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17 results for Office Specialist in Eden Prairie, MN

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
18 - 20 USD / Hourly
Position OverviewWe are seeking a professional and detail-oriented Office Assistant to support daily front desk operations and special projects. This position is ideal for someone who enjoys helping people, managing multiple priorities, and working in a fast-paced office environment. The Office Assistant will serve as the first point of contact for clients, residents, and visitors while providing administrative support to the housing team. This role requires strong organizational skills, accuracy in data entry, and a commitment to excellent customer service.Key Responsibilities<ul><li>Greet and assist visitors, clients, and tenants in a professional and friendly manner</li><li>Answer and direct incoming phone calls and emails</li><li>Provide information regarding housing programs, applications, and eligibility requirements</li><li>Assist with housing paperwork, documentation, and file maintenance</li><li>Perform high-volume data entry and maintain accurate records</li><li>Schedule appointments and coordinate meetings</li><li>Process incoming and outgoing correspondence</li><li>Maintain electronic and physical filing systems</li><li>Support special projects, program initiatives, and administrative assignments</li><li>Assist with report preparation and document management</li><li>Ensure confidentiality of sensitive client and housing information</li><li>Provide general office support to staff and management</li></ul>
2026-07-29T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are seeking a highly organized and responsible Office Assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly. Responsibilities:<ul><li>Perform general office duties, including answering telephones, photocopying, filing, and faxing.</li><li>Greet and assist visitors, vendors and clients.</li><li>Maintain office supply inventory and place orders when necessary.</li><li>Manage outbound and inbound mail.</li><li>Responsible for preparing and sending invoices and receipts.</li><li>Assist in scheduling and coordinating meetings, interviews, events and other similar activities.</li><li>Create, edit, and update spreadsheets and documents as needed.</li><li>Perform data entry and reporting tasks.</li><li>Support staff and executives with general operational tasks.</li></ul>
2026-08-10T00:00:00Z

Office Assistant

Hugo, MN
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative, finance, and human resources activities in Saint Paul, Minnesota. This is a Long-term Contract position offering a flexible part-time schedule of approximately 16 to 20 hours per week, with some room for adjustment based on workload and business needs. The role is well suited for someone who is comfortable handling office support tasks, communicating professionally, and contributing to document management, cash handling, and basic recordkeeping. Responsibilities: • Process bank deposits, track cash-related activity, and help maintain accurate financial records. • Assist with cash balancing and support routine account reconciliation tasks with careful attention to detail. • Provide administrative support for human resources activities, including preparing forms, organizing documentation, and assisting with internal communications. • Answer incoming calls, greet or direct inquiries appropriately, and provide dependable front-office support. • Scan, file, and organize paper and electronic records to keep office documents current and easy to access. • Handle general clerical work such as data entry, correspondence support, and upkeep of routine office records. • Support basic accounting-related tasks when needed, especially those requiring comfort with numbers and accuracy. • Help maintain smooth day-to-day office operations by coordinating priorities across administrative and support functions.
2026-08-06T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable Office Assistant to support a public-facing local office. This contract position is ideal for someone who enjoys helping community members, managing front desk activity, and keeping daily administrative tasks organized. The role includes assisting visitors and callers with general program-related questions, directing inquiries to the appropriate resources, and providing steady clerical support in a fast-paced environment. Responsibilities:<ul><li>Welcome visitors at the front desk and provide attentive support to individuals seeking information about services.</li><li>Respond to incoming calls and walk-in questions by sharing general guidance and connecting people with the appropriate programs or departments.</li><li>Direct clients to available community resources based on their needs while maintaining a courteous and service-oriented approach.</li><li>Transfer specialized inquiries, including questions or case-specific matters, to the correct team for further assistance.</li><li>Manage changing service levels throughout the day, balancing periods of high public traffic with routine office support duties.</li><li>Scan, organize, and upload documents accurately into agency recordkeeping systems.</li><li>Provide general administrative assistance such as clerical support, document handling, and front office coordination.</li><li>Use office systems to support daily operations related to their services.</li></ul>
2026-08-12T00:00:00Z

Office Manager

Minneapolis, MN
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Office Lead to support daily operations and lead an on-site office services team in Bloomington, Minnesota. This long-term contract to hire position is ideal for a detail-oriented candidate with relevant experience who can keep administrative functions running smoothly while maintaining a high standard of service across the workplace. The role blends team leadership, front-office coordination, supply oversight, and financial support tasks in a fast-paced service environment. Responsibilities:• Lead and support a team of office services representatives, setting clear expectations and helping maintain consistent performance.• Oversee day-to-day office operations to ensure administrative activities are handled efficiently and effectively.• Coordinate mailroom functions, including the handling, distribution, and tracking of incoming and outgoing items.• Manage front desk coverage and reception-related activities to create a welcoming and organized office environment.• Monitor inventory levels for office materials and arrange timely replenishment to prevent operational disruptions.• Process and track accounts payable-related administrative tasks with attention to accuracy and deadlines.• Maintain organized records, workflows, and office procedures to improve efficiency across support functions.
2026-08-10T00:00:00Z

Office Manager

Saint Paul, MN
onsite
Temporary / Contract
23 - 30 USD / Hourly
We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly. Responsibilities:<ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol>
2026-08-10T00:00:00Z

Office Manager

Hugo, MN
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an organized and dependable Office Manager to support daily business operations in Saint Paul, Minnesota. This Long-term Contract position combines front-office coordination, administrative support, and loan servicing oversight to help the organization run smoothly and serve stakeholders effectively. The ideal candidate will bring strong attention to detail, sound judgment, and the ability to manage financial and office processes with accuracy. Responsibilities:• Direct daily office activities to maintain an efficient, well-organized workplace environment.• Serve as a central point of contact for vendors, building services, and external office partners.• Monitor supply levels, arrange purchases, and coordinate equipment or facility-related administrative needs.• Provide bookkeeping assistance, support routine banking activities, and help maintain accurate financial records.• Organize office files, documentation, and tracking tools to ensure information is current and accessible.• Handle borrower questions and servicing requests professionally, providing timely follow-up and clear communication.• Record and apply loan payments within servicing systems while maintaining precise account documentation.• Administer tax and insurance disbursements for applicable loans and prepare recurring borrower statements.• Support operational reporting and ensure administrative and loan servicing activities align with established procedures. *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-08-06T00:00:00Z

Mailroom Specialist

Minneapolis, MN
onsite
Temporary / Contract
18 - 20 USD / Hourly
Position OverviewWe are seeking a dependable and detail-oriented Traveling Mailroom Associate to support mailroom operations across multiple client locations. This role is ideal for someone who enjoys variety in their workday, is comfortable traveling between sites, and takes pride in providing excellent service and organizational support. The Traveling Mailroom Associate will be responsible for processing incoming and outgoing mail, handling packages, maintaining mailroom equipment, and providing administrative support as needed. Candidates must have strong organizational skills, reliability, and the ability to work independently.Key Responsibilities<ul><li>Sort, distribute, and process incoming and outgoing mail and packages</li><li>Prepare mailings, shipments, and courier requests</li><li>Operate postage meters, copiers, scanners, and related office equipment</li><li>Maintain accurate shipping and delivery records</li><li>Ensure mailroom areas remain clean, organized, and secure</li><li>Travel between assigned client sites throughout the twin cities to provide mailroom coverage and operational support</li><li>Assist with basic administrative tasks, document handling, and office support as needed</li><li>Follow company procedures and client-specific protocols</li><li>Deliver exceptional customer service to employees, visitors, and clients</li></ul>
2026-07-29T00:00:00Z

Operations Specialist

Minneapolis, MN
remote
Temporary to Hire
22 - 23 USD / Hourly
We are looking for an Operations Specialist to support learners and program users by delivering responsive assistance across technical, administrative, and service-related needs. This is ideal for someone who enjoys helping people, managing details, and working in a fast-paced support environment. In this role, you will serve as an early point of contact for inquiries, help resolve platform-related concerns, and ensure requests are handled accurately and effectively. Responsibilities:• Assist students and platform users by troubleshooting access issues, answering service questions, and guiding them toward appropriate resources.• Manage incoming requests through phone, email, and case management systems while ensuring timely follow-up and clear documentation.• Review and complete administrative tasks tied to platform operations, including exception handling and support-related processing.• Evaluate inquiries to determine next steps, escalating more complex benefit, education, or technical matters to the appropriate teams when needed.• Maintain accurate records of interactions, updates, and resolutions within CRM and support tools such as Salesforce.• Deliver attentive customer service in high-volume situations while balancing multiple priorities and maintaining attention to detail.• Support operational consistency by following established procedures, meeting compliance expectations, and adapting to updated workflows as business needs change.
2026-08-11T00:00:00Z

Legal Assistant/Office Admin

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Boutique litigation firm in downtown Minneapolis is seeking a Legal Executive Assistant to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice. The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations. Responsibilities:<ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
2026-07-28T00:00:00Z

Legal Assistant

Minneapolis, MN
onsite
Temporary to Hire
22 - 30 USD / Hourly
We are looking for a Legal Assistant to support our client: a busy legal practice. This contract to hire opportunity is ideal for someone who thrives in a fast-paced law firm setting and can balance litigation support, administrative coordination, and client-facing tasks effectively. The role will work closely with firm leadership to help maintain organized case activity, support business development efforts, and keep daily operations running efficiently. Responsibilities:• Provide direct administrative and litigation support to firm leadership, helping prioritize daily needs and maintain workflow continuity.• Support marketing and business development initiatives by assisting with outreach efforts, preparing materials, and coordinating follow-up activities.• Organize client-facing and industry events, including networking functions and speaking appearances, while managing logistics and scheduling details.• Handle office coordination tasks and contribute to administrative projects that improve efficiency across the practice.• Open new matters, maintain accurate case records, and ensure legal files remain current and well organized.• Monitor calendars for hearings, filing deadlines, and other critical dates to help prevent missed commitments.• Prepare, revise, format, and proofread legal correspondence, pleadings, and related documentation with a high level of accuracy.• Coordinate electronic filings in state and federal courts and assist with submission-related requirements and timelines.• Manage incoming and outgoing communications, including emails, calls, and document flow, to support timely responses and follow-through.
2026-08-07T00:00:00Z

Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a well-established and collegial downtown Minneapolis law firm, is seeking a Litigation Legal Assistant to support attorneys with a practice focused primarily on evictions litigation. This position offers a competitive compensation and benefits package, a collaborative work environment, and excellent opportunities for professional growth and development. It is an ideal opportunity for someone with one or more years of legal assistant or law firm experience who is organized, detail-oriented, enjoys supporting a busy legal practice, and is looking to build a long-term career in a supportive, team-oriented firm. Responsibilities:<ul><li>Provide administrative support to attorneys, including managing calendars, scheduling meetings, answering phones, and handling mail.</li><li>Maintain and organize electronic and physical client files.</li><li>Prepare, proofread, and format legal documents, correspondence, and court filings.</li><li>Assist with eviction matters by preparing complaints and related documents for attorney review.</li><li>File and track cases through the Minnesota Courts e-Filing system.</li><li>Communicate with clients, courts, opposing counsel, and other parties regarding case matters.</li><li>Conduct basic legal and public records research, including court and business record searches.</li><li>Monitor deadlines, court dates, and case activity.</li><li>Provide general litigation and administrative support to attorneys and the legal team.</li></ul>
2026-07-14T00:00:00Z

Legal File Clerk

Minneapolis, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Legal File Clerk to support a busy team in Minneapolis, Minnesota. This is a Long-term Contract opportunity ideal for someone who is organized, dependable, and comfortable handling document-heavy work in a collaborative environment. The person in this role will help manage incoming court filings, maintain accurate records, and ensure materials are distributed promptly to the appropriate team members. Training will be provided, and candidates with legal exposure or related education will be well positioned for success. Responsibilities: • Receive electronic court documents and enter filing information accurately into internal records systems. • Review incoming materials carefully to confirm completeness, proper classification, and timely routing to the appropriate staff. • Scan, organize, and maintain digital and paper files so records remain accessible and up to date. • Process e-filings with a high level of accuracy while following established legal and administrative procedures. • Circulate court-related documents to team members quickly to support deadlines and case activity. • Assist with file box organization, storage, and retrieval to keep physical records orderly and easy to locate. • Support general records management tasks, including document indexing, filing, and quality checks on scanned materials.
2026-08-11T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-07-22T00:00:00Z

Legal Operations Manager – Paralegal

Minneapolis, MN
onsite
Permanent / Full Time
140000 - 180000 USD / Yearly
About the Company:We are looking for an experienced Legal Operations Manager to guide the daily performance of paralegal and docketing functions in our office. This role combines people leadership with operational oversight, supporting attorneys and firm leadership through strong process management, sound judgment, and effective coordination across administrative areas. The ideal candidate brings a law firm management background, thrives in a collaborative environment, and can balance legal support priorities with staff development and business operations. About the Role:This role combines people leadership with operational oversight, supporting attorneys and firm leadership through strong process management, sound judgment, and effective coordination across administrative areas. Responsibilities:<ul><li>Direct the work of paralegal and docketing personnel, aligning assignments and priorities to maintain timely, accurate legal support across the firm.</li><li>Partner with firm leadership on operational planning, workforce matters, and departmental performance as an active member of the management team.</li><li>Oversee critical administrative functions such as docket control, incoming mail coordination, and day-to-day workflow management to support efficient legal operations.</li><li>Handle employee relations matters and assist with human resources activities, including coordination related to benefits administration and internal approvals.</li><li>Manage external vendor partnerships, monitor service quality, and help ensure operational resources meet business needs.</li><li>Establish performance expectations, provide coaching, and support the growth of team members through ongoing feedback and development.</li><li>Maintain organized calendaring and deadline tracking practices, particularly in support of intellectual property and patent-related matters.</li><li>Contribute to office-wide initiatives and events that strengthen communication, engagement, and operational consistency in a hybrid work setting.</li></ul>
2026-08-11T00:00:00Z

Executive Assistant

Brooklyn Park, MN
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an Executive Assistant to provide dependable, high-level administrative support in a Contract position based in Brooklyn Park, Minnesota. This role will work closely with the Executive Director and serve as a key partner in keeping schedules, meetings, communications, and office operations running smoothly. The ideal candidate brings strong judgment, exceptional organization, and the confidence to manage shifting priorities in a fast-paced non-profit environment. Responsibilities: • Oversee the Executive Director’s calendar, prioritize appointments, and ensure daily schedules are organized and up to date. • Coordinate board and committee activities, including preparing for recurring meetings, following up with members, and supporting meeting logistics. • Manage routine office administration such as handling incoming mail, maintaining documents, and ordering workplace and event-related supplies. • Review and route spending requests, helping track approvals and support accurate administrative processing. • Organize staff gatherings and larger internal events, including food planning, materials coordination, and day-of logistics. • Arrange virtual meetings and provide basic technical support to ensure the Executive Director is fully prepared for online sessions. • Assist with travel planning when needed, including itinerary coordination and related scheduling details. • Maintain organized records and support document preparation to help leadership stay informed and efficient.
2026-07-13T00:00:00Z

Legal Assistant - Medical Malpractice

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Well-respected boutique Minneapolis law firm is seeking an experienced Legal Administrative Assistant to support attorneys handling medical malpractice and complex litigation matters. Ideal candidates will have 2–5+ years of litigation experience, preferably in medical malpractice, personal injury, healthcare defense, or complex civil litigation, along with experience handling state and federal court filings. This firm offers a supportive culture, excellent benefits, and long-term growth potential. 1 day/week remote after in-office training. Responsibilities:<ul><li>Prepare, revise, and file pleadings, discovery, correspondence, and other legal documents using ECF, Odyssey, and PACER.</li><li>Organize and maintain electronic and paper case files, including medical records, expert materials, and litigation documents.</li><li>Coordinate case activities, including depositions, hearings, mediations, expert meetings, travel, and client communications.</li><li>Maintain attorney calendars, docket deadlines, and litigation schedules.</li><li>Assist with medical record collection and review, trial preparation, and document management.</li><li>Process attorney time, expense reports, billing, and perform other legal assistant duties as assigned.</li></ul>
2026-07-30T00:00:00Z