, NJ
  • onsite
  • Temporary to Hire
  • 28.5 - 33 USD / Hourly
  • <p>We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.</p><p>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.</p><p>• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.</p><p>• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.</p><p>• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.</p><p>• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.</p><p>• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.</p><p>• Assist in special projects as needed, contributing to the overall efficiency of the executive team.</p><p><br></p>
  • 2026-05-04T00:00:00Z
Administrative Asst/Exec. Asst 1 (0-2 years)
  • Jersey City, NJ
  • onsite
  • Temporary / Contract
  • 18 - 22 USD / Hourly
  • We are looking for an Administrative Assistant with 0-2 years of experience to support daily office operations and executive-level tasks. This long-term contract position is based in Jersey City, New Jersey, and requires excellent organizational skills, strong communication abilities, and proficiency in office software. The ideal candidate will thrive in a fast-paced environment while ensuring seamless administrative support to executives and teams.<br><br>Responsibilities:<br>• Provide administrative support to executives, including managing schedules, coordinating meetings, and preparing correspondence.<br>• Handle clerical tasks such as photocopying, scanning, and distributing faxes to ensure efficient office operations.<br>• Maintain accurate records and manage files, ensuring accessibility and organization.<br>• Assist with basic bookkeeping duties, including processing invoices and preparing financial statements.<br>• Conduct research and compile data to support decision-making processes.<br>• Utilize Microsoft Excel and Word to create reports, documents, and presentations.<br>• Communicate effectively with internal and external stakeholders, ensuring clear and thorough interactions.<br>• Manage office supplies and equipment, ensuring smooth day-to-day functionality.<br>• Support customer service efforts by addressing inquiries and resolving issues promptly.<br>• Collaborate with C-suite executives to coordinate high-priority tasks and projects.
  • 2026-05-05T00:00:00Z
Accountant - Entry Level
  • Brooklyn, NY
  • onsite
  • Temporary / Contract
  • 22 - 25 USD / Hourly
  • We are looking for an entry-level Accountant to support day-to-day financial operations for a non-profit organization in Brooklyn, New York. This Long-term Contract opportunity is well suited for someone who is eager to build hands-on experience across core accounting activities while contributing to accurate and timely financial reporting. The role offers exposure to both payables and receivables, along with account balancing and routine financial record maintenance.<br><br>Responsibilities:<br>• Process vendor invoices, review supporting documentation, and help ensure payments are completed accurately and on schedule.<br>• Assist with recording incoming payments and maintaining organized accounts receivable records for timely follow-up and tracking.<br>• Prepare and post routine journal entries to keep financial data current and properly documented.<br>• Reconcile bank activity and investigate discrepancies to maintain accurate cash records.<br>• Compare general ledger balances against supporting schedules and resolve account variances as needed.<br>• Support monthly accounting close tasks by organizing records, updating reconciliations, and assisting with reporting preparation.<br>• Maintain clear and accurate financial documentation in alignment with internal accounting procedures.<br>• Partner with team members to address transaction questions and help improve the accuracy of day-to-day accounting operations.
  • 2026-04-29T00:00:00Z
Accountant - Entry Level
  • New York, NY
  • onsite
  • Temporary / Contract
  • 21.85 - 25.3 USD / Hourly
  • We are looking for an entry-level Accountant to join a hotel team in New York, New York on a Contract basis for approximately 2-3 months. This opportunity is well suited for someone who wants to build hands-on accounting experience in a hospitality setting while supporting daily financial and customer-facing activities. The role will contribute to billing, receivables, payables, and service-related tasks that help keep accounting operations organized and efficient.<br><br>Responsibilities:<br>• Support day-to-day accounting tasks related to invoices, payments, and account records within a hotel environment.<br>• Assist with processing accounts payable transactions and help maintain accurate documentation for vendor payments.<br>• Help manage accounts receivable activities by tracking outstanding balances and updating customer account information.<br>• Prepare and review group billing details to ensure charges are recorded correctly and issued in a timely manner.<br>• Respond to customer and internal billing questions with professionalism and clear communication.<br>• Use spreadsheets and reporting tools to organize financial data, reconcile information, and identify discrepancies.<br>• Work closely with accounting and operations staff to maintain accurate financial records during the contract period.
  • 2026-05-01T00:00:00Z
Accountant - Entry Level
  • Ramsey, NJ
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • <p>We are looking for a detail-oriented Accountant - Entry Level to support financial operations for a team based in Mahwah, New Jersey. This is a Long-term Contract position with five days onsite. The role is well suited for someone who is comfortable working with numbers, stays highly organized, and can keep financial information accurate and up to date while collaborating across departments.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate budgeting and forecasting activities by gathering data, tracking updates, and helping maintain reliable financial plans.</p><p>• Maintain financial records in a timely manner so reporting information remains accurate, current, and accessible when needed.</p><p>• Perform reconciliations and analytical reviews related to budgets, accounts, expenses, and other financial transactions.</p><p>• Partner with internal stakeholders and external technology-related contacts to support budget planning and financial alignment.</p><p>• Review spending, assets, and related accounting details to help ensure proper documentation and accuracy.</p><p>• Contribute to project-based assignments involving finance and including preparing supporting materials and process documentation when required.</p><p>• Build working knowledge of budgeting and forecasting tools, using Excel and Google Sheets to organize, analyze, and present data.</p><p>• Assist with accounting activities tied to accounts payable, accounts receivable, bank reconciliations, and journal-related entries as needed.</p>
  • 2026-05-04T00:00:00Z
Accountant - Entry Level
  • New York, NY
  • onsite
  • Temporary / Contract
  • 25.65 - 29.7 USD / Hourly
  • We are looking for an entry-level Project Accountant to join a consulting firm on a Contract position based in New York, New York. This hybrid opportunity is ideal for someone who enjoys working with project financials, coordinating with multiple business teams, and supporting the full lifecycle of client engagements. The role will focus on project setup, budgeting, financial tracking, billing support, and closeout activities while helping maintain accurate and compliant accounting records.<br><br>Responsibilities:<br>• Establish new projects in Oracle by reviewing contract details, entering financial data, and confirming budget and rate accuracy.<br>• Assist with pricing support, cost proposal preparation, and margin review to help ensure project financials are set up correctly from the start.<br>• Monitor project budgets over time, updating cost and revenue information as engagement details change.<br>• Track key financial components such as subcontractor spend, purchase orders, project costs, and recognized revenue.<br>• Examine subconsultant invoices and related backup to confirm charges are appropriate and aligned with project terms.<br>• Prepare and distribute financial reporting on labor performance, cost patterns, and overall project status to support decision-making.<br>• Partner with project managers and teams across Legal, Accounts Receivable, Accounts Payable, Billing, and Operations to provide forecasting updates and financial insight.<br>• Contribute to invoice preparation by gathering supporting documentation, assisting with adjustments, and helping align revenue recognition with project milestones.<br>• Complete project closeout activities by reconciling final budgets, validating ending costs, and supporting adherence to financial control requirements.
  • 2026-05-01T00:00:00Z
Accountant - Entry Level
  • New York, NY
  • onsite
  • Temporary / Contract
  • 20.9 - 24.2 USD / Hourly
  • We are looking for a motivated entry-level Accountant to join a hotel team on a contract basis for 2-3 months. This opportunity is well suited for someone who is eager to build hands-on experience in hospitality accounting while supporting day-to-day financial operations. The role will contribute to billing, payables, receivables, and customer-facing finance support in a fast-paced environment.<br><br>Responsibilities:<br>• Support daily accounting activities by helping process invoices, track payments, and maintain accurate financial records<br>• Assist with accounts payable tasks, including reviewing documentation and preparing items for timely payment<br>• Help manage accounts receivable by monitoring outstanding balances and supporting collection follow-up as needed<br>• Provide billing support for group accounts and ensure charges are entered and reconciled correctly<br>• Respond to customer and client inquiries related to billing, payment status, and account details in a thorough and attentive manner<br>• Use spreadsheets and accounting data to organize information, update reports, and identify discrepancies for review<br>• Work with internal team members to verify transaction details and help keep accounting operations running smoothly
  • 2026-05-01T00:00:00Z
Accounting Assistant
  • Langhorne, PA
  • onsite
  • Temporary to Hire
  • 0 - 0 USD / Yearly
  • We have a new opportunity for an Accounting Assistant for a possible contract to hire opportunity in Langhorne. This role is 100% on-site and will begin immediately. Experience and education in accounting is required in order to be considered for this opportunity. <br><br>Core Responsibilities<br>Accounting &amp; Transaction Support<br>- Enter and maintain financial and transactional data with a high degree of accuracy<br>- Process vendor invoices and billing documents in accordance with established procedures<br>- Record daily transactions, ensuring proper coding and supporting documentation<br>- Assist with month-end close activities, including preparation and review of entries<br><br>Reconciliation &amp; Documentation<br>- Reconcile transactions against source documents and internal records<br>- Identify discrepancies and escalate issues for resolution<br>- Maintain organized, audit-ready files and documentation<br><br>Accounts Payable / Accounts Receivable Support<br>- Assist with tracking payments and outstanding items<br>- Maintain accurate customer and vendor records<br>- Support AP/AR functions as assigned<br><br>Systems &amp; Data Integrity<br>- Ensure accuracy and consistency across accounting systems<br>- Run routine reports to support financial review<br>- Collaborate with internal teams to verify transactional data<br>- Support continuous improvement of processes and documentation<br><br><br>Candidate Requirements<br>Required<br>- Associate’s degree in Accounting, Business, or a related field (or equivalent experience)<br>- 1–3 years of experience in accounting support, data entry, AP, or AR<br>- Proficiency in Microsoft Excel<br>- Experience working with accounting or ERP systems<br>- Strong attention to detail and high level of organization<br>- Ability to manage multiple priorities and meet deadlines<br>- Proven ability to handle confidential information appropriately<br><br>Preferred<br>- Experience using ERP platforms such as SAP, Oracle, or similar<br>- Bachelor’s degree in Accounting or Finance<br><br><br>Ideal Candidate Profile<br>The ideal candidate is:<br>- Highly organized and detail-focused<br>- Process-driven with strong follow-through<br>- Comfortable working on-site in a structured, deadline-driven environment<br>- Reliable, consistent, and committed to accuracy<br><br>For immediate consideration please call Christine at the Trevose office of Robert Half, 215-244-1870
  • 2026-05-01T00:00:00Z
Office Manager/Admin/Receptionist
  • Horsham, PA
  • onsite
  • Permanent / Full Time
  • 60000 - 65000 USD / Yearly
  • <p>We are looking for an organized and detail-oriented Office Manager/Admin/Receptionist to join our client&#39;s team in the Horsham area, Pennsylvania. In this on-site role, you will be responsible for ensuring smooth day-to-day operations, providing administrative support, and maintaining a welcoming environment for clients and staff. This position is ideal for someone with strong multitasking skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, clients, and employees with a courteous and detail-oriented demeanor.</p><p>• Answer and manage incoming calls, direct inquiries, and oversee company correspondence.</p><p>• Coordinate schedules, book meeting rooms, and assist with calendar management.</p><p>• Maintain an organized and clean office environment, including common areas.</p><p>• Perform administrative tasks such as data entry, document preparation, and filing.</p><p>• Monitor inventory levels, order office supplies, and liaise with vendors as needed.</p><p>• Facilitate internal communications by distributing memos and company updates.</p><p>• Handle sensitive information with utmost confidentiality and attention to detail.</p><p>• Identify opportunities for process improvements to enhance team efficiency.</p><p>• Utilize Microsoft Office Suite and company platforms to manage office operations effectively.</p>
  • 2026-05-01T00:00:00Z
Office Assistant
  • New York, NY
  • onsite
  • Temporary / Contract
  • 18.2115 - 21.087 USD / Hourly
  • We are looking for a dependable Office Assistant to support daily front desk and administrative operations for a Contract position based in New York, New York. This role is ideal for someone who enjoys creating an organized office environment, assisting visitors and callers, and handling essential documentation tasks with accuracy. The successful candidate will contribute to smooth day-to-day workflows by providing responsive clerical support and maintaining clear communication across the office.<br><br>Responsibilities:<br>• Welcome guests and serve as the first point of contact for visitors, ensuring a courteous and well-organized front desk experience.<br>• Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly.<br>• Scan, organize, and maintain paper and digital records to support efficient document access and filing practices.<br>• Perform a range of administrative support tasks such as data entry, filing, copying, and general office coordination.<br>• Keep office materials, forms, and shared areas in order to help maintain a productive workplace.<br>• Assist with routine correspondence and provide day-to-day support to staff as needed.<br>• Monitor incoming documents and ensure records are handled carefully and stored in the proper locations.
  • 2026-05-01T00:00:00Z
Office Assistant
  • Bronx, NY
  • onsite
  • Temporary / Contract
  • 19 - 20 USD / Hourly
  • <p>We are looking for a dependable Bilingual Spanish Office Assistant to support daily administrative and front-desk operations for a Contract position based in Bronx, New York. This role is ideal for someone who enjoys assisting residents, managing office records, and keeping workflows organized in a fast-paced environment. The successful candidate will bring strong communication skills, bilingual Spanish ability, and a practical understanding of general office software and clerical support.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming phone calls and greet visitors professionally, providing accurate information and directing inquiries appropriately.</p><p>• Assist residents with questions related to office services, documents, and routine requests in both English and Spanish.</p><p>• Maintain organized filing systems by sorting, storing, and retrieving physical and digital records as needed.</p><p>• Collect rent-related documentation, obtain required signatures, and ensure paperwork is completed accurately and on time.</p><p>• Prepare, copy, scan, and distribute documents to support daily administrative operations.</p><p>• Keep office materials and records well organized to improve efficiency and support smooth front-desk coverage.</p><p>• Perform general clerical tasks such as data entry, document handling, and administrative follow-up.</p><p>• Use Microsoft Office applications to create, update, and manage correspondence, spreadsheets, and other office documents.</p>
  • 2026-04-30T00:00:00Z
General Office Clerk
  • Long Beach, NY
  • onsite
  • Temporary / Contract
  • 20 - 22 USD / Hourly
  • We are looking for a detail-oriented General Office Clerk to join our team in Long Beach, New York. This long-term contract position offers flexible working hours and the opportunity to contribute to a variety of administrative tasks. The ideal candidate will have a strong attention to detail, basic Excel skills, and a willingness to adapt to new processes.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records.<br>• Scan and digitize documents for efficient storage and retrieval.<br>• Provide back-office support, ensuring smooth daily operations.<br>• Organize files and maintain a systematic filing system.<br>• Assist in developing and improving office processes for greater efficiency.<br>• Utilize basic Excel functions to create simple formulas and manage spreadsheets.<br>• Multi-task effectively to handle various administrative duties.<br>• Collaborate with team members to identify areas for process improvement.<br>• Adapt to new technologies and workflows as needed.<br>• Ensure all tasks are completed with a high level of accuracy and attention to detail.
  • 2026-05-05T00:00:00Z
General Office Clerk
  • Staten Island, NY
  • onsite
  • Temporary / Contract
  • 18 - 19 USD / Hourly
  • We are looking for a dedicated General Office Clerk to join our team in Staten Island, New York, for a long-term contract position. In this role, you will play a key part in maintaining organized records and ensuring smooth office operations. This is an excellent opportunity to contribute to the success of a mission-driven non-profit organization.<br><br>Responsibilities:<br>• Organize, label, and maintain physical and digital files for easy retrieval.<br>• Handle the storage and proper arrangement of file boxes and related materials.<br>• Assist with data entry tasks to ensure accurate record-keeping.<br>• Respond to requests for file access and provide documents as needed.<br>• Maintain confidentiality and ensure secure handling of sensitive information.<br>• Collaborate with team members to streamline filing processes.<br>• Perform general office duties, including photocopying and scanning.<br>• Ensure compliance with organizational policies for records management.
  • 2026-05-01T00:00:00Z
Data Entry Clerk
  • New York, NY
  • onsite
  • Temporary / Contract
  • 19.95 - 21 USD / Hourly
  • We are looking for a detail-focused Data Entry Clerk to support a Contract assignment in New York, New York. This onsite opportunity centers on converting paper-based personnel records into a well-organized digital archive, requiring accuracy, discretion, and steady productivity. The ideal candidate is comfortable working with confidential documents, using Microsoft OneDrive to maintain orderly electronic files, and contributing to a time-sensitive records project expected to run for several weeks to one month.<br><br>Responsibilities:<br>• Prepare and arrange paper files for digitization, ensuring records are grouped logically before scanning begins.<br>• Scan high volumes of documents using onsite equipment while maintaining legibility and complete file capture.<br>• Upload electronic records into Microsoft OneDrive and apply consistent naming conventions for efficient search and retrieval.<br>• Review digitized files for completeness, accuracy, and proper categorization to reduce errors in the archive.<br>• Handle sensitive HR-related documentation with a high degree of confidentiality and in accordance with information security expectations.<br>• Track progress across multiple cabinets of records and maintain an organized workflow to support timely project completion.<br>• Support invoice-related documentation processes through the Birchstreet system as needed for assignment administration.
  • 2026-05-05T00:00:00Z
Mailroom Assistant
  • Ramsey, NJ
  • onsite
  • Temporary / Contract
  • 20.9 - 24.2 USD / Hourly
  • <p>We are looking for a dependable Mailroom Assistant to support daily mail and office services operations near Mahwah, New Jersey. This Contract position is ideal for someone who enjoys hands-on work, stays organized in a fast-paced setting, and takes pride in providing reliable internal support. The role focuses on mail distribution, package handling, workplace move assistance, and general back-office service tasks across the campus.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate the movement of employee workstations, shredding containers, office furniture, and equipment as needed across the site.</p><p>• Accept incoming deliveries from vendors at the dock area and ensure packages are routed to the correct internal recipients.</p><p>• Sort and distribute mail to designated mail slots throughout the campus in a timely and accurate manner.</p><p>• Provide day-to-day support for mailroom operations, including handling incoming correspondence and maintaining organized distribution processes.</p><p>• Assist with a variety of office services duties to help keep workplace support functions running smoothly.</p><p>• Help manage physical materials and supplies safely while following established handling procedures.</p><p>• Respond to operational requests from internal teams and contribute to efficient back-office support services.</p>
  • 2026-05-01T00:00:00Z
Legal Assistant / Calendar Clerk
  • Morristown, NJ
  • onsite
  • Temporary / Contract
  • 28.5 - 33 USD / Hourly
  • <p>Robert Half is seeking a highly detail-oriented <strong>Legal Clerk / Paralegal</strong> to support a busy litigation team with a strict focus on <strong>calendaring and deadline management</strong> for complex, multi-party asbestos litigation. This role is critical to ensuring accurate tracking of court dates, depositions, mediations, and attorney appearances across multiple jurisdictions and states.</p><p> </p><p><strong>Start Date: </strong>ASAP</p><p><strong>Location: </strong>On-Site 5 days per week (Morristown, New Jersey)</p><p><strong>Schedule:</strong> Monday–Friday | 9:00 AM – 5:00 PM</p><p> <strong>Duration:</strong> Long Term Contract </p><p><strong>Pay Rate</strong>: $25-$30 per hour</p><p> </p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Maintain and manage a high-volume asbestos litigation calendar, including depositions, mediations, hearings, and attorney appearances across numerous cases and jurisdictions</li><li>Track and consolidate dates and deadlines from multiple sources, including court calendars and internal systems</li><li>Ensure accurate, timely creation and distribution of Outlook calendar invitations to attorneys and team members</li><li>Monitor and cross-check court calendars and internal calendars to confirm accuracy and updates</li><li>Provide consistent follow-up to ensure deadlines and appearances are properly scheduled and communicated</li><li>Once fully trained and calendaring responsibilities are well established, assist with <strong>light paralegal support</strong> as needed by the litigation teams</li></ul><p><br></p>
  • 2026-05-04T00:00:00Z
Legal Assistant
  • White Plains, NY
  • onsite
  • Permanent / Full Time
  • 65000 - 80000 USD / Yearly
  • <p>Seeking a skilled<strong> Legal Assistant</strong> to join our Financial Services Litigation Group in <strong>White Plains, New York</strong>. In this role, you will provide critical support to attorneys, ensuring the seamless preparation and management of legal documents, client files, and trial materials. This position offers an exciting opportunity to work in a fast-paced environment while contributing to the success of a dynamic legal team. Role offers <strong>hybrid schedule, comprehensive benefits, and extensive PTO.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Draft, review, and prepare legal documents, including correspondence, pleadings, motions, notices, and briefs.</p><p>• Ensure compliance with state (New York and Connecticut) and federal court rules, including e-filing procedures.</p><p>• Support attorneys with trial preparation tasks and provide assistance during trials as needed.</p><p>• Conduct and manage bankruptcy searches and oversee all aspects of New York foreclosure sales.</p><p>• Coordinate and schedule meetings, conference calls, and video conferences for attorneys.</p><p>• Submit administrative forms such as check requests and expense reports, ensuring accuracy and timeliness.</p><p>• Maintain and organize client files in both electronic and physical formats.</p><p>• Collaborate with Office Services to manage large-scale document production and scanning projects.</p><p>• Open and close client matters, ensuring proper documentation and adherence to firm procedures.</p><p>• Provide general administrative and clerical support across the firm as part of the legal support team.</p>
  • 2026-04-14T00:00:00Z
Legal Practice Assistant
  • New York, NY
  • onsite
  • Permanent / Full Time
  • 71000 - 108000 USD / Yearly
  • We are looking for a dedicated Legal Practice Assistant to provide comprehensive support to a team of six attorneys specializing in Business Litigation, Finance, Trademark, and Bankruptcy. This role requires exceptional organizational skills, attention to detail, and the ability to work independently in a dynamic and fast-paced legal environment. If you thrive in a collaborative setting and excel at managing multiple priorities, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate attorney schedules, including managing calendars, organizing meetings, and arranging travel and conference logistics.<br>• Prepare, proofread, and format legal documents such as contracts, pleadings, and correspondence, ensuring accuracy and adherence to deadlines.<br>• Maintain and organize electronic and physical files using document management systems, ensuring easy access and compliance.<br>• Conduct legal research and compile relevant materials to support attorneys in case preparation.<br>• Assist with client and matter intake processes, including administrative tasks and expense reporting.<br>• Provide backup support to team members, including entering attorney time and managing workload priorities.<br>• Build and nurture strong relationships with clients, attorneys, and staff to support effective communication and collaboration.<br>• Uphold confidentiality standards and contribute positively to the team’s environment and overall efficiency.
  • 2026-04-07T00:00:00Z
Legal Practice Assistant
  • White Plains, NY
  • onsite
  • Permanent / Full Time
  • 50000 - 65000 USD / Yearly
  • <p>Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. </p><p><br></p><p><strong>Position Summary</strong></p><p>The Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><p>The essential functions include, but are not limited to, the following:</p><p>• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements</p><p>• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials</p><p>• Receive and place telephone calls; schedule and coordinate appointments</p><p>• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials</p><p>• Organize and maintain law libraries, documents, and case files</p><p>• Assist attorneys in collecting and organizing information relevant to caseloads</p><p>• Assist with organizing office-related events</p><p>• Draft and type office memoranda</p><p>• Complete various forms, including accident reports, trial and courtroom requests, and client applications</p><p>• Assist attorneys with reimbursement requests, legal reports, and time entries as needed</p><p>• Perform other work-related duties as assigned</p><p><br></p>
  • 2026-04-07T00:00:00Z
1