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12 results for Executive Assistant in Edina, MN

Executive Assistant

White Bear Lake, MN
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative and governance support in Minnesota. This contract position will partner closely with senior leadership to maintain corporate records, coordinate executive activities, and keep critical documentation accurate and accessible. The role calls for strong judgment, exceptional organization, and the ability to manage confidential matters with discretion while supporting time-sensitive projects. Responsibilities: • Maintain and refine corporate record books, ensuring governance documents are properly organized, indexed, and easy to retrieve. • Update minute book materials to reflect structural changes, including amendments, memoranda, stock documentation, and related entity records. • Monitor filing schedules, renewal dates, and required submissions so key corporate compliance deadlines are met on time. • Prepare board and shareholder materials, route documents for signature, and preserve executed originals in a well-maintained digital and physical archive. • Coordinate communication and follow-up with external legal counsel, accounting partners, and other advisors involved in corporate matters. • Support executive operations by managing calendars, scheduling meetings, arranging travel, and handling correspondence for senior leadership. • Create and improve document management practices for executive files and governance records to support accuracy and efficiency. • Track outstanding tasks across concurrent initiatives and drive timely completion through consistent follow-up and organization. • Draft memoranda, meeting materials, and other business correspondence for internal and external distribution while handling sensitive information with discretion.
2026-09-18T00:00:00Z

Executive Assistant

Hopkins, MN
onsite
Temporary / Contract
50 - 55 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership within the development and construction function. This long-term contract position is ideal for someone who excels at keeping complex schedules organized, preparing well-structured materials, and ensuring day-to-day administrative operations run smoothly. The role requires strong judgment, attention to detail, and the ability to coordinate across meetings, travel, and financial documentation with accuracy and consistency. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining alignment with changing business needs. • Organize meetings from start to finish, including coordinating attendees, securing meeting logistics, and preparing supporting materials in advance. • Develop clear presentations and slide decks that effectively communicate information for leadership discussions and business updates. • Arrange business travel plans, including itineraries, bookings, and schedule coordination to support efficient executive travel. • Process invoices accurately and in a timely manner while maintaining organized records for administrative and financial tracking. • Prepare and submit expense reports with careful attention to policy compliance, completeness, and deadlines. • Support senior leaders with a broad range of administrative tasks that help streamline daily operations and improve responsiveness. • Use tools such as Microsoft Excel, PowerPoint, Concur, and SharePoint to maintain documentation, reporting, and administrative workflows.
2026-09-18T00:00:00Z

Executive Assistant

Hopkins, MN
onsite
Temporary / Contract
35 - 40 USD / Hourly
Position OverviewWe are seeking a highly professional and experienced Executive Assistant to provide advanced administrative support within a dynamic business environment. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality. The ideal candidate is proactive, detail-oriented, and skilled at supporting leadership while ensuring efficient day-to-day operations. Key Responsibilities<ul><li>Manage complex calendars, schedules, meetings, and appointments</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Prepare and edit correspondence, reports, presentations, and other business documents</li><li>Serve as a primary point of contact for internal and external stakeholders</li><li>Organize meetings, prepare agendas, and distribute meeting materials</li><li>Track projects, deadlines, and follow-up items to support business objectives</li><li>Maintain confidential records and sensitive information with discretion</li><li>Support office operations and assist with administrative processes as needed</li><li>Handle special projects and additional responsibilities as assigned</li></ul>
2026-09-15T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an Administrative Assistant to provide essential coordination and administrative support for a team in Minneapolis. This Contract position will help manage a high volume of scheduling activity, maintain accurate client and policy records, and serve as a dependable point of contact for both internal staff and incoming callers. The ideal candidate is organized, personable, and comfortable handling detailed data entry while keeping multiple priorities on track in a fast-paced environment. Responsibilities:• Coordinate appointment scheduling and calendar support for a team of eight sales representatives serving a large client base.• Respond to inbound calls professionally, provide timely assistance, and direct inquiries to the appropriate team members when needed.• Enter client and policy details into Epic with a high degree of accuracy, including personal information, plan data, and premium-related records.• Monitor incomplete policy submissions and follow up on missing policy numbers or outstanding information until records are fully updated.• Prepare and forward policy documentation to the appropriate recipients to support efficient client service.• Help the team stay organized during peak enrollment periods by tracking deadlines, updates, and follow-up needs across a high volume of accounts.• Maintain orderly administrative records and ensure data is current, consistent, and easy for the broader team to access.• Provide general office and receptionist-style support that contributes to smooth daily operations in an onsite environment.
2026-09-17T00:00:00Z

Sr. Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level support to a senior leadership Compliance team in Minnesota. This 1 - 2 month contract position requires someone who can manage complex priorities, protect highly sensitive information, and help maintain smooth coordination across a wide range of business functions. The ideal candidate brings sound judgment, a detail-oriented approach, and strong organizational skills to support executives and administrative partners in a fast-paced environment. Responsibilities:• Coordinate intricate executive calendars, aligning meetings, training sessions, and leadership discussions across multiple stakeholders.• Provide dedicated support to three senior leaders while also contributing to the broader effectiveness of the team.• Manage shared communications channels related to public information requests, ethics matters, and compliance inquiries with a high degree of discretion.• Safeguard confidential records and sensitive information, handling materials that require exceptional trust and sound judgment.• Partner with administrative staff to keep projects organized, priorities aligned, and support processes consistent across the group.• Maintain accurate documentation, prepare meeting materials, and record and distribute meeting notes as needed.• Arrange business travel and oversee related logistics to ensure efficient scheduling and coordination.• Support data organization efforts, including SharePoint cleanup and maintenance to improve access to important information.
2026-09-17T00:00:00Z

Office Assistant

Shakopee, MN
onsite
Temporary / Contract
20 - 22 USD / Hourly
Position OverviewWe are seeking a reliable and organized Office Assistant to support daily administrative and operational functions. This position plays a key role in maintaining an efficient office environment by assisting with clerical tasks, customer interactions, scheduling, and general administrative support. Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails.</li><li>Greet visitors and provide professional customer service.</li><li>Maintain organized electronic and physical filing systems.</li><li>Schedule appointments, meetings, and conference rooms.</li><li>Perform data entry and update records accurately.</li><li>Prepare correspondence, reports, and other business documents.</li><li>Assist with mail distribution, scanning, copying, and document management.</li><li>Order and maintain office supplies and equipment.</li><li>Support various departments with administrative and operational tasks.</li><li>Perform additional office duties as assigned.</li></ul>
2026-09-03T00:00:00Z

Senior Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position OverviewWe are seeking an experienced and highly organized Senior Administrative Assistant to support daily business operations and executive-level initiatives. This role requires a proactive professional who can manage multiple priorities, coordinate schedules, prepare documentation, and serve as a key point of contact across departments. The ideal candidate is detail-oriented, adaptable, and capable of working independently in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to leadership and department teams</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare reports, presentations, correspondence, and other business documents</li><li>Organize and maintain files, records, and confidential information</li><li>Coordinate meetings, including agenda preparation and meeting logistics</li><li>Assist with project tracking, deadlines, and follow-up activities</li><li>Serve as a liaison between internal teams, clients, and external vendors</li><li>Support office operations and identify opportunities to improve processes</li><li>Handle special projects and additional administrative responsibilities as assigned</li></ul>
2026-09-14T00:00:00Z

Legal Assistant/Office Admin

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Boutique litigation firm in downtown Minneapolis is seeking a Legal Executive Assistant to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice. The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations. Responsibilities:<ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
2026-08-28T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-08-21T00:00:00Z

Assistant Office Manager

Minneapolis, MN
onsite
Permanent / Full Time
115000 - 130000 USD / Yearly
A respected and well-established mid-sized law firm in the Twin Cities is seeking an Assistant Firm Administrator to join its operations and leadership team. This is a highly visible role supporting both the firm's financial operations and executive leadership. The position offers a unique opportunity to contribute to firm-wide administration, human resources, accounting, strategic initiatives, and day-to-day business operations. This opportunity is with a collaborative, employee-focused law firm that emphasizes teamwork, professionalism, and exceptional client service. The firm offers the resources and sophistication of a larger organization while maintaining a supportive and collegial environment. Employees work together closely in-office and are committed to providing outstanding service to attorneys, staff, and clients alike. The ideal candidate will have prior law firm administrative experience, exceptional organizational skills, strong financial acumen, and the ability to maintain the highest level of professionalism and confidentiality. Key ResponsibilitiesFinancial & Accounting Operations<ul><li>Assist with monthly client billing and invoicing processes</li><li>Process client payments, including credit card and check transactions</li><li>Enter and track client-related costs and expenses</li><li>Prepare attorney production and origination reports</li><li>Support accounts payable functions and other accounting-related activities</li><li>Partner closely with firm leadership regarding financial reporting and operational metrics</li></ul>Human Resources, Benefits & Payroll<ul><li>Support recruitment, onboarding, and employee training initiatives</li><li>Coordinate onboarding for attorneys and staff members</li><li>Assist with payroll administration and updates through a third-party payroll provider</li><li>Support employee benefits administration, annual renewals, and open enrollment processes</li><li>Assist with regulatory and mandatory employment-related reporting</li><li>Serve as a resource for HR-related administrative matters</li></ul>Firm Administration & Operations<ul><li>Support firm leadership with strategic planning initiatives and special projects</li><li>Assist with planning attorney retreats, firm events, and internal initiatives</li><li>Coordinate vendor relationships and service providers</li><li>Provide support for facilities management and office operations</li><li>Assist leadership with administrative and operational projects as needed</li></ul>
2026-09-14T00:00:00Z

Trusts & Estates Legal Assistant

Minneapolis, MN
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for a Trusts & Estates Legal Assistant to provide high-level administrative and client support for a busy legal practice. This Long-term Contract opportunity is ideal for someone who thrives in a deadline-driven environment, anticipates needs before they arise, and delivers exceptional service to clients with elevated expectations. The right candidate will bring strong organizational skills, sound judgment, and the ability to manage communications, scheduling, billing coordination, and document preparation with accuracy and professionalism. Responsibilities:• Serve as a primary point of contact for clients by responding to routine questions, distributing requested materials, and coordinating meetings with professionalism and discretion.• Manage a dynamic calendar by monitoring upcoming appointments, anticipating scheduling needs, and ensuring the attorney is prepared well in advance of client commitments.• Prepare, organize, scan, and upload legal and administrative documents into electronic records systems before meetings and key deadlines.• Support billing activities by preparing and sending invoices accurately while working within tools such as Intapp, 3E, and related paperless workflow systems.• Assemble relevant files, correspondence, and supporting materials ahead of client meetings to promote a seamless and efficient workflow.• Maintain exceptional client service standards when working with high-net-worth individuals, handling interactions with tact, urgency, and attention to detail.• Keep matter-related information organized and accessible by maintaining orderly digital documentation and monitoring follow-up items.• Contribute to the smooth operation of a fast-paced trusts and estates practice by identifying priorities independently and acting promptly on time-sensitive tasks.
2026-09-18T00:00:00Z

Office Manager

Saint Paul, MN
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Office Manager to support daily operations at our St Paul, Minnesota location in a Contract to hire role This position will help maintain an organized, secure, and welcoming office environment while providing administrative coordination for a fast-paced engineering team. The ideal candidate is detail-oriented, proactive, dependable, and comfortable balancing front-office responsibilities, facility support, and executive assistance. Responsibilities:• Welcome visitors and customers, manage sign-in activity, issue access badges, and help maintain accurate security documentation for site entry.• Support a secure workplace by overseeing visitor tracking processes and monitoring office security systems as part of daily operations.• Coordinate office and facility needs by handling service requests, tracking follow-up items, and keeping related records current and organized.• Keep the workplace running smoothly by managing administrative tasks, organizing shared office processes, and supporting day-to-day operational needs.• Arrange meetings and internal events by handling scheduling, room coordination, and logistical preparation for staff and leadership.• Provide administrative assistance to executives and project teams, including calendar support, correspondence handling, and general coordination.• Maintain office supply levels by monitoring inventory, ordering needed materials, and ensuring essential resources are available.• Handle sensitive information with professionalism and discretion while supporting communication across multiple departments and levels of the organization.
2026-09-16T00:00:00Z