33 Results for Personal Assistant Jobs in Downey, CA

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Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
One of our top law firm clients is seeking an experienced Legal Assistant to join its growing Irvine office. This is a highly regarded boutique firm with a collaborative, team-oriented culture and a sophisticated practice spanning business litigation, transactions, employment, and personal injury.The firm continues to grow and is looking for a Legal Assistant who enjoys being an integral part of the legal team and can confidently manage the day-to-day demands of a busy civil litigation practice. This is an excellent opportunity for someone seeking stability, mentorship, professional development, and long-term growth with a firm that values and invests in its team. Key Responsibilities:<ul><li>Manage litigation calendars, including court deadlines, hearings, filing dates, and other critical case deadlines</li><li>Prepare, format, proofread, and finalize pleadings, correspondence, and other legal documents</li><li>Handle state and federal court filings, including electronic filings, while ensuring compliance with applicable court rules and deadlines</li><li>Support attorneys throughout all phases of civil litigation and assist with day-to-day case management</li><li>Coordinate and organize case materials, discovery, and litigation documents</li><li>Maintain accurate and well-organized electronic and physical case files</li><li>Assist with attorney scheduling, correspondence, and administrative workflow</li><li>Provide overflow support to attorneys and other members of the legal team as needed</li><li>Collaborate closely with attorneys, paralegals, and administrative staff in a team-oriented, onsite environment</li></ul>Ideal Candidate:<ul><li>Prior experience supporting attorneys in a civil litigation practice</li><li>Strong knowledge of California court procedures, calendaring, and e-filing</li><li>Excellent proofreading, formatting, and organizational skills</li><li>Able to manage multiple priorities and deadlines in a fast-paced environment</li><li>Detail-oriented, dependable, proactive, and collaborative</li><li>Interested in continuing to develop their skills and grow within the firm</li></ul>Why Consider This Opportunity:<ul><li>Growing boutique firm with a strong, collaborative culture</li><li>Mentorship and professional development from experienced attorneys and legal professionals</li><li>Opportunity to grow within the role and take on increased responsibility</li><li>Medical, dental, and vision insurance</li><li>Paid time off</li><li>Stable, long-term opportunity with a firm that values its employees</li></ul>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-10-02T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-10-16T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
A well-known national litigation firm is hiring a Legal Assistant to join its Los Angeles office. This is a great opportunity to join a firm with an outstanding reputation and a team that truly enjoys working together. The LA office is collaborative, supportive, and easygoing. Many team members have been with the firm for 20+ years, which speaks to the culture and stability. Leadership is approachable and steps in when needed, creating a genuinely positive environment. This role offers a hybrid schedule with 3 days onsite after the firm's 30-day initial training period. What you will do:<ul><li>Scheduling meetings, calendaring court deadlines, and coordinating travel</li><li>State, Federal, and Appellate Court filings</li><li>Format, draft, and finalize legal documents</li><li>Assist with trial preparation</li><li>Conflict checks</li></ul> What they are looking for:<ul><li>7+ years of California litigation experience</li><li>Experience filing with state, federal, and appellate courts</li><li>Calendaring litigation deadlines</li><li>Ability to work onsite in Century City, CA, at least 3 days per week</li></ul> Compensation:<ul><li>Salary range: $90,000 to $120,000 DOE</li><li>Benefits: PPO medical, dental, vision, HSA & FSA options, 401(K) and firm % yearly contribution, PTO, sick days, paid holidays, paid parking, short-term and long-term disability insurance, life insurance, and more!</li></ul>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-09-18T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-25T00:00:00Z

Project Assistant

Signal Hill, CA
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for a Project Assistant to support construction project operations in Signal Hill, California. This is a Contract position suited for someone who can keep schedules on track, coordinate documentation, and provide organized administrative support across active projects. The ideal candidate brings at least 2 years of experience working in a project-driven environment and is comfortable handling timelines, records, and day-to-day coordination tasks. Responsibilities: • Coordinate project schedules and track key milestones to help construction activities stay on target. • Maintain organized digital and physical project files, including scanning and processing important documentation. • Assist with project administration by preparing reports, updating records, and supporting routine office operations. • Work with project teams to monitor progress, communicate status updates, and help address scheduling conflicts. • Enter and manage project-related information within ERP and billing systems to support accurate documentation and invoicing. • Support project management efforts by following up on action items, organizing meetings, and maintaining workflow visibility. • Prepare and distribute project correspondence, logs, and other administrative materials using Microsoft Office applications.
2026-10-21T00:00:00Z

Project Assistant

Long Beach, CA
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Project Assistant to support manufacturing projects and help teams stay aligned on schedules, documentation, and follow-up activities in Long Beach, California. This contract opportunity with the potential for a permanent role is ideal for someone who enjoys coordinating moving parts, working across multiple departments, and keeping project information organized and up to date. In this role, you will partner with internal stakeholders and external manufacturing contacts to help maintain momentum on product-related initiatives and ensure important milestones are tracked effectively. Responsibilities: • Oversee project timelines by monitoring milestones, pending tasks, and deliverables tied to vendor and internal manufacturing programs. • Coordinate sourcing updates, sample activity, prototype progress, and tooling schedules to keep stakeholders informed of project status. • Draft and distribute routine updates and follow-up communications for overseas manufacturing partners and related contacts. • Maintain project logs, status reports, and supporting documentation to ensure records remain accurate, current, and easy to access. • Organize sample and prototype requests, including shipment follow-up and tracking through completion. • Gather input from cross-functional teams and consolidate feedback for clear communication to manufacturing partners. • Support meetings by arranging schedules, preparing agendas, recording key discussion points, and tracking next steps. • Review engineering and product files for missing or outdated information and coordinate revisions with the appropriate teams. • Provide day-to-day administrative and project coordination support to Product Development leadership and partnering departments.
2026-10-08T00:00:00Z

Purchasing Assistant

Signal Hill, CA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Purchasing Assistant to support procurement operations for a manufacturing organization in Signal Hill, California. This Long-term Contract position will help coordinate material and service purchases, manage internal transfer activity, and maintain strong communication with suppliers and internal teams. The role is well suited for someone who thrives in a fast-moving environment, handles transactional work accurately, and delivers responsive service to both branch locations and corporate stakeholders. Responsibilities: • Process and release purchase orders and inter-branch transfer requests based on daily reports and direction from purchasing leadership. • Coordinate special-order purchasing needs and ensure requested materials are entered and routed accurately within required timeframes. • Monitor assigned product categories for internal transfers and keep order activity moving efficiently across locations. • Review open and overdue orders each day, follow up on pending items, and help resolve delays with vendors or internal contacts. • Communicate order status, changes, and exceptions clearly to branch teams, office staff, and other internal customers. • Enter purchasing information with a high level of accuracy and update records to reflect current order details and availability. • Build and maintain strong working relationships with suppliers and colleagues while supporting smooth purchasing department operations. • Assist with additional procurement and administrative tasks as needed to meet business priorities.
2026-10-19T00:00:00Z

Legal Assistant (Korean Speaking)

Costa Mesa, CA
onsite
Temporary to Hire
29.2885 - 33.913 USD / Hourly
We are looking for a bilingual Legal Assistant to join an international law firm in California in a contract-to-permanent capacity. This position is well suited for a detail-oriented individual who can balance legal support, client-facing communication, and administrative coordination in a fast-moving environment. The role works closely with attorneys and serves as a key point of contact for Korean- and English-speaking clients, while helping keep matters organized and on schedule. Responsibilities: • Support attorneys with a blend of legal and administrative tasks, helping maintain efficient day-to-day practice operations. • Manage calendars, schedule meetings, and track important deadlines to ensure timely follow-up on active matters. • Draft, revise, format, and proofread legal documents, correspondence, and other materials with a strong eye for accuracy. • Communicate clearly and effectively with clients, counsel, and external partners in both Korean and English. • Organize physical and electronic files, maintain matter records, and assist with document management processes. • Review incoming mail and correspondence, route items to the appropriate parties, and monitor next steps as needed. • Prepare reports, presentations, and other support materials for attorneys and internal stakeholders. • Assist with billing support, time entry, and general office coordination, while contributing to special projects as assigned. • Help manage court-related and electronic filing activities, including tracking filing requirements and deadlines for litigation matters.
2026-10-19T00:00:00Z

33 results for Personal Assistant in Downey, CA