<p>We are looking for a highly organized Administrative Assistant to join a corporate office in Beverly Hills. This is a contract to hire position, and a great opportunity to join a well-known organization! You will play a key part in scanning and indexing a large volume of documents, managing documentation processes, ensuring accuracy, and maintaining high standards of quality control. This position requires strong attention to detail and organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage document workflows to ensure smooth operations and timely completion.</p><p>• Perform document scanning tasks with precision and accuracy.</p><p>• Conduct quality control checks to verify the accuracy and completeness of scanned files.</p><p>• Maintain meticulous records of all documentation activities for reporting purposes.</p><p>• Collaborate with team members to address any discrepancies or improve processes.</p><p>• Ensure compliance with company standards and guidelines for document handling.</p><p>• Assist in troubleshooting software or scanning equipment issues when necessary.</p><p>• Provide regular updates to supervisors regarding document management progress.</p><p>• Support administrative tasks related to document coordination as required.</p>
We are looking for a dedicated Administrative Assistant to join our team in Pasadena, California. This Contract to permanent position is perfect for someone who thrives in a fast-paced environment, enjoys learning new tools, and is committed to ensuring the accuracy and efficiency of their work. The ideal candidate should be detail-oriented, proactive, and eager to support office operations and internal teams.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including data entry, scheduling, filing, and document preparation.<br>• Maintain and update spreadsheets, with a strong focus on creating and managing Excel pivot tables.<br>• Assist internal teams by preparing reports, tracking data, and conducting basic analyses.<br>• Adhere to established procedures while remaining open to learning and implementing new systems.<br>• Identify and address errors or issues, collaborating with team members to resolve them effectively.<br>• Ask relevant questions to clarify tasks and ensure accuracy in all assignments.<br>• Support the office operations by proactively managing priorities and contributing to a smooth workflow.
<p>Position Overview</p><p><br></p><p>The Administrative Coordinator plays a critical role in ensuring operational consistency and administrative excellence across the organization. This position serves as a central point of coordination for communication, scheduling, documentation, and training support, while partnering closely with leadership to execute departmental initiatives. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Office Support</strong></p><ul><li>Manage incoming communications and prioritize responses to support leadership and departmental needs</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Organize, maintain, and safeguard confidential files, records, databases, and certification documentation</li><li>Track office employee certifications and ensure timely updates and renewals</li><li>Monitor deadlines, track action items, and follow up to ensure timely completion of tasks and initiatives</li><li>Standardize documentation, procedures, and policies as directed by senior leadership</li><li>Maintain accurate, consistent, and up-to-date information across multiple internal software systems</li></ul><p><strong>Budgeting, Procurement & Inventory</strong></p><ul><li>Support budget tracking, expense reporting, and invoice verification processes</li><li>Procure educational and office supplies as needed</li><li>Maintain inventory and oversee upkeep of training tools, materials, and resources</li><li>Coordinate food, beverages, and logistical needs for meetings, trainings, and classes</li><li>Assist with client holiday gift procurement, organization, and packaging</li></ul><p><strong>Training, Education & Events Coordination</strong></p><ul><li>Support company training initiatives by creating agendas, organizing materials, and assisting with presentation development</li><li>Organize, maintain, and update company curriculum and training documentation</li><li>Schedule classes and educational events, send invitations, manage RSVPs, and conduct follow-ups</li><li>Recruit volunteers or instructors as needed for training sessions</li><li>Track attendance and prepare certificates of completion</li><li>Develop and distribute course evaluation surveys to gather feedback and support continuous improvement</li></ul><p><strong>Recruitment, Projects & External Coordination</strong></p><ul><li>Assist with education-related recruitment and volunteer coordination efforts</li><li>Support external educational enrollment processes, including tracking participation and verifying invoices</li><li>Maintain and update employee internal resumes and profiles</li><li>Assist with project pursuit development, prequalification documentation, and administrative support</li></ul>
<p>Robert Half Management Resources is actively seeking a strategic Interim Controller to support our entertainment client by strengthening their day-to-day accounting operations and driving enhancements to critical financial processes. In this role, you will spearhead audit preparation for their inaugural audit in 2026, ensuring compliance with accounting standards and optimizing operational workflows. As a key member of a lean finance team, your expertise in operational accounting and your proactive approach will be vital in navigating a dynamic, fast-paced environment and delivering immediate impact.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily accounting operations, including month-end closings, reconciliations, accruals, and high-volume transaction reviews.</p><p>• Oversee and optimize financial systems and processes, utilizing tools such as QuickBooks, FloQast, Airbase, and Aleph.</p><p>• Monitor and classify high volumes of credit card transactions accurately while supporting department heads in maintaining budgetary discipline.</p><p>• Lead audit preparation activities by enhancing documentation, improving internal controls, and ensuring audit readiness.</p><p>• Collaborate with leadership to develop reports, conduct quarterly hard closings, and maintain financial governance.</p><p>• Provide technical accounting expertise, including guidance on standards such as ASC 842 and ASC 606.</p><p>• Perform monthly inventory reconciliations in coordination with third-party warehouses.</p>
<p>We are looking for a motivated fully remote Administrative Assistant to assist with a contract role that will last two to four weeks, possibly longer. In this role, you will provide critical operational support, including managing travel expenses, coordinating purchase orders, and maintaining data integrity across systems. The ideal candidate will have experience processing travel requests and expense reports. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage travel and expense reports for executives, including organizing receipts, reconciling charges, and allocating costs in financial systems.</p><p>• Collaborate with internal teams and external vendors to gather information and generate purchase orders efficiently.</p><p>• Ensure accurate and consistent job records in relevant systems, maintaining overall data integrity.</p><p>• Handle large datasets with precision, ensuring accuracy and reliability in all data management tasks.</p><p>• Prioritize and juggle multiple deadlines while maintaining high-quality results in a fast-paced environment.</p><p>• Work independently to drive projects to completion with minimal oversight.</p><p>• Communicate effectively with colleagues and vendors to ensure smooth operations and resolve any issues.</p><p>• Anticipate needs proactively and take initiative to address tasks before being directed.</p><p>• Maintain confidentiality and handle sensitive information with discretion and professionalism.</p>
<p>We are looking for an organized and proactive Administrative Assistant to join a health and wellness company in Los Angeles, California. This is an onsite contract to hire role that offers a dynamic mix of administrative, operational, and customer-facing tasks. </p><p><br></p><p>Responsibilities:</p><p>• Manage schedules and calendars using Microsoft Outlook, ensuring smooth coordination of appointments and meetings.</p><p>• Process online orders, prepare shipping labels, and handle detailed shipping needs such as overnight shipments or temperature-sensitive packages.</p><p>• Assist with the startup operations of a supplement company, including data collection and tracking product inventory.</p><p>• Monitor office supplies, maintain inventory levels, and restock personalized supplement packs.</p><p>• Provide administrative and operational support to the team, ensuring efficient workflow.</p><p>• Support social media initiatives by managing and updating basic platforms.</p><p>• Deliver exceptional customer service by maintaining a friendly and attentive demeanor.</p><p>• Coordinate with internal teams to ensure tasks are completed accurately and on time.</p>
Essential Duties and Responsibilities <br>• Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity.<br>• Responsible for creating work orders, providing status to customers and following up with technicians.<br>• Confirm work order is completed and/or closed by reviewing all notes and following up on pending items.<br>• Complete contract paperwork and QC paperwork.<br>• Schedule sub-contractor work.<br>• Work with technicians to ensure all paperwork is completed properly within the designated time.<br>• Maintain appointment schedules.<br>• Order material and equipment. <br>• Receive material/equipment and issue material and equipment to technicians. <br>• Complete daily reports.<br>• Assist in coordinating activities such as scheduling, customer notification and equipment procurement.<br>• Conduct physical inventory.<br>• Act as a liaison between Sales, Project Managers and technicians.<br>• Other duties as assigned. <br>• Bill out service and inspections jobs daily<br>• Respond to high volume of emails<br>• Work with sales team to ensure jobs are scheduled timely<br><br>Qualifications - External<br>Minimum Qualifications:<br>• High School Diploma or General Education Degree (GED)<br>• Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred<br>• Proficient in Microsoft Office (Word, Excel & PowerPoint)<br>• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English<br>Experience/Requirements: <br>• Must possess good decision-making skills, be very organized and detail oriented.<br>• Must have excellent oral and written communication.<br>• Ability to use discretion. Problem Solving and ability to escalate matters when needed.<br>• Data analysis and interpretation skills.<br>• Speed and accuracy with attention to detail.<br>• Dispatching and scheduling.<br>Work Environment:<br>• Normal office environment.<br>• The noise level in the work environment is usually moderate.
We are looking for a motivated Office Assistant to join our team on a contract basis in Santa Ana, California. This role is ideal for an individual with strong organizational skills who can thrive in a dynamic office environment. The position requires a proactive approach to handling administrative tasks and supporting the team effectively.<br><br>Responsibilities:<br>• Coordinate and schedule interviews, ensuring smooth communication with candidates.<br>• Perform receptionist duties such as answering inbound calls and greeting visitors.<br>• Manage clerical tasks, including document scanning, filing, and maintaining records.<br>• Utilize QuickBooks Desktop for basic payroll and accounting tasks.<br>• Handle mail deliveries and errands, including weekly trips to the post office.<br>• Maintain an organized workspace and assist with general office upkeep.<br>• Support the HR team with prevailing wage documentation and compliance.<br>• Collaborate with colleagues to address questions and ensure efficient operations.<br>• Uphold business casual dress code while maintaining a detail-oriented approach.
<p>We are looking for a detail-oriented Administrative Coordinator to join our client's team on a contract to hire basis in Woodland Hills, California. In this role, you will provide essential support to the Development department, ensuring smooth operations and efficient handling of administrative tasks. This position offers an excellent opportunity for someone with strong organizational skills and a passion for delivering high-quality assistance.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update donor database records with accuracy and attention to detail.</p><p>• Handle inbound calls professionally, addressing inquiries and redirecting them as needed.</p><p>• Organize and manage calendars to ensure seamless scheduling of meetings and events.</p><p>• Assist with preparing reports, presentations, and other documentation as required.</p><p>• Monitor and respond to email correspondence promptly, ensuring effective communication.</p><p>• Perform general office duties such as filing, scanning, and maintaining records.</p><p>• Collaborate with team members to support various projects and initiatives.</p><p>• Ensure compliance with organizational policies and procedures during daily operations.</p>
<p>We are looking for a detail-driven and efficient Office Coordinator to join a software start-up company in Marina Del Rey on a contract to hire basis. This multifaceted role includes office management, general operations support, and some recruiting coordination. The role is onsite daily M-F, hours 9:00am-6:00pm.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the management of office supplies, vendor relationships, and daily logistical needs.</p><p>• Coordinate team events, offsite activities, and onsite meetings to promote collaboration.</p><p>• Foster a welcoming and well-organized office space for staff and visitors.</p><p>• Assist in onboarding new hires by setting up equipment, workspaces, and introductions.</p><p>• Provide scheduling and administrative support to the leadership team.</p><p>• Handle special projects and ad-hoc administrative tasks as required.</p><p>• Plan and organize candidate interviews across various time zones.</p><p>• Manage communication with candidates to ensure a positive recruitment experience.</p><p>• Maintain applicant tracking systems and oversee recruiting pipelines effectively.</p>
