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24 results for Administrative Assistant in Easton, PA

Administrative Assistant

Wilkes-Barre, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for someone with strong communication skills, excellent time management, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare, format, and distribute correspondence, reports, and other documents.</li><li>Maintain filing systems, records, and office supplies.</li><li>Assist with data entry, expense reports, and basic administrative tracking.</li><li>Greet visitors and provide general front office support as needed.</li><li>Coordinate travel arrangements, meeting logistics, and internal communications.</li><li>Support special projects and perform other administrative duties as assigned.</li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Yardley, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Our client, a growing HVAC services company, is seeking a professional and customer-focused Administrative Assistant to join their team on a contract-to-hire basis. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional customer service.The Administrative Assistant will serve as the first point of contact for customers, vendors, and contractors while supporting daily office operations. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities throughout the day. Key Responsibilities<ul><li>Answer and route incoming phone calls professionally and efficiently</li><li>Coordinate and communicate with contractors, technicians, and customers</li><li>Respond to general inquiries regarding services, appointments, and company information</li><li>Process invoices and assist with accounts payable-related administrative tasks</li><li>Maintain accurate records and filing systems</li><li>Schedule appointments and update service calendars as needed</li><li>Assist with data entry and administrative reporting</li><li>Provide excellent customer service and resolve issues in a timely manner</li><li>Support various office functions and special projects as assigned</li></ul>
2026-09-03T00:00:00Z

Administrative Assistant

Royersford, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Our stable client in the Royersford, PA area is looking to hire a dependable and detail-oriented Administrative Assistant to provide day-to-day administrative support and help ensure the office operates efficiently. This highly organized Administrative Assistant will provide general administrative and clerical support to the office and team. This role will consist of maintaining and updating internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, answer and route incoming calls, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Maintain and update client records within CRM systems· Calendar Management· Draft internal/external correspondence· Serve as point of contact for client inquiries· Assist with special projects and general office support as needed
2026-08-11T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-08-31T00:00:00Z

Administrative Assistant

Huntingdon Valley, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to support daily operations and help keep both business and personal priorities organized. This role is well suited for someone who is highly dependable, attentive to detail, and confident managing a wide range of tasks with professionalism and discretion. The ideal candidate can balance competing demands, communicate clearly, and take initiative to keep schedules, records, and follow-up items moving forward efficiently. Responsibilities: • Oversee calendars, coordinate appointments, and arrange meetings to ensure schedules remain accurate and well managed. • Organize travel plans, confirm reservations, and prepare clear itineraries when transportation or lodging is required. • Create and update reports, spreadsheets, presentations, correspondence, and other administrative materials as needed. • Maintain orderly digital and paper filing systems so records, documents, and reference materials are easy to access. • Support expense monitoring by collecting receipts, reviewing invoices, and assisting with routine administrative bookkeeping tasks. • Prepare meeting agendas, capture notes, and track next steps to help maintain progress on priorities and commitments. • Monitor deadlines, open items, and project milestones while following up on outstanding tasks in a timely manner. • Coordinate office supply purchases and communicate with vendors or service providers to support daily operations. • Handle sensitive information with sound judgment and provide additional personal and administrative assistance, including research, scheduling, errands, and special projects, as needed.
2026-08-31T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. Key Responsibilities<ul><li>Provide administrative support to managers and team members, including scheduling meetings, managing calendars, and coordinating travel arrangements.</li><li>Answer and direct phone calls, emails, and other correspondence in a professional manner. </li><li>Prepare, edit, and format documents, reports, and presentations. </li><li>Maintain organized filing systems, records, and office documentation. </li><li>Order office supplies and assist with vendor coordination as needed. </li><li>Support meeting preparation, including agendas, materials, and follow-up notes. </li><li>Assist with data entry, expense reporting, and other clerical duties. </li><li>Help ensure the office environment remains organized and productive. </li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Wescosville, PA
onsite
Temporary to Hire
18 - 20 USD / Hourly
Robert Half is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone with strong organizational skills, excellent communication abilities, and a proactive approach to administrative support. The Administrative Assistant will help ensure the office runs smoothly by handling clerical tasks, coordinating schedules, and providing general support to the team. Key Responsibilities:<ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare, format, and file documents, reports, and records</li><li>Data entry and maintaining accurate office databases</li><li>Order office supplies and help manage inventory</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Support team members with administrative projects as needed</li><li>Greet visitors and provide professional front-desk support when required</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-09-04T00:00:00Z

Administrative Assistant

Conshohocken, PA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office and data management needs for a 12-week Contract position based in Conshohocken, Pennsylvania. This opportunity is ideal for someone who is comfortable handling administrative coordination, high-volume data entry, and inbound communication in a detail-oriented environment. The role requires strong attention to detail, reliability during standard Monday through Friday business hours, and confidence using Microsoft Office tools. Responsibilities:• Manage a range of administrative support activities to keep day-to-day operations running efficiently.• Enter, update, and maintain information in internal records with a high degree of accuracy and timeliness.• Respond to incoming calls and direct inquiries to the appropriate contacts when needed.• Provide general office support, including document preparation, file organization, and routine coordination tasks.• Monitor assigned workflows and follow established procedures to ensure administrative tasks are completed on schedule.• Use Microsoft Office applications to create, edit, and organize business documents, spreadsheets, and communications.• Support reception-style duties by serving as a reliable first point of contact for routine questions and requests.
2026-08-28T00:00:00Z

Administrative Assistnat

Parsippany, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing team. This Administrative Assistant will get the chance to work with a great team that works well with each other, offers great work schedule flexibility, and career advancement. This Administrative Assistant will be handling day-to-day office operations, general administrative duties, and direct support for the sales department. The ideal Administrative Assistant will be local to West Caldwell and be able to juggle multiple projects at once. Other responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities<ul><li>Office Administration: Manage front-desk tasks, handle incoming calls, sort mail, and order office supplies.</li><li>Sales Support: Process sales orders, track shipments, and coordinate with billing to ensure timely delivery.</li><li>Calendar & Travel: Coordinate schedules, arrange company travel, book meetings, and manage executive calendars.</li><li>Customer Service: Act as a reliable point of contact for customer inquiries, orders, and standard business complaints.</li><li>Data & CRM Maintenance: Keep customer databases, sales pipelines, and general company filing systems accurate and organized.</li><li>Documentation & Meetings: Prepare sales presentations, draft business memos, take meeting minutes, and compile basic expense reports.</li></ul>This Administrative Assistant role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-09-01T00:00:00Z

Executive Assistant

Easton, PA
onsite
Temporary / Contract
35 - 38 USD / Hourly
Robert Half is seeking a highly organized and proactive Temporary Executive Assistant to provide administrative support to senior leadership. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with discretion and efficiency. Key Responsibilities:<ul><li>Provide high-level administrative support to executives and leadership teams.</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders.</li><li>Handle confidential information with professionalism and discretion.</li><li>Organize meetings, take notes, and follow up on action items as needed.</li><li>Assist with special projects and provide general office support.</li></ul>
2026-09-02T00:00:00Z

Executive Assistant

Allentown, PA
onsite
Temporary to Hire
25 - 27 USD / Hourly
Robert Half is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be a strong communicator, able to manage multiple priorities, maintain confidentiality, and ensure the smooth day-to-day operation of executive activities. Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Arrange travel accommodations, itineraries, and expense reporting.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Organize and support meetings, including preparing agendas, taking notes, and following up on action items.</li><li>Maintain confidential records and handle sensitive information with discretion.</li><li>Assist with special projects and provide general administrative support as needed.</li><li>Monitor deadlines and help ensure timely completion of key initiatives.</li></ul>
2026-09-04T00:00:00Z

Part-Time Administrative Assistant

Buckingham, PA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Part-Time (3 days) Administrative Assistant to support daily office operations in Buckingham, PA. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting internal teams, and helping create an organized and efficient workplace. The person in this role will contribute to document preparation, meeting coordination, and front-office support while managing a variety of routine administrative tasks. Responsibilities:• Manage the flow of incoming and outgoing mail, shipments, and delivered packages to ensure timely distribution across the office.• Maintain orderly paper and electronic record systems so documents can be retrieved quickly and accurately when needed.• Arrange food and beverage orders for meetings, team gatherings, and workplace events while confirming timing and delivery details.• Prepare conference rooms ahead of meetings by organizing materials, checking room readiness, and supporting presentation setup.• Provide day-to-day administrative assistance to internal departments, helping with scheduling, correspondence, and general office needs.• Partner with other administrative team members to revise, proofread, and format reports, letters, and business documents.• Review written materials for accuracy, consistency, and clear presentation before final distribution.
2026-09-02T00:00:00Z

Office Assistant

Schnecksville, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Are you organized, detail-oriented, and enjoy keeping an office running smoothly? We're seeking a reliable Office Assistant to support daily operations. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys administrative work, and takes pride in keeping information accurate, organized, and on track. What You'll Do:<ul><li>Coordinate and schedule interviews, manage calendars, and ensure seamless communication with candidates and staff.</li><li>Maintain accurate records through data entry, document updates, and information management.</li><li>Prepare, organize, and process invoices while tracking important documentation.</li><li>Provide administrative and clerical support, including filing, scanning, and document organization.</li><li>Manage electronic and paper records to ensure easy access and efficient retrieval.</li><li>Answer and direct incoming calls professionally while assisting with office inquiries.</li><li>Support front desk and reception functions as needed to help keep daily operations running smoothly.</li></ul>
2026-09-04T00:00:00Z

Operations Administrative Assistant

Wyomissing, PA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an organized and ambitious candidate to join our growing client. The role will work closely with senior leadership across multiple areas of the business. This position offers hands-on exposure to administration, finance, compliance, and operational support, making it an excellent opportunity for someone who wants to build a strong foundation and grow with a fast-moving company. The right candidate will bring sound judgment, strong attention to detail, and a genuine interest in improving how work gets done. Responsibilities:• Manage day-to-day administrative operations, including office coordination, document organization, mail handling, shipping, and vendor-related support.• Maintain accurate company records and create structured, repeatable workflows that improve consistency and preserve institutional knowledge.• Provide administrative support to company leadership and assist with a wide range of operational priorities as business needs evolve.• Assist with billing, invoice processing, accounts payable, and accounts receivable activities using QuickBooks and related tools.• Support payroll administration, benefits tracking, and employee record maintenance with a high level of accuracy and confidentiality.• Coordinate licensing submissions, compliance documentation, and regulatory filings across multiple jurisdictions in partnership with legal leadership.• Track key deadlines, contract obligations, and reporting requirements while helping improve compliance processes through automation and AI-enabled tools.• Contribute to research, reporting, and process improvement projects involving operational data, customer information, and market-related analysis.
2026-08-27T00:00:00Z

Executive Assistant / Personal Assistant

Morristown, NJ
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
A busy and growing company in the Morristown area is seeking a highly organized Executive Assistant / Personal Assistant to provide comprehensive support to a senior executive. This Executive Assistant / Personal Assistant position is a blended role combining traditional executive support with personal assistant responsibilities, requiring someone who is comfortable managing both business priorities and personal tasks such as scheduling family appointments, coordinating household needs, making reservations, ordering lunches, and handling occasional errands. The ideal Executive Assistant / Personal Assistant will be highly organized, discreet, proactive, and comfortable wearing multiple hats. This Executive Assistant / Personal Assistant will serve as a trusted partner to the executive, anticipating needs, managing competing priorities, and ensuring both professional and personal responsibilities are handled efficiently and seamlessly. Other responsibilities of this Executive Assistant / Personal Assistant role will include but not be limited to: Executive Assistant / Personal Assistant Responsibilities:<ul><li>Provide day-to-day executive and personal support, balancing business responsibilities with personal and family-related tasks.</li><li>Manage a complex calendar, including business meetings, personal appointments, family schedules, and travel arrangements.</li><li>Coordinate personal appointments and activities, including children’s appointments, school-related scheduling, and other family commitments.</li><li>Handle personal errands and requests such as ordering lunches, making reservations, purchasing items, coordinating deliveries, and scheduling household services.</li><li>Coordinate with household vendors, service providers, and other external contacts as needed.</li><li>Arrange business and personal travel, including transportation, accommodations, itineraries, and reservations.</li><li>Prepare meeting materials, agendas, presentations, reports, and other documents for the executive.</li><li>Manage confidential business and personal information with a high level of discretion and professionalism.</li><li>Process expense reports, invoices, receipts, and other administrative/financial items.</li><li>Act as a liaison between the executive and internal teams, clients, vendors, and other external contacts.</li><li>Manage multiple projects and priorities simultaneously, ensuring deadlines and commitments are met.</li><li>Anticipate the executive’s needs and proactively identify scheduling conflicts or issues before they arise.</li><li>Provide general administrative support and take ownership of tasks from start to finish.</li><li>Maintain a high level of professionalism, flexibility, confidentiality, and attention to detail at all times.</li></ul>This Executive Assistant / Personal Assistant role offers a salary of $90,000–$120,000 annually, depending on experience. If you are interested in this Executive Assistant / Personal Assistant position, apply today.
2026-09-02T00:00:00Z

Accounting Assistant

Allentown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Accounting Assistant to support daily financial and administrative tasks for a legal organization in Pennsylvania. This is a long-term contract opportunity suited to an entry-level candidate who is eager to build hands-on accounting experience in a structured weekday schedule. The role focuses on high-volume support work, including inbox monitoring, invoice handling, report review, and accurate financial data processing. Responsibilities: • Review and manage the finance email inbox, ensuring requests and documents are routed or addressed promptly • Process incoming invoices and enter billing information into the appropriate records with a high level of accuracy • Assist with accounts payable activities by organizing documentation and preparing items for payment processing • Support accounts receivable tasks through data updates, record maintenance, and follow-up on financial information • Examine reports and transaction details to help identify missing information or discrepancies • Perform routine data entry and maintain organized financial records for accounting operations • Provide general administrative support to the finance function, including handling repetitive transactional tasks efficiently • Work closely with the team during standard Monday through Friday business hours to help maintain smooth daily accounting workflows
2026-09-03T00:00:00Z

Part-time HR Admin Assistant

Blandon, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable HR Administrative Assistant to support day-to-day administrative operations for a busy HR team in Blandon, Pennsylvania. This Long-term Contract opportunity is well suited for someone who enjoys staying organized, handling sensitive records with care, and providing helpful support to employees and internal stakeholders. The position offers a part-time schedule and focuses on maintaining efficient HR processes, preparing employment documentation, and assisting with employee-facing activities. Responsibilities:• Serve as an initial point of contact for employee questions and route requests to the appropriate HR representative for follow-up.• Prepare onboarding materials and assemble employment paperwork for new team members to help ensure a smooth hiring experience.• Distribute internal notices, correspondence, and company-wide communications through mailings, memos, and related administrative channels.• Digitize, organize, and maintain personnel documentation while protecting the confidentiality and accuracy of employee records.• Support file management projects by reviewing, sorting, and updating employee documents to keep records complete and accessible.• Help coordinate workplace programs and events, including team luncheons, wellness activities, and engagement initiatives.• Provide broad clerical and office support to the HR department, including routine administrative tasks as assigned.
2026-09-04T00:00:00Z

Mailroom Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations in Philadelphia, Pennsylvania. This Long-term Contract position plays an important role in keeping internal deliveries, outgoing shipments, and incoming parcel distribution organized and on schedule. The ideal candidate is detail-oriented, comfortable handling routine transportation tasks, and able to maintain consistent coverage during standard business hours. Responsibilities:• Transport mail between the organization and the post office, ensuring timely pickup and delivery of items.• Receive, record, and route incoming parcels, express shipments, and other deliveries to the correct recipients.• Process outgoing correspondence by applying postage and preparing packages for shipment through approved carriers.• Sort and distribute internal mail to administrative departments, faculty collection points, and residential or designated campus locations.• Assemble and dispatch bulk mailings when needed, making sure materials are prepared accurately for postal submission.• Oversee the daily workflow of the mailroom and coordinate schedules to ensure the area remains staffed throughout regular operating hours.• Provide task direction to student workers or support staff assisting with mailroom activities.• Monitor the condition of the vehicle used for mail transport and report routine service needs or repair concerns to the appropriate manager.• Perform other related mail services duties as assigned to support efficient department operations.Responsibilities<ul><li>Pick up and deliver mail to and from the local post office.</li><li>Receive, log, sort, and distribute incoming mail, packages, and overnight deliveries.</li><li>Process outgoing mail, including postage metering and preparation of shipments through carriers such as UPS.</li><li>Collect and distribute interoffice mail to administrative departments, faculty offices, residence halls, and designated mail locations.</li><li>Prepare and deliver bulk mail shipments as needed.</li><li>Monitor and report maintenance needs related to mailroom operations and transportation equipment.</li><li>Assist with scheduling and coordination of mailroom coverage during business hours.</li><li>Provide general support to campus departments regarding mail and package inquiries.</li><li>Support shipping, receiving, and inventory-related activities as required.</li><li>Perform other duties as assigned.</li></ul>
2026-09-04T00:00:00Z

Receptionist

Allentown, PA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to support daily front-desk operations in Allentown, Pennsylvania. This role is ideal for someone who enjoys creating a positive first impression, managing a busy phone line, and providing dependable administrative support. The role requires strong communication skills, attention to detail, and the ability to stay organized while handling multiple priorities in a fast-paced office setting. Responsibilities:• Welcome visitors and maintain a courteous front-desk experience for guests, employees, and clients.• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and take accurate messages when needed.• Provide administrative assistance to attorneys and the Human Resources Manager by handling a variety of office support tasks.• Coordinate routine front-office activities to help ensure smooth day-to-day operations and timely communication across the office.• Prepare, organize, and distribute documents or correspondence while maintaining accuracy and professionalism.• Monitor reception and common office areas to ensure they remain orderly, well-maintained, and ready for visitors.• Assist with additional clerical and administrative assignments as business needs arise.
2026-09-04T00:00:00Z

Receptionist

Allentown, PA
onsite
Temporary / Contract
19 - 21 USD / Hourly
Robert Half is seeking a friendly, organized, and professional Receptionist to serve as the first point of contact for visitors, clients, and staff. The ideal candidate will have excellent communication skills, a polished demeanor, and the ability to manage multiple tasks in a fast-paced office environment. Key Responsibilities:<ul><li>Greet and assist visitors in a courteous and professional manner</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage front desk operations and maintain a welcoming reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments and maintain calendars as needed</li><li>Provide administrative support such as filing, data entry, copying, and scanning</li><li>Assist with office supply inventory and ordering</li><li>Support various departments with clerical tasks and special projects</li></ul>
2026-08-26T00:00:00Z

Paralegal

Allentown, PA
onsite
Permanent / Full Time
52000 - 60000 USD / Yearly
We are looking for a Paralegal to join a busy immigration legal practice in Pennsylvania. This permanent position supports attorneys through case preparation, legal research, and document management across a range of immigration matters. The ideal candidate brings strong writing ability, careful attention to detail, and the capacity to keep multiple matters moving efficiently in a collaborative environment. Responsibilities:• Prepare and submit immigration filings assigned by attorneys, ensuring applications are accurate, complete, and timely.• Assemble supporting documentation for nonimmigrant matters, including employment-based petitions and related applications.• Support immigrant visa and adjustment of status cases by organizing evidence, preparing forms, and coordinating filing packages.• Assist with removal defense matters by gathering records, drafting affidavits, and preparing properly formatted court submissions.• Review client-provided materials, identify missing information, and summarize case facts for attorney review and strategy discussions.• Draft correspondence, legal documents, and case-related reports with clarity and attention to procedural requirements.• Maintain orderly electronic and physical case files so records remain accessible, current, and audit-ready.• Conduct legal research using tools such as Westlaw and track developments in immigration laws, regulations, and policy guidance.• Coordinate with attorneys and colleagues to manage deadlines, prioritize tasks, and keep case progress on schedule.
2026-08-24T00:00:00Z

Tax & Finance Assistant

Phoenixville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Stable firm has an exciting opportunity for a Tax & Finance Assistant with previous experience in bookkeeping, accounting and financial services. The Tax & Finance Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with bookkeeping and payroll activities, providing administrative support, and preparing financial reports. To be successful in this role, the Tax & Finance Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday <ul><li>Support tax professionals throughout the tax preparation process by performing a variety of administrative duties. </li><li>Communicate with clients via phone and email to request tax documents, answer general questions, and provide status updates. </li><li>Organize, scan, upload, and maintain client tax files and supporting documentation. </li><li>Schedule client appointments and assist with managing calendars during busy tax seasons. </li><li>Review incoming documents for completeness and follow up with clients regarding missing information. </li><li>Prepare engagement letters, client correspondence, and other administrative documents. </li><li>Enter and update client information within tax preparation software and internal databases. </li><li>Maintain accurate records while ensuring confidentiality of sensitive financial information. </li><li>Assist with general office and finance-related administrative projects as needed. </li><li>Provide exceptional customer service while building positive client relationships. </li></ul>
2026-08-31T00:00:00Z