<p>We are looking for a skilled Administrative Assistant on a long-term contract basis. This role is based in Lititz, Pennsylvania, and offers an excellent opportunity to contribute to a dynamic and supportive workplace. The ideal candidate will excel in managing administrative tasks, handling inbound calls, and ensuring smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties to support daily office operations.</p><p>• Answer and manage inbound phone calls efficiently and professionally.</p><p>• Maintain accurate and organized data entry records.</p><p>• Act as the first point of contact by greeting and assisting visitors.</p><p>• Coordinate schedules, meetings, and appointments as needed.</p><p>• Handle correspondence and communication within the office.</p><p>• Support management with various administrative projects and tasks.</p><p>• Ensure the reception area remains tidy and welcoming.</p><p>• Monitor and order office supplies to maintain inventory levels.</p><p>• Assist in preparing reports and documentation as required.</p>
<p>Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Calendar Management</p><p>· Prepare financial statements and reports</p><p>· Draft internal/external correspondence</p><p>· Generate travel arrangements & itineraries </p><p>· Perform clerical research</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Baltimore, Maryland. This Contract position focuses on providing essential administrative support to both staff and customers within the Residential Permit Parking program. The role also includes assisting with front desk operations and ensuring smooth communication across departments.<br><br>Responsibilities:<br>• Assist customers in obtaining residential parking permits through established procedures.<br>• Utilize computer systems to access and manage customer address information.<br>• Prepare and print address labels, affixing them to envelopes for mailing purposes.<br>• Organize and stuff envelopes with program materials, ensuring timely mail distribution.<br>• Respond to customer inquiries via phone and provide appropriate solutions.<br>• Welcome visitors and direct them to the appropriate office or staff members.<br>• Answer incoming calls, transferring them to the relevant department as needed.<br>• Maintain effective communication with team members, management, and the public.<br>• Perform various clerical tasks such as filing, data entry, and document preparation.<br>• Support front desk operations by managing administrative workflows efficiently.
<p>We are looking for a meticulous part-time Administrative Assistant to join our team in Middle River, Maryland. In this position, you will play a key role in supporting data management, customer service, and administrative processes within the energy and natural resources industry specifically creating and maintaining reports in MS Excel and internal CRM. This is an excellent opportunity to contribute to a dynamic environment while developing your organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Enter and update alphanumeric data accurately into systems and databases.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.</p><p>• Maintain and organize records to ensure accessibility and compliance.</p><p>• Perform filing tasks and manage documentation efficiently.</p><p>• Utilize Excel to analyze, track, and report data.</p><p>• Collaborate with call center teams to ensure smooth communication and workflow.</p><p>• Monitor and maintain data integrity and quality in all processes.</p><p>• Support administrative tasks as needed to enhance operational efficiency.</p>
<p>Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.</p><p><br></p><p>Primary Responsibilities</p><p>· Oversee office supply inventory</p><p>· Process client invoices</p><p>· Calendar Management</p><p>· Monitor expenses</p><p>· Answer incoming phone calls</p><p>· Draft email correspondence and create presentations</p><p>· POC to outside vendors</p><p>· Identify areas for process improvements</p><p>· Maintain petty cash</p><p>· Provide reports to management</p>
<p> Greet guests upon their arrival and directs appropriately</p><p> Answer, screen and forward incoming phone calls</p><p> Maintain cleanliness of reception area, conference room, kitchen and restrooms, ensuring all areas are tidy and presentable, with all necessary materials and products</p><p> Provide basic and accurate information in-person and via phone/email</p><p> Receive, sort and distribute daily mail, faxes and deliveries</p><p> Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)</p><p> Order supplies, researching costs/suppliers, and keep inventory of stock</p><p> Assist/prepare regularly scheduled reports and contact lists</p><p> Keep updated records of office expenses and costs</p><p> Update and maintain office policies and procedures</p><p> Provide administrative support as needed on various human resources functions</p><p> Perform other clerical and administrative duties such as filing, photocopying, scanning and faxing</p><p> Liaise with Executive Assistant to handle requests and queries from leaders and employees Special projects as assigned Comply with company policies, procedures, and regulatory standards Additional duties as may be assigned</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a Contract basis in Washington, District of Columbia. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional organizational and communication support. As an integral member of our team, you will assist with daily administrative tasks and ensure the smooth operation of office functions. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, members, and guests with professionalism and a positive attitude.</p><p>• Handle incoming and outgoing mail, packages, and deliveries efficiently.</p><p>• Manage and coordinate calendars for staff and leadership, scheduling meetings, conference calls, and appointments.</p><p>• Organize meeting logistics, including reserving rooms, setting up technology, and preparing materials.</p><p>• Draft, proofread, and format correspondence, memos, and reports with attention to detail.</p><p>• Maintain well-organized filing systems, both electronic and physical.</p><p>• Perform data entry tasks and ensure accurate record-keeping and database updates.</p><p>• Monitor office supplies, place orders, and maintain inventory levels.</p><p>• Respond to membership inquiries and communications as directed.</p><p>• Prepare materials and provide support for programs, conferences, and events.</p>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to join a manufacturing office. The ideal candidate will provide vital support to the management team and ensure the seamless day-to-day operations of the office. This role requires excellent multitasking skills, a proactive mindset, and the ability to thrive in a fast-paced, industrial environment.</p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Manage incoming phone calls with professionalism and deliver accurate information to callers.</li><li>Conduct data entry tasks meticulously, ensuring records are up-to-date and precise.</li><li>Welcome visitors and oversee receptionist duties, fostering a friendly and inviting atmosphere.</li><li>Coordinate daily administrative activities to ensure seamless office operations.</li><li>Aid in organizing meetings and managing team calendars effectively.</li><li>Handle correspondence, such as emails and letters, promptly and efficiently.</li><li>Work collaboratively with internal teams to optimize workflows and enhance productivity.</li><li>Maintain orderly and accessible filing systems for proper documentation.</li><li>Deliver top-notch customer service by addressing inquiries and resolving issues proactively.</li><li>Candidates with prior experience in a manufacturing environment are preferred</li></ul><p><br></p>
<p>Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you!</p><p><br></p><p>Primary Duties</p><p>· Answer incoming calls</p><p>· Data entry of legal documents</p><p>· Schedule appointments/Calendar Management</p><p>· Timely email correspondence</p><p>· Handle incoming/outgoing mail</p><p>· Prepare and file internal documents</p><p>· Assist the Accountant with projects when needed</p>
<p>The Senior Administrative Assistant will provide high-level administrative support. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, efficient, and familiar with supporting technical staff in an engineering or technical firm.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and clerical support to engineering leadership and project teams.</li><li>Coordinate and manage calendars, meetings, and travel arrangements for senior engineers and department heads.</li><li>Prepare and format technical documents, reports, proposals, and presentations in collaboration with engineering staff.</li><li>Maintain and organize electronic and physical files, project documents, and engineering drawings (using document control systems where applicable).</li><li>Track project deadlines, deliverables, and submission dates; send reminders and follow-ups as needed.</li><li>Serve as a liaison between departments, clients, vendors, and contractors to support ongoing projects.</li><li>Assist in onboarding new engineering staff and coordinating IT and facilities requests.</li><li>Compile data and prepare reports for internal meetings and client presentations.</li><li>Ensure compliance with company policies, procedures, and standards related to documentation and administration.</li><li>Assist with coordination of team events, training sessions, and off-site meetings.</li><li>Order and maintain office supplies and equipment for the engineering department.</li></ul><p><br></p>
We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. <br><br>Responsibilities<br><br>• Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team.<br>• Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity.<br>• Handle confidential and non-routine information with utmost discretion.<br>• Coordinate company events, working either independently or as part of a team on special or ongoing projects.<br>• Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations.<br>• Ensure general office services and equipment are in order, providing assistance with related issues as needed.<br>• Sort and distribute incoming mail and arrange for outgoing shipments.<br>• Run general office errands as required.<br>• Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites.<br>• Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts.<br>• Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work.
We are looking for a detail-oriented Office Assistant to join our team in Baltimore, Maryland. This long-term contract position is ideal for someone who thrives in a fast-paced environment and enjoys managing various administrative tasks to support organizational operations. The role is within the non-profit industry, offering an opportunity to contribute to meaningful work.<br><br>Responsibilities:<br>• Greet visitors and handle receptionist duties, ensuring a welcoming environment.<br>• Organize and scan documents to maintain accurate and efficient records.<br>• Manage inbound calls, directing them to the appropriate departments or staff.<br>• Perform general clerical tasks, including filing, data entry, and correspondence.<br>• Utilize Microsoft Outlook for scheduling meetings and managing calendars.<br>• Coordinate meetings, including booking rooms and preparing necessary materials.<br>• Order and maintain office supplies to ensure operational efficiency.<br>• Set up and clean conference rooms before and after meetings.<br>• Conduct asset inventory to track organizational resources effectively.
We are looking for an experienced Executive Assistant to provide high-level administrative support to ensure smooth daily operations. This role involves managing schedules, coordinating meetings, and handling inquiries with professionalism and efficiency. Located in Cheverly, Maryland, this Contract-to-Permanent position offers an excellent opportunity to showcase your organizational skills and attention to detail.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Respond to inquiries from residents, providing clear and helpful information.<br>• Schedule, organize, and prepare materials for executive meetings.<br>• Handle incoming calls professionally, directing them to the appropriate departments or resolving inquiries promptly.<br>• Perform general administrative tasks, such as drafting correspondence and maintaining records.<br>• Utilize Microsoft Office Suite and Outlook to create documents, manage email communications, and organize schedules.<br>• Ensure smooth communication between executives and other stakeholders.<br>• Monitor multi-line phone systems and provide coverage as needed.<br>• Maintain a high level of confidentiality when handling sensitive information.
We are looking for a dedicated Administrative Coordinator to join our team in Washington, District of Columbia. This long-term contract position is ideal for a highly organized individual who can effectively manage administrative tasks, support team operations, and maintain smooth office workflows. The role offers an opportunity to contribute to a dynamic environment by ensuring that day-to-day activities are executed efficiently and professionally.<br><br>Responsibilities:<br>• Organize and oversee schedules, appointments, and travel arrangements to ensure effective time management.<br>• Prepare, proofread, and edit various documents, reports, and presentations with a focus on accuracy and clarity.<br>• Maintain and update records, files, and databases to ensure data is easily accessible and well-organized.<br>• Manage office supplies by monitoring inventory levels and placing orders as needed.<br>• Coordinate meetings by preparing agendas, scheduling attendees, and documenting detailed minutes.<br>• Provide administrative support for specific projects, ensuring all tasks are completed efficiently and on time.<br>• Assist with tracking expenses, processing reimbursements, and monitoring budget-related activities.<br>• Serve as a point of contact for internal and external communications, including answering inbound calls.<br>• Ensure office equipment is functioning properly and coordinate repairs or replacements when necessary.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Halethorpe, Maryland. This is a long-term contract position with the opportunity to contribute significantly to daily operational tasks and customer support. The role requires strong organizational skills, multitasking abilities, and excellent communication to ensure seamless scheduling and administrative processes.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate preventive maintenance schedules, dispatch tasks, and order necessary parts.</p><p>• Assist in updating schedules by adding new tasks and managing work orders.</p><p>• Monitor and confirm the availability of inventory</p><p>• Handle incoming calls and provide support</p><p>• Respond to customer requests</p><p>• Support time tracking and follow-ups with technicians to ensure accuracy.</p><p>• Maintain detailed records and ensure all administrative tasks are completed efficiently.</p><p>• Collaborate with team members to streamline processes and improve workflow.</p>
<p>We are looking for a skilled and detail-oriented Administrative Assistant to join our client's team in Gaithersburg, Maryland. In this role, you will provide vital support to our General Counsel and real estate development team, ensuring smooth operations and the management of critical tasks. This position requires a high level of professionalism, organizational expertise, and discretion in handling confidential information.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Deliver comprehensive administrative support to executives and members of the development team.</p><p>• Draft, review, and finalize correspondence, reports, presentations, and legal documents such as contracts and leases.</p><p>• Monitor and manage key dates related to contracts, permits, and regulatory filings to ensure compliance.</p><p>• Organize and maintain digital filing systems for efficient document retrieval.</p><p>• Assist in preparing and submitting development applications, permit requests, and zoning documentation.</p><p>• Coordinate the recording of documents in public land records, managing entity filings, and obtaining necessary corporate documents.</p><p>• Serve as a liaison between internal staff, external counsel, consultants, government agencies, lenders, and other stakeholders.</p><p>• Facilitate the signing, notarization, and proper execution of legal documents.</p><p>• Conduct basic legal research or document reviews under attorney supervision, as needed.</p><p>• Support project tracking initiatives and status reporting to ensure milestones are met.</p>
<p>Our client within the academia field seeks a thorough, Executive Assistant/Business Manager with proven experience working in an operations role while supporting C-level executives. In this role, the Executive Assistant/Business Manager will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, assisting with budgets, preparing expense reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Record meeting minutes</p><p>· Credit Card Reconciliations</p><p>· Special errands as needed</p>
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>We are offering a contract opportunity for an Executive Assistant. In this role, you will be providing comprehensive administrative support in a fast-paced environment, primarily for the CFO. Your tasks will span across different areas such as scheduling, document management, research, and presentation preparation.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting the CFO with a variety of administrative duties using Microsoft Office products including Word, Excel, Planner, Teams, PowerPoint, and Outlook</p><p>• Scheduling internal or external meetings and maintaining the CFO's calendar meticulously</p><p>• Documenting policy changes and maintaining up-to-date files</p><p>• Distributing mail and scheduling and coordinating department and group meetings</p><p>• Organizing food and beverage service for meetings/events as necessary</p><p>• Providing support in research and referencing source documents in writing to brief manager on the guidance for presentation to internal, external partners</p><p>• Attending meetings with the supervisor to take notes on significant parts of discussion, issues, and relevant planned future events</p><p>• Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently</p><p>• Performing any other duties as assigned.</p>
<p>We are looking for a detail-oriented Legal Administrative Assistant to join a prestigious law firm in Washington, District of Columbia. In this role, you will provide essential support to a team of attorneys across various practice areas, including litigation. This position offers an excellent opportunity to thrive in a dynamic and collaborative environment while contributing to high-level legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive administrative support to a group of approximately 10 attorneys, including partners, counsel, and associates.</p><p>• Organize and coordinate travel plans, expense reports, and reimbursements.</p><p>• Manage scheduling needs, including setting up meetings and maintaining calendars for multiple attorneys.</p><p>• Prepare legal documents such as binders, tables of contents, and conduct light research as needed.</p><p>• Welcome and assist on-site visitors, ensuring conference rooms and catering arrangements are properly handled.</p><p>• Collaborate with IT teams to set up virtual meetings and resolve technical issues.</p><p>• Maintain strict attention to detail while handling multiple priorities in a fast-paced environment.</p><p>• Ensure smooth communication and follow-up for internal and external stakeholders.</p><p>• Uphold professionalism in both virtual and in-person interactions.</p><p>• Assist in the preparation and organization of case files and legal documentation.</p>
<p>We are seeking an experienced <strong>Office Assistant</strong> to join a fast-paced and dynamic team environment. The ideal candidate will demonstrate a proactive attitude and a willingness to "roll up their sleeves" and dive into tasks, contributing to a collaborative and supportive workplace. If you thrive in a high-energy office with frequent teamwork and problem-solving, this role might be perfect for you!</p><p><br></p><p><u>Key Responsibilities:</u></p><ul><li>Handle daily administrative tasks such as answering phones, scheduling meetings, and maintaining office supplies. Ensure smooth operations across departments.</li><li>Act as a critical support team member, collaborating with colleagues and offering assistance whenever needed to maintain overall office efficiency.</li><li>Help streamline workflows and meet deadlines with accuracy and consistency, even in a fast-paced environment.</li><li>Perform data entry, update spreadsheets, and ensure proper filing and documentation techniques.</li><li>Identify gaps in processes or workflows and propose solutions to improve efficiency and effectiveness.</li><li> Professionally interact with staff, clients, and vendors to provide updates, resolve issues, and ensure tasks are completed on schedule.</li><li>Effectively manage competing priorities while maintaining high-quality standards.</li></ul><p><br></p>
About the Position We are looking for an organized and personable Front Office Coordinator to serve as the first point of contact for our clients and visitors. In this role, you will ensure the office functions efficiently by providing administrative support, managing front desk operations, and creating a welcoming environment. If you pride yourself on being reliable, detail oriented, and customer-service oriented, we would love to hear from you! <br> Key Responsibilities: Greet clients, visitors, and staff with a friendly, detail oriented demeanor and promptly address their needs. Manage the front desk, including answering incoming calls, directing inquiries, and taking messages. Oversee and maintain an organized and detail oriented reception area. Assist with scheduling appointments and maintaining the office calendar. Handle incoming and outgoing mail and deliveries, including distributing correspondence. Support administrative tasks such as data entry, filing, and paperwork preparation. Coordinate office supplies and maintain inventory for the front desk. Provide general information about the company to visitors and callers.
<p>Are you looking for an exceptional career opportunity in a boutique, challenging, and rewarding environment? A prestigious Ultra-High-Net-Worth (UHNW) <strong>family office</strong> is seeking an <strong>Assistant Controller</strong> to join their growing team. This role offers a unique opportunity to work closely with private equity and investment fund financials, elevate your skill set, and enjoy competitive compensation with substantial bonus potential. Email Jim Meade at Robert Half right away for immediate consideration!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in the preparation and management of financial statements for investments within private equity, hedge funds, and other investment vehicles.</li><li>Oversee general ledger activity, monthly closings, and account reconciliations.</li><li>Collaborate with external auditors and tax advisors to ensure compliance with all regulatory requirements and reporting deadlines.</li><li>Provide detailed financial analysis and ad hoc project support to help guide investment and portfolio management decisions.</li><li>Maintain and enhance internal controls to safeguard family office assets and investments.</li><li>Assist with the preparation of tax schedules and coordination of tax filings.</li><li>Research and apply the appropriate accounting principles and standards for investment fund reporting.</li></ul><p><strong>The Ideal Candidate:</strong></p><ul><li><strong>Education:</strong> Bachelor’s degree in Accounting, Finance, or a related field. CPA license is highly preferred.</li><li><strong>Preferred:</strong> 4+ years in public accounting with a tax focus on private equity clients or investment funds.</li><li><strong>Alternatively:</strong> Strong private equity or investment fund accounting experience (fund accounting, financial reporting, and tax compliance).</li><li><strong>Technical Knowledge:</strong> Expertise in investment-related accounting practices and knowledge of tax laws as they relate to private equity or investment fund structures.</li><li><strong>Systems Proficiency:</strong> Proficiency in Microsoft Excel and experience with accounting/reporting systems related to investment management.</li><li><strong>Soft Skills:</strong> Strong analytical ability, excellent organizational skills, and meticulous attention to detail. The candidate must also demonstrate discretion and confidentiality when working within a UHNW family office environment.</li></ul><p><strong>Why Join This Family Office?</strong></p><ul><li><strong>Compensation:</strong> Competitive base salary (up to $120k) plus a <strong>substantial annual performance bonus.</strong></li><li><strong>Growth:</strong> An opportunity to grow your financial acumen in a high-performing family office with exposure to a broad range of investment structures.</li><li><strong>Culture:</strong> Boutique and close-knit environment that values excellence, partnership, and innovation.</li><li><strong>Stability:</strong> Work for a well-established and successful UHNW family with a long-term investment strategy.</li></ul>
We are looking for a detail-oriented Contracts Administrator to join our team in Baltimore, Maryland. In this role, you will support the Assistant Vice President of Contracts, in-house counsel, and various departments by managing administrative and legal tasks related to commercial real estate transactions. If you have a passion for legal documentation, real estate, and collaborative teamwork, this opportunity could be an excellent fit for you.<br><br>Responsibilities:<br>• Draft and review contracts, amendments, and supplemental agreements for land transactions, including purchases, leases, and joint ventures.<br>• Prepare and proofread easements, declarations, and other land-related legal documents.<br>• Develop transaction and ownership structure charts to ensure clarity in documentation.<br>• Track contract timelines and deadlines while coordinating due diligence reports and distributing necessary funds.<br>• Order and analyze due diligence materials such as title reports, judgments, and surveys for properties, entities, and individuals.<br>• Provide administrative and legal support under the direction of the Assistant Vice President of Contracts.<br>• Collaborate with in-house counsel and departments including Acquisition, Development, Finance, and Accounting.<br>• Notify relevant departments of critical deadlines and coordinate required actions.<br>• Assist Joint Venture and Regional Partners in achieving transaction goals.
<p>We are looking for a General Office Clerk to join a team in Pedricktown, New Jersey. This is a contract position offering an excellent opportunity to contribute to administrative operations in a dynamic work environment. The ideal candidate will possess strong organizational skills and demonstrate proficiency in office software tools. *****HOURS: 9:30 pm- 6:00 am or 4:00 am-12:30 pm shift</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative tasks such as organizing files and managing documentation.</p><p>• Handle data entry duties with accuracy and attention to detail.</p><p>• Provide exceptional customer service by addressing inquiries and assisting visitors.</p><p>• Utilize Microsoft Excel, Word, and Outlook for various office functions, including document creation and email communication.</p><p>• Coordinate and schedule appointments to ensure smooth daily operations.</p><p>• Manage shipping functions, including preparing and processing shipments.</p><p>• Scan and digitize documents for efficient record-keeping.</p><p>• Support the team with other clerical duties as needed.</p>
