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58 results for Administrative Assistant in Edison, NJ

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-07-10T00:00:00Z

Legal Assistant

Doylestown, PA
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a proactive Legal Assistant to support a busy corporate law team in Pennsylvania. This position works closely with attorneys and legal staff to keep matters organized, filings on schedule, and department operations running efficiently. The ideal candidate brings strong law firm experience, sound judgment, and a careful approach to managing multiple priorities in a fully onsite environment. Responsibilities: • Provide administrative and legal support across the department, partnering with attorneys and legal staff to maintain efficient daily operations. • Prepare, review, and submit court and electronic filings accurately and within required deadlines. • Manage calendars for attorneys, including hearings, meetings, deadlines, and other time-sensitive commitments. • Organize case and corporate matter files, ensuring documents are properly maintained in electronic and physical records. • Draft, format, and revise legal correspondence, forms, and other documentation as directed by the legal team. • Track key dates and follow up on outstanding items to help keep matters progressing without delays. • Coordinate communications with internal team members, clients, courts, and outside parties in a thorough and organized manner. • Assist with general legal secretary and administrative duties to support a high-volume corporate practice. • Help maintain orderly workflows by prioritizing tasks, handling changing demands, and supporting department-wide needs onsite five days per week.
2026-06-30T00:00:00Z

Legal Assistant

Bridgewater, NJ
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a Legal Assistant for a long-term contract role with a busy legal team. This is a great fit for someone with at least two years of experience who is organized, reliable, and comfortable working in a fast-paced environment.The ideal candidate is detail-oriented, proactive, and able to handle a mix of administrative and legal support tasks. You will assist attorneys, manage documents, and help keep cases and communications organized and running smoothly in a professional, team-focused setting. Responsibilities:<ul><li>Organize and maintain legal files and documents for easy access and accuracy</li><li>Provide general administrative support, including clerical work and correspondence</li><li>Manage attorney calendars, schedule meetings, and track deadlines</li><li>Prepare, format, and help submit legal documents and filings</li><li>Communicate with clients, courts, and other parties in a professional manner</li><li>Assist attorneys with case preparation and document coordination</li><li>Handle sensitive information with care and maintain confidentiality</li><li>Support overall office operations and daily workflow as needed</li></ul>
2026-07-14T00:00:00Z

Personal Assistant

New York, NY
onsite
Permanent / Full Time
65000 - 95000 USD / Yearly
We are looking for a highly organized Personal Assistant to provide day-to-day support for a president of a company in New York, New York. This role focuses on managing schedules, handling communication with professionalism, and keeping important personal obligations on track. The ideal candidate is detail-oriented, dependable, and comfortable balancing multiple priorities in a fast-paced environment. Responsibilities:• Oversee personal bill payments and track due dates to help ensure all financial obligations are addressed on time.• Manage a dynamic calendar by organizing appointments, reminders, and daily commitments efficiently.• Handle incoming and outgoing communication with discretion, professionalism, and strong attention to detail.• Coordinate meetings and related scheduling logistics to support smooth daily operations.• Monitor upcoming deadlines and provide proactive reminders to keep priorities organized.• Maintain accurate records of appointments, tasks, and recurring responsibilities for easy reference. If this person is you, please apply directly to victoria.iacoviello@roberthalf
2026-07-14T00:00:00Z

Office and Tax Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
We are looking for a dependable Administrative Assistant to help keep our tax and accounting office running smoothly in Parsippany, New Jersey. This position is ideal for someone who enjoys staying organized, communicating with clients, and managing detailed administrative work in an organized environment. The role plays an important part in supporting daily operations, especially during high-volume tax periods, while helping maintain accurate records and a positive client experience. Responsibilities: • Coordinate client scheduling and manage appointment calendars to support an efficient daily workflow. • Prepare, organize, and assemble tax return documents for review, processing, and final delivery. • Digitize, file, and maintain client records by scanning and uploading documents into office systems. • Handle incoming and outgoing correspondence, including mail distribution and document routing. • Record client payments, support billing activities, and assist with invoice tracking as needed. • Contact clients to obtain outstanding paperwork, signatures, or other required information. • Monitor electronic filing progress and help keep tax preparation tasks moving according to deadlines. • Safeguard sensitive financial and personal information with a high level of confidentiality. • Provide broad administrative support during peak tax season, including filing, organizing, and office coordination.
2026-06-26T00:00:00Z

Dental Office Administrator

Red Bank, NJ
onsite
Permanent / Full Time
48000 - 60000 USD / Yearly
benefits:<ul><li>paid time off</li><li>dental covered</li><li>hybrid</li></ul>Responsibilities<ul><li>Manage front desk operations including scheduling, phones, and patient check-in/check-out</li><li>Verify insurance eligibility, process claims, and follow up on denials</li><li>Handle patient billing, collections, and payment plans</li><li>Maintain accurate patient records in dental software systems</li><li>Coordinate with dentists, hygienists, and external providers</li><li>Oversee office supplies, ordering, and vendor coordination</li><li>Ensure compliance with HIPAA and office policies</li></ul>
2026-07-07T00:00:00Z

Executive Administrative Assistant Advanced (>6 years)

New York, NY
onsite
Temporary / Contract
37 - 37 USD / Hourly
Hello!I came across your profile today in our Robert Half database and wanted to see if you are currently open to new opportunities. We work with several Fortune 500 and enterprise clients nationwide.Currently, I am staffing for:<ul><li>Position: Executive Administrative Assistant – Advanced (Contract)</li><li>Location: New York, NY (270 Park Ave)</li><li>Required: Bilingual Spanish (mandatory), experience with Concur and 6+ years of executive support</li><li>Pay Rate: Up to $37/hour (based on experience)</li></ul>Job Description:This role supports senior-level executives and investment bankers in a fast-paced environment. The position focuses on managing complex schedules, coordinating high-level meetings and travel, and ensuring day-to-day executive operations run smoothly. You will play a key role in maintaining organization, communication, and efficiency across the team.Roles and Responsibilities:<ul><li>Manage complex and detailed executive calendars</li><li>Screen calls and prioritize communications appropriately</li><li>Coordinate internal and external meetings and logistics</li><li>Arrange domestic and international travel (Concur)</li><li>Organize events, including catering and transportation</li><li>Process invoices and expense reports (T&E)</li><li>Support onboarding/offboarding (equipment, system access)</li><li>Draft high-quality communications across all levels</li><li>Maintain organizational documents (org charts, executive bios)</li><li>Assist with spreadsheets, presentations, and meeting materials</li></ul>
2026-07-06T00:00:00Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-07-02T00:00:00Z

General Office Clerk

Little Ferry, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative and warehouse-related operations in Little Ferry, New Jersey. This is a Contract position within the aerospace industry, ideal for someone who can keep records accurate, documents organized, and office workflows running smoothly. The role combines clerical support with hands-on document handling and data processing in a fast-paced environment. Responsibilities: • Process incoming paperwork by scanning, indexing, and filing documents so records remain complete and easy to retrieve • Enter operational and administrative information into internal systems with a high level of accuracy and attention to detail • Maintain organized physical and digital files to support efficient back-office and warehouse documentation needs • Assist with routine office tasks such as sorting records, preparing documents, and updating administrative logs • Support warehouse-related clerical activities by handling documentation tied to inventory, shipments, or internal records • Review scanned images and entered data for completeness, correcting inconsistencies when needed • Coordinate with team members to ensure documents are properly routed, stored, and accessible for business use
2026-07-09T00:00:00Z

General Office Clerk

Brooklyn, NY
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable General Office Clerk to support daily administrative and records management activities for a non-profit organization in Brooklyn, New York. This Long-term Contract opportunity is ideal for someone who is organized, detail-focused, and comfortable handling high volumes of physical documents in a busy office setting. The person in this role will help maintain accurate filing systems, support general clerical operations, and contribute to the smooth flow of office functions. Responsibilities: • Organize, sort, and file paper records to keep documents accurate, accessible, and properly stored. • Retrieve requested files and deliver materials to staff in a timely and reliable manner. • Prepare file boxes, label contents clearly, and maintain orderly storage areas for easy reference. • Review incoming paperwork for completeness before placing documents into the appropriate filing system. • Assist with general clerical duties such as copying, scanning, and document preparation as needed. • Monitor file inventory and alert the team when records need to be archived, moved, or reorganized. • Maintain confidentiality while handling sensitive organizational and client-related information.
2026-07-20T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for a highly organized Legal Practice Assistant to provide dedicated support to attorneys across multiple legal disciplines. This position is well suited to someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven setting. The ideal candidate brings strong administrative judgment, excellent communication skills, and the ability to work confidently with both legal documents and client-facing matters. Responsibilities: • Coordinate complex calendars for several attorneys, arrange meetings, and oversee travel, event, and conference scheduling logistics. • Prepare, revise, proofread, and format a variety of legal materials, including agreements, pleadings, and other case or transaction-related documents. • Organize and maintain digital and physical case files using document management platforms to ensure records remain accurate and accessible. • Assist with legal research tasks and compile correspondence, filings, and supporting documentation for attorney review. • Handle administrative processes related to new matters, client intake, expense submissions, and daily practice support activities. • Enter attorney time accurately and provide cross-coverage for colleagues when additional team support is needed. • Foster strong working relationships with clients, attorneys, and internal staff through responsive and courteous communication. • Safeguard confidential information and contribute to an efficient, collaborative team environment while managing multiple priorities effectively.
2026-06-24T00:00:00Z

Administrative Operations Associate

New York, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Operations Associate to support vehicle-related administrative processes and deliver a dependable experience for customers and internal partners in New York, New York. In this role, you will coordinate documentation tied to ownership, registration, insurance, and financing while helping maintain organized, compliant operations. This position is ideal for someone who thrives in a detail-focused environment, communicates clearly, and can manage multiple priorities with consistency and care. Responsibilities: • Oversee vehicle paperwork from initial submission through completion, ensuring documents related to titling, registration, insurance, and financing are processed accurately and on time. • Partner with internal teams, external offices, and lending contacts to resolve documentation issues and keep transactions moving efficiently. • Review files for completeness, maintain organized records, and help ensure all activity aligns with applicable legal and regulatory standards. • Research state and partner requirements to interpret documentation rules and apply them correctly to each transaction. • Respond to customer and stakeholder questions with professionalism, providing clear updates and support throughout the process. • Track multiple cases at once, prioritize urgent items, and follow through on deadlines without compromising quality. • Contribute to operational improvements by identifying process gaps and recommending practical ways to increase accuracy and efficiency.
2026-06-23T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations. This Long-term Contract position will oversee front-office activities, help maintain a well-stocked and efficient workplace, and provide support for routine accounting-related tasks. The ideal candidate brings strong coordination skills, a service-oriented approach, and the ability to keep office functions running smoothly. Responsibilities: • Coordinate day-to-day office operations to ensure an efficient and detail-oriented work environment • Manage purchasing activities for office materials and track supply levels to prevent shortages • Maintain organized administrative processes and support general office needs across the team • Handle front-desk coverage, greet visitors, and assist with incoming calls and routine inquiries • Support accounts payable activities by organizing invoices, preparing documentation, and assisting with payment workflows • Monitor office inventory and work with vendors to keep essential resources available • Help maintain orderly records, schedules, and correspondence related to office administration
2026-07-20T00:00:00Z

Office Manager

Bordentown, NJ
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations and help maintain an efficient workplace. This Long-term Contract position is ideal for someone who enjoys coordinating office activities, keeping records in order, and providing dependable front-desk support. The role calls for strong attention to detail, a proactive approach to supply management, and the ability to handle a variety of administrative tasks effectively. Responsibilities: • Coordinate day-to-day office activities to ensure the workplace runs smoothly and efficiently. • Welcome visitors, manage front-desk interactions, and provide dependable receptionist support. • Monitor inventory levels for office materials and arrange timely purchasing of needed supplies. • Keep supply storage areas organized and maintain availability of essential office items. • Scan, file, and organize business documents to support accurate recordkeeping and easy retrieval. • Maintain departmental records and ensure administrative documents are updated and properly stored. • Assist with general administrative duties that support internal teams and office operations.
2026-07-13T00:00:00Z

Office Manager

New York, NY
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for an entry-level Office Manager to create a welcoming and attentive experience for everyone who visits our office. This role serves as a central point of contact for guests, supports daily workplace coordination, and helps keep meetings and office activities running smoothly. The ideal candidate is service-oriented and eager to build a career in office administration while supporting benefits-related functions. Responsibilities: • Welcome visitors and clients with a courteous, attentive approach and ensure a positive front-office experience. • Coordinate meeting logistics by preparing conference spaces, organizing materials, and assisting with scheduling needs. • Maintain an orderly and efficient office environment by supporting day-to-day administrative and workplace operations. • Respond to general inquiries from employees and guests, providing timely assistance or directing requests to the appropriate contact. • Support benefits administration activities, including basic coordination related to employee benefit programs and documentation. • Assist with processes connected to COBRA, leave of absence tracking, and other benefits-related administrative tasks as needed. • Help manage office coverage during standard onsite hours and ensure the reception area remains presentable throughout the day. • Contribute to a high level of customer service by handling interactions with care, discretion, and attention to detail.
2026-07-14T00:00:00Z

Office Manager

New York, NY
onsite
Temporary to Hire
26.6 - 28 USD / Hourly
We are looking for an organized and resourceful Part time Office Manager to support daily operations in our office. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming workplace, keeping administrative processes running smoothly, and providing hands-on support across office services, employee experience, and technology coordination. The role calls for someone who can balance front-of-house responsibilities with operational oversight while adapting to evolving business needs. Responsibilities:• Welcome guests and employees, manage front desk activity, and ensure the office presents a welcoming and well-maintained environment each day.• Oversee day-to-day workplace operations, including inventory of supplies, incoming and outgoing mail, kitchen stocking, and coordination with external service providers.• Provide onsite technical assistance by setting up equipment, connecting devices to office networks, troubleshooting hardware issues, and preparing computers for employee use.• Partner with building management and maintenance contacts to address repairs, office access, safety matters, and general facility needs.• Support onboarding logistics by coordinating workspace readiness, submitting technology-related requests, and preparing materials for new hires.• Organize meetings and internal events by arranging rooms, coordinating food service, and helping manage onsite team gatherings.• Handle administrative tasks such as calendar support, travel arrangements, expense submission, and preparation of business documents.• Contribute to a positive employee experience by assisting with desk setup, welcome materials, and office initiatives that promote an engaging workplace.• Maintain accurate tracking of office equipment and liaise with remote IT support resources when additional technical escalation is needed.
2026-07-13T00:00:00Z

Office Manager

Woodside, NY
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a proactive Office Manager to support daily operations at an on-site location. This role is well suited for someone who thrives in a busy setting, can balance customer interaction with administrative work, and is ready to contribute across multiple areas of the business. The ideal candidate brings strong organizational skills, sound judgment, and a hands-on approach to keeping office and store activities running efficiently. Responsibilities: • Oversee reception activities and support point-of-sale transactions to ensure an attentive and efficient customer experience. • Assist customers with order placement for building materials and related products while providing clear, responsive service. • Partner with yard and operations staff to coordinate timely and accurate order preparation and fulfillment. • Record invoices, incoming payments, and check transactions with a high level of accuracy and attention to detail. • Support delivery planning by helping organize truck schedules and communicating logistics needs with internal teams. • Contribute to the smooth execution of daily office and store operations by addressing administrative and operational priorities as they arise. • Provide flexible support on additional tasks and process-related assignments based on evolving business needs.
2026-07-14T00:00:00Z

Office Manager

Piscataway, NJ
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Office Manager to support daily operations for a non-profit organization in New Jersey. This contract opportunity with permanent potential is ideal for someone who enjoys keeping office functions organized, ensuring smooth coordination across teams, and delivering a high level of service to staff and visitors. The role combines administrative oversight, scheduling, recordkeeping, and financial support responsibilities in a collaborative and mission-driven environment. Responsibilities: • Oversee routine office activities to help maintain an efficient and well-organized workplace environment. • Manage document storage, databases, and administrative records to ensure information remains accurate and accessible. • Create reports and assist with tracking operational data to support day-to-day decision-making and follow-up. • Coordinate appointments, service schedules, and related logistics while keeping calendars and arrangements up to date. • Support payment processing and maintain organized financial documentation, including assistance with outstanding account follow-up. • Work closely with internal teams to promote clear communication and dependable service across departments. • Respond to questions and requests with professionalism, sound judgment, and a customer-focused approach. • Assist leadership with special assignments and provide additional administrative support as business needs evolve. • Help monitor office supply levels and arrange replenishment to keep the workplace running smoothly. • Provide front-desk and reception support, including greeting visitors and directing inquiries appropriately.
2026-07-17T00:00:00Z

Legal Receptionist

New York, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced and service-oriented team member to support client intake and front office operations for a legal organization in New York, New York. This role is well suited to someone who can communicate with empathy, stay organized under pressure, and create a welcoming experience for callers and visitors alike. The ideal candidate brings strong administrative judgment, careful documentation skills, and a proactive approach to day-to-day office support. Responsibilities: • Manage high-volume initial phone inquiries by guiding conversations through a consistent intake process and capturing complete, accurate information. • Document call details thoroughly and route information to the appropriate team members so follow-up can happen efficiently. • Deliver a warm, welcoming reception experience by greeting visitors promptly and maintaining an organized front desk presence. • Support daily office operations by processing incoming and outgoing mail, preparing copies, and assisting with general administrative needs. • Use sound judgment to balance compassion with efficiency, helping callers feel heard while keeping response times under control. • Step in to provide backup assistance for office support duties when coverage is needed. • Maintain a courteous demeanor in all interactions and contribute positive energy to the workplace. • Assist with benefits-related administrative functions, including coordination support for leave, COBRA, and other compensation and benefits processes when required.
2026-06-25T00:00:00Z

Receptionist

Wallington, NJ
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in a contract-to-permanent capacity near Wood-Ridge, NJ. This position serves as the first point of contact for visitors and callers while supporting daily front desk and administrative operations. The ideal candidate is organized, courteous, and comfortable managing appointments, customer records, and office coordination in a fast-paced service environment. Responsibilities:• Welcome guests and customers with a friendly approach that creates a positive first impression.• Manage a multi-line phone system by answering incoming calls, assessing needs, and routing inquiries to the appropriate team members.• Coordinate service appointments, confirm scheduling details, and work closely with technicians to support efficient daily coverage.• Keep the front office neat and orderly while handling incoming mail, outgoing packages, and routine deliveries.• Enter, review, and maintain accurate customer information within the company’s service management platform.• Provide administrative support through invoice preparation, payment handling, and general clerical assistance.• Partner with the operations team on special assignments and seasonal outreach efforts to support business needs.
2026-07-16T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front desk operations. This Contract position is ideal for someone who enjoys creating a positive first impression, managing incoming communications, and keeping the reception area organized. The person in this role will help ensure visitors and callers receive prompt, courteous assistance while supporting general administrative needs. Responsibilities: • Greet visitors and provide a friendly, detail-oriented front desk experience upon arrival. • Manage a multi-line phone system by answering, screening, and directing incoming calls to the appropriate contacts. • Handle inbound inquiries efficiently and relay accurate messages when team members are unavailable. • Maintain an orderly reception area and help present a welcoming office environment. • Provide part-time front desk coverage while supporting routine administrative and clerical tasks. • Coordinate visitor check-in procedures and assist with basic office communications as needed.
2026-07-17T00:00:00Z

Receptionist

Newark, NJ
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a welcoming and organized Receptionist to support the Student Affairs Business Office in Newark, New Jersey. This Long-term Contract position will serve as the first point of contact for students, visitors, and staff, helping create a detail-oriented and positive front-office experience. The ideal candidate is comfortable managing a busy reception area, handling incoming calls with courtesy, and providing efficient administrative support using Microsoft Office and Microsoft Teams. Responsibilities: • Welcome students, visitors, and staff at the front desk and ensure each guest is assisted promptly and courteously. • Coordinate check-ins for scheduled meetings and notify executives or office personnel when their guests arrive. • Answer inbound telephone calls, respond to routine inquiries, and transfer calls to the appropriate department or individual. • Provide clear directions and guidance to visitors so they can reach the correct office or contact person. • Maintain an orderly reception area and support smooth day-to-day front office operations. • Assist with basic administrative tasks such as scheduling support, message taking, and document handling. • Use Microsoft Office 365 and Microsoft Teams to support communication, recordkeeping, and general office needs.
2026-07-14T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping the office organized and responsive. The role requires strong communication skills, a detail-oriented approach, and the flexibility to adapt to shifting scheduling needs in a fast-paced corporate environment. Responsibilities: • Welcome clients, guests, and employees with a courteous and detail-oriented presence at the front desk. • Inform internal team members when visitors arrive and coordinate guest handoffs efficiently. • Guide visitors through sign-in procedures, issue visitor identification badges, and escort guests when appropriate. • Respond to routine questions from visitors and staff, providing accurate information and helpful support. • Manage meeting space reservations and help keep conference rooms prepared, orderly, and ready for use. • Monitor and replenish office and conference room supplies to support daily operations without interruption. • Maintain consistent front desk coverage throughout the day, including extended periods stationed at reception. • Handle inbound calls through a multi-line phone system and direct inquiries to the appropriate contacts. • Adjust to seasonal or business-driven schedule changes as needed to support office requirements.
2026-07-17T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Receptionist to support front desk operations in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, helping visitors and staff, and keeping daily office tasks organized. The role includes reception coverage, light kitchen upkeep, mail handling, and general front office support during standard business hours. Responsibilities: • Welcome guests courteously, manage front desk traffic, and provide helpful guidance for routine office inquiries. • Answer and direct incoming calls through a multi-line phone system with accuracy and a courteous demeanor. • Maintain daily reception desk coverage from 8:00 AM to 5:00 PM and ensure the front office remains organized and presentable. • Sort and distribute incoming mail and assist with outgoing deliveries as needed. • Prepare coffee service for the office, clean the coffee machine, and handle related kitchen tasks at the end of the day. • Lift and refill a larger coffee container when needed to keep beverage service available for staff and visitors. • Support badge-related requests and assist with visitor access procedures in alignment with office protocols. • Uphold a business-appropriate appearance and represent the office effectively at all times.
2026-07-16T00:00:00Z

Receptionist

New York, NY
onsite
Temporary to Hire
17.4135 - 22 USD / Hourly
We are looking for a capable and service-focused Receptionist to support a busy corporate office. This contract opportunity is ideal for someone who enjoys creating a strong first impression, managing front-desk operations, and delivering excellent service to employees and visitors alike. The role requires strong communication skills, sound judgment, and the ability to stay composed while handling multiple priorities in a fast-paced onsite environment. Responsibilities: • Welcome employees, clients, and guests with a courteous and attentive approach that reflects the organization’s standards. • Oversee daily front-desk activities and maintain an organized, well-kept reception area at all times. • Manage incoming calls through a multi-line switchboard and direct inquiries to the appropriate contacts efficiently. • Create, update, and track service requests using internal dispatch or ticketing tools to support workplace operations. • Provide directions, visitor support, and general assistance to ensure a smooth onsite experience for all guests and staff. • Coordinate visitor check-in, badge handling, and adherence to site security procedures. • Monitor lobby presentation, ensuring the space remains neat, welcoming, and aligned with workplace expectations. • Assist with incoming deliveries and collaborate with internal teams to support daily office needs. • Begin supporting front-desk operations while equipment provisioning and switchboard access are being completed, as needed.
2026-07-17T00:00:00Z

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