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28 results for Office Manager in Edina, MN

Office Manager

Chanhassen, MN
onsite
Temporary / Contract
28 - 34 USD / Hourly
We are seeking an organized and proactive Office Manager to support daily operations for a team in Chanhassen, Minnesota. This contract-to-permanent opportunity is ideal for someone who enjoys overseeing administrative functions, coordinating office activities, and ensuring a smooth and efficient work environment. Responsibilities:Oversee day-to-day office operations and ensure an organized and efficient workplaceManage office supplies, vendor relationships, and service coordinationSupport scheduling, meeting coordination, and internal communicationsMaintain records, files, and documentation with a high level of accuracyAssist with basic reporting, data tracking, and administrative processesCoordinate onboarding logistics and provide support to internal teams as neededHandle incoming communications and direct requests to appropriate departmentsIdentify opportunities to improve workflows and implement process enhancements
2026-06-26T00:00:00Z

Office Administrator

Minneapolis, MN
remote
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Office Administrator to support day-to-day service and administrative operations for a mission-driven organization in the Financial Services industry. This long-term contract position is ideal for someone who enjoys assisting clients, maintaining accurate records, and helping internal teams operate efficiently. The role requires strong communication, attention to detail, and the ability to manage inquiries and administrative workflows in a detail-oriented and timely manner. Responsibilities: • Respond to questions from donors, financial advisors, and partner organizations regarding account access, balances, activity, and available services. • Deliver a high-quality service experience by addressing requests promptly and ensuring matters are resolved or directed to the appropriate team member. • Support daily operational activities such as opening accounts, processing incoming contributions, and updating documentation in line with established procedures. • Maintain accurate information across donor, organization, and account records while ensuring consistency and completeness in internal systems. • Coordinate with administrative team members to prioritize assignments, meet service timelines, and keep office workflows moving smoothly. • Prepare reports, perform data entry, and assist with tracking information needed for operational oversight and service follow-up. • Use Microsoft Office tools and database systems to organize communications, manage records, and support routine administrative tasks. • Assist with troubleshooting basic service or process issues and contribute to continuous improvement in administrative and client support activities.
2026-06-29T00:00:00Z

Office Assistant

Saint Paul, MN
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are seeking a highly organized and responsible Office Assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly. Responsibilities:<ol><li>Perform general office duties, including answering telephones, photocopying, filing, and faxing.</li><li>Greet and assist visitors, vendors and clients.</li><li>Maintain office supply inventory and place orders when necessary.</li><li>Manage outbound and inbound mail.</li><li>Responsible for preparing and sending invoices and receipts.</li><li>Assist in scheduling and coordinating meetings, interviews, events and other similar activities.</li><li>Create, edit, and update spreadsheets and documents as needed.</li><li>Perform data entry and reporting tasks.</li><li>Support staff and executives with general operational tasks.</li></ol>
2026-06-30T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Spanish Bilingual Office Assistant to support daily administrative operations in a school setting. This opportunity is well suited for someone who enjoys creating an organized, welcoming front office experience for students, families, staff, and visitors. The role combines clerical support, communication, and student-facing administrative tasks in a fast-moving school environment. Success in this position requires attention to detail, cultural awareness, and the ability to manage multiple priorities with accuracy and care. Responsibilities:• Monitor attendance-related information, record absences and tardiness accurately, and keep student data updated in the school’s information systems.• Welcome families, students, and visitors at the front office while creating a positive and detail-oriented first impression.• Respond to questions from parents, guardians, and staff through phone, email, and in-person communication with a strong customer service approach.• Complete administrative tasks such as preparing standard correspondence, organizing files, sorting mail, scanning documents, and maintaining records.• Assist families with registration-related inquiries, return enrollment processes, and school engagement activities.• Support student enrollment efforts by speaking with prospective families, providing clear information, and helping during occasional outreach or special events.• Coordinate with school staff to maintain smooth day-to-day office operations and ensure timely follow-up on assigned tasks.• Carry out additional office and clerical duties as needed to support the school team and operational priorities.
2026-07-08T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for an organized and dependable Office Assistant to support daily administrative operations for a growing nonprofit organization. This contract-to-permanent position is ideal for someone who enjoys keeping an office running smoothly, managing competing priorities, and providing helpful support across multiple teams. The right candidate will bring a proactive mindset, strong communication skills, and confidence handling a variety of clerical and front-office tasks. Responsibilities: • Provide day-to-day administrative support by preparing documents, making copies, sending faxes, and organizing records for different departments. • Keep the office environment orderly and functional by assisting with general facility-related needs and routine office upkeep. • Answer and direct incoming phone calls to the appropriate staff members while maintaining a courteous and welcoming presence. • Enter and update information accurately in internal systems, spreadsheets, and office records. • Process incoming and outgoing mail, packages, and printed materials in a timely and organized manner. • Scan, file, and maintain physical and digital documents so information is easy to access when needed. • Assist with reception and general office coordination to help ensure smooth daily workflow across the organization.
2026-07-09T00:00:00Z

Part Time Office Manager

Saint Paul, MN
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and resourceful Office Manager to support day-to-day operations in Minnesota. This contract position with the potential to become permanent is ideal for someone who can balance administrative coordination, financial support, and facilities oversight while working independently and communicating effectively with a wide range of stakeholders. The role plays an important part in keeping office functions running smoothly, maintaining accurate records, and helping create a well-organized, well-supported workplace environment. Responsibilities:• Oversee core office operations by managing incoming and outgoing mail, coordinating shipments, and keeping mailing resources and postage accounts in good standing.• Maintain office readiness by ordering supplies for on-site and remote staff, organizing shared work areas, and ensuring records and files remain accurate and accessible.• Support onboarding efforts by helping prepare for new team members, coordinating orientation activities, and assisting with workplace setup needs.• Administer scheduling logistics for shared spaces, attend meetings as needed, and prepare clear meeting notes for internal follow-up.• Provide financial administrative support by entering accounting data, processing invoices, organizing check payments, preparing deposits, and assisting with expense and credit card documentation.• Serve as a primary contact for building operations by working with security, maintenance, parking, vendors, and other external partners to resolve facility-related needs.• Keep staff leave information current by updating digital leave records and communicating regular balances or changes to employees.• Assist with audit preparation and ongoing financial record maintenance by organizing documentation, responding to auditor requests, and supporting compliance-related reviews.• Contribute to the improvement of office procedures and internal controls to promote efficient operations, sound documentation practices, and a positive, well-organized environment.
2026-07-09T00:00:00Z

Bookkeeper

Saint Paul, MN
onsite
Temporary / Contract
30.15 - 34.95 USD / Hourly
Robert Half is looking for a Bookkeeper for a contract position. The Bookkeeper will handle the financial statements and will also process accounts payable and accounts receivables for several entities. Located in the Saint Paul, Minnesota area, this Bookkeeper position is a contract opportunity that you do not want to miss. Responsibilities:- Outline Accounts Receivable invoices, reviewing payments received, and record deposits- Maintain accounts by verifying, allocating, and posting transactions- Develop a well-organized system to account for financial transactions by establishing a chart of accounts; define bookkeeping policies and procedures- Oversee and manage general ledger- Arrange financial reports by collecting, analyzing, and summarizing account information- Sustain collections of historical records by organizing documents- Monitor accounts by balancing entries *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-07-02T00:00:00Z

Bookkeeper

Burnsville, MN
onsite
Temporary / Contract
22 - 30 USD / Hourly
We are looking for a Bookkeeper to support a growing organization in the Twin Cities area. This contract or contract to hire opportunity is ideal for someone who brings strong attention to detail, accuracy in financial recordkeeping, and confidence managing day-to-day accounting activities. The person in this role will play a key part in maintaining organized financial records, supporting timely processing of transactions, and helping ensure smooth day-to-day accounting operations. Responsibilities:• Maintain accurate financial records by recording day-to-day transactions across accounts payable, accounts receivable, and general ledger activity.• Process vendor invoices and customer payments in a timely manner while ensuring proper documentation and approvals are in place.• Perform bank and credit card reconciliations, identifying and resolving discrepancies as needed.• Assist with month-end close activities, including preparing journal entries and supporting financial reporting.• Monitor outstanding receivables and follow up on past-due balances to support consistent cash flow.• Maintain and update vendor and customer records to ensure accurate billing and payment processing.• Support payroll processing or coordination, ensuring accuracy and timeliness where applicable.• Organize and maintain financial documentation to support audits and ongoing reporting needs.
2026-06-29T00:00:00Z

Payroll Manager

Saint Peter, MN
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Are you an experienced payroll professional looking for an opportunity to own the entire payroll function while helping drive process improvements and system enhancements? Our client is seeking a Payroll Manager to oversee end-to-end payroll operations, ensure compliance with federal and state regulations, and support an upcoming payroll/HRIS system implementation.This is a hands-on leadership role ideal for someone who enjoys balancing payroll processing, compliance, reporting, and cross-functional collaboration while maintaining exceptional accuracy and confidentiality.Key ResponsibilitiesPayroll Administration<ul><li>Manage the complete payroll process for multiple payroll schedules, ensuring timely and accurate payroll processing.</li><li>Process new hires, employee changes, terminations, direct deposits, tax updates, and payroll adjustments.</li><li>Calculate and process complex compensation changes, bonuses, stipends, retroactive pay, and final paychecks.</li><li>Serve as the primary payroll resource for employees and managers, responding to payroll-related questions and resolving issues.</li><li>Process payroll deductions including garnishments, tax levies, child support, and other required withholdings.</li><li>Partner closely with Human Resources regarding employee records, paid time off, benefits administration, and payroll-related updates.</li><li>Prepare payroll journal entries, account reconciliations, and support month-end close activities.</li><li>Maintain payroll records while ensuring compliance with company policies and regulatory requirements.</li></ul>Compliance & Reporting<ul><li>Prepare and file quarterly and annual payroll tax reports.</li><li>Coordinate year-end payroll activities, including W-2 processing and payroll reconciliations.</li><li>Support internal and external audits by preparing payroll schedules and required documentation.</li><li>Assist with payroll budgeting, headcount reporting, and labor cost analysis.</li><li>Generate payroll reports and provide insights to leadership to support business decisions.</li><li>Ensure compliance with federal, state, and local payroll laws and regulations.</li></ul>Systems & Process Improvement<ul><li>Help support the implementation of a new HRIS/payroll platform.</li><li>Identify opportunities to improve payroll processes, controls, and efficiencies.</li><li>Maintain payroll system integrity and assist with testing and implementation of system enhancements.</li></ul>
2026-07-02T00:00:00Z

Mailroom Clerk

Minneapolis, MN
onsite
Temporary / Contract
15 - 18 USD / Hourly
We are looking for a dependable Mailroom Clerk to support day-to-day document handling and administrative operations for a Long-term Contract position based in Plymouth, Minnesota. This permanent opportunity offers a structured weekday schedule, paid training, and the chance to contribute to a team that values accuracy, consistency, and reliable service. The role is well suited for someone who is comfortable with repetitive tasks, organized in managing records, and confident using office technology in a fast-paced environment. Responsibilities:• Organize, sort, and store patient-related documents with careful attention to accuracy and record integrity.• Retrieve physical and digital files promptly in response to internal requests from team members and business partners.• Process incoming paperwork through scanning, indexing, fax handling, and document distribution workflows.• Manage mail-related tasks, including incoming correspondence, internal routing, returned mail processing, and related record updates.• Respond to billing and operational requests received through shared inboxes and work queues while maintaining service standards.• Support claim documentation by preparing and attaching required materials to the appropriate records or submissions.• Work across multiple clerical functions as needed, providing coverage and assistance in different workflow areas.• Perform routine physical tasks such as lifting light materials, sitting or standing for extended periods, and reaching or climbing when required.• Complete additional administrative assignments that help maintain efficient daily office operations.
2026-07-10T00:00:00Z

Mailroom Clerk

Eden Prairie, MN
onsite
Temporary / Contract
15 - 19 USD / Hourly
We are seeking a dependable and detail-oriented Mailroom Clerk to support a busy team in Bloomington, Minnesota. This contract opportunity is ideal for someone who enjoys hands-on work, staying organized, and ensuring timely handling of incoming and outgoing mail and packages. Responsibilities:Sort, distribute, and deliver incoming mail and packages to appropriate recipientsPrepare outgoing mail, including labeling, packaging, and coordinating shipmentsMaintain accurate records of mail and delivery activityOperate mailroom equipment such as postage meters and package tracking systemsCoordinate with delivery vendors and internal teams to ensure timely distributionOrganize and maintain mailroom supplies and inventory levelsAssist with filing, document handling, and other basic administrative tasksFollow established procedures to ensure secure and efficient mail handling
2026-06-26T00:00:00Z

Administrative Assistant

Edina, MN
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a team located in Edina, MN. This contract opportunity is ideal for someone who enjoys multitasking, staying organized, and contributing to a collaborative office environment. Responsibilities:Manage calendars, schedule meetings, and coordinate appointmentsPrepare and edit documents, reports, and correspondenceHandle incoming calls, emails, and mail distributionMaintain filing systems and ensure records are up to dateOrder office supplies and manage inventoryAssist with travel arrangements and expense reportingSupport internal team communications and project trackingProvide general administrative support across departments
2026-06-26T00:00:00Z

Administrative Assistant

Saint Paul, MN
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Assistant to support meeting planning, visitor coordination, and day-to-day office operations in Saint Paul, Minnesota. This Long-term Contract position is ideal for someone who excels at organizing details, communicating clearly, and creating a smooth experience for employees, executives, and guests. The role includes coordinating events, managing travel-related reporting, and helping maintain an efficient and well-organized workplace environment. Responsibilities: • Organize the logistics for leadership, board, and companywide meetings by arranging meeting space, coordinating technology needs, and securing food service when required. • Support large internal events by managing attendee registration, distributing event communications, preparing agendas, and keeping participant information accurate and up to date. • Build and oversee event registration materials and tracking tools, including forms, schedules, communications, and attendance records. • Prepare reports and dashboard updates to monitor participation, provide event status visibility, and assist attendees throughout the full meeting lifecycle. • Coordinate event-related details such as hotel room lists, vendor communication, attendee tracking, on-site execution, and follow-up activities after events conclude. • Welcome scheduled visitors and help deliver a well-organized onsite experience by coordinating access, preparing meeting areas, arranging signage, and managing catering details. • Maintain visitor logs, assist with sign-in procedures, and issue access credentials in alignment with compliance and audit expectations. • Answer and direct incoming calls, receive deliveries connected to meetings and events, and contribute to daily office coordination to keep operations running smoothly. • Process monthly direct travel reporting for external clients and partner organizations, and provide backup support for mail room activities when needed. • Create and publish internal Administrative Services updates on the intranet to share timely and clear workplace communications.
2026-06-24T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
18 - 20 USD / Hourly
A leading Fortune 500 healthcare organization is seeking an Administrative Assistant to join their team in the Southwest Twin Cities metro area. This is a great opportunity for a detail-oriented professional who enjoys supporting daily operations, coordinating administrative tasks, and working in a fast-paced healthcare environment. Key Responsibilities:<ul><li>Provide general administrative support to department leadership and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, organize, and maintain documents, reports, and records</li><li>Enter and update information accurately in internal systems</li><li>Assist with email correspondence and routine communications</li><li>Support department projects and process improvements</li><li>Perform data entry and other administrative tasks as needed</li></ul>
2026-07-10T00:00:00Z

Administrative Assistant

New Brighton, MN
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support daily business operations. This role is ideal for someone who enjoys keeping teams organized, managing multiple priorities, and providing excellent internal and external support. The Administrative Assistant will help ensure smooth office workflows while contributing to a positive and professional experience for staff and visitors. Key Responsibilities:<ul><li>Provide administrative support to managers and internal teams</li><li>Answer phone calls, respond to emails, and route inquiries appropriately</li><li>Schedule meetings, appointments, and calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems, records, and databases</li><li>Coordinate office supplies, mail, and general administrative tasks</li><li>Assist with data entry, expense tracking, and other clerical duties</li><li>Support special projects and help maintain efficient day-to-day operations</li></ul>
2026-06-25T00:00:00Z

Administrative Assistant

Saint Paul, MN
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Minnesota. This is a Contract position suited for someone who enjoys keeping administrative processes organized, handling routine office support, and assisting multiple team members with day-to-day needs. The ideal candidate brings strong attention to detail, comfort with clerical tasks, and the ability to manage shifting priorities in a detail-focused environment. Responsibilities: • Manage office copier usage and help ensure equipment is available for day-to-day document needs. • Collect, organize, and distribute incoming mail from the mailroom to the appropriate recipients across the department. • Review misdirected correspondence and route items to the correct teams, including Human Services when needed. • Provide administrative support for HR staff and managers by assisting with general clerical assignments. • Create and maintain files, ensuring records are organized and easy to access. • Enter information accurately into tracking systems, spreadsheets, or other office documents. • Scan and prepare documents for storage, distribution, or internal processing. • Assist with additional administrative tasks as assigned to support departmental operations.
2026-07-08T00:00:00Z

Administrative Assistant

Eagan, MN
onsite
Temporary / Contract
18 - 20 USD / Hourly
Position SummaryWe are seeking a professional, organized, and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role requires strong communication skills, exceptional organizational abilities, and the capacity to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide administrative support to management and team members.</li><li>Answer and direct phone calls, emails, and other correspondence professionally.</li><li>Schedule appointments, meetings, and conference calls.</li><li>Prepare, edit, and distribute reports, presentations, and other documents.</li><li>Maintain filing systems, records, and office documentation.</li><li>Coordinate office operations and assist with special projects as assigned.</li><li>Order and maintain office supplies and equipment.</li><li>Greet and assist visitors, clients, and vendors.</li><li>Manage calendars, travel arrangements, and expense reports as needed.</li><li>Ensure confidential information is handled with discretion and professionalism.</li></ul>
2026-07-06T00:00:00Z

Administrative Assistant

Saint Paul, MN
onsite
Temporary / Contract
17 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support safety, health, and environmental operations for a field-focused business in St Paul, Minnesota. This Long-term Contract position plays a key role in coordinating dashcam program administration, maintaining accurate records, and helping the team deliver timely safety communications and training support. The ideal candidate is comfortable working with data, digital platforms, and cross-functional stakeholders while contributing to a strong culture of safety and accountability. Responsibilities: • Manage daily administrative activities for the dashcam platform, including reviewing dashboard information and helping maintain accurate driver and vehicle assignments. • Assess incoming safety-related events and direct them to the appropriate team members for coaching, recognition, investigation, or follow-up action. • Support a range of safety, health, and environmental programs by organizing documentation, tracking tasks, and assisting with ongoing initiatives. • Maintain records connected to safety training and leading indicator metrics to help ensure complete and reliable reporting. • Coordinate internal safety messaging by preparing reminders, announcements, and awareness materials for employees and stakeholders. • Assist with incident review processes by collecting supporting documentation and keeping case records organized and up to date. • Prepare reports and summaries from program data to help the team monitor activity, identify trends, and support compliance efforts.
2026-07-09T00:00:00Z

Accounting Manager

Edina, MN
onsite
Permanent / Full Time
95000 - 115000 USD / Yearly
We are looking for an Accounting Manager to join a real estate sales and leasing organization in Edina, Minnesota. This role will oversee core accounting operations, strengthen financial controls, and help maintain accurate reporting across key business activities. The ideal candidate brings strong technical accounting knowledge, sound judgment, and a proactive approach to improving processes and supporting a collaborative finance team. Responsibilities: • Lead the monthly close process by preparing and reviewing journal entries, reconciling accounts, and ensuring deadlines are met with accuracy. • Provide guidance and backup support for commission-related accounting activities and assist team members with priority tasks when needed. • Oversee accounts payable workflows, including review and authorization of disbursements to maintain compliance with internal controls. • Manage commission review and approval activities to support timely and accurate payment processing. • Administer sensitive treasury control activities such as banking approvals, account access oversight, and recipient validation. • Perform and review bank reconciliations, investigating discrepancies and resolving outstanding items promptly. • Prepare financial reports and related analyses to support leadership visibility into operating results and financial performance. • Evaluate accounting procedures, identify opportunities for greater efficiency, and recommend practical improvements to strengthen operations. • Assist with year-end compliance activities, including 1099 preparation, sales tax support, and other required governmental filings. • Partner with business leaders on budgeting, insurance coordination, financial reviews, reporting needs, and selected administrative support functions such as commission and HR-related processes.
2026-06-25T00:00:00Z

Accounting Manager

Saint Paul, MN
onsite
Temporary / Contract
65 - 75 USD / Hourly
We are looking for an experienced accounting specialist to support key close and reporting activities for a long-term contract position based in St Paul, Minnesota. This hybrid opportunity includes three onsite days each week and centers on complex revenue accounting, reconciliation work, and period-end financial analysis. The person in this role will contribute to a fast-moving environment by helping ensure accurate results, strong control execution, and timely completion of essential accounting processes. Responsibilities:• Manage complex revenue recognition and leasing schedules, ensuring records are complete, accurate, and aligned with applicable accounting guidance.• Prepare and post journal entries while investigating account activity to support accurate monthly financial results.• Complete reconciliations for balance sheet accounts and resolve discrepancies in a timely manner.• Review monthly profit and loss statements and balance sheet trends to identify variances and support financial performance analysis.• Execute internal control procedures and provide documentation needed for management review and testing requirements.• Assist with month-end close activities and contribute to additional accounting priorities as business needs evolve.• Work across reporting and operational accounting tasks simultaneously while maintaining accuracy in a deadline-driven setting.
2026-07-09T00:00:00Z

Accounting Manager

Eden Prairie, MN
remote
Temporary / Contract
32 - 34 USD / Hourly
We are looking for an experienced Accounting Manager to support revenue and membership accounting activities within a healthcare-focused organization serving complex patient populations. This position will play a central role in monthly close, financial reporting, and oversight of key accounting processes. The individual in this role will work closely with leadership and cross-functional partners to maintain accurate reporting, strengthen controls, and guide accounting operations in a deadline-driven environment. Responsibilities:• Lead core revenue and membership accounting activities tied to healthcare-related arrangements, ensuring accurate financial treatment and consistent reporting.• Direct important elements of the month-end close process, including preparation and review of journal entries, reconciliations, and supporting schedules.• Monitor significant balance sheet accounts and resolve variances through detailed analysis and timely follow-up.• Partner with finance, operational, and leadership teams to support reporting needs, business insights, and forecast-related activities.• Review accounting outputs produced by team members, provide day-to-day guidance, and help maintain quality across close cycles.• Support compliance with applicable accounting standards and internal control expectations related to revenue recognition and financial reporting.• Prepare documentation and reporting materials required for audit support and management review.• Identify opportunities to improve accounting workflows, strengthen consistency, and enhance efficiency across recurring processes.
2026-07-10T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
Job SummaryWe are seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership. In this role, you will manage calendars, coordinate meetings and travel, prepare reports and correspondence, and handle confidential information with discretion. The ideal candidate is detail-oriented, resourceful, and able to thrive in a fast-paced environment.Key Responsibilities<ul><li>Provide high-level administrative support to one or more executives</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange travel, accommodations, and itineraries</li><li>Prepare reports, presentations, meeting agendas, and correspondence</li><li>Screen calls, emails, and other communications, responding or redirecting as appropriate</li><li>Maintain confidential files, records, and sensitive business information</li><li>Track deadlines, follow up on action items, and support project coordination</li><li>Coordinate internal and external meetings, including logistics and materials</li><li>Assist with expense reports, invoice processing, and other administrative tasks</li><li>Serve as a key point of contact between executives, employees, and external stakeholders</li></ul>
2026-07-01T00:00:00Z

Executive Assistant

Eden Prairie, MN
onsite
Temporary / Contract
33 - 40 USD / Hourly
We are seeking an experienced and proactive Executive Assistant to provide high-level support to the executives of an organization based in Eden Prairie, MN. This long-term contract opportunity is ideal for an experienced EA who thrives in a fast-paced environment, exercises sound judgment, and excels at managing competing priorities with discretion and precision. Responsibilities:Provide comprehensive calendar management for C-suite executives, including scheduling complex meetings and resolving conflictsCoordinate domestic and international travel arrangements, itineraries, and expense reportingPrepare, edit, and format executive-level correspondence, presentations, and reportsAct as a trusted liaison between executives and internal/external stakeholdersSupport board meetings and executive meetings, including agenda preparation and meeting logisticsMaintain strict confidentiality when handling sensitive information and communicationsAnticipate executive needs and proactively manage priorities and deadlinesTrack action items, follow up on deliverables, and support strategic initiativesProvide administrative support to additional leadership as needed
2026-06-26T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
A well-established, global professional services organization is seeking a Senior Executive Assistant to support top leadership in its Minneapolis office. This is a highly visible, newly created role designed to provide elevated, strategic support to senior executives. This position is ideal for a poised, proactive Executive Assistant who thrives in a fast-paced environment and has experience supporting C-level leadership. Position OverviewThis role sits at the center of leadership operations, partnering closely with senior executives to manage priorities, communications, and high-level initiatives. You will play a key role in keeping leadership organized, prepared, and focused on firm-wide goals. Key Responsibilities<ul><li>Manage complex, high-volume calendars; prioritize competing demands and safeguard executive time</li><li>Coordinate leadership and client meetings, including agendas, materials, and follow-up actions</li><li>Draft and edit executive communications, presentations, and briefing materials</li><li>Serve as a primary point of contact for internal and external stakeholders</li><li>Arrange domestic and international travel, including detailed itineraries and real-time adjustments</li><li>Track initiatives, deadlines, and deliverables; provide clear status updates</li><li>Manage expenses, records, and confidential information with discretion</li><li>Anticipate needs and proactively support day-to-day executive operations</li><li>Partner cross-functionally to improve processes and ensure seamless support</li></ul>
2026-06-12T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
33 - 36 USD / Hourly
We are looking for an Executive Assistant to provide senior-level administrative support within a fast-paced environment. This long-term contract position will partner with executive leaders across multiple business areas, helping keep schedules, travel, communications, and team coordination running smoothly. The ideal candidate brings strong judgment, exceptional organization, and the ability to manage shifting priorities with discretion. Responsibilities:• Support senior leaders across creative, design, production, business development, and brand strategy functions by managing day-to-day administrative needs.• Oversee complex calendars, arrange meetings across stakeholders and time zones, and resolve scheduling conflicts with careful prioritization.• Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries that align with executive schedules.• Coordinate logistics for major industry events and leadership gatherings, including scheduling, travel support, and on-site assistance when needed.• Create, edit, and format presentations, reports, and executive correspondence with accuracy and a high standard of quality.• Submit and reconcile expense reports promptly while ensuring compliance with company guidelines.• Facilitate recurring leadership and department meetings by managing agendas, scheduling, and related logistics.• Collaborate with project managers and cross-functional partners to keep priorities aligned and workflows coordinated.• Assist with onboarding activities by arranging orientation support, adding new team members to meetings and collaboration platforms, and handling related administrative tasks.• Use AI-enabled tools and other emerging technologies to improve efficiency, streamline workflows, and enhance executive support operations
2026-07-07T00:00:00Z