18 results for Virtual Assistant in Edgewood, MD

Executive Assistant

Wilmington, DE
onsite
Permanent
70000 - 110000 USD / Yearly
Job Title: Executive Assistant to President — On-Site (Delaware) Company: Confidential Technology & Services Company Employment Type: Full-time, Exempt (Salary), $70,000 - $110,000/Year Job Summary We are seeking a seasoned Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through. What You’ll Do<ul><li>Manage the President’s complex calendar and commitments with strategic prioritization.</li><li>Arrange domestic and international travel logistics and itineraries.</li><li>Prepare comprehensive briefing materials, meeting agendas, and decision frameworks.</li><li>Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries.</li><li>Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions.</li><li>Maintain a centralized action tracking system and follow up to ensure commitments are completed.</li><li>Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships.</li><li>Handle sensitive and confidential information with discretion and professionalism.</li></ul>What We’re Looking For<ul><li>8+ years of experience providing senior executive support.</li><li>Proven ability to manage complex, ambiguous situations with minimal supervision.</li><li>Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences.</li><li>Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability.</li><li>Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).</li><li>Excellent organizational skills and ability to manage competing priorities.</li><li>Strong interpersonal presence; ability to build credibility and influence across all levels.</li></ul> Preferred<ul><li>Experience supporting a Group President, CEO, or similarly senior leader.</li><li>Background in financial services or technology organizations.</li><li>Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce.</li></ul> Why Join Us<ul><li>Be a core partner to senior leadership at a technology-focused organization.</li><li>High-visibility role with meaningful impact on strategy and execution.</li><li>Collaborative, fast-paced environment where initiative and ownership are rewarded.</li></ul>How to Apply Please submit your resume and a brief cover letter highlighting relevant executive support and program management experience via LinkedIn Easy Apply or to the contact method listed on this job posting.
2026-03-10T00:00:00Z

Executive Assistant

Owings Mills, MD
onsite
Temporary
25 - 40 USD / Hourly
Executive Assistant to provide high-level support to senior leadership, including calendar management, complex travel, meeting logistics, document preparation, expense reporting, and stakeholder coordination. Key Responsibilities:<ul><li>Manage complex calendars, prioritize requests, and plan meetings/briefings.</li><li>Arrange domestic/international travel and itineraries.</li><li>Prepare board decks, agendas, minutes, and executive communications.</li><li>Process expense reports.</li><li>Assist with vendor coordination.</li></ul>Software/Tools:<ul><li>Productivity & Scheduling: Microsoft 365 (Outlook/Teams/Excel/Word/PowerPoint)</li><li>Docs & Collaboration: SharePoint, OneDrive, DocuSign</li><li>Expense/Travel: Concur or Expensify</li><li>Project/Notes: OneNote, Asana/Trello/Planner</li></ul>
2026-02-23T00:00:00Z

Executive Assistant

Wilmington, DE
onsite
Permanent
70000 - 110000 USD / Yearly
Job Title: Executive Assistant to President — On-Site (Delaware) Company: Confidential Technology & Services Company Location: Delaware — On-site Employment Type: permanent, Exempt (Salary), $70,000 - $110,000/Year Keys: 8+ years of experience providing senior executive support + Project Management, experience in technology environment a plus. ** This role involves Heavy calendar management** About the Role We are seeking an experienced Executive Assistant to support the President of a fast-moving technology and services organization. This role is a high-impact, hands-on partner to the President and will combine tactical calendar and travel management with strategic project coordination, cross-functional program oversight, and confidential communications support. You’ll translate executive priorities into clear action across the business and ensure timely follow-through. What You’ll Do Coordinate cross-departmental projects, especially those involving IT, engineering, platform operations, and technology partnerships. Manage the President’s complex calendar and commitments with strategic prioritization. Arrange domestic and international travel logistics and itineraries. Prepare comprehensive briefing materials, meeting agendas, and decision frameworks. Attend key meetings; capture decisions, action items, owners, and deadlines; and provide real-time executive summaries. Serve as the President’s eyes and ears across the organization — identify trends, risks, and opportunities and proactively escalate issues with proposed solutions. Maintain a centralized action tracking system and follow up to ensure commitments are completed. Handle sensitive and confidential information with discretion and professionalism. What We’re Looking For 8+ years of experience providing senior executive support. Proven ability to manage complex, ambiguous situations with minimal supervision. Exceptional written and verbal communication skills; able to synthesize complex information for diverse audiences. Strong project/program management skills — comfortable tracking multiple initiatives and driving accountability. Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word). Excellent organizational skills and ability to manage competing priorities. Strong interpersonal presence; ability to build credibility and influence across all levels. Preferred Experience supporting a Group President, CEO, or similarly senior leader. Background in financial services or technology organizations. Familiarity with collaborative/productivity tools such as Slack, Jira/Shortcut, Figma, and Salesforce. Why Join Us Be a core partner to senior leadership at a technology-focused organization. High-visibility role with meaningful impact on strategy and execution. Collaborative, fast-paced environment where initiative and ownership are rewarded. Equal Opportunity We are an equal opportunity employer and welcome applicants from all backgrounds. Reasonable accommodations are available for candidates with disabilities.
2026-02-24T00:00:00Z

Executive Assistant

Avondale, PA
onsite
Permanent
45000 - 65000 USD / Yearly
Robert Half is looking for an Executive Assistant to provide exceptional administrative and accounting support to our client's team. This Executive Assistant role demands a highly organized, detail-oriented individual who excels at managing schedules, coordinating activities, and maintaining effective communication channels. The ideal candidate will anticipate needs, ensure operational efficiency, and uphold strict confidentiality. Responsibilities:<ul><li>Coordinate schedules, manage calendars, and prioritize tasks to support the team's objectives.</li><li>Organize travel arrangements, including booking accommodations, transportation, and meals.</li><li>Handle sensitive communications and ensure the timely flow of information to senior executives.</li><li>Maintain accurate records and oversee the documentation of important files.</li><li>Assist with basic accounting functions such as bookkeeping, invoice processing, and expense tracking using QuickBooks.</li><li>Prepare financial reports and ensure compliance with billing requirements.</li><li>Develop and implement organizational systems to streamline processes and improve efficiency.</li><li>Collaborate with team members to meet deadlines and achieve company goals.</li></ul>
2026-03-04T00:00:00Z

Executive Assistant

Owings Mills, MD
onsite
Permanent
80000 - 88000 USD / Yearly
Robert Half is seeking a world-class Executive Assistant for a well-known organization in Owings Mills, MD. This is a direct-hire opportunity that comes with full-benefits, hybrid work schedule and opportunity to make a big impact with your work. If interested, please apply to this posting or contact Cody Marshall at Robert Half to learn more. As the Executive Assistant to our senior leadership team, you will be the key that keeps our executives organized, informed, and focused. You’ll manage complex calendars, coordinate high-stakes meetings, and act as a strategic partner — ensuring that every detail, deadline, and deliverable is flawlessly executed. What You’ll Do<ul><li>Own the executive schedule – masterfully manage calendars, travel, and priorities across multiple time zones.</li><li>Serve as the right hand – anticipate needs, manage communications, and ensure executives are always prepared for key meetings and events.</li><li>Coordinate high-level operations – plan leadership offsites, board meetings, and confidential strategic sessions with precision and discretion.</li><li>Build relationships across the organization – serve as a trusted liaison between executives, internal teams, and external partners.</li><li>Drive efficiency and impact – identify process improvements and bring forward-thinking organization to every aspect of the role.</li><li>Uphold excellence and confidentiality – handle sensitive information with the utmost integrity and professionalism.</li></ul>
2026-03-16T00:00:00Z

Executive Assistant

Silver Spring, MD
onsite
Temporary
32 - 38 USD / Hourly
We are looking for an Executive Assistant, to support senior leadership by managing schedules, coordinating meetings and events, handling confidential communication, and performing a range of administrative functions. You’ll play a central role in the efficiency and effectiveness of the executive team. Key Responsibilities:<ul><li>Manage complex calendars, travel arrangements, and meeting logistics</li><li>Prepare and organize reports, presentations, and correspondence</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Screen and prioritize communications, responding as appropriate</li><li>Maintain confidentiality and exercise discretion with sensitive information</li><li>Coordinate special projects as assigned and help with event planning</li><li>Support expense reporting, invoice processing, and office supply management</li></ul>
2026-03-12T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary
27 - 35 USD / Hourly
We are seeking a highly organized, proactive, and mission-driven Executive Assistant to support the daily administrative operations of a growing non-profit organization. This position is vital in facilitating the smooth functioning of the office, supporting both internal teams and advancing the organization's mission. Key Responsibilities:<ul><li>Act as the primary point of contact for internal staff, board members, donors, and community partners.</li><li>Coordinate calendars, meetings, and event logistics for leadership, optimizing executive schedules.</li><li>Manage event planning and travel arrangements for staff and leadership, ensuring smooth execution of organizational events and travel needs.</li><li>Provide light HR support, including onboarding new staff, maintaining personnel records, and tracking time off.</li><li>Maintain and organize both digital and physical filing systems to ensure documentation remains current and easily accessible.</li><li>Manage donor databases (such as Salesforce, Blackbaud, Raiser's Edge, or DonorPerfect), including tracking donations, generating reports, and assisting with donor communications and outreach initiatives.</li></ul>
2026-03-09T00:00:00Z

Administrative Assistant

New Castle, DE
onsite
Permanent
45000 - 50000 USD / Yearly
Growing client within the freight industry is looking to hire a full-time Administrative Assistant with proven bookkeeping experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, manage bookkeeping functions, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-03-10T00:00:00Z

Administrative Assistant

Avondale, PA
onsite
Permanent
0 - 0 USD / Yearly
We have partnered with a non-profit organization on their search for an Administrative Assistant with prior experience with software implementations and audit preparation. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-03-17T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Baltimore, Maryland. This Contract to permanent position offers an excellent opportunity to support daily office operations while contributing to the efficiency of organizational workflows. The ideal candidate will possess strong administrative skills and a proactive approach to problem-solving. Responsibilities: • Manage daily administrative tasks, including scheduling meetings and maintaining calendars. • Answer incoming calls professionally, addressing inquiries and directing calls to the appropriate departments. • Perform accurate data entry to maintain records and ensure seamless information flow. • Handle receptionist duties, including greeting visitors and providing exceptional customer service. • Organize and scan documents, ensuring proper filing and accessibility. • Support real estate operations by preparing and processing necessary documentation. • Utilize DocuSign for managing electronic signatures and document approvals. • Collaborate with team members to streamline office procedures and improve efficiency.
2026-03-19T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Permanent
55000 - 60000 USD / Yearly
Successful legal firm seeks a highly organized, detail‑oriented Administrative Assistant to support daily office operations, coordination with the accounting department, vendor payments, employee onboarding, and general administrative functions. This role requires professionalism, confidentiality, strong communication skills, and the ability to manage multiple time‑sensitive tasks in a fast‑paced environment. Prior legal and accounting/billing experience is strongly preferred. Key Responsibilities<ul><li>Serve as a primary point of contact for frequent communication with the firm’s accounting department.</li><li>Process payments for administrative court costs, court reporters, and local vendors.</li><li>Prepare check requests for high‑value invoices, including verification and confirmation of wiring instructions.</li><li>Assist with budget increase requests for active cases.</li><li>Oversee onboarding of new employees in the office.</li><li>Execute and maintain the onboarding checklist, ensuring all steps, documentation, and setup tasks are completed accurately and on time.</li><li>Act as the office liaison with building management and engineering personnel.</li><li>Manage office operations needs, including monitoring and replenishing office and kitchen supplies inventory.</li><li>Support general administrative tasks to ensure smooth and efficient day‑to‑day office workflow.</li></ul>
2026-03-16T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary
20 - 27 USD / Hourly
A local manufacturing organization is seeking a detail-oriented Administrative Assistant to provide support with order and document management efforts. This role is ideal for someone with strong organizational skills, the ability to work independently, and proficiency in Microsoft Excel. Key Responsibilities:<ul><li>Offer comprehensive administrative and documentation support.</li><li>Sort, organize, and accurately enter files and data into Microsoft Excel.</li><li>Prepare meeting notes, summaries, and presentations for organizational use.</li><li>Maintain accurate inventory records in an Excel Inventory Tracker, clearly noting quantity and location.</li><li>Perform other assigned duties as required.</li><li> Generate various file formats such as PDFs and DXFs for internal teams and external suppliers.</li><li>Collaborate with Operations and Customer Experience teams to manage returns in the JD Edwards system, ensuring proper documentation and disposition</li><li> Prepare meeting notes, summaries, and simple technical presentations for organizational use.</li><li>Assist in gathering data and documenting processes for continuous improvement projects.</li><li>Maintain project trackers, action item lists, and engineering schedules to support team productivity.</li></ul>
2026-03-09T00:00:00Z

Administrative Assistant

Towson, MD
onsite
Temporary
19 - 21 USD / Hourly
A financial services firm in Towson, MD is seeking an Administrative Assistant to join their team. This person will be responsible for sending emails, helping with default files, renaming files, organizing them into a ZIP folder, working in MS Excel, sending certified mail, data entry, and general administrative functions. Must have strong critical thinking skills and be eager to learn!
2026-03-17T00:00:00Z

Administrative Assistant

Lancaster, PA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a detail-oriented Permit Coordinator to support daily operations related to construction permits in Lancaster, Pennsylvania. This role requires strong organizational skills and the ability to ensure accurate processing of permit applications while maintaining compliance with municipal regulations. As part of a long-term contract position, you will play a key role in maintaining efficient workflows and providing administrative support to the team. Responsibilities:<ul><li>Review permit applications to verify completeness and accuracy of all required documentation.</li><li>Enter permit information into organizational software systems in compliance with established standards.</li><li>Coordinate distribution of permits and related information to designated departments or personnel for review and approval.</li><li>Maintain organized records of permits, inspection reports, and approvals in both physical and digital formats.</li><li>Compile and generate reports related to permit activities for internal use by staff and management.</li><li>Perform general clerical tasks including filing, scanning, photocopying, and mailing.</li><li>Assist with scheduling and preparing agendas for permit-related meetings; record meeting minutes as needed.</li><li>Manage calendars and coordinate events related to permits and inspections.</li></ul>
2026-03-19T00:00:00Z

Executive Assistant

Baltimore, MD
onsite
Temporary
28 - 40 USD / Hourly
Position Summary: Our company is seeking an experienced Executive Assistant to provide proactive support to senior leadership in a dynamic environment. The ideal candidate will be organized, detail-oriented, and possess exceptional communication skills. Key Responsibilities: Manage complex calendars, meetings, and travel arrangements Prepare reports, presentations, and correspondence Coordinate and prioritize requests for leadership Handle confidential information professionally Support event planning and logistics Liaise with internal and external stakeholders Complete special projects as assigned
2026-03-03T00:00:00Z

Program Assistant

Baltimore, MD
onsite
Temporary
21.375 - 26.88 USD / Hourly
We are seeking a detail-oriented and reliable Program Assistant to support our team in Towson, Maryland. This contract opportunity is ideal for candidates experienced in accounting or financial assistance, who excel at managing program budgets, credits, and delivering exceptional service to participants.Key Responsibilities:<ul><li>Accurately calculate monthly escrow credits and prepare financial adjustments, ensuring all formulas and procedures are applied correctly </li><li>Maintain precise records of financial data, capturing amounts, dates, and participant credits to ensure data integrity </li><li>Utilize the system to monitor, update, and track monthly credits </li><li>Reconcile escrow credits by completing manual worksheets accurately and efficiently </li><li>Attend occasional events and meetings outside standard office hours as needed </li><li>Review credit transactions and monitor program budgets, confirming compliance and accuracy across all activities</li><li>Provide outstanding customer service, assisting program participants with financial questions and processes </li><li>Work collaboratively with team members to ensure seamless operations and consistent adherence to program guidelines</li></ul>
2026-03-16T00:00:00Z

Legal Assistant

Annapolis, MD
onsite
Permanent
70000 - 85000 USD / Yearly
We are looking for a dedicated Legal Assistant to join a respected personal injury law firm in Annapolis, Maryland. This role is essential in supporting attorneys throughout the litigation process, ensuring smooth case management, and delivering exceptional service to clients during critical pre-trial and trial phases. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills. Responsibilities: • Draft, review, and file legal documents, including complaints, motions, and discovery materials. • Manage and organize both physical and electronic case files to ensure accurate and efficient access. • Schedule and track court dates, deadlines, and attorney appointments to maintain compliance and efficiency. • Facilitate clear communication between attorneys, clients, medical providers, and expert witnesses. • Conduct research and gather evidence, such as medical records, accident reports, and other relevant documentation. • Assist attorneys in preparing for depositions, hearings, mediations, and trials. • Coordinate eDiscovery processes and oversee document production. • Provide logistical and administrative support for trial preparation, ensuring all materials and schedules are in place.
2026-03-06T00:00:00Z

Bilingual Administrative Assistant

Silver Spring, MD
onsite
Temporary
22 - 25 USD / Hourly
Our company is seeking a motivated Bilingual Administrative Assistant to join our growing team. This position plays a vital role in supporting our operations by providing administrative assistance and ensuring effective communication with clients and colleagues in both English and Spanish. If you are highly organized, adaptable, and have excellent communication skills, we invite you to apply. Responsibilities:· Prepare contracts, tenant files, and lease booklets.· Assist with rent postings and basic reporting.· Schedule contractor visits and inspections.· Maintain compliance documents and filing systems.· Serve as bilingual contact for vendors and residents.
2026-03-03T00:00:00Z