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17 results for Contract Administrator in Downey, CA

Subcontractor Administrator

El Segundo, CA
onsite
Temporary / Contract
90000 - 100000 USD / Yearly
Subcontract Administrator Location: Hybrid – 3 Days Onsite / 2 Days RemoteCompensation: Up to $100,000Travel: Approximately 1 month annually (domestic and international travel required) Our client is seeking a detail-oriented and highly organized Subcontract Administrator to support vendor management, subcontract coordination, compliance tracking, and purchasing administration within a manufacturing and transportation-related environment. This role is heavily focused on vendor relations, subcontract support, documentation management, and cross-functional coordination rather than contract negotiation or legal administration. The ideal candidate will have experience working with suppliers and subcontractors in highly regulated or manufacturing-driven industries and possess strong organizational, communication, and problem-solving skills. Experience supporting rail, transportation, automotive, or industrial manufacturing organizations such as Siemens, Alstom, Woojin, or Hyundai Rotem is highly preferred. Key ResponsibilitiesDevelop and maintain strong vendor and supplier relationshipsCoordinate with internal departments to ensure subcontractors are properly supported and project schedules are maintainedResolve vendor issues, supplier escalations, and relationship concerns in a professional and timely mannerEnsure vendor compliance with subcontract requirements and company standardsAssist engineering, quality, accounting, production, logistics, and project management teams to help ensure milestones and deliverables are achievedMonitor vendor performance and regularly report subcontractor status updates to managementTrack shipments and deliveries while advising logistics teams on the most cost-effective shipping methods to maintain production schedulesPerform vendor invoice reconciliation and assist with purchasing-related documentationMaintain purchasing files, subcontract documentation, and audit-ready recordsPrepare and maintain Buy America compliance documentation and supporting audit trailsPrepare and maintain DBE compliance documentation and reportingMaintain ongoing vendor communication through meetings, email correspondence, and status updates to ensure delivery timelines remain accurate and currentSupport additional administrative projects and operational initiatives as assigned
2026-05-13T00:00:00Z

Property Administrator

Los Angeles, CA
onsite
Temporary / Contract
20.9 - 24 USD / Hourly
We are looking for a Property Administrator to support a short-term affordable housing compliance project in Los Angeles, California. This Contract position is ideal for someone with hands-on experience in resident recertifications, file auditing, and income verification within regulated housing programs. The person in this role will help keep documentation accurate, complete, and aligned with program standards while partnering closely with site teams to meet project deadlines. Responsibilities:• Manage annual and interim recertification activities for residents in accordance with affordable housing program timelines.• Examine household files to confirm that eligibility records, supporting documents, and compliance materials are complete and accurate.• Gather, validate, and organize income, asset, and related resident documentation needed for certification reviews.• Monitor adherence to affordable housing rules and ensure required forms and records meet established program standards.• Communicate with residents to request missing information, clarify documentation needs, and support timely follow-up.• Maintain orderly records and enter updates into compliance tracking platforms and property management systems.• Coordinate with on-site property management staff to keep recertification schedules on track and resolve outstanding items.• Provide additional administrative and compliance support as project needs evolve during the assignment.
2026-05-12T00:00:00Z

Contracts Manager (Paralegal)

Irvine, CA
onsite
Permanent / Full Time
125000 - 145000 USD / Yearly
Stable Corporate Environment Seeks Senior Contracts Manager-Paralegal About Firm & Position:A corporate legal team is seeking a Contracts Manager to join its collaborative and tenured group. This organization operates on a national scale and is known for its structured yet dynamic legal department supporting complex customer-facing agreements. The Contracts Manager will work closely with internal stakeholders and report directly to senior leadership within the legal function. Contracts Manager Responsibilities:<ul><li>Review, analyze, and negotiate a high volume of customized customer contracts, including complex commercial agreements</li><li>Serve as the primary point of contact for internal teams regarding contract terms, including data security, compliance, and risk allocation</li><li>Address initial inquiries related to contract distribution, obligations, and execution processes</li><li>Draft and revise contract language with a focus on Data Protection Addendums and evolving AI-related provisions</li></ul>Hours:<ul><li>Salaried position</li><li>Primarily remote; quarterly in-person trainings/meetings (2 consecutive days)</li></ul>Perks:<ul><li>Highly stable company with strong internal infrastructure</li><li>We have placed multiple corporate paralegals with this team who remain long-term and value the professional, tenured environment</li><li>Substantive, non-template work — no “contract mill” environment</li><li>Exposure to sophisticated agreements, including emerging AI and data privacy terms</li><li>Collaborative and low-turnover legal team</li></ul>Salary:<ul><li>$120,000 - $140,000 base salary (DOE) + year-end bonus</li></ul>Benefits:<ul><li>Comprehensive medical, dental, and vision coverage</li><li>401(k) plan</li></ul>
2026-05-01T00:00:00Z

Payroll Administrator

Downey, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Payroll Tax Administrator to support complex payroll tax and year-end processes for a long-term contract opportunity based in Downey, California. This role focuses on maintaining accurate payroll tax reporting, reconciling payroll results across multiple entities, and ensuring W-2 data is thoroughly validated before finalization. The ideal candidate brings strong knowledge of payroll compliance, deduction oversight, and filing support, along with the ability to guide payroll teams through quarterly and annual close activities. Responsibilities: • Conduct quarterly payroll tax balancing activities to confirm accurate reporting across federal, state, Medicare, and local tax categories. • Analyze payroll outcomes from gross pay through net pay, research variances, and resolve issues tied to taxes, deductions, and employee records. • Review year-end payroll adjustments and confirm they are applied correctly to the appropriate reporting periods. • Examine W-2 wage and tax data, including taxable earnings, pre-tax deductions, benefits, retirement contributions, and imputed income, and address discrepancies before forms are issued. • Prepare and validate payroll data needed for state and federal reporting submissions, and resolve file errors to support on-time acceptance. • Collaborate with district payroll teams during quarter-end and year-end close to support reconciliations, corrections, and adjustment entries. • Deliver process guidance, documentation support, and training sessions to help payroll teams follow accurate reconciliation practices. • Monitor deduction configurations for retirement and tax-advantaged plans, including 403(b) and 457 arrangements, and assist with correction efforts when needed. • Review overtime calculations for compliance with applicable agreements and payroll rules. • Support the onboarding of additional districts by developing repeatable workflows and clear documentation for ongoing payroll operations.
2026-05-20T00:00:00Z

Payroll Administrator

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Ongoing opportunities for ambitious Payroll Administrators. As a Payroll Administrator, you will be responsible for data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. This temporary assignment with a well known company offers great career growth. Please apply today for immediate consideration.Payroll Processing:· Calculate and process employee salaries, wages, bonuses, and deductions.· Ensure accuracy in time and attendance records and apply relevant payroll policies.Data Entry and Record Keeping:· Enter and maintain employee data in the payroll system.· Keep accurate records of employee information, tax withholdings, and other payroll-related details.Tax Compliance:· Ensure compliance with tax regulations and statutory requirements.· Calculate and withhold income taxes, Social Security contributions, and other deductions as required.Benefits Administration:· Administer employee benefits programs, such as health insurance and retirement plans.· Deduct and remit employee contributions to benefit plans.Payroll Reporting:· Prepare and distribute payroll reports to management and relevant departments.· Generate reports for tax purposes, including year-end reports and W-2 forms.
2026-05-20T00:00:00Z

Grant Accountant

Los Angeles, CA
onsite
Temporary / Contract
36 - 49 USD / Hourly
We are seeking a detail-oriented Grant Accountant with 4 years of accounting experience to manage the financial administration of grants, ensure compliance with funding requirements, and support accurate reporting and reconciliation activities.Key Responsibilities:<ul><li>Manage the full accounting lifecycle for grant funds, including budgeting, tracking, reporting, and reconciliation.</li><li>Monitor grant expenditures to ensure compliance with donor, federal, state, and organizational guidelines.</li><li>Prepare financial reports for funders, internal leadership, and auditors.</li><li>Reconcile grant-related accounts and investigate discrepancies.</li><li>Assist with month-end and year-end close processes related to grants.</li><li>Maintain documentation for audits and grant reviews.</li><li>Collaborate with program managers and finance staff to track spending against grant budgets.</li><li>Support indirect cost calculations, revenue recognition, and restricted fund accounting.</li><li>Ensure timely invoicing, drawdowns, and revenue postings for assigned grants.</li></ul>
2026-05-18T00:00:00Z

Grant Accountant

Los Angeles, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a Grant Accountant to support financial oversight for grant-funded programs within a non-profit organization in Los Angeles, California. This Long-term Contract position focuses on maintaining accurate grant records, monitoring restricted funds, and helping ensure financial activity aligns with donor and government requirements. The ideal candidate brings strong experience in grant accounting, fund administration, and financial reporting, along with the ability to work carefully in a deadline-driven environment. Responsibilities: • Oversee accounting activity for grant-funded programs, ensuring revenues and expenses are recorded accurately and in accordance with funding terms. • Track restricted and unrestricted funds, reconcile balances, and maintain clear documentation to support fund administration activities. • Prepare financial reports for internal stakeholders and external funding sources, including government grant reporting as required. • Review grant budgets against actual spending, identify variances, and provide timely updates to program and finance leadership. • Support month-end and year-end close processes related to grants, net asset balances, and designated funding sources. • Maintain accounting records within Abila MIP and use the system to monitor transactions, reporting outputs, and fund-level activity. • Assist with audits and compliance reviews by organizing supporting schedules, reconciliations, and grant documentation. • Coordinate with program teams to confirm expenses are allowable, properly coded, and aligned with grant agreements.
2026-05-18T00:00:00Z

Grant Accountant

Los Angeles, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half is seeking an experienced and detail-oriented Grant Accountant to manage the financial aspects of grant funding for organizations across various industries. This role involves ensuring compliance with grant regulations, tracking and reporting expenses, and supporting fiscal operations. Ideal candidates will have a strong background in accounting and experience working with government, corporation, or foundation grants. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602. Key Responsibilities:<ul><li>Grant Compliance: Ensure all financial activities comply with grant terms, Uniform Guidance (if applicable), and organizational policies.</li><li>Budget Management: Assist with development and tracking of grant budgets, monitoring expenditures against approved funding, and ensuring proper allocation of funds.</li><li>Reporting: Prepare accurate grant financial reports for internal use and submission to funders.</li><li>Audit Support: Facilitate grant audits by ensuring all documentation and policies follow auditing standards.</li><li>Grant Revenue Recognition: Accurately record grant-related revenue and expenses and manage reconciliations for grant accounts.</li><li>Collaboration: Work closely with program managers, development teams, and finance staff to provide financial insights and ensure meeting funding requirements.</li><li>Documentation and Recordkeeping: Maintain thorough records of budgets, invoices, agreements, and financial activities related to grants.</li><li>Process Improvement: Identify opportunities to streamline grant accounting workflows and improve compliance processes.</li></ul>
2026-05-18T00:00:00Z

Property Accountant

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Property Accountant to oversee financial operations for commercial properties in Newport Beach, California. This role involves managing financial reporting, audits, budgeting, and compliance while ensuring accurate and timely accounting processes. The ideal candidate will possess strong analytical abilities and a thorough understanding of property management accounting. Responsibilities:• Prepare and analyze monthly and annual financial reports, ensuring accuracy and compliance.• Manage cash flow and oversee day-to-day financial transactions for assigned commercial properties.• Complete month-end journal entries, including accruals and depreciation, and generate required reports.• Conduct detailed financial variance analyses and present findings to management.• Collaborate with property management teams to provide training and support on accounting procedures.• Review and manage accounts payable and receivable, resolving discrepancies and ensuring timely payments.• Facilitate year-end audit processes by preparing audit packets and addressing auditor requests.• Work closely with management teams to develop and upload annual budgets.• Submit monthly compliance reports and ensure adherence to relevant regulations.• Maintain organized financial records, including invoices, vendor information, and payment processing documentation.
2026-04-28T00:00:00Z

Property Accountant

Garden Grove, CA
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
We are looking for a Property Accountant to support day-to-day accounting operations for a real estate portfolio in Garden Grove, California. This permanent, on-site position combines core property accounting work with accounts receivable support, making it a strong fit for someone who is analytical, organized, and comfortable managing multiple priorities. The role will contribute to accurate financial reporting, account reconciliation, tenant account maintenance, and month-end activities while working closely with property management and vendors. Responsibilities: • Produce recurring financial reports for assigned properties and help maintain accurate month-end and balance sheet support schedules. • Examine fixed asset activity to determine capitalization, retirement, depreciation, and amortization treatment in accordance with accounting records. • Analyze lease documentation, rent rolls, straight-line rent activity, and tenant delinquency reports to ensure account accuracy. • Reconcile property-related items such as taxes, insurance, common area maintenance, and other operating balances tied to each asset. • Record journal entries for accruals, prepaid items, and other general ledger activity while helping keep financial data current and complete. • Support budgeting efforts for properties and assist with the review of lease commissions, move-out asset disposals, and related accounting impacts. • Review vendor invoices in the accounting system and help confirm charges are coded and approved appropriately. • Apply tenant receipts, including check and electronic payments, and make account corrections through billing adjustments, charges, and credits when needed. • Monitor accounts receivable aging, research short payments or unapplied cash, and coordinate with property managers to resolve outstanding tenant issues.
2026-05-19T00:00:00Z

Property Accountant

Orange, CA
onsite
Permanent / Full Time
65000 - 95000 USD / Yearly
We are looking for a detail-oriented Property Accountant to support the financial operations of a commercial real estate portfolio in Orange, California. This role is responsible for maintaining accurate property-level accounting, preparing reliable financial reports, and helping ensure each entity is financially organized and audit-ready. The ideal candidate brings strong experience in month-end close, general ledger activity, budgeting, and property management accounting systems. Responsibilities: • Review monthly operating results, balance sheet activity, cash flow, and income performance with ownership and provide clear financial insight • Record and post journal entries, maintain supporting documentation, and ensure general ledger accounts remain accurate and balanced • Lead monthly and annual close activities for multiple entities, including reconciliations and final financial review • Coordinate tax-related accounting support, including preparing schedules and documentation needed for entity tax filings and annual 1099 processing • Build and evaluate property budgets, monitor variances, and assess real estate tax obligations for timely payment and planning • Maintain accounting workflows and internal procedures that keep entities prepared for financing requests and lender reporting needs • Support and guide entry-level accounting staff by reviewing work, answering questions, and assisting with payables, receivables, cash analysis, and budgeting tasks when needed • Prepare internal financial statements and respond to documentation requests from banks and other financial partners • Manage fixed asset records, reconcile common area maintenance charges, and review owner-related and intercompany expenses for accuracy • Identify opportunities to strengthen accounting systems, improve reporting processes, and enhance overall financial controls
2026-04-29T00:00:00Z

Property Accountant

San Pedro, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a detail-oriented Property Accountant to join our team in San Pedro, California. In this role, you will oversee financial operations for retail and mixed-use properties, ensuring accurate accounting and efficient management. The ideal candidate will possess strong analytical skills and a collaborative mindset to support property management and tenant satisfaction. Responsibilities: • Manage daily accounting operations for retail and mixed-use properties, ensuring compliance with policies and procedures. • Prepare and analyze property budgets, operating expenses, and financial forecasts to support strategic decision-making. • Review and reconcile Common Area Maintenance (CAM) charges, insurance premiums, and real estate tax allocations. • Generate comprehensive financial reports, rent rolls, and variance analyses using advanced Excel functions, such as pivot tables. • Monitor accounts receivable, address tenant delinquencies, and oversee collections processes to maintain cash flow. • Assist in lease administration tasks, including renewals, rent escalations, and tenant-related documentation. • Work closely with vendors, contractors, and tenants to resolve maintenance issues and operational challenges. • Ensure compliance by reviewing insurance certificates, vendor contracts, and related documents. • Collaborate with property management teams to identify cost-saving initiatives and enhance Net Operating Income (NOI). • Support leasing and marketing efforts by analyzing market data and contributing to property tours.
2026-04-30T00:00:00Z

Finance Administrator

Sherman Oaks, CA
onsite
Permanent / Full Time
70000 - 72000 USD / Yearly
Banking and accounting services: • Receive new agents’ paperwork and ensure all documents are complete and accurate • Enter agents into the back-office finance system, setting up split fees and A/R Credit Card details • Manage agent invoices, including monthly production and distribution • Process credit card charges for agent invoices and manage collections for declined payments • Manage and pay all company bills, ensuring proper cost and depot location allocations • Monitor company cash flow and budget across all branches • Prepare and generate end-of-month financial reports, including daily MTD and projected reports • Assist in monthly financial closings and transmittals • Provide ad hoc financial reports asrequested by executive staff Operations and Administration: • Manage inbound and outbound referrals checks efficiently • Assist the Vice President, Finance and Administration, and other leaders with administrative tasks • Manage front desk operations, including visitor greetings, phone calls, and inquiries • Coordinate mail, packages, and shipments • Ensure proper maintenance and functionality of office equipment and technology infrastructure • Oversee finance team members and front desk to ensure efficient workflow and customer service. Requirements: • Bachelor’s degree in finance, accounting related field required • 4+ years’ experience required in accounting and finance • Proficiency in computerized bookkeeping and general computer usage • Excellent organizational and time-management skills • Experience in Real Estate - plus • Proficient in computer skills, including Microsoft Office Suite (Excel, Outlook, Word) and general familiarity with Google Workspace is a plus. • Strong attention to detail with a high degree of accuracy in data entry and reporting • Strong communication skills, both written and verbal • Ability to work independently and collaboratively in a fast-paced environment
2026-04-16T00:00:00Z

Grant Manager

Los Angeles, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half is seeking an experienced Grant Manager to oversee the full lifecycle of grant management, from proposal development and submission to compliance and reporting. The ideal candidate will have excellent organizational and communication skills, strong attention to detail, and the ability to manage multiple projects simultaneously. If you are a results-driven detail oriented with expertise in research funding and nonprofit or organizational grant development, we encourage you to call our office 213.629.4602. Key Responsibilities: Oversee the grant application process, including identification of funding opportunities, proposal writing, and budgeting. Ensure compliance with all grant requirements, including reporting deadlines, financial tracking, and documentation. Develop timelines, action plans, and deliverables to meet funding objectives and deadlines. Liaise with funding agencies and build strong relationships with donors and stakeholders. Conduct post-award activities, including financial reconciliation, performance measurement, and workflow optimization. Monitor trends in grant funding and maintain a calendar of grant opportunities. Collaborate with internal teams (finance, program managers, development teams) to ensure alignment with organizational goals. Provide training and support for staff regarding policies and procedures related to grants administration.
2026-05-18T00:00:00Z

Grant Analyst

Los Angeles, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a Grant Analyst to support grant administration for a mission-driven non-profit organization in Los Angeles, California. This Long-term Contract position will oversee grant activity from intake through completion, helping ensure each award is processed accurately, documented thoroughly, and handled in accordance with policy and regulatory expectations. The role also contributes to process refinement, reporting quality, and cross-functional coordination to strengthen overall grant operations. Responsibilities: • Oversee the administration of routine and complex grants from initial review through final processing, ensuring each transaction is completed accurately and on schedule. • Conduct due diligence reviews by evaluating recipient eligibility, funding purpose, and supporting documentation to support compliant grant decisions. • Interpret policies and regulatory standards and apply them to day-to-day grant workflows in a practical and consistent manner. • Analyze current grant procedures, identify inefficiencies or control gaps, and recommend improvements that enhance turnaround time and service quality. • Maintain high standards for grant record accuracy by validating coding, documentation, and data entry across systems and files. • Create and update training materials, templates, and job aids that improve adoption and effective use of grant-related tools and processes. • Collaborate with internal partners to align expectations around governance, service delivery, reporting needs, and operational priorities. • Serve as a point of escalation for sensitive or time-critical grant matters, balancing organizational policy, risk considerations, and stakeholder needs. • Support additional grant operations activities and special assignments as business needs evolve.
2026-05-18T00:00:00Z

Grant Analyst

Los Angeles, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a Grant Analyst to support grant administration for a mission-driven non-profit organization in Los Angeles, California. This Long-term Contract position will oversee grant activity from initial review through final documentation, with a strong focus on compliance, operational consistency, and high-quality recordkeeping. The role works closely with internal partners to improve processes, support reporting needs, and help ensure grantmaking activities are handled accurately and efficiently. Responsibilities: • Oversee the administration of routine and complex grants from intake through closure, ensuring each request is processed accurately and within expected timelines. • Evaluate grant requests through detailed due diligence, including review of recipient eligibility, charitable purpose, and required supporting documentation. • Interpret applicable policies and regulatory guidelines and apply them in a practical way to maintain consistent grant decision processes. • Identify workflow inefficiencies and recommend process enhancements that reduce delays, strengthen controls, and improve the overall service experience. • Maintain accurate grant records by enforcing data standards, validating coding, and ensuring complete documentation across transactions. • Collaborate with stakeholders to define reporting needs and produce reliable grant data that supports informed decision-making. • Promote effective use of grant management tools by developing training materials, refining templates, and supporting improvements to dashboards and related resources. • Serve as a dependable point of contact for escalated grant issues, urgent exceptions, and sensitive donor or grantee matters while balancing policy, risk, and organizational goals. • Provide support for additional grant operations activities and related administrative responsibilities as needed.
2026-05-18T00:00:00Z

Grant Analyst

Los Angeles, CA
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a Grant Analyst to support grant administration for a mission-driven non-profit organization in Los Angeles, California. This Long-term Contract position focuses on overseeing grant activity from intake through final documentation while maintaining strong compliance standards, accurate records, and responsive service to internal and external stakeholders. The ideal candidate will combine analytical thinking, sound judgment, and process improvement skills to help ensure grant operations run efficiently and consistently. Responsibilities: • Oversee the administration of routine and complex grants from initial review through final closeout, ensuring each transaction is processed accurately and on schedule. • Evaluate grant requests for compliance by reviewing recipient eligibility, intended use of funds, and required supporting documentation in line with organizational policy and regulatory expectations. • Refine grant workflows by identifying inefficiencies, reducing avoidable rework, and strengthening operational controls that improve turnaround time and service quality. • Maintain reliable grant data by monitoring record accuracy, applying consistent coding practices, and ensuring documentation is complete and audit-ready. • Collaborate with internal partners to define reporting needs and produce clear, useful insights from grant-related data. • Support stronger adoption of grant management tools by developing training materials, enhancing templates, and improving user guidance for key processes. • Work across departments to align grant operations with service expectations, governance standards, and ongoing improvement initiatives. • Serve as a trusted point of escalation for sensitive or time-critical grant matters, balancing policy requirements, stakeholder relationships, and organizational objectives. • Contribute to additional grant operations activities and special assignments as business needs evolve.
2026-05-18T00:00:00Z