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27 results for Administrative Assistant in Eden Prairie, MN

Administrative Assistant

St Paul, MN
remote
Temporary / Contract
22.00 - 26.00 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
2026-08-31T21:23:47Z

Administrative Assistant

Bloomington, MN
onsite
Temporary / Contract
24.00 - 27.00 USD / Hourly
Position OverviewWe are seeking a professional and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to multiple departments. The ideal candidate is highly organized, capable of managing competing priorities, and committed to maintaining a productive and efficient work environment. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Prepare, edit, and maintain documents, reports, and presentations</li><li>Perform data entry and maintain accurate records and filing systems</li><li>Assist with office coordination, supply ordering, and vendor communication</li><li>Support departmental projects and administrative initiatives</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-09-01T15:58:46Z

Administrative Assistant

Minneapolis, MN
remote
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. <ul><li>Provide administrative support to leadership and team members.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Maintain organized electronic and physical filing systems.</li><li>Coordinate travel arrangements and prepare expense reports as needed.</li><li>Order and maintain office supplies and ensure the office is well-stocked.</li><li>Assist with data entry, recordkeeping, and database management.</li><li>Support onboarding activities and other HR-related administrative tasks.</li><li>Coordinate meetings, prepare agendas, and document meeting notes.</li><li>Process invoices, purchase orders, and other administrative paperwork.</li><li>Collaborate with internal departments to ensure efficient office operations.</li><li>Handle confidential information with professionalism and discretion.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>
2026-08-31T19:18:45Z

Office Assistant

Shakopee, MN
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
Position OverviewWe are seeking a reliable and organized Office Assistant to support daily administrative and operational functions. This position plays a key role in maintaining an efficient office environment by assisting with clerical tasks, customer interactions, scheduling, and general administrative support. Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails.</li><li>Greet visitors and provide professional customer service.</li><li>Maintain organized electronic and physical filing systems.</li><li>Schedule appointments, meetings, and conference rooms.</li><li>Perform data entry and update records accurately.</li><li>Prepare correspondence, reports, and other business documents.</li><li>Assist with mail distribution, scanning, copying, and document management.</li><li>Order and maintain office supplies and equipment.</li><li>Support various departments with administrative and operational tasks.</li><li>Perform additional office duties as assigned.</li></ul>
2026-09-03T13:43:37Z

Office Assistant

St Cloud, MN
onsite
Temporary to Hire
23.00 - 26.00 USD / Hourly
We are looking for a dependable Office Assistant to support shipping, receiving, and customer-facing administrative activities in a busy warehouse setting. This contract-to-permanent opportunity is ideal for someone who stays organized under pressure, communicates clearly with a wide range of contacts, and takes pride in accurate, timely office support. The position works closely with drivers, warehouse personnel, customers, and transportation partners to keep daily operations running smoothly. Success in this role requires strong attention to detail, a focused approach, and the ability to manage multiple priorities throughout the day. This position requires working weekends in addition to weekdays. Responsibilities:• Greet drivers, visitors, and other contacts courteously while directing them and responding to routine questions.• Enter shipment, order, and receiving information into internal and customer systems with a high level of accuracy.• Prepare and process paperwork related to incoming and outgoing loads, including receipts, updates, and supporting documents.• Answer inbound calls and assist with general office communication to support warehouse and customer care activities.• Investigate order or product discrepancies and coordinate with internal teams to help resolve issues quickly.• Provide clerical and administrative support for shipping, receiving, and warehouse operations as daily needs shift.• Scan, organize, and maintain records so documents are accessible, complete, and up to date.• Build positive working relationships with customers, drivers, carriers, and coworkers through attentive service.
2026-08-27T20:48:54Z

Executive Assistant

Bloomington, MN
onsite
Temporary / Contract
35.00 - 45.00 USD / Hourly
Position OverviewWe are seeking a highly professional and detail-oriented Executive Assistant to provide administrative support to senior leadership. This role is responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate is proactive, highly organized, and able to handle confidential information with discretion. Key Responsibilities<ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track expenses and process expense reports</li><li>Organize and coordinate meetings, events, and executive communications</li><li>Serve as a liaison between leadership and internal/external stakeholders</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and administrative initiatives as needed</li></ul>
2026-08-27T15:23:36Z

Executive Assistant

St Paul, MN
remote
Temporary / Contract
25.00 - 36.00 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-08-31T21:18:42Z

Executive Assistant

Edina, MN
onsite
Temporary / Contract
50.00 - 55.00 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership within the development and construction function. This long-term contract position is ideal for someone who excels at keeping complex schedules organized, preparing well-structured materials, and ensuring day-to-day administrative operations run smoothly. The role requires strong judgment, attention to detail, and the ability to coordinate across meetings, travel, and financial documentation with accuracy and consistency. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining alignment with changing business needs. • Organize meetings from start to finish, including coordinating attendees, securing meeting logistics, and preparing supporting materials in advance. • Develop clear presentations and slide decks that effectively communicate information for leadership discussions and business updates. • Arrange business travel plans, including itineraries, bookings, and schedule coordination to support efficient executive travel. • Process invoices accurately and in a timely manner while maintaining organized records for administrative and financial tracking. • Prepare and submit expense reports with careful attention to policy compliance, completeness, and deadlines. • Support senior leaders with a broad range of administrative tasks that help streamline daily operations and improve responsiveness. • Use tools such as Microsoft Excel, PowerPoint, Concur, and SharePoint to maintain documentation, reporting, and administrative workflows.
2026-09-08T22:04:00Z

Legal Assistant/Office Admin

Minneapolis, MN
onsite
Permanent / Full Time
60000.00 - 90000.00 USD / Yearly
Boutique litigation firm in downtown Minneapolis is seeking a Legal Executive Assistant to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice. The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations. Responsibilities:<ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
2026-08-28T13:18:45Z

Legal Assistant - Medical Malpractice

Minneapolis, MN
onsite
Permanent / Full Time
60000.00 - 85000.00 USD / Yearly
Well-respected boutique Minneapolis law firm is seeking an experienced Legal Administrative Assistant to support attorneys handling medical malpractice and complex litigation matters. Ideal candidates will have 2–5+ years of litigation experience, preferably in medical malpractice, personal injury, healthcare defense, or complex civil litigation, along with experience handling state and federal court filings. This firm offers a supportive culture, excellent benefits, and long-term growth potential. 1 day/week remote after in-office training. Responsibilities:<ul><li>Prepare, revise, and file pleadings, discovery, correspondence, and other legal documents using ECF, Odyssey, and PACER.</li><li>Organize and maintain electronic and paper case files, including medical records, expert materials, and litigation documents.</li><li>Coordinate case activities, including depositions, hearings, mediations, expert meetings, travel, and client communications.</li><li>Maintain attorney calendars, docket deadlines, and litigation schedules.</li><li>Assist with medical record collection and review, trial preparation, and document management.</li><li>Process attorney time, expense reports, billing, and perform other legal assistant duties as assigned.</li></ul>
2026-08-28T13:18:45Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-08-21T15:23:44Z

Assistant Office Manager

Minneapolis, MN
onsite
Permanent / Full Time
115000.00 - 130000.00 USD / Yearly
A respected and well-established mid-sized law firm in the Twin Cities is seeking an Assistant Firm Administrator to join its operations and leadership team. This is a highly visible role supporting both the firm's financial operations and executive leadership. The position offers a unique opportunity to contribute to firm-wide administration, human resources, accounting, strategic initiatives, and day-to-day business operations. This opportunity is with a collaborative, employee-focused law firm that emphasizes teamwork, professionalism, and exceptional client service. The firm offers the resources and sophistication of a larger organization while maintaining a supportive and collegial environment. Employees work together closely in-office and are committed to providing outstanding service to attorneys, staff, and clients alike. The ideal candidate will have prior law firm administrative experience, exceptional organizational skills, strong financial acumen, and the ability to maintain the highest level of professionalism and confidentiality. Key ResponsibilitiesFinancial & Accounting Operations<ul><li>Assist with monthly client billing and invoicing processes</li><li>Process client payments, including credit card and check transactions</li><li>Enter and track client-related costs and expenses</li><li>Prepare attorney production and origination reports</li><li>Support accounts payable functions and other accounting-related activities</li><li>Partner closely with firm leadership regarding financial reporting and operational metrics</li></ul>Human Resources, Benefits & Payroll<ul><li>Support recruitment, onboarding, and employee training initiatives</li><li>Coordinate onboarding for attorneys and staff members</li><li>Assist with payroll administration and updates through a third-party payroll provider</li><li>Support employee benefits administration, annual renewals, and open enrollment processes</li><li>Assist with regulatory and mandatory employment-related reporting</li><li>Serve as a resource for HR-related administrative matters</li></ul>Firm Administration & Operations<ul><li>Support firm leadership with strategic planning initiatives and special projects</li><li>Assist with planning attorney retreats, firm events, and internal initiatives</li><li>Coordinate vendor relationships and service providers</li><li>Provide support for facilities management and office operations</li><li>Assist leadership with administrative and operational projects as needed</li></ul>
2026-09-10T00:00:27Z

Mailroom Assistant

Bloomington, MN
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
Position OverviewWe are seeking a dependable and detail-oriented Mailroom Assistant to support daily mail and office operations. This role is responsible for sorting, processing, and distributing incoming and outgoing mail while providing general administrative and operational support. The ideal candidate is organized, efficient, and able to work effectively in a fast-paced environment. Key Responsibilities<ul><li>Receive, sort, and distribute incoming mail, packages, and deliveries</li><li>Prepare outgoing mail and shipments using various shipping carriers</li><li>Track and maintain records of incoming and outgoing packages</li><li>Operate mailroom equipment, including postage and scanning machines</li><li>Assist with filing, document preparation, copying, and scanning</li><li>Maintain organized mailroom and storage areas</li><li>Coordinate package deliveries and pickups with internal departments</li><li>Support general office and administrative tasks as needed</li></ul>
2026-09-01T16:18:42Z

Trusts & Estates Legal Assistant

Minneapolis, MN
onsite
Temporary / Contract
30.00 - 40.00 USD / Hourly
We are looking for a Trusts & Estates Legal Assistant to provide high-level administrative and client support for a busy legal practice. This Long-term Contract opportunity is ideal for someone who thrives in a deadline-driven environment, anticipates needs before they arise, and delivers exceptional service to clients with elevated expectations. The right candidate will bring strong organizational skills, sound judgment, and the ability to manage communications, scheduling, billing coordination, and document preparation with accuracy and professionalism. Responsibilities:• Serve as a primary point of contact for clients by responding to routine questions, distributing requested materials, and coordinating meetings with professionalism and discretion.• Manage a dynamic calendar by monitoring upcoming appointments, anticipating scheduling needs, and ensuring the attorney is prepared well in advance of client commitments.• Prepare, organize, scan, and upload legal and administrative documents into electronic records systems before meetings and key deadlines.• Support billing activities by preparing and sending invoices accurately while working within tools such as Intapp, 3E, and related paperless workflow systems.• Assemble relevant files, correspondence, and supporting materials ahead of client meetings to promote a seamless and efficient workflow.• Maintain exceptional client service standards when working with high-net-worth individuals, handling interactions with tact, urgency, and attention to detail.• Keep matter-related information organized and accessible by maintaining orderly digital documentation and monitoring follow-up items.• Contribute to the smooth operation of a fast-paced trusts and estates practice by identifying priorities independently and acting promptly on time-sensitive tasks.
2026-09-09T17:04:30Z

Project Assistant

Minneapolis, MN
remote
Temporary / Contract
18.00 - 20.00 USD / Hourly
Job Description:We are seeking a detail-oriented and service-focused Customer Service Project Assistant to support a higher education organization on a long-term contract basis. This role is ideal for someone who enjoys helping others, managing administrative processes, and supporting projects that enhance the student, faculty, and staff experience.The Customer Service Project Assistant will serve as a key point of contact for inquiries, assist with project coordination, and provide administrative support for initiatives across academic or student-facing departments. The ideal candidate will be highly organized, adaptable, and committed to delivering excellent customer service in a fast-paced educational environment.Key Responsibilities:<ul><li>Respond to and resolve inquiries from students, faculty, staff, and external stakeholders in a timely and professional manner</li><li>Provide frontline customer service via phone, email, and in person</li><li>Support project coordination, including tracking timelines, updating project documentation, and following up on action items</li><li>Assist with scheduling meetings, preparing materials, and maintaining records and reports</li><li>Monitor shared inboxes and ensure requests are routed appropriately</li><li>Maintain accurate data entry and documentation in internal systems</li><li>Help improve service processes and support departmental initiatives</li><li>Collaborate with cross-functional teams to ensure smooth communication and project execution</li><li>Perform general administrative support duties as needed</li></ul>
2026-09-11T16:04:31Z

Administrative Coordinator

Savage, MN
onsite
Temporary / Contract
30.00 - 32.00 USD / Hourly
Position OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator to support daily business operations and administrative functions. This role is responsible for maintaining records, preparing reports, coordinating projects, supporting internal teams, and ensuring operational processes run efficiently.The ideal candidate is proactive, analytical, and able to manage multiple priorities while maintaining a high level of accuracy and professionalism. Key Responsibilities<ul><li>Provide administrative support to operations and business teams</li><li>Maintain records, reports, and documentation</li><li>Assist with data management, tracking, and reporting activities</li><li>Coordinate projects and support process improvement initiatives</li><li>Monitor and maintain the accuracy of business records and systems</li><li>Research and resolve discrepancies or administrative issues</li><li>Support purchasing, scheduling, and general office coordination functions</li><li>Collaborate with internal departments to ensure efficient operations</li><li>Prepare reports and communicate updates to management</li><li>Assist with special projects and additional duties as assigned</li></ul>
2026-09-01T18:33:44Z

HR Assistant

Minneapolis, MN
remote
Temporary / Contract
22.00 - 26.00 USD / Hourly
We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. <ul><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ul>
2026-08-31T19:48:44Z

HR Assistant

St Paul, MN
remote
Temporary / Contract
20.00 - 26.00 USD / Hourly
We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. Responsibilities:<ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol>
2026-08-31T21:23:47Z

Administrative Coordinator

Oakdale, MN
onsite
Temporary / Contract
20.59 - 23.84 USD / Hourly
We are looking for an Administrative Project Coordinator to support project teams within a busy construction environment in Oakdale, Minnesota. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, managing documentation, and helping project managers stay on track across changing priorities. The person in this role will handle a wide range of administrative and project support tasks, working closely with teams involved in drywall and painting projects. Success in this position will come from strong time management, attention to detail, and confidence using construction-related software and office tools. Responsibilities:• Support project managers with day-to-day administrative coordination, helping maintain order across active construction projects.• Enter budget details and other project information into company systems with a high level of accuracy.• Maintain records in Sage 100 and assist with reporting activities needed for project tracking and oversight.• Organize certificates of insurance, bid bonds, and project folders so key documentation is complete and easy to access.• Participate in regular team meetings to track open items, confirm next steps, and help keep project activities aligned.• Monitor checklists and project documentation to ensure required materials have been received or requested when missing.• Provide administrative support to teams working on drywall and painting-related projects, adjusting to shifting weekly priorities.• Use tools such as Microsoft 365, Adobe, Autodesk, and Procore to manage information, documents, and coordination tasks.
2026-09-10T14:08:38Z

Commerical Litigation Legal Assistant

Minneapolis, MN
onsite
Temporary / Contract
30.00 - 40.00 USD / Hourly
Robert Half is looking for an experienced Legal Assistant to support a busy litigation practice in Minneapolis, Minnesota. This Contract position is ideal for an organized candidate who can manage legal and administrative work with minimal direction while maintaining a high standard of client service. The role involves supporting matters across commercial litigation, dispute resolution, and bankruptcy-related proceedings in a fast-paced legal environment. Responsibilities:• Oversee case files from opening through conclusion, ensuring records remain current, organized, and accessible throughout the life of each matter.• Draft, format, and revise legal correspondence, memoranda, pleadings, and other substantive documents with strong attention to accuracy and presentation.• Prepare filing packages for state and federal courts and submit documents electronically in accordance with court-specific rules and deadlines.• Coordinate new matter intake activities and assist with related administrative steps needed to onboard clients and open files.• Provide responsive support to attorneys and clients by balancing shifting priorities and maintaining consistent follow-through on urgent requests.• Enter attorney time, assist with billing support, arrange business travel, and process expense reimbursements in a timely manner.• Maintain calendars and track important dates, court deadlines, and case-related obligations to support smooth matter management.
2026-08-18T20:58:45Z

Litigation Legal Assistant

Edina, MN
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
Are you a skilled litigation legal assistant who takes pride in producing high-quality work and thrives in a fast-paced legal environment? Our client, a well-established and highly respected mid-sized law firm in the southwest Twin Cities metro, is seeking an experienced Litigation Legal Assistant to join its collaborative litigation team.This is an excellent opportunity to join a firm known for its strong culture, professional reputation, and commitment to delivering exceptional client service. The ideal candidate will be a proactive, detail-oriented professional who enjoys supporting attorneys through all stages of the litigation process. Why Consider This Opportunity?<ul><li>Collaborative and supportive team environment</li><li>Meaningful work with hands-on involvement in active litigation matters</li><li>Opportunity for professional growth and long-term career development</li><li>Competitive compensation ranging from $45,000 to $75,000, depending on experience</li><li>Comprehensive benefits package including:</li><li>Medical, dental, and vision insurance</li><li>Life and disability insurance</li><li>Accident and critical illness coverage</li><li>Health Savings Account (HSA) and Flexible Spending Account (FSA)</li><li>401(k) with employer safe harbor match</li><li>Free onsite parking</li></ul>Position OverviewThe Litigation Legal Assistant provides high-level administrative and litigation support to attorneys and legal staff. This role plays a critical part in keeping matters organized, ensuring deadlines are met, and supporting the efficient handling of cases from inception through trial. Key Responsibilities<ul><li>Draft, revise, format, and proofread legal documents, pleadings, correspondence, and other litigation-related materials</li><li>Manage attorney calendars and monitor court deadlines</li><li>Electronically file documents in state and federal courts</li><li>Organize and maintain electronic and physical case files</li><li>Coordinate service of process and litigation-related logistics</li><li>Assist with discovery, pleadings, trial preparation, and document management</li><li>Communicate professionally with clients, courts, opposing counsel, and third-party vendors</li><li>Assist with billing and other administrative support functions as needed</li></ul>
2026-08-19T15:48:47Z

Assistant Project Manager

Minneapolis, MN
onsite
Permanent / Full Time
70000.00 - 90000.00 USD / Yearly
This position will lead complex retail construction and installation projects from early planning through closeout, coordinating schedules, budgets, teams, and subcontractors to keep work moving efficiently. The ideal candidate brings strong commercial construction experience, sound financial oversight, and the ability to manage multiple job sites and deliverables in a fast-paced environment. Responsibilities:• Build and maintain project timelines that outline key phases, milestone dates, and critical deliverables across multiple active jobs.• Partner with clients, leadership, and internal stakeholders to clarify project goals, establish scope, and define measurable outcomes.• Prepare pricing packages, estimates, and proposal materials, then present recommendations for leadership review and approval.• Direct project execution from kickoff through completion, ensuring work is delivered on schedule, within scope, and aligned with quality expectations.• Organize project teams by assigning internal staff, engaging subcontractors, and coordinating vendors based on project needs and timing.• Oversee budgets, track costs against financial targets, review profitability, and support accurate billing tied to project progress.• Provide day-to-day leadership to project teams, remove obstacles, and communicate updates on performance, risks, and schedule status.• Use Bluebeam and Procore to manage construction documents, drawing markups, RFIs, submittals, daily reporting, and related project records.• Review vendor charges, approve invoices, evaluate project variances, and lead post-project reviews to identify improvements for future work.• Travel to project locations as needed to support field operations, strengthen client relationships, and help resolve on-site issues.
2026-09-03T20:38:39Z

Facilities Assistant

Richfield, MN
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are looking for a Facilities Assistant to support daily workplace operations and help maintain an organized, efficient environment. This long-term contract position is ideal for someone who enjoys coordinating facility services, responding to operational needs, and ensuring shared spaces are ready for employees and visitors. The role will contribute to conference room readiness, maintenance coordination, and overall facilities support within a detail-focused services setting. Responsibilities:<ul><li>Coordinate day-to-day facility support activities to help keep the workplace functional and well organized.</li><li>Monitor conference rooms and shared spaces to confirm they are properly set up, stocked, and ready for meetings and events.</li><li>Use a computerized maintenance management system to enter, track, and follow up on service requests and facility-related work orders.</li><li>Partner with internal teams and external vendors to address maintenance needs, room issues, and general building support requirements.</li><li>Assist with facilities planning efforts by helping organize space-related requests and supporting workplace readiness initiatives.</li><li>Maintain accurate records related to facility activities, timekeeping entries, and ongoing operational tasks.</li><li>Support the Facilities Coordinator function by helping prioritize requests, communicate updates, and ensure timely resolution of issues.</li><li>Help identify opportunities to improve workplace efficiency, service response, and the overall experience of employees and guests.</li></ul>
2026-09-11T22:48:41Z

Medical Records Outreach Coordinator

Eden Prairie, MN
remote
Temporary / Contract
18.00 - 21.00 USD / Hourly
We are seeking Medical Records Outreach Coordinators to support a healthcare quality initiative focused on medical record and chart collection. This is a fully remote, temporary position that will primarily involve contacting physician offices and healthcare providers to request and follow up on medical records needed for quality reporting.This is a great opportunity for candidates with experience in a medical office, clinic, hospital, medical records, patient access, or healthcare administrative environment who are comfortable communicating with provider offices over the phone.Key Responsibilities<ul><li>Make outbound calls to physician offices, clinics, and other healthcare providers to request and follow up on medical records.</li><li>Track outstanding medical record and chart requests and conduct follow-up outreach as needed.</li><li>Communicate professionally with provider offices regarding the status of requested documentation.</li><li>Document outreach attempts, responses, and record collection activity accurately.</li><li>Assist with organizing, tracking, and reviewing medical documentation.</li><li>Utilize Microsoft Excel, Word, Outlook, and other internal systems to maintain accurate records.</li><li>Handle confidential patient and healthcare information while following all privacy and confidentiality requirements.</li><li>Support additional administrative and quality-related projects as assigned.</li><li>Work independently while meeting established productivity, quality, and accuracy expectations.</li></ul>
2026-09-11T19:53:36Z

Senior Associate Middle Office Operations

Minneapolis, MN
onsite
Permanent / Full Time
100000.00 - 130000.00 USD / Yearly
We are looking for a Senior Associate, Middle Office Operations with strong attention to detail to join an Alternative Investment firm in the Twin Cities. This role supports key operational activities tied to private credit funds, with a focus on accuracy, oversight, and process efficiency. The position offers the opportunity to work across reporting, reconciliations, account onboarding, and financing activities while partnering with internal teams to strengthen controls and improve workflows. Responsibilities:• Manage remittance preparation and reconciliation for credit portfolios, ensuring complete and accurate reporting.• Partner with technology and data teams to streamline operational tasks, improve data quality, and introduce greater automation into recurring processes.• Support remittance-related activities connected to operations, while helping refine procedures to increase consistency and efficiency.• Coordinate with investor reporting contacts to review validation practices and strengthen the accuracy of reporting outputs.• Oversee the setup of new funds, confirming documentation, operational readiness, and proper alignment with internal requirements.• Perform monthly financing roll activities for credit funds, including detailed tie-outs related to securitization reporting.• Prepare and deliver supporting schedules for fund administration and accounting teams to assist with trial balance review and reconciliation.• Contribute to ongoing enhancements across middle office workflows by identifying control gaps, reducing manual effort, and improving reporting reliability.
2026-08-14T13:08:40Z